FSPHP Annual Meeting 2010 - Chicago, IL Resources for the Distressed Physician William Swiggart, MS, LPC/MHSP Associate in Medicine Co-Director Vanderbilt Center for Professional Health Betsy White Williams, Ph.D., M.P.H. Rush University Medical School Professional Renewal Center Reid Finlayson, MD Assistant Professor of Psychiatry Director Vanderbilt Comprehensive Assessment Program Martha E. Brown, MD Assoc. Dean Faculty Development Associate Professor of Psychiatry USF College of Medicine William Swiggart, MS, LPC/MHSP Associate in Medicine Co-Director Vanderbilt Center for Professional Health www.mc.vanderbilt.edu/cph Disruptive / Distressed Physicians When “a little chat” doesn't work Mr. Bangsiding felt (and wrongly so) that a little chat would be enough to stop Bob’s disruptive behavior. 4 2004 AAMC Council of Deans “Physicians are often poorly socialized and enter medical school with inadequate social skills for practice.” “There is a growing body of literature documenting residency programs do not prepare resident physicians adequately for the practice of medicine.” Why bother dealing with disruptive behavior? Reported Prevalence State/Country Alabama Indiana Kentucky Tennessee Wisconsin Australia England Multiple References Available Prevalence 12% 8% 1% 20% 0.4% 30% 30% 36% 6% Source Referrals Referrals Statewide Referrals Statewide Referrals Referrals Referrals Disciplinary Failure to Address Disruptive Conduct Leads To Team members may adopt disruptive person’s negative mood/anger (Dimberg & Ohman, 1996) Lessened trust among team members can lead to lessened task performance (always monitoring disruptive person)... effects quality and pt safety (Lewicki & Bunker, 1995; Wageman, 2000) Felps, W et al. 2006. How, when, and why bad apples spoil the barrel: negative group members and dysfunctional groups. Research and Organizational Behavior, Volume 27, 175-222. Disruptive Behavior Leads to Communication Problems…Communication Problems Lead To Adverse Events1 Communication breakdown factored in OR errors 50% of the time2 Communication mishaps were associated with 30% of adverse events in OBGYN3 Communication failures contributed to 91% of adverse events involving residents4 Gerald B. Hickson, MD James W. Pichert, PhD Center for Patient & Professional Advocacy Vanderbilt University School of Medicine 1. Dayton et al, J Qual & Patient Saf 2007; 33:34-44. 3. White et al, Obstet Gynecol 2005; 105(5 Pt1):1031-1038. 2. Gewande et al, Surgery 2003; 133: 614-621. 4. Lingard et al, Qual Saf Health Care 2004; 13: 330-334 Disruptive Behavior Creates fear confusion or uncertainty vengeance vs. those who oppose/oppress them hurt ego/pride grief (denial, anger, bargaining) apathy burnout unhealthy peer pressures ignorance (expectations, behav. standards, rules, protocols, chain of command, standards of care) distrust of leaders dropout: early retirement or relocation errors disruptive behavior begets disruptive behavior Vanderbilt University and Medical Center Policy #HR-027 Spectrum of Disruptive Behaviors Aggressive Anger Outbursts Profane/Disrespectful Language Throwing Objects Demeaning Behavior Physical Aggression Sexual Comments or Harassment Racial/Ethnic Jokes Passive Aggressive Derogatory comments about institution, hospital, group, etc. Refusing to do tasks Passive Chronically late Not responding to call Inappropriate or inadequate chart notes Two systems interact The internal system The external system Functional & nurturing Hospital/Clinic Physician Dysfunctional Good skills Poor skills “The Perfect Storm” Why are we so hesitant to act? 13 ©CPPA, 2008 The Balance Beam Competing priorities Not sure how lack tools, training Leaders “blink” “Can’t change…” Fear of antagonizing Do nothing Staff satisfaction and retention Reputation Patient safety, clinical outcomes Liability, risk mgmt costs Do something June 2009, Unprofessional Behavior in Healthcare Study, Studer Group and Vanderbilt Center for Patient and Professional Advocacy; Hickson GB, Pichert JW. Disclosure and Apology. National Patient Safety Foundation Stand Up for Patient Safety Resource Guide, 2008; Pichert JW, Hickson GB, Vincent C: “Communicating About Unexpected Outcomes and Errors.” In Carayon P (Ed.). Handbook of Human Factors and Ergonomics in Healthcare and Patient Safety, 2007 14 Why Might a Medical Professional Behave in Ways that are Disruptive? 