Procedure
Effective Date
April 21, 2015
Chapter Name
Other
Chapter Number
10.5.P.1
Date of Last Revision
April 21, 2015
Title
IT Project Status Changes Due to Aging
1.0 Purpose
Projects remaining unassigned, on hold, or inactive for more than six months will have their status reflected on the
IT project spreadsheet and in communications with requesting departments.
2.0 Governing Policy
Number/Document Name
10.5 IT Project Management
Effective Date
April 21, 2014
3.0 Procedure
Projects will be reviewed for the following criteria by the person currently assigned as “Director” to the project:
• Projects “Unassigned” to specific IT resources for 6 months will be canceled and categorized as
“Withdrawn”
• Projects currently “Active” but have had no activity for 6 months will be placed “On Hold”
• Projects “On Hold” for 6 months will be canceled and categorized as “Withdrawn”
IT Director:
1. Contact requestor to discuss feasibility for assigning IT and requestor resources
2. Determine new desired ECD with requestor as needed
3. Determine the correct project status:
a. “Active” with assigned resources
b. “On Hold” desired re-activation dates can be added to the project “Notes”
c. “Withdrawn” if IT and the requestor determine the project is no longer needed
4.
Inform the IT Executive Secretary for processing and provide project number and change of project status
Executive Secretary:
1. Move project to appropriate tab (“Active”, “Hold” or “Withdrawn”)
2. Update project Hold or Withdrawal date as necessary
4.0 Responsibility for Implementation
IT Directors are responsible for implementing this procedure.
5.0 Definitions
Term
ECD
IT Procedure
Form Version 3.0
Definition
Estimated completion date
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6.0 Revision History
Description
Created at request of CIO May, 2013
Modified after consulting with S. Grover July, 2013
Brian LaGoe 4/15/2014
Policy Committee – 1st Review
Policy Committee – 2nd Review
Approved by CIO
IT Procedure
Approval Date
March 19, 2015
April 16, 2015
April 21, 2015
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