HANDBOOK FOR GRADUATE STUDENTS
Department of Geology and Geological Engineering
Colorado School of Mines
Golden, Colorado 80401
Academic Year 2016
TABLE OF CONTENTS
Introduction
Mission Statement
Department Vision Statement
Profile of Department
Colorado Residency
Financial Assistance
Affirmative Action
Departmental Information
Office Personnel
Supplies/Coping for TAs
Spending Money
Graduate Student Offices
Keys/BlasterCards
Mailboxes
Departmental Computing Facilities
Campus Computing, Communications, and Information Technologies
Use of Laboratories and Equipment
Lab and Work Request Procedures
Thin Section Lab
SEM Lab
Policies and Procedures for using Geochemistry Labs in Berthoud 406
Laboratory Safety Training Provided by EHS
Graduate Student Organizations
General Requirements for Graduate Degree Programs
Introduction
Graduate Advisory Committee
Registration
Full-Time Student Hour Requirements
Eligibility for Reduced Registration
Leave of Absence
Grade Point Average
Transfer Credits
Progress Grades
Incomplete Grades
Deficiencies
Temporary Advisors
Research/Thesis Committees
Qualifying Exams
Degree Audit and Admission to Candidacy
Non-Thesis Procedures
Thesis and Dissertation Procedures
Proposal
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Budget
Proprietary Research
Manuscript Preparation
Thesis and Dissertation Defense
Graduation Deadlines
Conversion from Master to Doctoral Program (Geology)
Completion of M.Sc. Program and Admission to Ph.D. Program
Checkout Process
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Appendix:
Analytical Equipment List – see list
Thin Section Request – Berthoud Hall main office counter
User Agreement Geochemistry Lab – See Dr. Sitchler, Dr. Gysi, Dr. Wendlandt, Dr. Humphrey
Part-Time Student Request for Waiver of Fees – see Graduate Studies website
Request for Leave of Absence – see Graduate Studies website
Withdrawal from Graduate School – see Graduate Studies website
Advisor/ Thesis Committee Requirements – see Graduate Studies website
Advisor/Thesis Committee forms – see Graduate Studies website
Application for Degree Audit forms – see Graduate Studies website
Addendum to Degree Audit – see Graduate Studies website
Application for Admission to Candidacy – see Graduate Studies website
Thesis Defense Request Form – see Graduate Studies website
Thesis Submittal Sheet template – see Graduate Studies website
Statement of Work Completion – Cheryl completes this form before Thesis Defense date
Regulated Materials Checkout – see Graduate Studies website
Department Checkout – Please see Debbie or Cheryl
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HANDBOOK FOR GRADUATE STUDENTS
DEPARTMENT OF GEOLOGY AND GEOLOGICAL ENGINEERING
COLORADO SCHOOL OF MINES
INTRODUCTION
This Handbook presents information and resources for graduate study in the Department of
Geology and Geological Engineering and is intended to ease your transition into the Department
and your life as a graduate student. This Handbook supplements and is subordinate to regulations
in the Bulletin of Colorado School of Mines. It is the responsibility of each graduate student to
read and understand information pertaining to graduate study in both this Handbook and the
Bulletin. Members of the faculty, the Department assistants, or other graduate students can
generally answer questions regarding the Handbook and the Bulletin.
Departmental focus areas include energy and minerals resources, hydrology, engineering
geology/geotechnics, geochemistry, basic geosciences, and related new fields of endeavor.
MISSION STATEMENT
The Mission of the Department is to:
1)
integrate basic and applied research in educating undergraduate and graduate
students with the knowledge and skills needed for leadership across disciplines in a
professional career in the earth sciences and geological engineering;
2)
deliver degrees in the earth sciences (graduate) and geological engineering
(undergraduate and graduate);
3)
conduct world-class research in the earth sciences and geological engineering, with
a focus on applied problems; and
4)
provide service and leadership toward local, regional, and global stewardship of the
Earth.
VISION STATEMENT
Our goal is to be a world-renowned applied geoscience/geoengineering department. This will be
measured by the strength of our undergraduate and graduate enrollment; by demand for our
graduates in industry, government, and academia; and by strong, sustained financial support and
recognition of research.
PROFILE OF DEPARTMENT
The Department of Geology and Geological Engineering emphasizes the study of science and
engineering and the application of that knowledge to the solution of resource exploration and
development, engineering and environmental problems. Graduate degrees are offered in
Geological Engineering, Geology, Geochemistry, and Hydrology. The programs are broad
enough to prepare graduates for a wide variety of careers in academic, research, or industrial
organizations. The faculty is composed of full-time and adjunct geologists and engineers.
Currently there are approximately 150 undergraduate students and 180 graduate students in the
Department programs.
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COLORADO RESIDENCY
All non-residents of Colorado who are U.S. citizens are strongly advised to begin to establish
Colorado residency before they begin their first semester of study at CSM. The greatest
advantage to establishing Colorado residency is a reduction in tuition. To qualify for residency a
student must prove that they have lived in Colorado for one year or more immediately preceding
the first day of classes for the semester in which resident status is sought. Important steps in
establishing Colorado residency are obtaining a Colorado driver’s license, transferring motor
vehicle and voter registration to Colorado, and rent receipts before the first day of classes the first
year. Employment and payment of state income taxes are additional but not essential criteria.
There are no absolute requirements for establishing resident status. The Registrar considers cases
on an individual basis. For additional information on establishing in-state residency consult the
“In-State Tuition Classification Status” section in the Bulletin.
FINANCIAL ASSISTANCE
The Department and CSM have designated funds for the support of Teaching Assistants,
scholarships, and fellowships for graduate study. If you did not receive a financial aid offer at
admission, there are also numerous sources of funding outside the school, which students are
strongly encouraged to seek. You can obtain assistance from posted notices of funding
opportunities, Office of the Dean of Graduate Studies, and Department faculty members.
Evidence that you have attempted to solve your financial needs through application for outside
grants will be considered in evaluating future requests for department funds. Financial support is
also available for graduate students through the School’s Financial Aid Office. The American
Association of Petroleum Geologists, American Association of University Women, Colorado
Scientific Society, Geological Society of America, Sigma Xi, and Society of Economic
Geologists may have grant opportunities.
AFFIRMATIVE ACTION
For Affirmative Action Policy, Unlawful Discrimination Policy and Complaint Procedure, Sexual
Harassment Policy, Sexual Harassment Complaint Procedure, and Personal Relationships Policy,
see Policies and Procedures Section in Bulletin.
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DEPARTMENTAL INFORMATION
Office Personnel
The office staff are here to help, so please feel free to stop by the main office if you need
assistance. A brief description of their duties and some procedures are listed below.
Debbie Cockburn
1. Departmental accounting
2. Department Head’s correspondence, telephone calls, appointments
3. Purchasing
4. Assists students, professors, other academic and support departments, and administration
5. Equipment check out (LCD projector, laptop)
6. Student employment contracts
7. Department Newsletter
Cheryl Medford
1. Provides information about the Department and school via telephone, email, and public
contact.
2. Assists students, general public, professors, other academic and support departments, and
administration
3. Handles all materials and items relating to:
 drop/add forms
 grade change forms
 advisors
 maintaining student files
 assigning office space
 building and room access
4. Processes thesis defense notices and forms
5. Assigns rooms for thesis defense
6. Van Tuyl Lecture logistics: schedules speakers, makes their travel arrangements, prepares
and circulates notices, organizes refreshments.
Supplies/Copying for TAs
1.
TAs have use of supplies such as transparencies, pens, pencils, etc., for use only in
classes they TA. The Department does not supply any materials needed for personal use.
2.
The majority of class material needing to be reproduced is sent to the CSM Copy
Service. Turn around time is usually one day. Please see office personnel for proper
paperwork and times for submission of materials.
Spending Money
You, as a student, should NEVER spend your own money to purchase something
that your advisor says will be paid for with school money. You should never buy
anything, order work to be done, or promise payment without getting a form from
Debbie (or Cheryl). The State can refuse to reimburse you if you did not follow
State purchasing rules! Please talk with Debbie first.
1. Travel - The school has procedures for traveling as a student at CSM. It is important that
you understand them and comply with them. ALL trips require the Travel Authorization
form (TA) to be submitted PRIOR to the trip. Please remember to always go to the
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Controller’s Office website under Accounts Payable and Travel, TA / TE Form, for the
most current forms as they are revised and upgraded periodically! This is your
authorization to go on the trip, use school funds, and put the school on notice that you are
traveling on school business. If something were to happen to you while traveling on
school business and you did not file a TA for the trip, there is no school responsibility for
your travel. This would be especially critical if you were in a foreign country. The form
should be a fairly accurate estimate of the expenses you expect to incur. The form must
be signed by you, the person supplying the funding (Supervisor line on the form), and the
Department Head. If the trip is out of the country, Kay Godel-Gengenbach in OIP has to
sign the form. The TA has to be in OIP 2 weeks before you leave. If the travel is one
day with no overnight stay, a TA/TE form is not required. Reimbursements will be paid
from a voucher or petty cash form. The second part of each trip is filing the Travel
Expense form (TE). This form details your actual expenses and closes the trip
paperwork. Original, detailed receipts are required for all expenses that will be
reimbursed. The form needs to be submitted within 20 working days of the trip.
Anything after that could be treated as taxable income. The same signatures are required
as for the TA. The School may not reimburse your travel if you do not follow the
procedures. Travel forms and policies are located at:
http://inside.mines.edu/Accounts_Payable-Travel Debbie is always available to answer
any questions you have about the forms and procedures.
2. Supplies - Whether these are materials for a lab or research supplies, check with Debbie
before ordering, reserving, promising to buy from a person or company, or buying
anything. The State requires purchases be made with purchase orders or school credit
cards. Bring to Debbie complete information about the vendor (name, address, phone)
and a quote of the items to be ordered to begin the purchase process. Also bring the
index number to which the purchases are to be charged. Debbie has access to on-line
ordering that provides school discounts with such suppliers as Fisher Scientific and
VWR. She will place the order.
3. Posters - The Computing Center (CCIT) has poster printing capability. You will need to
take a form to CCIT to pay for the printing. Debbie has these forms. She will need the
index number to which printing is to be charged.
4. Chemicals - DO NOT ORDER chemicals to be brought onto campus. You must go
through Environmental Health and Safety (EHS) when you need chemicals. They will
determine if the chemical can be brought onto campus. They have some chemicals in
stock. If what you need is not in stock, they will order it. You will need to provide them
with an index number. Anyone planning to use chemicals must attend a training course
and get certification from EHS.
5. Registration for meetings - If your advisor is paying for your meeting registration with a
grant, Debbie can send a check or credit card number to pay for it. Take the completed
forms and the index number to her for processing. If you pay for the registration yourself
and expect to be reimbursed, you cannot be reimbursed until after the meeting date.
6. Analyses - For off-campus analyses, a purchase order must be in place before you can
order them to be performed. Bring the vendor information, analyses information, and the
index number to Debbie so a purchase order can be issued. If the vendor will accept
credit card payments, the same information is needed.
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7. Travel Expense Support for Technical Presentation at Professional Meetings –
Depending on the availability of funds, the Department will help defray travel expenses
for graduate students whose abstracts have been accepted for oral or poster session
presentation at regional, national, or international meetings. The Department strongly
encourages such professional activities. Written requests for such support, with
supporting documentation, should be submitted to the Department Head as soon as the
abstract has been accepted. The Office of Graduate Studies also provides travel support
for professional meetings.
Graduate Student Offices
Graduate student office space is allotted each semester on a priority basis and is coordinated by
the GE Office. We attempt to ensure that as many graduate students as possible have office
space. Office space is always at a premium. Space will only be issued to students who plan to use
their office on a regular basis. Please do not ask for space if there is a chance you won’t use it.
The order of priority is:
1. Teaching Assistants
2. Student Research Assistants
3. Ph.D. Candidates actively working on dissertation
4. M.Sc./M.Engr. Candidates actively working on their thesis
Graduate students may retain their office only during the period in which they hold a TA, RA or
are actively engaged in writing their thesis. When no longer entitled to an office, students must
vacate the space making it ready for the next occupant and notify the GE Office personnel that
they have vacated. A wait list will be maintained of requests for office space that will be awarded
when space becomes available. After vacating/cleaning an office space, the space will be
reallocated by the GE Office. It is your responsibility to keep the office area neat. If the trash
bins in the Graduate student office areas are full, please assist by emptying them.
Keys/Blastercards
Blastercards are issued to all students by the school. This Blastercard is required for entry into
any campus building after regular school hours and on weekends. Some laboratories in Berthoud
Hall require Blastercard activation for access. The computer room 222 has Blastercard access.
Forms requesting access to Berthoud Hall and labs are in the main office. Students eligible for
office space will be issued a key to the assigned area.
Mailboxes
Each semester, every active graduate student in the Department is assigned a mailbox located in
Room 215 of Berthoud Hall. Graduate students are not to use the Department as their principal
mailing address. The CSM mailroom will not deliver incoming or accept outgoing personal mail.
There are tables located in Room 215 to use as needed as a break room or meeting room along
with a refrigerator, microwave, etc. Before leaving, please be sure to clean the area and
appliances you have used. If the recycle bins are full, please assist by emptying them.
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Departmental Computer Facilities
The student Computer Labs are located in Rooms 201 and 222. A network account agreement is
required before you can obtain access. These forms are in the main office. Office personnel will
supply paper and printer cartridges for computer labs.
Room 222 is reserved exclusively for student use. Room 201 is a teaching and short course lab.
Pre-approved scheduling controls use of room 201. When not in use for classes or short courses,
it is available for student use. We have many sophisticated geologic applications and special
hardware items such as a slide scanner and a flat-bed scanner. In addition, all computers have
CD-burners.
Room 203 is reserved exclusively for students (both undergraduate and graduate) working on
research projects requiring the use of high-end workstations with advanced graphics cards. The
workstations run a suite of programs dedicated to sub-surface analysis. Access to Room 203 is
controlled through a Blastercard swipe key with approval by Dr. Bruce Trudgill or Dr. Steve
Sonnenberg.
A few simple rules must be followed to ensure these resources will remain available.
1. Clean up after yourself. Do not abuse the Department’s Computing Labs.
2. No food or drink allowed in lab.
3. You may bring children, but permission must be granted before they can use any
computer.
4. Pets are not allowed in Berthoud Hall as per CSM rules.
5. Do not change any files or settings on the computers.
6. Do not add, move, or remove any hardware. Exercise extra care with network cables.
They are fragile and you may cause the system to crash if tampered with or moved.
7. If you have problems with lab computers or your computer account, fill out a trouble
ticket at http://helpdesk.mines.edu requesting assistance.
8. Computers and printers remain on at all times. DO NOT TURN THEM OFF.
9. The Department has a policy in place for software compliance. Do not copy or install
any software to or from workstations or the network. If specific software is required that
we do not have, discuss implementation with the Department Staff. We must have
licenses, original media and supporting documentation for all installed software.
Software is only updated twice a year.
10. Printing costs for the Department are high. Students will be allotted 500 pages annually
free of charge. Once that limit has been reached, payment will have to be made to have
printing privileges at a price of 5 cents per page. Payment is made to Debbie.
This computer network is a result of the Department’s commitment to the use of computer
technology in the geosciences and is supported by Department money as well as your technology
fee. Please treat the system accordingly and understand that most hardware replacements, repairs,
and software upgrades are paid for directly by the Department. Money conserved on repairs and
replacements can be applied toward new purchases, so it is in your best interest to take care of
these computers as if they were your own.
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Campus Computing, Communications, and Information Technologies (CCIT)
Campus Computing, Communications, and Information Technologies provides computing and
networking infrastructure and resources for CSM. Staff members serve as a resource to students
as they conduct their studies.
Most computer systems are connected to the campus network and have access to the Internet and
campus library resources. Black and white and color printing is available as well as poster
printing and transparencies; check with the Help Desk (156A) in the Computer Commons for
current charges.
All students need to establish a CSM e-mail and ADIT account. You may create personal web
pages. An assortment of computer-based training courses are available. Virus protection and
personal firewall software is available through the CCIT web page free of charge to registered
students.
Use of Laboratories and Equipment
Classrooms are equipped with computers and LCD projectors. If needed, the Department has a
LCD projectors that can be reserved through Debbie. If this equipment is unavailable from the
Department, the Computing Center might be able to supply it
Use of various laboratories is monitored by the faculty and/or staff member in charge of each
facility. Access to, and use of, these facilities is granted by Department assistants upon written
permission from the responsible faculty/staff member. Students must demonstrate their ability to
operate specific laboratory equipment independently before receiving access to that laboratory.
Questions regarding use of any lab should be directed to the designated person listed below. For
a listing of analytical equipment see appendix. Mandatory hazardous waste training conducted by
the Environmental Health and Safety Office needs to be taken by all students.
Lab
Sample examination
Mineral Separation Lab
Fluid Inclusion
Cathodoluminescence
Geochemistry
Location
Room 110
Room 404
Room 111
Room 111
Room 406
Geomechanics
High Pressure
Mass Spectrometer/Isotope
Optical Mineralogy
SEM
Sample Prep
Thin Section
X-Ray Diffraction
QEMSCAN
Source Rock Analyzer
Picarro Water Isotope Analyzer
Franz Magnetic Separator,
And picking scope
Room 303
Room 407
Room 406
Room 401
Room 405
Room 147
Room 147
Room 405
Room 118
Room 301b
Room 301a
Responsible Person
Thomas Monecke
Thomas Monecke
Murray Hitzman
Thomas Monecke
John Humphrey/Ric Wendlandt/Alexis
Sitchler
Paul Santi
Ric Wendlandt
John Humphrey
Ric Wendlandt
John Skok
John Skok
John Skok
Ric Wendlandt
Katharina Pfaff
Steve Sonnenberg
John Humphrey
Room 147C
Yvette Kuiper
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Crusher, disk mill, ball mill,
Jaw crusher
Wilfley table water density
Separator
Geotech sample testing equip.
Room 147D
Thomas Monecke
Room 147E
Garage
Yvette Kuiper
Paul Santi
Brunton compasses, Jacob’s staffs, and measuring tapes can be checked out from John Skok.
Other types of surveying equipment can also be checked out from the Engineering Department.
The Department has a limited number of hard hats that can be checked out along with safety vests
and traffic cones. See Cheryl about this equipment.
Lab and Work Request Procedures
Thin Section Lab
John Skok operates the thin section lab in Room 147 of Berthoud Hall. John will cut, polish, and
stain thin sections. Check with him if special processing of thin sections is needed. All
submissions of samples for thin section processing require a thin section request form (see
Appendix). For a thesis that requires petrographic work, a signed form from the advisor will be
required for processing thin sections.
The following analytical preparation procedures can be accomplished in the Thin Section Lab:
 Sample cutting
 Sample polishing
 Production of petrographic thin sections
 Production of polished thin sections
 Staining of thin sections
 Impregnation of thin sections
 Crushing and grinding of samples
 Sieving of samples
 Magnetic mineral separation
The standard method for graduate students to request any of the above procedures involve the
following steps:
1.
Meet with thesis advisor to discuss an overall plan with respect to analytical procedures
to be used for samples.
2.
Obtain a “Thin Section Request Form” from the Main Office, complete it by identifying
the specific procedures to be followed, listing all samples by number, and have thesis
advisor sign form.
3.
Take samples and form to John Skok and discuss with him specific procedures, timing,
and costs.
Graduate students are allowed to use the equipment in the Thin Section Lab after proper training.
Students should set up a training session time with John Skok. After the student is trained on a
piece of equipment, they can schedule times to use it on their own.
SEM Lab
The following analytical procedures can be accomplished in the Scanning Electron Microscope
Lab (Room 405B)
 Secondary electron imaging
 Backscatter electron imaging
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Energy dispersive X-ray analysis (Qualitative)
Printing of X-ray spectra
Image photography
X-ray dot mapping
The standard procedure for graduate students to request use of the SEM involves the four
following steps:
1.
Meet with thesis advisor to decide on specific goals to accomplish on the SEM and which
samples to analyze.
2.
Meet with John Skok to discuss planned use of the SEM and to deliver samples for
preparation. Meet with him for initial training session on sample coating and use of
SEM. Graduate students are allowed to use the SEM independently once they have
received permission from John Skok.
3.
Reserve time using the sign-up sheet posted on door of Room 405B.
NOTE: John Skok will retire 9/30/15. The lab may be closed until a replacement is hired.
Policies and Procedures for using Geochemistry Labs in Berthoud 406
Student and faculty users of the Geochemistry Labs (Berthoud Hall 406) are required to adhere to
policies and procedures that create a collegial work environment and that ensure the safety of all
users. The following policies have been developed to be in compliance with school-wide
chemical hygiene policies administered by Environmental Health and Safety (EHS).
Each lab in Berthoud 406 has a Lab Supervisor and permission to use facilities in these areas
should go through these individuals:
406B – Humphrey
406A, D, and core lab – Sitchler/Gysi
406A, E and core lab – Wendlandt
406C – Gysi
The Department Head assumes overall responsibility for adherence to safety policies and
procedures in all labs.
Because our general-purpose geochemistry lab (406) is small and serves diverse teaching as well
as research needs, we have to enforce the access and equipment policies listed below:

Priority for student use of general lab space in 406 is as follows:
o Teaching
o Students/post-docs on funded grants advised by GE Faculty
o Students/post-docs without funding advised by GE Faculty
o Other users

Completion of EHS Safety and Hazardous Materials training is required prior to working
in the lab.

Faculty members are expected to provide all the equipment, chemicals, and other supplies
needed by their project. A research-quality balance, small amounts of general purpose
glassware and several drying ovens are available for communal use, however specialized
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equipment and necessary supplies, including refrigerator space exceeding about ½ shelf,
must be obtained by individual investigators.

There are sources of de-ionized water in BH404 and 406. Please check with Dr. Sitchler,
Dr. Gysi or Dr. Monecke regarding use of this water.

Each individual must maintain a safe environment that does not present a hazard to other
lab users, particularly when a work area is left unattended, when experiments are in
progress, and after completion of experiments.

The labs are inspected at unannounced intervals by EHS, the Golden Fire Department,
the Lab Supervisor (Wendlandt), and Department Head (Santi) for compliance with
departmental and EHS guidelines.

All users will execute an agreement (see Appendix), signed by the user, faculty advisor
(or faculty sponsor in the case of post-docs and visitors), and the lab supervisor, which
will include the particular details of their lab use. This agreement allows the Department
to have accurate records of the types and locations of chemicals, their hazards, and
appropriate disposal, ensures that EHS and each Lab Supervisor conducts proper user
training, ensures that users are fully aware of the health and safety issues pertaining to
their research, and emphasizes the shared responsibilities of students, advisors, and lab
supervisors. In the case of students, this agreement will include a check-out procedure
that must be completed when the work is completed and prior to graduation. A copy of
this agreement will be placed on file with the Department Manager and a second copy
will be placed in the lab being used.