1. 2. 3. 4. Substance abuse, psych issues Narcissism, perfectionism Spillover of family/home problems Poorly controlled anger/Snaps under heightened stress, perhaps due to: a. Poor clinical/administrative/systems support b. Poor mgmt skills, dept out of control c. Back biters create poor practice environments 15 ©CPPA, 2008 Why Might a Medical Professional Behave in Ways that are Disruptive? 5. Well, it seems to work pretty well 6. No one addressed it earlier (why? See #5) 7. Family of origin issues—guilt and shame 8. 9. 16 ©CPPA, 2008 Etiologies 1. 3. Individual Factors Predisposing Psychological Factors1 Alcohol and Drug Family History Trauma History Religious Fundamentalism Familial High Achievement Personality Traits2 Narcissism Obsessive/Compulsive Physician Burnout3 Clinical Skills Satisfactory or Above Average4 Valliant, 1972 Spickard and Gabbe, 2002 2. 4. Gabbard, 1985 Papadakis, 2004, 2005 Etiologies Institutional Factors1 Scapegoats System Reinforces Behavior Individual Pathology may over-shadow institutional pathology Williams and Williams, 2004 What controls behavior? Thomas Krause, PhD Presentation at the National Patient Safety Foundation Board of Governors Meeting June, 2007 19 ©CPPA, 2008 Consequences Consequences control behavior Antecedents influence behavior only to the extent that they predict consequences… Timing, consistency and significance of consequences affect their impact Thomas Krause, PhD Presentation at the National Patient Safety Foundation Board of Governors Meeting June, 2007 20 ©CPPA, 2008 Consequences disharmony and poor morale1, staff turnover2, incomplete and dysfunctional communication1, heightened financial risk and litigation3, reduced self-esteem among staff1, reduced public image of hospital1, financial cost1, unhealthy and dysfunctional work environment1, and potentially poor quality of care1,2,3 1. Piper, 2000 2. Rosenstein, 2002 3. Hickson, 2002 Characteristics and Behavioral Change in the First 39 Disruptive Physicians Samenow CP, Swiggart W, Blackford J, Fishel T, Dodd D, Neufeld R, Spickard A. A CME Course Aimed at Addressing Disruptive Behavior. Physician Executive; 34 (1) Jan/Feb 2008: 32-40. General Trends At 3 months, significant improvements in 20 of the 22 physicians Increased motivating behaviors and motivating impact Decreased disruptive behaviors and disruptive impact Changes in behavior reported by “others” Samenow CP, Swiggart W, Blackford J, Fishel T, Dodd D, Neufeld R, Spickard A. A CME Course Aimed at Addressing Disruptive Behavior. Physician Executive; 34 (1) Jan/Feb 2008: 32-40. 23 Demographics Total Physicians Studied = 39 Mean Age: 49.7 (compare to CPH mean age 49) Age Range: 27 - 64 Predominantly Male (84%) and Caucasian (87%) 49% Married, 10% Divorced, 26% Multiple, 10% Single Group Practice/Partnership (41%), Hospital Based (21%), Solo (10%), Trainee (3%) Samenow CP, Swiggart W, Blackford J, Fishel T, Dodd D, Neufeld R, Spickard A. A CME Course Aimed at Addressing Disruptive Behavior. Physician Executive; 34 (1) Jan/Feb 2008: 32-40. Specialty Types Specialty Medicine 7 (18%) Anesthesia 5 (13%) General Med/Family Practice 5 (13%) Specialty Surgery 5 (13%) Ob/Gyn 5 (13%) General Surgery 4 (10%) Emergency Med 2 (5%) Dentist 1 (3%) Other 5 (13%) Samenow CP, Swiggart W, Blackford J, Fishel T, Dodd D, Neufeld R, Spickard A. A CME Course Aimed at Addressing Disruptive Behavior. Physician Executive; 34 (1) Jan/Feb 2008: 32-40. Infrastructure for Addressing Unprofessional Behavior Leadership commitment Model to guide graduated interventions Supportive institutional policies Surveillance