HED and Admin-Rx Charting Limitations
Time limits on making changes:
72 hours on admitted patients to correct mistakes
48 hours on discharged patients
Can change information YOU enter only
Time limit to chart in the past:
72 hours on admitted patients
48 hours on discharged patients
Time limit to copy:
30 hours
Can copy am assessment from day before until about noon (depends on actual time of charting the
assessment the day before
Can copy pain and restraints every 2 hours
MUST REVIEW what you copy and make edits/changes as appropriate at this time!
What won’t copy:
Numbers
Other people’s documentation
Comments – you will have to add those back in the new data
Into the future
Miscellaneous:
Only one person can chart at any given minute for the same field
Warning displays if someone else is saving data in the same field at the same time. Change the time by 1
minute on your documentation to allow to save
Medications:
Can NOT change the time when scanning a med – scan captures real time
o If you need to document a med given at an earlier time then document, confirm, save and then click on
the result just saved and change time there
1 hour before scheduled time you will get a “Too Early” alert in Admin-Rx
1 hour after scheduled time you will get a “Too Late” alert
Use nursing judgment regarding if a med is scheduled every 2 hours… can’t be an hour late and then give
another dose in 1h.
Rule for Staggering Meds back on schedule
Ordered Frequency
Stagger
 Q 24 hrs
4hrs

Q 12 hrs
3 hrs

Q 8 hrs
2 hrs

Q 4-6 hrs
1 hr
Peds units have more specific guidelines on staggering if a dose is late or missed