Oversight of all aspects of student (undergraduate and graduate) use of the lab by faculty
advisors is required.

Depending on the duration of the requested lab work, Blastercard access to BH406 may
or may not be granted.

Faculty hosting visitors on sabbatical leave are responsible for checking lab space
availability before the visitor arrives and confirming that lab supervisors are willing to
conduct necessary training and oversight of the visitor.
LABORATORY SAFETY TRAINING PROVIDED BY EHS

Graduate Student Safety Seminar (Mandatory). All incoming graduate students who work
in laboratories and shops are required to attend. EHS provides the training on two
occasions at the beginning of each semester. The presentation takes about 100 minutes.

Hazardous Materials Training (Mandatory). All campus personnel who procure regulated
materials or who generate regulated chemical waste must attend this training on an
annual basis. This includes faculty members, staff members, graduate students and some
undergraduate students. This training is required by federal and state law and is offered
by the EHS Department at the beginning of each semester. The EHS Department
maintains a list of persons who have received the training within the last year and are
thereby "authorized" to handle regulated materials. Unauthorized persons who request
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chemical procurement or waste disposal service are notified that service has been denied
because their training is no longer current.

Hazard Communication in Laboratories. OSHA prescribes the implementation of a
"Chemical Hygiene Program" for laboratories. A primary component of this program is
"Hazard Communication." This means that all personnel should be informed of the
properties of hazardous materials in the lab and should be informed of hazards and safety
procedures associated with lab equipment and processes. One of the ways this is done at
CSM is by posting MSDS information sheets on a clipboard that is mounted in the
hallway outside each lab. Most CSM labs have such clipboards. The CSM Safety Officer
checks the accuracy of laboratory MSDS files during annual building inspections. In
addition, each time the EHS Department issues a chemical from our Central Storage and
Distribution Facility, the recipient is reminded to review the MSDS for the chemical. If
the recipient does not have an MSDS, one is provided.

Radiation Safety Training (Mandatory). Faculty members and graduate students who
wish to be qualified to independently handle licensed radioactive material must attend a
10-hour Radiation Safety Course. The course is offered by the Radiation Safety Officer
each semester. Faculty supervisors of radiation-producing equipment (x-ray machines)
are responsible to provide training for users of such equipment.
GRADUATE STUDENT ORGANIZATIONS
The American Association of Petroleum Geologists (AAPG), Association of Environmental
Engineering Geologists (AEG), Society of Economic Geologists (SEG), and American Institute
of Professional Geologists (AIPG) all have student chapters on campus. There is also the
Association of Geoscience Students (AGS). New students are encouraged to become involved in
the activities of these groups. It is a great way to make contacts, learn useful information about
the Department and help shape your life and studies at CSM.
 AEG is open to students in disciplines related to engineering geology, geological
engineering, and hydrogeology. The purpose of the organization is to promote activities
that expand the experience and knowledge of the student members in these disciplines.
Monthly meetings, which feature speakers from industry and government, are held along
with field trips and social events.
 Any student studying the geological sciences is eligible for membership in SEG.
Purposes of the Society are to encourage increased knowledge of geology and its
application to mining and mineral deposits, to promote professionalism and provide
opportunities to meet geological professionals in the mining industry. Activities include
technical speakers, field trips, and social events.
 The student chapter of AAPG is open to any student majoring in geology. The purpose
of the chapter is to advance the science of geology, especially as it relates to petroleum
and natural gas and to promote and maintain a high standard of professional conduct.
Activities include speakers, field trips, and social events.
 AGS is open to graduate and undergraduate students interested in the enjoyment of
geology and promotion of geologic education. Activities include field trips to mineral
localities, historic mining districts, oil fields, museums, mineral shows, professional
conventions, and presentations by invited speakers.
 AIPG is open to all geology students. It is an umbrella organization encompassing all
geology disciplines. It focuses on promotion of high standards of professional practice
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and communication of the importance of geology to society. Meetings are held during
the academic year and presentations focus on topical issues such as ethics, junk science,
and responsibilities of a consultant.
GENERAL REQUIREMENTS FOR GEOLOGY AND GEOLOGICAL ENGINEERING
GRADUATE DEGREE PROGRAMS
Introduction
Graduate students must meet a number of responsibilities and fulfill certain requirements during
their degree program. This section presents these requirements, deadlines, and suggested
guidelines for completing these responsibilities. A two-year Master’s program is possible, but
only if these deadlines and guidelines are followed closely. The duration of Ph.D. programs is
more variable. Examples of the forms referred to below are included in the Appendix. Please go
to the Graduate School website for the most current forms as they are revised and upgraded
periodically AND PLEASE USE THE FIELD DROP DOWNS TO SELECT THE
APPROPRIATE CATEGORY!
Graduate Advisory Committee (GAC)
The GAC consists of faculty members of the Department. The GAC selects new graduate
students, issues approval for leaves of absence and thesis committees. Policy changes affecting
graduate programs are first considered by the GAC before submission to the Department faculty.
The GAC makes minor policy decisions and establishes procedures for administering the
graduate program.
Registration
Registration requirements include the following:
1. Continuing students should preregister to insure that a class will have sufficient enrollment to
be held. Without sufficient enrollment classes may be dropped – it is in your best interest to
pre-register! The Department expects students to register before classes begin each semester.
This permits the Department to make final decisions on classes and teaching assignments and
permits you to begin classes in an orderly manner. Timely registration permits the school to
acquire state funds that are reflected in financial aid to students and the Department. Students
who have not registered before the School’s registration deadline, which is ten working days
after the beginning of each semester, will be assessed a $100 late fee.
2. Payment of tuition and fees.
Full-Time Student Hour Requirements
To be deemed full-time during the fall and spring semesters, students must register for 9 or more
hours of course and/or research credit. However, international students need only register for 6
credit hours per semester during their first year if they are required to take special language
instruction or are accepted in Provisional Status. In the event a thesis-based student has
completed his or her required course work and research credits (36 hours for master’s students
and 72 hours for doctoral students) and is approved for reduced, full-time registration, the student
will be deemed full-time if he/she is registered for at least 4 hours of research credit.
12
Eligibility for Reduced Registration
In order to be considered for the reduced, full-time registration category, and apply to graduate in
Trailhead students must satisfy the following requirements:
 For M.Sc./M.Engr. students, completion of 36 hours of course and research credit hours
combined; A Degree Audit form must be submitted by either November 1st to graduate in
May or May 1st to graduate in December
o For Ph.D. students, completion of 72 hours of course and research credit hours
combined; A Degree Audit form must be submitted by either November 1st to graduate in
May or May 1st to graduate in December; An Admission to Candidacy form must be
submitted 2 weeks prior to census day of the semester in which they want to be
considered eligible for reduced registration (or earlier).
o
Candidates for thesis-based degrees may not use more than 12 credit
hours per semester in determining eligibility for reduced, full-time
registration.
Leave of Absence
Leave of absence will be granted only when unanticipated circumstances make it temporarily
impossible for students to continue to work toward a degree. Any request for a leave of absence
must have the prior approval of the student’s faculty advisor, Graduate Advisory Committee, the
Department Head, and the Dean of Graduate Studies. The request for a leave of absence must be
applied for in writing (see Appendix) and must include (1) the reasons why the student must
interrupt his or her studies and (2) a plan (including a timeline and deadline) for resuming and
completing the work toward the degree in a timely fashion. Thesis-based students may not do
any work related to their thesis and may not discuss their thesis with their faculty advisor while
on a leave of absence. Students who wish to return to graduate studies after an unauthorized
leave of absence must apply for readmission and pay a $200 readmission fee.
Grade Point Average
A cumulative GPA of 3.0 out of 4.0 must be maintained. Failure to maintain a 3.0 GPA will
result in academic probation. Students failing to attain a 3.0 GPA by the end of a semester during
which they are on probation are subject to suspension. Credit will be given for a grade of “C”,
however, a GPA of 3.0 or higher must be maintained. Graduate credit will not be given for
courses in which grades less than “C” were received.
Transfer Credits
Transfer credits from other universities or from non-degree programs at CSM must be approved
by the student’s committee, GAC, and the Graduate Dean. Only courses in which a grade of “B”
or better was received may be considered for transfer. These credits will not be used in
calculation of a student’s GPA. A maximum of 9 hours, which were not counted toward any
other awarded degree, can be transferred into a Master degree program. Twenty-four hours of
course credit may be granted to Ph.D. students entering with a M.Sc. degree. No more than 9
hours taken as a CSM non-degree student can be transferred and no more than 3 of these units can
be 400-level. The remainder must be graduate level.
13
Progress Grades
A student may receive a grade of In Progress-Satisfactory or In Progress-Unsatisfactory (PRG or
PRU) for a course or research hours. An In Progress grade indicates that the work is not
complete. Progress towards successful completion of a graduate degree shall be deemed
unsatisfactory if any of the following conditions occur: failure to maintain a cumulative grade
point average of 3.0 or greater or receipt of an In Progress-Unsatisfactory for research hours.
Upon the second occurrence of an unsatisfactory progress indication, the Dean shall notify the
student that he or she is subject to discretionary dismissal according to the “Unsatisfactory
Academic Performance” section listed in the Bulletin.
Incomplete Grades
If a graduate student fails to complete a course because of illness or other reasonable excuse, the
student receives a grade of Incomplete. The grade INC indicates deficiency in quantity of work
and is temporary. A graduate student must remove all incomplete grades within the first four
weeks of the first semester of attendance following that in which the grade was received. If not
removed within the four weeks, the Incomplete will become an F.
Deficiencies
Students with an insufficient background in a particular area of geology or related science will be
notified at the time of acceptance. They will be required to take appropriate courses to satisfy
these deficiencies as approved by their committee and maintain a B average in any deficiency
course. No graduate credit will be received for these courses. Any student receiving a “D” in a
deficiency course will be required to repeat the course. Deficiencies should be removed as soon
as possible after enrollment. Deficiency courses may be taken at a school other than CSM if
approved by the Graduate Advisory Committee.
Temporary Advisors
Upon acceptance, students are assigned a temporary advisor by GAC. The role of the student’s
temporary advisor is for guidance and advice. Each student should choose a thesis advisor and
form a committee by the end of their second semester. Students should not feel obligated to
select a thesis topic under their temporary advisor. For any change in temporary advisor or
committee, an Advisor/Thesis committee form must be completed and processed (form online,
see appendix for sample).
Research/Thesis Committees
Students pursuing degrees should choose a research or thesis advisor and thesis committee by the
end of their second semester by meeting with faculty members who are interested in appropriate
research topics. All thesis-based students are required to have a thesis advisor and committee
while non-thesis based students require a research advisor only. A research advisor/thesis advisor
and committee form is available online (see appendix for sample). The advisor and committee
members must initial and sign the form. It should be submitted along with the tentative thesis
topic/ title, to Cheryl or Debbie who will present it for approval by the GAC and the Department
Head before submission to the Graduate School. An approved copy of the form will be returned
to student. The purpose of a research advisor or thesis committee is to monitor progress of
courses and research/thesis work. Meetings between student and research advisor or thesis
committee should be arranged as needed and should be no less than one per semester. It is most
important that the student and research advisor or thesis committee stay closely in touch to
14
prevent any miscommunication or misinterpretation of work to be done and progress to be made.
It is up to the student to schedule all meetings. The research advisor or thesis committee will
oversee the student’s entire graduate program including transfer of credits, elimination of
deficiencies, course of study, and in the case of a thesis-based program, thesis proposal, thesis
research, and thesis defense.
Thesis advisors must be members of the Department. Tenured or tenure-track faculty may advise
graduate students. Research faculty members may co-advise graduate students with a
Department tenured or tenure-track faculty member or may serve as a thesis advisor if they meet
minimum requirements listed below and have been approved by the GAC and the Department
Head. Research faculty members wishing to serve as graduate advisors, as a minimum must have
1) served as co-advisor (through completion of degree) to at least one thesis-based CSM graduate
student, 2) a record of on-going relevant research, and 3) a full-time presence in the Department.
The Research faculty member may apply to the GAC for advisor status, and the GAC will make a
recommendation to the Department Head. All graduate committees are subject to approval by the
GAC, Department Head, and Dean of the Graduate School.
A minimum of three faculty members constitute a M.Sc. committee; two members should be
from the home department; however, exceptions can be made with the approval of the GAC. At
least one member of the committee must be a tenured or tenure-track CSM faculty and will serve
as the “committee chair” (do not need to specify on form). The roles and involvement of adjunct
and emeritus faculty are variable and, therefore, their membership on these committees must be
approved by GAC on a case-by-case basis. Additional members, such as non-CSM personnel,
may be included on the committee. Off-campus members have the option of voting or non-voting
(ex officio) status. Voting members have all responsibilities of academic members, including
advising on technical matters, reading and critiquing the thesis, attending committee meetings,
the qualifying examination, and the defense of dissertation. A brief resume for off-campus
committee members who hold voting status on the committee is required and must be attached to
the initial thesis committee form. Faculty and others outside the Department may serve as coadvisors. In the use of a co-advisor, the required number of committee members is increased by
one.
For a Ph.D. dissertation committee, there must be a minimum of four members; at least two
members from the home or allied departments, and at least one (tenured/tenure-track) member
outside the home or allied department recommended by the student and advisor(s). Individual
committees can be established with more than four members. A majority of the voting members
of the committee must be tenured or tenure-track CSM faculty members. The required committee
chair is the fourth member. The roles and involvement of adjunct, emeritus, and research faculty
are variable and, therefore, their membership on these committees must be approved by GAC on
a case-by-case basis. Additional members, such as non-CSM personnel, may be included on the
committee. Off-campus members have the option of voting or non-voting (ex officio) status.
Voting members have all responsibilities of academic members, including advising on technical
matters, reading and critiquing the dissertation, attending committee meetings, the qualifying
examination, and the defense of dissertation. A brief resume for off-campus committee members
who hold voting status on the committee is required and must be attached to the initial thesis
committee form. Faculty and others outside the Department may serve as co-advisors. If a coadvisor is appointed, the required number of committee members is increased by one.
15
Qualifying Examinations
Ph.D. students must pass qualifying examinations by the end of the second year of their
programs. This timing may be adjusted for part-time students. The examination will be
administered by the student’s doctoral committee and will consist of an oral and a written
examination administered in a format to be determined by the student’s doctoral committee. Two
negative votes by the doctoral committee constitute failure of the examination.
In case of failure of the qualifying examination, a re-examination may be given upon the
recommendation of the doctoral committee and approval of the Graduate Dean. Only one reexamination may be given.
Degree Audit and Admission to Candidacy
Form Changes:
Previously, all students were required to submit a Degree Audit and Admission to Candidacy
form. This form served as both a degree plan and confirmation that a PhD candidate had
completed the PhD qualifying process and was admitted into candidacy.
This form has now been split into 2 forms, 1) a Degree Audit form and 2) an Admission to
Candidacy form. Please be aware, that effective August 1, 2015 OGS will only accept these new
forms.
This change will provide greater flexibility to our PhD students by allowing them to submit
documentation related to program requirements earlier in their programs (i.e, before they have
qualified for degree), and allow the Office of Graduate Studies more flexibility in accepting later
submissions of Admission to Candidacy forms (because program requirements can now have
been already been verified) for reduced registration consideration. Specifically,
To be eligible to apply to graduate in Trailhead and be eligible for reduced registration:

Master’s students:
o Need to submit the Degree Audit form by the posted deadline (see below)
o

Masters students no longer need to submit the Admission to Candidacy form.
PhD students:
o Need to submit the Degree Audit form by the posted deadline (below)
AND
o Need to submit the Admission to Candidacy form 2 weeks prior to census day of
the semester in which they want to be considered eligible for reduced registration
(or earlier).
Degree Audit form deadlines are:


November 1st to graduate in May
May 1st to graduate in December.
16
These deadlines are the same as Office of Graduate Studies use to require for the complete
Degree Audit and Admission to Candidacy form.
Prior to submitting a Degree Audit and/ or Admission to Candidacy form there must be a thesis
committee on record with the Grad Office and Department. All degree thesis candidates must
submit a Degree Audit by completing all prerequisites and core curriculum course requirements.
For thesis-based students, the form must be submitted within the first calendar year after enrolling
in the Master degree program and within the first two calendar years in the Ph.D. program.
Admission to Candidacy must be granted before the student is permitted to defend his/her Ph.D.
thesis. In order to meet graduation deadlines, the form must be submitted by the dates listed on
the Office of Graduate Studies webpage.
The Degree Audit application (online, see sample in appendix) must be reviewed and approved
by the committee research advisor and should contain a complete list of courses (completed, in
progress, and proposed) being used toward the degree. This includes transfer courses and 400
level courses (if applicable) along with 500/600 level courses used to satisfy requirements for the
degree. Upon approval by the Department Head, the form is submitted to the Graduate Dean for
agreement. Any changes in the course program listed on the Degree Audit form must be reapproved by the thesis committee or research advisor and Graduate Dean.
Non-Thesis Procedures
Non-thesis degree students must have their research advisor submit a memo to Cheryl Medford
indicating the student will be graduating. A Statement of Work Completion will be prepared for
advisor’s signature. The memo must be submitted by the dates listed on the Office of Graduate
Studies webpage.
Thesis and Dissertation Procedures
Each candidate for the thesis-based M.Sc. or Ph.D. degree will be required to write a thesis
acceptable to the committee and Department. The thesis must show original research of excellent
quality in a suitable technical field and must exhibit satisfactory literary merit. The subject of the
thesis is selected by mutual agreement between the candidate and the advisor and/or co-advisor, if
applicable. Any major change in the scope of the research requires the approval of the thesis
committee. It is the responsibility of the advisor or co-advisor to supervise the research and to
consult with other members of the thesis committee on the progress of the work. During the final
semester of the program, each candidate must pass an oral defense of the thesis that may cover
course work as well as the thesis topic. Format instructions are available in the Graduate Office
and should be obtained before beginning to write the thesis.
Proposal
A thesis or dissertation proposal is required of all candidates for the purpose of (1) defining the
scope of the proposed research and (2) to permit the thesis committee to determine the suitability
of the research for a graduate thesis. The proposal should be approved by the thesis committee
prior to the start of significant work on the project.
The proposal should stress the original research involved and follow the general outline listed
below:
1.
Title
2.
Objectives and purpose
17
3.
4.
5.
6.
7.
8.
9.
10.
Thesis area location
Scope of research
Previous research of record
Description of proposed research
Schedule for completion of proposed research
Budget and funding source
Course schedule (including deficiencies, qualifying exam courses, and completed
courses)
Written release for public disclosure of results (when outside funding is
involved).
An outline for the thesis proposal should first be submitted to the thesis advisor for approval prior
to writing and formal submission of the proposal itself. The proposal should be written in a
concise format. The thesis committee will review the proposal and may suggest changes. After
committee approval, a copy must be placed in the student’s file.
Budget
Thesis/dissertation research (travel, living expenses, analysis, thin sections, etc.) costs can be
significant. It is the responsibility of the student to develop a budget and plan for financial
support prior to committee approval of the proposal. Individual faculty members or the
Department may, in some cases, be able to provide assistance in securing support.
Proprietary Research
Under special circumstances, the School may enter into an agreement with a sponsor to include
proprietary research in a graduate student’s thesis or dissertation. The nature and extent of
proprietary research reported in the thesis or dissertation must be agreed upon in writing by the
sponsor, principal investigator, student, and Dean of Graduate Studies. The thesis defense will
remain open to the public. Denial of public access to the written thesis will be limited to a
maximum of twelve months from the date of submittal of the Statement of Work Completion
form to the Dean of Graduate Studies.
Manuscript Preparation
An “ideal” sequence for draft preparation and review is as follows. The student, in conjunction
with the advisor, prepares an initial outline of the thesis. This outline is developed into a draft
(including all figures, tables, and plates), which is submitted to the thesis advisor and/or coadvisor, if applicable, for the first review. Follow Thesis Checklist procedures at the Graduate
School website. After the first draft has been returned to the student, a second draft is prepared
which incorporates the revisions, corrections, and suggestions made on the draft. Upon approval
of a defensible draft, the student may schedule a defense. Copies of the thesis should be
submitted to committee members at least two weeks prior to the defense. See Thesis and
Dissertation Defense Deadlines for each semester on the Graduate School webpage. Further
revisions may be required as a result of the defense, so final copies should not be prepared until
the advisor approves the completed thesis.
18
Thesis and Dissertation Defense
The defense must be open to the public and should occur at least one week after public
notification of the scheduled defense date. Following the satisfactory defense of the thesis, the
student will complete any revisions specified by the thesis committee and, after approval by the
advisor, submit it to the Department Head for signature before submitting the final copy to the
Graduate Office for format approval. See Grad School Guidelines.
Two negative votes from the thesis committee constitute failure of the oral defense regardless of
the number of committee members present at the defense. At the discretion of the thesis
committee, a second oral defense of dissertation may be scheduled. A second failure to defend
the dissertation satisfactorily constitutes automatic, irrevocable termination of the graduate
program. In either case of pass or fail, members voting in the negative may file a report on why
they voted to fail. In the case of failure, the Chair of the Thesis Committee will prepare a written
statement indicating the reasons for failure of the defense and will provide copies to the student,
Thesis Committee, the Department Head, and the Graduate Dean.
Graduation Deadlines
Students must complete the following steps by the stated deadlines in order to defend their thesis
and graduate at the end of a semester. The defense is scheduled via the Thesis Defense Request
form (online, see sample in appendix) and signed by all committee members showing their
approval to meet at the agreed upon time and date. Submit the completed form to Cheryl
Medford, at least one week in advance of the thesis defense date. She will assign a room for
the defense and will send announcements of the defense to committee members, the student, and
post the notice on the lecture board. The Statement of Work Completion will be sent to the thesis
advisor.
 September 9, 2015 (fall census day) and January 28, 2016 (spring census day) Graduation Application must be submitted to the Graduate Office through Trailhead.
 November 23, 2015 and April 18, 2016 - Last day to submit Submittal Page before
thesis upload. The Department Head’s signature is required on title page. Obtain your
checkout card from the Office of Graduate Studies.
 December 11, 2015 and May 6, 2016 - Checkout card and Work Completion form must
be submitted to the Graduate Office. Master’s thesis and PhDs only will need to complete
and submit the Regulated Materials form to the Graduate School. Geology and
Geological Engineering Department checkout form must be submitted and signed off by
Cheryl Medford.
Degree Level Change and Program Change
Students wanting to change a degree level must submit the Degree Level Change Request Form.
This form may only be used when changing degrees within the same department AND with exact
degree titles.
The table below shows under which conditions a student must submit the Degree Level Change
Request form.
MS Thesis
to
MS Non-Thesis
MS Non-Thesis
to
MS Thesis
MS Thesis
to
Master of Engineering (Non-Thesis)
Master of Engineering (Non-Thesis)
to
MS Thesis
Currently in PhD and dropping
to
MS Thesis or MS (Non-Thesis)
19
Note: All students submitting this form may also need to submit a new Admission to Candidacy
Form if one was already submitted prior to making the change in degree level.
***For example, changing from an MS (Thesis) in "Geology" to a Professional Master (NonThesis) in "Mineral Exploration" constitutes a change to a degree level with the "Same Program
Name".
Students wanting to add degree programs must submit a new application online for the new
degree program for the following conditions:
 If currently in PhD degree program and adding any Master’s degree program