tools to capture pt/staff allegations Processes for reviewing allegations Multi-level professional/leader training Resources to help disruptive colleagues Resources to help disrupted staff and patients Hickson GB, Pichert JW, Webb LE, Gabbe SG. A Complementary Approach to Promoting Professionalism: Identifying, Measuring and Addressing Unprofessional Behaviors. Academic Medicine. November, 2007. Potential Resources for Healthy Coping Courses Coaches, counselors Comprehensive Evaluation 360° Evaluations Risk Managers Physician Wellness Treatment Centers Office of General Counsel State BME Professional Societies QI Officers EAP Others State Physician Health Program 27 Reid Finlayson, MD Director, Vanderbilt Comprehensive Assessment Program Associate Professor of Psychiatry www.mc.vanderbilt.edu/root/vcap “Disruptive” Health Care Professionals 1) 2) 3) Literature review Fitness-for-duty evaluations Future research “More than 20% of caregivers have witnessed actual harm come to patients as a result of condescending, insulting or rude behavior by professionals.” SEVEN ZONES OF SILENCE: Broken rules, Mistakes, Lack of support, Incompetence, Poor teamwork, Disrespect, Micromanagement N=4530 RN=2846 MD=944 Rosenstein and O’Daniel, 2008 Rebecca Saxton et al 2009 Rebecca Saxton et al 2009 Comprehensive Evaluation APA guidelines for Fitness for Duty Evaluations Multidisciplinary: 1-5 days Medical Psychiatric evaluation Psychological testing Psychosocial including genogram Addiction screening Collateral information Comprehensive report with recommendations Disruptive Data, Axis I diagnosis n = 118 No Diagnosis Dysthymic D/O Adj. D/O SIMD/PTSD/MDD Substance Abuse/Dep Int. Explosive D/O Other (psychosis, cognitive d/o, bipolar) 52 16 13 17 16 4 12 Disruptive Data, Axis II diagnosis n = 118 Narcissistic Traits Personality D/O, NOS Compulsive Traits Defer/None Other traits Other Pers. D/O 41 35 26 25 13 7 Disruptive Data: Axis III n=118 None – 29 Occular-3 ENT/allergy-9 CNS - brain lesions -7; seizures-1; migraine-3 Cardiac - CAD-2; HTN-19; arrhythmia-5; dyslipidemia-9 Diabetes – type I – 3; type II - 4 Hypothyroid - 7 Respiratory asthma/bronchitis- 6; sleep apnea- 5 GI - obesity -10; bariatric surgery-1; GERD or ulcer-12; IBS-3; const-1; Liver-3 Cancers - 4 Arthritic back- 9; other joint-13 Case presentation – history (1) Dr A is a 40 year old general surgeon referred for evaluation following several angry outbursts in his hospital’s OR. The most egregious (and final) outburst involved his threatening to shoot one of his OR staff. Although he reportedly immediately told staff that he wasn’t serious about the threat, a complaint was filed because he was commonly known to have an extensive gun collection at his home, and this staff member lived in the same neighborhood. Rebecca Saxton et al, 2009 Rebecca Saxton 2009 The Disruptive Physician: A Conceptual Organization Williams and Williams, 2008 Problematic Physicians MMPI -2 Profile Categories 60 40 Disrupt Sexual Other 20 0 Ds Ch Nl nV PAI 80 60 40 20 0 Disrupt Sexual Other D I AS N A - Disruptive n=39 B – Sexual n=25 C – Other n=24 Category Analysis MMPI-2: Ds=distress, Ch=character, Nl=normal, nV=invalid PAI: D=distress, I-interpersonal, AS=antisocial, N=normal *Roback, Howard et al, Canadian Journal of Psychiatry Vol 52, No 5, May 2007 Problematic Physicians A (Disruptive) Valid profiles, open, high interpersonal dysfunction, admit and rationalize anger B (Sexual) – FEWEST NORMAL PROFILES - MOST CHARACTER PATHOLOGY Impulsive, selfish, low empathy, irresponsible Exaggerated positive light = Therapeutic Challenge C (Other) *Roback, Howard et al, Canadian Journal of Psychiatry Vol 52, No 5, May 2007 Systems and Monitoring Betsy White Williams, Ph.D., M.P.H. Rush University Medical School Professional Renewal Center Background • I have been asked to speak to: – The relationship between disruption and systems; – Monitoring and measurement of behavior. • These may seem like unrelated issues, but in my