STANDARD
Effective Date
09/22/2013
Date of Last Revision
07/30/2012
Chapter Name
Information Management
Chapter Number
Title
4.13.S.3
Banner Download Folders
1.0 Purpose
This standard establishes rules governing the use, availability, and rights management of the Banner download
folders.
2.0 Governing Policy
Number/Document Name
4.13 Central File Share Use, Availability and Rights Management
Effective Date
09/22/2013
3.0 Standard
Banner Download Folders
1.
The Division of Information Technology provides “download folders” to each business unit that needs
access to input/output data from Banner utilizing the central production job scheduling system (presently
UC4 Application Manager formerly known as AppWorx).
2.
Download folders may contain data subject to more significant security constraints than other shared
folders. As such, security must be actively maintained for these folders.
3.
DoIT manages security access to the download folders in consultation with the Banner Functional Security
team. Security practices shall be consistent with other Banner related security.
4.
The Banner Functional Security team shall audit access to each of the download folders at least once per
year to assure that security is properly maintained. They may also recommend practice changes should any
issues arise with an unacceptable level of risk.
5.
Download folders may only be used to store files or data related to Banner input/output processes.
6.
Download folders will continue to include “DL” at the beginning of the directory name to identify the
directory as a download directory.
7.
Download folders will be located with the “Interdepartmental Shares”, but shall not be subject to other
requirements of interdepartmental shares such as the expiration dates.
8.
Requests for the creation of a new download folder shall be submitted by the IT staff member supporting
the business process requiring the new download folder to the Director of Enterprise Application Services.
Director approval shall be distributed via e-mail (or in writing) to it-systems@list2.emich.edu.
9.
As this standard is implemented, any transition of the location of existing download folders shall be
planned and completed in such a way as to minimize impact on operations and avoid disruption of existing
services.
10. Download folders are “owned” by DoIT with consultation of the Banner Functional Security Team.
IT Policy
Form Version 3.0
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4.0 Responsibility for Implementation
The DoIT Director of Network and Systems Services and the Director of Enterprise Support shall have the
responsibility and authority to cause this standard to be implemented and maintained.
5.0 Definitions
Term
Central File Share
6.0 Revision History
Description
First Draft – Jenkins
Approved by CIO
IT Policy
Definition
Storage provisioned from the DoIT central storage array for use as file system
storage. This is often referred to as the “W: Drive” or similar.
Approval Date
06/28/2013
09/22/2013
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