If currently in any Master’s degree program and adding a PhD degree program

If not changing Master’s degree level but changing degree major/title
A student who has started a Master of Science program may request permission to convert to a
Doctoral program without obtaining the Master degree, provided all requirements for the Master
degree, except the completion of the thesis, have been completed. International students are
advised to complete a Master degree prior to applying for the Ph.D. program. The procedure to
be followed is outlined below:
 After completing the equivalent of at least one summer working on the Master of Science
research project, the student should confer with the thesis committee and obtain permission to
initiate an application for conversion to the Ph.D. program. Approval by the committee at
this time is only approval to initiate the application and does not constitute Departmental
approval of the conversion.
 If the committee approves initiation, the student should then prepare a report, substantiated
with appropriate illustrations, explaining the results of research accomplishment to that date.
 A separate written proposal defining the purpose and scope of the proposed doctoral program
should be prepared and submitted together with the above report. This proposal should
include a justification for the conversion of the initial Master program to a Doctoral program
and specify the scope and nature of the proposed research for the doctoral dissertation (i.e.,
what has changed in the original research program to qualify for a dissertation?).
 The committee will then arrange a meeting time for presentation and defense of the proposal.
The examining committee will consist of the student’s M.Sc. committee. Upon written
committee approval of the proposal, the student will then be allowed to submit an application
through the on-line application system. Letters of recommendation, transcripts, GREs and
statements of goals will not be required of the applicant. The application will be processed
according to procedure.
Completion of M.Sc. Program and Admission to Ph.D. Program
A student who completes a Master degree program is not automatically allowed to continue in a
Doctoral program. A student wishing to continue for a Ph.D. will complete an on-line application
through the school application system. If a student is admitted before all Master degree work is
completed, all Master degree requirements must be satisfied by the end of the first semester after
enrollment in the Ph.D. program.
20
Checkout Process
Prior to checkout, every student needs to:
 Submit an Advisor/Committee form to the Office of Graduate Studies. This is only
required for thesis based students.
 Submit a Degree Audit form to the Office of Graduate Studies
 PhD Candidates need to: Submit an Admission to Candidacy form to the Office of
Graduate Studies
 Apply to Graduate in Trailhead
Once these steps are completed, then:
 Obtain checkout card from Office of Graduate Studies (you will receive an email when
you card is ready to be picked up).
 Check your degree evaluation in Trailhead.
 Checkout with the Career Center , Ben Parker Student Center, Suite 37.
 Checkout with the Alumni Association, Coolbaugh House, 1700 Maple Street
 Verify your Diploma Mailing Address on Trailhead.
 Verify your Personal Email address on Trailhead. The graduation photographer will
communicate with you via your personal email address.
 Upload your Thesis/Dissertation into ProQuest and obtain format approval (MS thesis
and PHD students only)
 Print the Regulated Materials Checkout form (Master’s Thesis and PHD students only).
 Complete the Survey of Earned Doctorate (PHD students only).
Checkout with the Office of Graduate Studies by the Deadline:
 Submit completed checkout card (required - ALL graduating students)
 Submit completed Statement of Work Completion form (required - ALL graduating
students)
 Submit Regulated Materials Checkout form (Master’s Thesis and PHD students only)
After checkout, make sure to:
 Settle accounts with the Cashier's Office
 Return your keys to the Key Shop. Holds will be placed on student accounts until keys
are returned.
 If you would like to pick up a free package of announcements or if you need to order
more announcements, contact the bookstore.
 Pickup commencement tickets for guests. Tickets will be available a few weeks prior to
commencement from the Office of Graduate Studies. Entrance to the graduation
ceremony will be by ticket only.
 Complete the Graduate Student Exit Questionnaire. This will be emailed to each
graduating student at the end of the semester.
21
APPENDIX
FORMS AND EXAMPLES FOLLOW. FOR
THE MOST RECENT FORMS, PLEASE
ALWAYS GO TO THE
INSIDE.MINES.EDU WEBSITE (FORMS
SHOWN ARE EXAMPLES THAT ARE
UPDATED PERIODICALLY).
Department of Geology and Geological Engineering
Analytical Equipment List
Questions concerning department equipment can be directed to the person listed below who supervises the
laboratory.
Carbon Coater
Room: 405
Contact: John Skok
For variable thickness coating of SEM and microprobe samples.
Chipmunk Crusher
Bico Chipmunk
Room: 147D
Contact: John Skok
For first stage crushing of whole rock samples in preparation for various types of analysis.
Conductivity Meters
Hach CO150
Room: 101D
Contact: Dave Benson
For the measurement of the conductivity of water to aid in the overall measurement of water quality.
Cone Mill
BICO #242-53
Room: 147D
Contact: John Skok
For grinding and pulverizing of broken rock samples in preparation for various types of analysis.
Field pH Meters
Room: 301
Contact: John Humphrey
For the measurement of pH of water in the field.
Fluid Inclusion Microscope
Leitz F.I. Scope
Room: 111
Contact: John Skok, Murray Hitzman, Jim Reynolds
For the observation of boiling temperatures of fluid inclusion in thin sections (100 microns) by use of a
heating and cooling stage, with visual observation on a CRT.
Gas Mixing Furnace
Deltech
Room: 407
Contact: Ric Wendlandt
A high temperature (up to 1500oC) 1 atmosphere gas-mixing furnace, for oxygen fugacity sensitive melting
of rocks. Oxygen fugacity is monitored with Yitrium stabilized ZrO 2 ceramic sensor, and controlled by CoCO2 gas mixture.
General Chemistry Lab
Room: 406
Contact: Ric Wendlandt, John Humphrey, Alexis Sitchler
A general chemistry lab with a wide variety of standard equipment including: fume hoods, glassware,
ovens, hotplates, centrifuges, scales, etc.
Isotopic Liquid Water Analyzer
Room: 301A
Contact: John Humphrey
Novel simultaneous spectroscopic measurement of hydrogen and oxygen of liquid water samples.
Luminoscope
Room: 111
Contact: Thomas Monecke, Murray Hitzman
A petrographic microscope for cathodoluminescence qualitative analysis of rocks in thin section with
imaging via a line digital camera connected to a PC.
Magnetic Separator
Franz L-1
Room: 147E
Contact: John Skok
For the separation of magnetically sensitive grains of a ground up rock sample by use of a vibrating slide
within a magnetic field, in preparation for various types of analysis.
Mass Spectrometer
Micromass Isoprime
Room: 406B
Contact: John Humphrey
A gas source stable isotope ratio mass spectrometer for isotopic analysis of H, C, N, O, and S. It has a
MultiPrep carbonate and water automated preparation system, Eurro-vector elemental analyzer for
continuous flow isotopic analysis of C, N, and S. Separate vacuum prep lines are available for offline
sample prep.
Petrographic Microscope
Lietz Laborlux 12 Pol
Room: 401
Contact: Ric Wendlandt
A research quality petrographic microscope with a digital imaging system and a camera attachment.
Various other research microscopes are distributed throughout the Department.
Rocking Autoclaves (4)
Tem-Pres
Room: 407
Contact: Ric Wendlandt
For large volume (up to ½ lb.) gas-water-mineral reactions up to 500 bars pressure and temperatures up to
400oC.
Scanning Electron Microscope
JEOL 840A
Room: 405B
Contact: John Skok
For observation of whole rock pieces and polished thin sections, with magnifications from 15C-20,000X.
Qualitative elemental analysis is accomplished with a Cambridge Energy Dispersive Spectrometer (EDS)
that is fully computerized. Both secondary (SE) and backscatter electron (BSE) observation is possible
along with x-ray dot mapping.
Rock Crushers
Room: 147D
Contact: Thomas Monecke/Nigel Kelly
Jaw crusher, disc mill and puck (ring) mill for crushing and pulverizing rock samples down to a range of
grain sizes and powders.
Solid Medium Piston-Cylinder Apparatus(2)
Room: 407
Contact: Ric Wendlandt
For very high pressure (up to 30 kbar)-high temperature (up to 1700oC) solid-melting reactions of rock
materials.
Source Rock Analyzer
Room: 225
Contact: Steve Sonneberg
Hydrous pyrolysis analysis of source and reservoir rock hydrocarbons for organic carbon content and
estimation of thermal maturity.
Sputter Coater
Technics-Hummer V
Room: 405C
Contact: John Skok
For variable thickness coating of SEM samples with gold and gold-paladium.
Stream Flow Meter
Room: 101D
Contact: Dave Benson
For field measurement of water flow volumes of streams.
Price AA Current Meter #1220
Thin Section Lab
Room: 147
Contact: John Skok
Rock saws, laps, automated thin section and polishing equipment for production of petrographic thin
sections, polished thin sections, and fluid inclusion sections.
Water Level Sounder
Solinist #11688
Room: 101D
Contact: Dave Benson
For measurement of water levels in wells along with measurements of organic liquid-water interface levels.
X-Ray Diffractometer
Scintag XDS 2000
Room: 405
Contact: Ric Wendlandt
A powder x-ray diffraction system used for mineral characterization. The solid state system is PC driven
and completely automated, capable of multi-sample analysis and uses a copper radiation source.
QEMSCAN automated mineralogy facility
Carl Zeiss EVO50 / QEMSCAN
Room: 118/119
Contact: Nigel Kelly
For rapid mineralogical mapping of polished rock slabs, thin sections, grain separates and rock powders
providing modal mineralogy, grain size and shape distribution, porosity and fracture estimates.
See http://geology.mines.edu/econgeol/electronmicroscopy.html for more details.
Thin Section Request
Name:__________________
Date:___________________
Email:_________________
Phone:__________________
Date Wanted:_____________
Purpose:_________________
Number of Samples:________
Number of thin sections:______________________
Samples #’s______________________________________________________________
________________________________________________________________________
Special Instructions:
Yes
No
Sample #’s
impregnation
___
__
_________
stain (calcite, K-spar)
___
__
__________
cover slide
___
__
__________
Comments_______________________________________________________________
________________________________________________________________________
Approval:
Thesis Advisor_____________________________________________________
User Agreement for Geochemistry Lab
1) Lab Supervisor________________________
2) User Name____________________
User email contact____________________
3) Faculty Advisor/Sponsor_________________
4) Department/Degree________________ (for students only)
5) EHS training completed (see below)
Graduate Student Safety Seminar
Hazardous Materials Training
□
□
____________________
(Date of training)
6) Bench Space Assigned
Area __________ (assigned by Lab Supervisor)
Start Date__________
Expected End Date________
7) Approval to install new equipment _____________________________
(Date and initials of Laboratory Supervisor)
8) Check-out (all chemicals and waste removed, equipment returned, experimental
materials removed from fume hood, refrigerator, shelves and drawers):
______________________ (Lab Supervisor)
___________________ (date)
9) Project Description (provide a short description of the experiments to be done)
10) Chemicals to be used (first entry provides examples)
Name Quantity Concentration
Hazards
Precautions to
take
Disposal
Method
e.g.,
Nitric
Acid;
e.g.,
e.g. Corrosive
reactive, toxic,
flammable
carcinogenic
e.g., Gloves,
glasses, lab coat,
fume hood,
respirator
PbCl2
100 g
e.g., Waste
bucket for EHS
pickup;
consumed in
experiment,