view they are very closely intertwined. BWWilliams to accompany a talk delivered at the FSPHP Spring Meeting 2010 4747 Organization of the discussion • I have taken the liberty of employing a few illustrative quotations to provide an organization for these thoughts. • In the area of systems, this presentation focuses on three: – Social systems; – Institutional systems; and, – Personal systems. BWWilliams to accompany a talk delivered at the FSPHP Spring Meeting 2010 48 Social Systems • "All mankind is of one author, and is one volume;....No man is an island, entire of itself…, because I am involved in mankind; and therefore never send to know for whom the bell tolls; it tolls for thee.” • John Donne: Meditation XVll BWWilliams to accompany a talk delivered at the FSPHP Spring Meeting 2010 49 Institutional Systems • "Every system is perfectly designed to get the results it gets.” • Batalden 2006, attributed variously, perhaps W. Edward Deming BWWilliams to accompany a talk delivered at the FSPHP Spring Meeting 2010 50 Personal Systems • 'Cause, remember: no matter where you go... there you are.’ • Buckaroo Banzai In the Fourth Dimension BWWilliams to accompany a talk delivered at the FSPHP Spring Meeting 2010 51 Systems • Systems nest like Russian dolls: Social System Institutional System Personal System BWWilliams to accompany a talk delivered at the FSPHP Spring Meeting 2010 52 Disruptive Behavior – Personal Systems • “… no matter where you go... there you are.’ • Can be based on a lack of social competence. • Can be based on a lack of behavioral regulation. Poor social competence Poor regulatory competence BWWilliams to accompany a talk delivered at the FSPHP Spring Meeting 2010 53 • Can be aimed at diffuse and ill defined goals. • Can be aimed at specific and well defined outcomes. Ill defined goal Well defined objective Disruptive Behavior – Personal Systems BWWilliams to accompany a talk delivered at the FSPHP Spring Meeting 2010 54 Ill defined goal Well defined objective Disruptive Behavior – Personal Systems Demanding Manipulative Frustrated Angry Poor social competence Poor regulatory competence BWWilliams to accompany a talk delivered at the FSPHP Spring Meeting 2010 55 Disruptive Behavior and Institutional Functioning • "Every system is perfectly designed to get the results it gets.” Social System Institutional System Demanding Manipulative Personal System Frustrated Angry BWWilliams to accompany a talk delivered at the FSPHP Spring Meeting 2010 56 Disruptive Behavior and Institutional Functioning • Disruptive behavior affects both the – Connotative elements • Emotional well being, • Affiliation, as well as the – Denotative elements of healthcare institutional functioning, including • Role clarity, • Protocol implementation and duties, and, • Communications. BWWilliams to accompany a talk delivered at the FSPHP Spring Meeting 2010 57 Disruptive Behavior and Institutional Functioning • Emotional wellbeing is negatively affected: • Depression, and • Anxiety 70. 00 Increased control and fatigue 65. 00 60. 00 T-Score – A significant increase in departments with identified physicians in: Mood Data Increased anxiety 55. 00 50. 00 45. 00 40. 00 35. 00 30. 00 T ensi on Depr essi on Physicians BWWilliams to accompany a talk delivered at the FSPHP Spring Meeting 2010 A nxi et y V i gor Fat i gue Conf usi on Mood Nurses/Techs 58 Disruptive Behavior and Institutional Functioning • Disruptive behavior decreases staff’s sense of affiliation with the healthcare institution. – A significant decrease in staff’s reported sense of affiliation; – A comparison of staff in a department with an identified disruptive member as compared to a matched department in the same institution. Loyalty Affilliation Obligation -1.00 -0.75 BWWilliams to accompany a talk delivered at the FSPHP Spring Meeting 2010 -0.50 -0.25 0.00 0.25 0.50 0.75 1.00 Index Comparison 59 Disruptive Behavior and Institutional Functioning • Disruptive behavior decreases staff’s