Excel Gradesheets
Introduction
Create a grade sheet for class members that uses a lookup table listing the grading scale. This workbook
contains several worksheets, so a number of classes may be included in the same file.
Contents
Introduction
Set up the format
Contents
Setting up the Scales
Set up the format
Decide what mathematical calculations need to be set.
Decide how the sheet should look.
Begin preparing the sheet. This can be done in a manner preferable to you. This workshop
will be set up in a fairly "simple" form to display the formulas and functions.
Once the class name, and each assignment are entered, it will be important to enter the
possible value for the percentage scale, assuming that the grading is done on a percent scale.
Other scales will need to be tabulated and the grades can be automatically determined.
Setting up the Scales
Determine the value and if the percentage is to be shown on the sheet, enter that column:
The first row in the header of student names lists the assignments, the possible score and then
the formulas for the grades.
Cornell College
Office of Computing Services
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Excel Gradesheets
6/21/99
Excel Gradesheets
Type the following formula in cell D4: =(B4/$B$4)
Note that the cell value is divided by the cell value absolute to equal 100% or a perfect score.
The formula for cell C4 is as follows:
=IF(D4>90%,"A",IF(D4>80%,"B",IF(D4>70%,"C",IF(D4>60%,"D","F"))))
Break it down to the If statements - going from the largest to the smallest:
If Cell D4 is greater than 90%, the grade will be an A (if not and D4 is greater than 80%,
the grade will be a B)…going on to if no statements are true, the grade is an F.
Note that this cell does not contain absolute formulas.
Once the formulas are created, the "AutoFill" function may be used to fill in the formula
for the remainder of the worksheet.
It may be desirable to keep an entire year of gradesheets in one worksheet. Name the
current worksheet with the class number or identifier by double clicking on the tab in the lower
section of the worksheet and typing in the name.
Add another worksheet to the Excel Workbook by clicking on the tab for "Sheet 2".
Name this tab by the class number or identifier. Continue naming tabs for each class. If
another worksheet is needed, go to Insert on the menu bar and choose Worksheet. This will
add another worksheet. Continue the process until all worksheets needed are inserted.
Cornell College
Office of Computing Services
Page 2
Excel Gradesheets
6/21/99