neutralized
1 liter;
Dilute (<5%)
Intermediate (5-25%)
Concentrated (>255)
If work involves high hazard chemicals including carcinogens,
reproductive toxins, or highly reactive or toxic chemicals, additional training may be
required by the Lab Supervisor prior to use of the lab.
11) How will user exposure to these chemicals be assessed?
Professional judgment of EHS/lab supervisor
Air sampling
□
□
Other __________________
12) Is medical monitoring required for users of these materials? Yes No
If yes, provide details:
13) Where and how are the material(s) to be stored?
General storage
Flammables cabinet
□
□
Refrigerator/freezer
Corrosives cabinet
Room __________________
□
□
14) User safety checklist
Category
Personal Equipment
Item
Lab coat
Proper gloves
Appropriate footwear
Eye protection
Respiratory protection
Dosimeter
Safety Equipment
Eyewash
Spill control equipment
Fire extinguisher
Materials Handling
MSDS sheets reviewed and updated
SOPs reviewed
Safe handling training provided
Emergency Contact
Phone numbers visible in lab
After hours work permitted
* permit included with this form
15) Equipment to be provided by investigator (list)
Yes/No/Not needed
16) Communal equipment to be used (list)
A. Fume hood (check one)
for experiments and storage
for storage only
B. Balance
□
□
□
□
C. Drying ovens
D. Other (please list) _______________________________________
17) Training provided for communal equipment
________________
(Date and initials of lab supervisor)
18) Training provided for gas cylinder use and replacement
________________
(Date and initials of lab supervisor)
I accept responsibility for the proper use of these materials in the labs named above
and have received appropriate training and /or experience.
Lab User Signature __________________ Date __________________
A faculty advisor must sign if the lab user is an undergraduate or graduate student:
Faculty Advisor Signature __________________ Date __________________
Lab Supervisor Signature __________________ Date __________________
PERMIT FOR USE OF NON-STANDARD LABORATORY OR SPECIAL
OPERATING PROCEDURES
This permit shall be utilized for all laboratory activities which do not follow standard or
special operating procedures and which thus require pre-approval by the laboratory
supervisor.
Location of Work: Building _____________ Room______
Occurrence (date(s)): _________ to ________
Authorized Personnel: ______________ ________________
Unusual Circumstances:
___ Working alone
___ Working after hours
___ Unattended Operations
___ Other (explain): ____________________________________________________
Hazards Present:
____ Highly reactive chemicals
____ Highly toxic chemicals
____ Shock sensitive - explosive chemicals
____ Flammable chemicals
____Other (explain): ____________________________________________________
Special Conditions Required:
____ Spill Containment
____ Designated area (secured from general access; hazards signage)
____ Regular communication with _______________
____ Other (explain):_____________________________________________________
Approved by (one signature required, copy to other person):
_______________________________________
Laboratory Supervisor/Chemical Hygiene Officer
_________
Date
Colorado School of Mines
Office of the Bursar
Part-Time Student Fee Waiver Request
Mandatory Student Fees include Health and Student Services, Associated Students, Athletics, Technology,
Recreation Center, Intermodal Transportation and Academic Construction. These fees are assessed as follows.
⇒ All students are assessed fees for Technology and Academic Construction. These can NOT be waived.
⇒ Students registered for more than three credits during the regular academic year are assessed Mandatory
Student Fees. ⇒ Students registered for four to six credits, however, MAY request wavier of these.
⇒ Fees are NOT waived for the Summer I or Summer II terms.
Note, Mandatory Student Fees DO NOT include the Student Health Plan.
⇒ You must accept or decline Student Health Insurance at the time of registration. If you do not waive this
coverage by that time, your account will be charged. This form is NOT the Student Health Insurance Waiver
Form.
Student Name:
CWID:
I am requesting a fee waiver for Fall 2014
semester
I am currently enrolled in the following courses.
Course Number
Credit Hours
I request waiver of all Mandatory Student Fees except the Technology and the Academic Construction Fees on
the basis that ALL of the following apply:
⇒ I am working off campus full-time.
⇒ I will be on campus no more than three days a week and registered for no more than six credit hours total.
⇒ The sole purpose of my visits to campus is to attend classes or meet with my advisor.
⇒ I will not use any campus facilities for research or other activities except as required by classes in which I am
registered.
Student:
Date:
I certify that to the best of my knowledge, the above information is correct:
Advisor:
Program Director:
Date:
Date:
This request must be submitted by the Last Day to Register for the Fall or Spring semester. Requests
submitted to Student Receivables after that date will not be considered.
Form Last Modified: 07/22/14
Colorado School of Mines - Office of Graduate Studies
Request for Leave of Absence
In order to receive approval for a leave of absence, it is necessary that you complete the entire form and obtain
the three/four signatures BEFORE submitting this form to the Office of Graduate Studies.
Additionally, you MUST attach a plan (including a timeline and deadlines) for resuming and completing the
work toward degree in a timely fashion with this request or it will be denied.
Student Name:
CWID:
Degree Level:
Select Degree Level
Major:
Select Degree Title
Department:
Select Department
Semester of absence*:
Date:
Fall
Spring
*Two semesters maximum allowed
Reason for request:
You must also attach a
plan with timelines
indicating how you plan
to complete your degree.
Check box if requesting to be dropped from any registered courses for the semester on leave
Student Signature:
My forwarding address is***:
My email address is***:
***Student must also enter forwarding address and email in Trailhead
Approvals:
Print Name
Signature
Date
Advisor:
Department Head or Program Manager:
Financial Aid:
International Office*:
*Students with visas only
Graduate School:
Signature
Date
Dean of Graduate Studies:
Office Use Only:
File:________
SFAREGS:__________
SGASADD:________
Plan:_________
SGASTDN:______
SGAADVR:________
Email:________
GS - Leave of Absence - Revised 8/24/2015
Colorado School of Mines - Office of Graduate Studies
Withdrawal from Graduate School
Students who wish to withdraw from a program, not school, need to use the Withdraw from Program form
Student Name:
CWID:
Degree Level:
Select Degree Level
Major:
Email:
Select Degree Title
Department:
Select Department
Date:
Forwarding Address:
Address Line 1:
Address Line 2:
City:
Country:
ZIP/Postal Code:
State:
Permission is hereby requested for approved withdrawal from the Colorado School of Mines.
My reasons for this request are:
Withdrawal effective term:
year:
Requesting withdrawal from following the courses:
Department
Subject
Course Title
Course #
Term
Student Signature:
Approvals:
Signature
Date
Signature
Date
Advisor:
Office of Financial Aid:
Library:
Student Receivables:
Veterans Counselor (if appropriate):
International Studies (if appropriate):
Student Housing (if appropriate):
Key Shop (if appropriate):
Graduate School:
Dean of Graduate Studies:
Office Use Only:
File:_________
SGAADVR:_______
SGASTDN:_______
SGASADD:_______
SFAREGS:_______
Email:_______
GS Withdrawal form CSM - Revised 8/24/2015
Advisor/Thesis Committee Requirements
Submit a brief resume for any off campus member
Master's (non-thesis) Requirements
Committee Role
Required CSM faculty status
Department
Advisor
Required
Full time
Home Department
Minor Representative
Optional
Full time
Minor Department
MS (thesis) Requirements (minimum of 3 members) Two members must be full time CSM faculty from the home department
Committee Role
Advisor
(1st member)
Committee Member
(2nd member)
Committee Member
(3rd member)
Required CSM faculty status
Department
Full time
Home Dept
Cannot be teaching faculty
Full time
Required
Home Dept
Can be teaching faculty
Full time, part time or off campus
Required
Home Department or familiar w/area of study
Can be teaching faculty
Full time, part time or off campus
Co-Advisor
Optional Can be teaching faculty
Familiar with area of study
(additional member)
Can't be advisor, minor rep or 1 of the 3 required committee members
Full time
Minor Representative
Optional Can be teaching faculty
Minor Department
(additional member)
Can't be advisor, co-advisor or 1 of the 3 required committee members
Master's committee chair does not need to be specified on the form, but the committee chair must be full time & cannot be the advisor or co-advisor.
Required
PHD Requirements (minimum of 4 members) All 4 required members must be full time CSM faculty
Committee Role
Advisor
(1st member)
Committee Member
(2nd member)
Committee Member
(3rd member)
Committee Chair
(4th member)
Required CSM faculty status
Required
Required
Required
Required
Co-Advisor
(additional member)
Optional
Minor Representative
(additional member)
Optional
Full time
Cannot be teaching faculty
Full time
Can be teaching faculty
Full time
Can be teaching faculty
Full time
Can be teaching faculty
Full time, part time or off campus
Can be teaching faculty
Can't be advisor, minor rep or 1 of the 4 required committee members
Full time
Can be teaching faculty
Can't be advisor, co-advisor or 1 of the 4 required committee members
Department
Home Department or familiar w/area of study
Home Department or familiar w/area of study
Home Department or familiar w/area of study
Outside: Home Department, Minor Department,
Major and Minor Degree Program
Familiar with area of study
Minor Department
Colorado School of Mines - Office of Graduate Studies
Advisor Change Form /Minor Rep Form
Master's Non-Thesis Students
Use this form to change an Advisor or to add or change a Minor Representative
Student Name
Student Signature
Degree Level Select Degree Level
Check one:
Change Advisor
CWID
Major Select Degree Title
EMAIL
Department Select Department
Date
Add or Change Minor Representative
Advisor
Advisor : Full-time CSM faculty - from home dept - Cannot be teaching faculty, part-time/adjunct faculty or
non-CSM off-campus member
Print Name
signature
Dept
Add Advisor
signature
Dept
Remove Advisor
Remove Advisor
Print Name
Department Head or Program Manager Required Approval
Print Name
Dept
signature
Minor Degree Program (Optional - only for students earning a minor)
Minor Program:
Select Minor Title
Minor Representative: Full-time CSM faculty from Minor department. Can be teaching faculty, cannot be
non-CSM off-campus member
Print Name
signature
Dept
Add Minor Rep
signature
Dept
Remove Minor Rep
Remove Minor Representative
Print Name
Advisor Approval Signature
Department Head or Program Manager
Signature
Office
Use
Only:
FACULTY: ______
SGASTDN:______
SGAADVR: _______
SHACOMI: _________
SFAREGS (minor only): _____
SHADEGR (minor only): _____
Graduate Dean Approval Signature:__________________________________________________
GS Advisor/Thesis Committee - Revised 8/24/2015
Scanned & emailed to dept.: ____
Date_____________
Colorado School of Mines - Office of Graduate Studies
Advisor/Thesis Committee - Master's Thesis Students
Form used to establish a Full Committee or to designate an Advisor or Co-Advisor or to Change an existing Advisor/Committee
Student Signature
Student Name
Degree Level Select Degree Level
Check one:
CWID
Major Select Degree Title
EMAIL
Department Select Department
Date
Initial Request
Change existing Advisor or Committee
Month/Year defending thesis - If
unsure enter anticipated semester
Master's Thesis - Committee (minimum 3 members required)
***Two of the required members MUST be from home department ***
Advisor approval - Required on all initial and change forms
Advisor ( 1st member ): Must be full-time CSM faculty - from home dept. or familiar with area of study - Cannot be teaching
