Standard
Effective Date
July 21, 2004
Date of Last Revision
February 24, 2015
Chapter Name
Information Management
Chapter Number
Title
4.7.S.1
Banner Output Retention
1.0 Purpose
The purpose of this standard is to identify the output retention standards for the Enterprise Resource Planning (ERP)
system which is currently known as Banner.
2.0 Governing Policy
Number/Document Name
4.7 Report Output Retention
Effective Date
July 21, 2004
3.0 Standard
Standards for output retention are determined by evaluating federal/state legal requirements, space used to store the
information, and usefulness of immediate access to the information. In general, the following standards apply:
System
Applications Manager (scheduling)
ePrint (report distribution)
FormFusion (formatted output, such as letters)
GJIREVO (output stored within the database)
Retention Period
30 days
90 days
30 days
30 days
Exceptions to these standards are requested by the Data Owner for the area responsible for the output, and approved
by the Business Operations Committee (BOC). Exceptions will be maintained in attachment 4.7.A.1 Banner Output
Exceptions.
4.0 Responsibility for Implementation
The Director of Enterprise Operations is responsible for the implementation of this standard.
5.0 Definitions
Term
Enterprise Resource Planning (ERP)
System
Output
Data Owner
IT Standard
Form Version 3.0
Definition
The management information systems (MISs) that integrate and automate many
of the business practices associated with the operations or production of the
University.
The information produced by a program or process from a specific input. Output,
for this policy, is in an electronic format.
Entity that can authorize or deny access to certain data, and is responsible for its
accuracy, integrity, and timeliness. For ERP modules, the Functional Security
Representative assumes the role of data owner.
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6.0 Revision History
Description
Original
Revised for new template; PRC revisions
Revised for new template; Data Owner definition
3.0 Standard section revised L. Rose
IT Policy Committee First Review
IT Policy Committee Second Review
Approved by CIO
IT Standard
Approval Date
July 21, 2004
May 2, 2006
July 1, 2010
December 12, 2014
January 8, 2015
February 5, 2015
February 24, 2015
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