understanding of their role. – A significant decrease in staff’s reported understanding of their role; – A comparison of staff in a department with an identified disruptive member as compared to a matched department in the same institution. Clear Tasks Unnecessary Tasks Clear Clients Clear Goals -1.00 BWWilliams to accompany a talk delivered at the FSPHP Spring Meeting 2010 -0.75 -0.50 -0.25 Index 0.00 0.25 0.50 0.75 1.00 Comparison 60 Disruptive Behavior and Institutional Functioning • Depending on the nature of the disruptive behavior it can engender: – Deviation from accepted institutional protocols; and, – Support staff providing services out-of-scope. BWWilliams to accompany a talk delivered at the FSPHP Spring Meeting 2010 61 Disruptive Behavior and Institutional Functioning – Such decreases are typically marked by a decrease between the disruptive physician and others; – Other patterns include decreased communications between micro-systems or even entire departments. 5 4.5 4 3.5 3 In de x De In pa de rtm x e nt De pa rtm en I t nd ex De Inpar de tm x en t De pa rtm en t In de x De In par de tm Dex en t pa rtm en t • Disruptive behavior’s hallmark is a decrease in communication: TeamCohesionIndexPhysicianvs. Department 2.5 2 1.5 1 0.5 0 Frequency BWWilliams to accompany a talk delivered at the FSPHP Spring Meeting 2010 Importance Comfort 62 Disruptive Behavior and Institutional Functioning • The presence of the system disruption ultimately results in breakdown: – – – – Communications; Affiliation; Roles; and, Protocols and duties. BWWilliams to accompany a talk delivered at the FSPHP Spring Meeting 2010 63 Disruptive behavior – Social systems • ”… never send to know for whom the bell tolls; it tolls for thee.” Social System Institutional System Demanding Manipulative Personal System Frustrated Angry BWWilliams to accompany a talk delivered at the FSPHP Spring Meeting 2010 64 Disruptive behavior – Social systems • The disruptive physician is referred to treatment, administrative procedure or both. Social System Institutional System Board Personal System PHP Treater BWWilliams to accompany a talk delivered at the FSPHP Spring Meeting 2010 65 Disruptive behavior – Social systems • If the physician is returned to the institution to practice, it is necessary to ensure that the behavior does not recur, – There is a significant level of recidivism, – As high as 20% among “severe offenders” (Grant and Alfred 2007) • Prior behavioral issues are a significant risk factor for later disruption (Papadakis and collegues, see for example, Papadakis, Arnold et al. 2008) BWWilliams to accompany a talk delivered at the FSPHP Spring Meeting 2010 66 Disruptive behavior – Social systems • A monitoring system that is under development measures these issues using a 360◦ survey. • Early data show the survey to be well tolerated and demonstrates face validity. • The survey was developed to facilitate integration with institutional systems. BWWilliams to accompany a talk delivered at the FSPHP Spring Meeting 2010 67 Disruptive behavior – Social systems • Preliminary results suggest that disruptive physicians may not differ significantly from normal physicians in mean performance but may differ significantly in skew. BWWilliams to accompany a talk delivered at the FSPHP Spring Meeting 2010 68 Disruptive behavior – Social systems • It seems likely that over time as the disruptive behavior is extinguished the pattern of data will modify. • Early results suggest the proportion of extreme reports falls and moderate to good reports increase. B.W.WILLIAMS TO ACCOMPANY A TALK DELIVERED AT THE FSPHP SPRING MEETING 2010 69 A Quick Summary Issue Result 'Cause, remember: no matter where you go... there you are.’ The disruptive physician carries the behavioral consequences of their problem to all systems in which they function. "Every system is perfectly designed to get the results it gets.” A system in which a disruptive physician is functioning is a system in which a disruptive physician can function and perhaps prosper. "All mankind is of one author, and is one volume;....No man is an island, entire of itself…, because I am involved in mankind; and therefore never send to know for whom the bell tolls; it tolls for thee.” The disruptive physician can be treated, but if they are treated as an “island”, they are likely to return to the behaviors that had “worked” for them in the past. BWWilliams to accompany a talk delivered at the FSPHP Spring Meeting 2010 70 Approaches To The Disruptive Professional Martha E. Brown, MD Associate Dean for Faculty Development Associate Professor of Psychiatry USF College of Medicine Remembering this is treatable is hard When the professional who is taking a CME course on the issue, cusses out and files complaints against your assistant and the CME office When the professional punches a hole in your wall When the professional is arrested for hiring people to injury and kill those who have made them mad The Solution Many Consider Could be the most cost saving Certainly efficient Saves time Simple Great fantasy However, not real practical… Institutional Barriers To Dealing With The Problem Medical Center and hospital leaders not committed to addressing the problem daily and want the PHP to do it all Directives do not come from the top down Lack of funding for implementation of an internal program in the organization (selling point is that programs can save the organization $5.00 to $16.00 for every dollar invested as well as decrease and prevent malpractice suits) Institutional Barriers To Dealing With The Problem Behaviors not extensively documented Hospitals do not want to “anger” their top producers No one likes lawyers Lack of in-depth policies in the hospital or practice HAVING LESS AUTHORITY WITH DISRUPTION But Others See You As The Solution DETERMINING YOUR APPROACH Do you want to monitor disruption? What legal support do you have? What is the level of your tolerance for dealing with the behavior? What is the tolerance level of your staff for dealing with the behavior and do they need additional training? Determine if you can accept delayed gratification STARTING AT THE TOP Talk with the referral source about what policies they have in place Ask what the hospital or medical group is willing to do about the problem Seek information from collateral sources Assess the level of the problem Inpatient evaluation Outpatient evaluation 360 workplace evaluation STARTING AT THE TOP Can start with a comprehensive outpatient evaluation with psychological testing Many outpatient evaluations SHOULD lead to a five to seven day inpatient evaluation Determine what category the professional falls within: Needs long-term inpatient treatment and has a treatable disorder or an Axis II Disorder Determine can do well outpatient, can keep working, needs information, therapy, monitoring, and/or CME Needs to find a paper hat job WHAT WE HAVE LEARNED Medical student and resident training cultivates many of the disruptive behaviors as they learn from their mentor’s behaviors It is important that the Federation start to work with medical schools to ensure information on disruption is included in the training programs WHAT WE HAVE LEARNED There is a need to develop standard, model policies for hospitals Information needs to be widely distributed to hospitals and medical practices that this is treatable, saves money, prevents malpractice suits, and that early intervention is best WHAT WE HAVE LEARNED Monitoring contracts need to be flexible 360 evaluations are imperative for monitoring and to see how the professional is progressing Not all can be helped or saved Intensive small group CME with monitoring works for many Summary Disruptive behavior is a patient safety issue State PHPs can be an extremely valuable resource for both physicians and institutions An objective, comprehensive assessment is invaluable It is important to understand the system’s issues related to an individual’s behavior