REQUIRED faculty, part-time/adjunct faculty or off-campus member
Print Name
signature
Add Advisor
Dept.
Committee Member ( 2nd member ): Must be full-time CSM faculty - from home dept. or familiar with area of study - Can be
REQUIRED
teaching faculty - Cannot be part-time/adjunct faculty or off-campus member
Print Name
signature
Add Member
Dept.
Committee Member ( 3rd member ): Must be full-time CSM faculty - from home dept. or familiar with area of study - Can be
REQUIRED
teaching faculty, part-time/adjunct faculty or off-campus (off-campus member must attach resume)
Print Name
signature
Add Member
Dept.
Department Head or Program Manager approval - Required on all initial and change forms
REQUIRED
Print Name
signature
Dept.
Co-Advisor (additional member): Full-time or part-time/adjunct CSM faculty or off-campus member ((must attach resume
for off-campus member). Can be teaching faculty. Can't be minor rep or 1 of the 3 required members.
OPTIONAL
Print Name
signature
Dept.
Add Co-Advisor
Committee Member (4th member): Familiar with area of study, can be off-campus member (if off-campus must attach brief
resume)
OPTIONAL
Print Name
signature
Dept.
Voting member
Non-voting member
Committee Member (5th member): Familiar with area of study, can be off-campus member (if off-campus must attach brief
resume)
OPTIONAL
Print Name
signature
Dept.
Voting member
Non-voting member
Minor Degree Program (Optional - only for students earning a minor)
Minor Program:
Select Minor Title
Minor Representative :Full-time CSM faculty from Minor department. Can be teaching faculty. Can't be 1 of the members above.
Minor Rep
signature
Minor Rep Name
Advisor Approval
Signature
Dept.
Add Minor Rep
Department Head or Program Manager
Approval Signature
Remove the following Advisor/Committee Member(s) or Minor Representative
Print Name
Signature
Dept.
Remove
Print Name
Signature
Dept.
Remove
Department Head or Program Manager
Approval Signature
Advisor Approval Signature
Office Use
Only:
SGASTDN: _____
Faculty:____
SGAADVR: _____
SHACOMI: _____
SFAREGS (minor only): _____
SHADEGR (minor only): _____
Graduate Dean Approval: Signature___________________________________
GS Advisor/Thesis Committee - Revised 8/24/2015
Scanned & emailed to dept.: ____
Date_____________
Colorado School of Mines - Office of Graduate Studies
Advisor/Thesis Committee - PhD Students
Use this form to establish a Full Thesis Committee , or to designate an Advisor or Co-Advisor or to Change an existing Advisor or
Committee
Student Name
Student Signature
Degree Level Doctor of Philosophy
Check one:
CWID
Major Select Degree Title
EMAIL
Department Select Department
Date
Initial Request
Month/Year defending thesis - If
unsure enter anticipated date.
Change existing Advisor or Committee
Doctoral Degree - Committee (minimum 4 members required)
Advisor approval - Always Required
REQUIRED
Advisor ( 1st member ) : Full-time CSM faculty - from home dept or familiar with area of study Print Name
signature
from home dept or familiar with area of study - Can be teaching
faculty - Cannot be part-time/adjunct faculty or off-campus member
Print Name
signature
Committee Member ( 3rd member ) : Full-time CSM faculty REQUIRED
Add Member
Dept
from home dept or familiar with area of study - Can be teaching
faculty - Cannot be part-time/adjunct faculty or off-campus
Print Name
signature
Add Member
Dept
Committee Chairperson ( 4th member ) : Full-time CSM faculty REQUIRED
Add Advisor
Dept
Committee Member ( 2nd member ) : Full-time CSM faculty REQUIRED
Cannot be teaching faculty, part-
time/adjunct faculty or non-CSM off-campus member
Outside home dept and outside Minor dept - Can be
teaching faculty - Cannot be part-time/adjunct faculty or off-campus
Print Name
signature
Add Chairperson
Dept
Department Head or Program Manager Approval Always Required
REQUIRED
Print Name
signature
Dept
Co-Advisor (additional member):
OPTIONAL
Full-time or part-time/adjunct CSM faculty or off-campus member (if off-campus must attach
brief resume). Can be teaching faculty. Cannot be minor rep or 1 of the 4 required members.
Print Name
signature
Committee Member (5th member) : Familiar with area of study,
OPTIONAL
can be off-campus member (if off-campus must attach brief
resume)
Print Name
signature
Committee Member (6th member) : Familiar with area of study,
OPTIONAL
Add Co-Advisor
Dept
Voting member
Non-voting member
Dept
can be off-campus member (if off-campus must attach brief
resume)
Print Name
signature
Voting member
Non-voting member
Dept
Remove the following Advisor/Committee Member(s) or Minor Representative
Print Name
Signature
Dept
Remove
Print Name
Signature
Dept
Remove
Department Head or Program
Manager Approval Signature
Advisor Approval Signature
Minor Degree Program (Optional - only for students earning a minor)
Minor Program: Select Minor Title
Minor Representative:
Full-time CSM faculty from Minor department. Can be teaching faculty. Can't be 1 of the members above.
Print Name
signature
Add Minor Rep
Dept
Department Head or Program
Manager Approval Signature
Advisor Approval Signature
SGASTDN: _____ SGAADVR: _____
SFAREGS (minor only): _____
Office Use Faculty:____
SHACOMI (thesis only): _____
SHADEGR (minor only): _____
Only:
Signature___________________________________
Graduate Dean
Approval
Scanned & emailed to dept.: ______
Date_____________
GS Advisor/Thesis Committee - Revised 8/24/2015
Colorado School of Mines - Office of Graduate Studies
Degree Audit - Master's (Non-Thesis) Students
PLEASE FILL OUT FORM ELECTRONICALLY SO THAT CREDITS CALCULATE PROPERLY
Required Submission Deadline: No later than the semester prior to applying for graduation
For fall graduation, deadline is no later than May 1; For spring graduation, deadline is no later than November 1
Signature:
Student Name:
Degree Level: Select Degree Level
CWID:
Major: Select Degree Title
EMAIL:
Department: Select Department
Date:
Enter Total Number of Required Credits for Degree Program
Select Total
Credits
from List
If unsure, please see bulletin for calendar year you were admitted
SECTION A: Colorado School of Mines Graduate Courses
Combined 36 credit-hour Masters programs may double count 6 hours of approved credit from CSM Bachelor's degree
400 LEVEL (9 credits max) - D o not list 200 or 300 level courses, courses with a grade below a C-,
Subject
Prefix List
Course #
Grade
Course Title
"NC" or 0 credit
Credits
Semester
500 and 600 LEVEL - Do not list 200 or 300 level courses, courses with a grade below a C-, "NC" or 0 credit
Do not include Minor Program courses in this section - see Section D
Prefix List
Total Credits
Graduate Office SGASTDN:
________
SHADEGR:
________
Use Only: SGAADVR:
________
SMASARA:
________
SHATRNS (transfer credits)
0.0
________
Revised 6/19/15
SECTION B: Other University Transfer Credits
Institution Name:
15 max transfer credits for 36 credit Master's Non-Thesis
9 max transfer credits for 30 credit Master's Non-Thesis (Maximum allowable transfer credits include Minor transfer
credits - List transfer credits for Minor in Section C)
Subject
Course #
Course Title
Grade
Total Credits
Credits
Semester
0.0
SECTION C: Minor Degree Program (If Applicable)
Minor & Minor Rep must be approved on Advisor/Minor Rep form by Grad Office prior to submitting this form
Minor Program: Select Minor Title
List minor courses for which graduate credit is to be granted (Maximum of 9 credit hours)
If other institution than CSM, enter institution
name: Limited to no more than 4 transfer credits
Subject & Course #
Course Title
Grade
Total Credits
Credits
Semester
0.0
Minor Representative Approval:
Print Name
Signature
Date
SECTION D: Approval Signatures
By signing, the Student, Advisor(s) and Thesis Committee certify that the degree plan and courses above
meet institutional and programmatic degree requirements.
Note: The Office of Graduate Studies only monitors institutional requirements. It is up to the department to ensure that the
student meets program requirements. Any required courses not listed, are presumed to be waived by the department.
#VALUE!
Credits Required
Select =Total Credits from List
Credits on Form =
0.0
Credits Missing =
#VALUE!
Print Name
Signature
Date
Student:
Advisor:
Co-advisor:
Department Head or Program Manager:
Revised 6/19/15
- Office of Graduate Studies
Degree Audit for Master's Degree (Thesis)
PLEASE FILL OUT FORM ELECTRONICALLY SO THAT CREDITS CALCULATE PROPERLY
Form Submission
Deadlines:
For fall graduation, deadline is no later than May 1;
For spring graduation, deadline is no later than November 1
YES
NO
Have you submitted the MS Advisor/Thesis Committee form to the Grad Office?
If no, do not submit this form. You must submit MS Committee form prior to submitting the Admission to Candidacy form.
Signature:
Student Name:
Degree Level: Select Degree Level
CWID:
Major: Select Degree Title
EMAIL:
Department: Select Department
Date:
Enter Total Number of Required Credits for Degree Program Select Total Credits from
List
If unsure, please see bulletin for calendar year you were admitted
YES
Do you need to be on Reduced Registration?
NO
Financial Aid
International Student
If yes, check the reason you need Reduced Registration:
RA/TA Graduate Contract
If you marked yes and we determine that you qualify, you will be notified by the Office of Graduate Studies by email.
SECTION A: Colorado School of Mines Graduate Courses
Combined 36 credit-hour Masters programs may double count a maximum of 6 hrs. of approved credit from Mines' Bachelor's degree
400 LEVEL (9 credit hrs. max) - Do not list 200 or 300 level courses, courses with a grade below a C-, "NC" or 0 credit
Subject
Course Title
Course #
Grade
Credits
Semester
Select Prefix
500 and 600 LEVEL - Do not list 200 or 300 level courses, courses with a grade below a C-, "NC" or 0 credit.
Do not include Minor Program courses in this section - see Section D
Select Prefix
Total Credits
Graduate Office Use SGASTDN:
Only:
SGAADVR:
________
SHANCRS:
________
________
SHADEGR:
________
SHACOMI:
________
SMASARA:
________
0.0
SHATRNS (transfer credits): ________
Revised 6/19/15
SECTION B: 700- Level Research Credits
Subject
Select Prefix
(list different prefix & course #s on a separate lines)
Course # (705, 706, 707)
Minimum Research Credits Required for Degree
0.0
Total Credits
SECTION C: Other University Transfer Credits-Do Not List Any CSM Courses/Degrees
Institution Name:
9 max transfer credits including Minor transfer credits if applicable - List transfer credits for Minor in Section D below
Subject
Course #
Course Title
Grade
Credits
Total Credits
Semester
0.0
SECTION D: Minor Degree Program (If Applicable)
Minor & Minor Rep must be approved on Advisor/Committee form by Grad Office prior to submitting this form
Minor Program: Select Minor Title
If other institution than CSM, enter institution name:
Limited to no more than 4 transfer credits
Subject & Course #
Course Title
Grade
Credits
Total Credits
Print Name
Semester
0.0
Signature
Date
Minor Representative Approval:
SECTION E: Responsible Conduct of Research (RCR) Certification/Exemption
I certify that I have completed the RCR training or that I am exempt from this institutional requirement.
Select answer below:
select option
Term Taken
Completed Training: Subject/Course #
Exempt: Enrolled before fall 2010
Exempt: Never received support from NSF
SECTION F: Approval Signatures
By signing, the Student, Advisor(s) and Thesis Committee certify 1) the degree plan and courses above meet institutional and
programmatic degree requirements and will meet all core curriculum required coursework listed on Degree Audit form and 2) the above
information regarding Responsible Conduct of Research (RCR) training is correct.
Note: The Office of Graduate Studies only monitors institutional requirements. It is up to the department to ensure that the student meets
program requirements. Any required courses not listed, are presumed to be waived by the department.
#VALUE!
Credits Required
Select
= Total Credits from List
Credits on Form =
0.0
Credits Missing =
#VALUE!
Print Name
Signature
Date
Student:
Advisor:
Co-advisor:
Committee Member:
Committee Member:
Committee Member:
Dept. Head/Program Manager:
Revised 6/19/15
Colorado School of Mines - Office of Graduate Studies
Degree Audit - PhD Students
PLEASE FILL OUT FORM ELECTRONICALLY SO THAT CREDITS CALCULATE PROPERLY
Form Submission
Deadlines:
For fall graduation, deadline is no later than May 1;
For spring graduation, deadline is no later than November 1
Please see steps below on page 3 for required forms for PhD students.
YES
NO
Have you turned in Advisor/Thesis Committee form to the Grad Office?
If no, must submit your PhD Committee form prior to submitting this Degree Audit form.
Signature:
Student Name:
Degree Level: Doctor of Philosophy
CWID:
Major: Select Degree Title
EMAIL:
Department: Select Department
Date:
Enter Total Number of Required Credits for Degree Program Select Total Credits from
List
If unsure, please see bulletin for calendar year you were admitted
YES
NO
Do you need to be on Reduced Registration?
RA/TA Graduate Contract
International Student
Financial Aid
If yes, check the reason you need Reduced Registration:
If you marked yes and we determine that you qualify, you will be notified by the Office of Graduate Studies by email.
SECTION A: All CSM Graduate Courses - Including Master's courses applied towards PhD
Combined Doctoral programs may double count 6 hrs. of approved credit from Mines' Bachelor's degree
400 LEVEL (9 credit hrs. max) - Do not list 200 or 300 level courses, courses with a grade below a C-, "NC" or 0 credit.
Subject
Course Title
Course #
Grade
Credits
Semester
Select Prefix
500 and 600 LEVEL - Do not list 200 or 300 level courses, courses with a grade below a C-, "NC" or 0 credit.
Do not include Minor Program courses in this section - see Section D
Select Prefix
Total Credits
0.0
SECTION B: 700 - Level Research Credits - Institutional Minimum = 24
(list different prefixes and different course #s on separate lines)
Subject
Course # (705, 706, 707)
Minimum Research Credits Required for Degree
Select Prefix
0.0
Total Credits
Graduate Office
Use Only:
SGASTDN: __________
SHACOMI: __________
SMASARA: __________
SGAADVR: __________
SHADEGR (AU): __________
SHATRNS: __________
Revised 6/19/15
SECTION C: Transfer Credits - Graduate Level Courses from Other University
Do Not list CSM MS courses towards PhD here (list individual courses in Section A)
Institution Name:
Other university Transfer credits:
MS thesis awarded degree = 36 max semester credits, list "36" lump sum in Credits column and "MS thesis" in Course Title column.
Master's non-thesis awarded and graduate level courses for degrees not awarded = 24 max semester credits, list individual courses.
Max allowable transfer credits include Minor transfer credits - List transfer credits for Minor in Section D below.
Subject
Course Title
Course #
Grade
Credits
Total Credits
Semester
0.0
SECTION D: Minor Degree Program (If Applicable)
Minor & Minor Rep must be approved on Advisor/Committee form by Grad Office prior to submitting this form.
Minor Program: Select Minor Title
If other institution than CSM, enter institution name:
No more than 5.5 transfer credits - see max allowed in Section C above
Subject & Course #
Course Title
Grade
Credits
Total Credits
Print Name
Semester
0.0
Signature
Date
Minor Representative Approval:
SECTION E: Responsible Conduct of Research (RCR) Certification/Exemption
The NSF-RCR requirement must be completed prior to a candidate being admitted to candidacy.
I certify that I have completed the RCR training OR that I am exempt from this institutional requirement.
Completed Training: Subject/Course #
Exempt: Enrolled before fall 2010
Exempt: Never received support from NSF
select option
Term Taken
SECTION F: Approval Signatures
By signing, the Student, Advisor(s) and Thesis Committee certify 1) the degree plan and courses above meet institutional and
programmatic degree requirements and will meet all core curriculum required coursework listed on Degree Audit form and 2) the above
information regarding Responsible Conduct of Research (RCR) training is correct.
Note: The Office of Graduate Studies only monitors institutional requirements. It is up to the department to ensure that the student meets
program requirements. Any required courses not listed, are presumed to be waived by the department.
#VALUE!
Credits Required
Select=Total Credits from List
Credits on Form =
0.0
Credits Missing =
#VALUE!
Print Name
Signature
Date
Student:
Advisor:
Co-advisor:
Committee Chair:
Committee Member:
Committee Member:
Committee Member:
Committee Member:
Department Head or Program Manager:
Revised 6/19/15
Colorado School of Mines - Office of Graduate Studies
Addendum to Degree Audit
Use this form when amending a previously submitted and approved Degree Audit form
Student Name:
CWID:
Degree Level: Select Degree Level
EMAIL:
Major: Select Degree Title
Department: Select Department
Date:
Requested Action:
1. List courses you would like DELETED from your previously approved Degree Audit.
***If action is related to a minor degree, then Minor Representative must sign below.
Subject
Course #
Course Title
Grade
Credits
Semester
Major or Minor
Course
2. List courses you would like ADDED from your previously approved Degree Audit.
***If action is related to a minor degree, then Minor Representative must sign below.
Subject
Course Title
Course #
Grade
Credits
Semester
Major or Minor
Course
Approvals: By signing, the Advisor(s) and Thesis Committee certify that the modified degree program still
meets institutional and programmatic degree requirements.
Printed Name
Signature
Date
Student:
Advisor:
Co-advisor:
Minor Representative (if appropriate):
Committee Chair:
Committee Member:
Committee Member:
Committee Member:
Committee Member:
Department Head or Program Manager:
Graduate Office Use Only:
Degree Audit Form: _____ SGASTDN: _____ SGAADVR: _____ SMASARA: _____
Revised 6/19/15
Office of Graduate Studies
Admission to Candidacy for the Degree of Doctor of Philosophy
The Admission to Candidacy form is to be submitted to the Office of Graduate Studies following
the successful completion of all comprehensive examination/qualifying process requirements,
core curriculum requirements, and other program requirements. Doctoral candidacy indicates that
the Program has approved the student for dissertation research.
Form Submission Deadline is the FIRST DAY of CLASSES for the semester you are, either:
Graduating and/or Wanting Reduced Registration
Student Name:
CWID:
Degree Level: Doctor of Philosophy
Major: Select Degree Title
EMAIL:
Department: Select Department
Student Signature:
Date:
YES
NO
Do you need to be on Reduced Registration?
Financial Aid
International Student
RA/TA Graduate Contract
If yes, check the reason you need Reduced Registration:
If you marked yes and we determine that you qualify, you will be notified by the Office of Graduate Studies by email.
Qualifying Examination
Successful Comprehensive Examination/Qualifying Process Completion Date:
/
month
/
day
year
By signing below, the Advisor(s) and Thesis Committee certify that the above requirement has been met.
Print Name
Signature
Advisor:
Co-advisor:
Committee Chair:
Committee Member:
Committee Member:
Committee Member:
Committee Member:
Dept. Head/Program Manager:
Graduate Office Use
Only:
SGASTDN: ________
SHACOMI: ________
SHANCRS: ________
SGAADVR: ________
SHATCMT: ________
SHADEGR: ________
Date
COLORADO SCHOOL OF MINES
OFFICE OF GRADUATE STUDIES
Thesis Defense Request Form
•
•
•
•
Student is responsible for submitting this form to the department/division a minimum of one
week prior to the defense date.
Student must submit final version of thesis to Committee members as specified by the program
or if not specified no less than one week prior to the defense date.
Admission to Candidacy must be approved prior to the thesis defense.
Student must be registered at the time of defense.
Student Name:
Date:
CWID:
I wish to schedule my thesis defense as follows:
Date:
Time:
Bldg/Rm:
Degree Title:
ME
MS
PhD
Thesis Title:
All committee members have been contacted and their initials below signify their willingness to
participate in this thesis defense. In addition, the department, division or program head has been
informed and acknowledges that in scheduling this defense the candidate has met any departmental,
divisional or programmatic requirements related to the scheduling of a thesis/dissertation defense.
Please print name, initial and include your department.
____________________________________
Advisor
____________________________________
Advisor
____________________________________
Chairman
____________________________________
Committee Member
____________________________________
Committee Member
____________________________________
Committee Member
____________________________________
Committee Member
____________________________________
Department/Division/Program Head
____________
Date
____________
Date
____________
Date
____________
Date
____________
Date
____________
Date
____________
Date
____________
Date
Begin submittal statement oneinch from
the top of
the page,
leaving a 1
inch top
margin.
Example Submittal Page. This is a required page that displays the Roman numeral ii page number.
Beginning with this page, front matter Roman numeral page numbers are centered 1/2 inch from the
bottom edge of page. All signatures are required before the final thesis format review.
A thesis submitted to the Faculty and the Board of Trustees of the Colorado
School of Mines in partial fulfillment of the requirements for the degree of Doctor of
Philosophy (Geophysical Engineering).
or enter Master of Science
enter correct degree title
or Master of International Political
Economy of Resources
Golden, Colorado
Date
This page is submitted as part of the uploaded PDF. It
will have lines with no signatures. A hard copy of this
page with signatures must be submitted to the OGS for o
Thesis Format Approval to begin.
Signed:
Student Name
Signed:
A single-space title
line must follow each
signee’s name.
Dr. Thomas L. Davis
Thesis Advisor
If there is not a
second advisor, omit
this signature line
Signed:
Dr. Ilya Tsvankin
Thesis Advisor
Golden, Colorado
Date
Signed:
Dr. Terence K. Young
Professor and Head
Department of Geophysics
The submittal page is
numbered Roman
numberal ii, even
though a copyright
page may precide it.
ii
Colorado School of Mines - Office of Graduate Studies
STATEMENT OF WORK COMPLETION
(Required of ALL students)
Student Name:
CWID:
Degree Level:
Select Degree Level
Major:
Select Degree Title
Department:
Select Department
EMAIL:
Date:
The student named above has successfully completed all of the requirements for the degree listed above, including:
SECTION A: Degree Audit
Check all that apply:
Student has completed all courses as listed on the Admission to Candidacy (AC) form
Student and Advisor(s) have checked Degree Evaluation in Trailhead to insure all requirements were met
(Note: a "No" will appear if an area/item is not met)
Please do the following based on your answer below:
Any No's appear on
Degree Evaluation?
then
Please see the list of exceptions (2nd page of this form).
If you need to change a course(s), submit an addendum.
If you need assistance, contact the Office of Graduate Studies.
All Yes's
then
All requirements have been met and you can proceed with completing form
Enter cumulative grade point average (Note: must earn a GPA at or above 3.0 to graduate)
SECTION B: Master's Thesis and Doctoral Degrees Only
Successful defense of thesis on
by a vote of
Pass
date
Fail
#votes
Abstain
#votes
#votes
SECTION C: Minor Degree Program (If Applicable)
Note: Minor program and Minor Representative must be approved on Advisor/Committee form by Grad Office prior to submitting this form
Select Minor Title
Minor Program:
By Signing, the Minor Representative certifies that the student named above has met all the minor degree requirements:
Minor Representative Approval:
Print Name
Signature
Date
SECTION D: Approval Signatures
By signing below, the Advisor(s) and, if appropriate, Thesis Committee, certify that the student named above has
successfully completed all of the requirements for the degree listed above:
Printed Name
Student:
Advisor:
Co-advisor:
Committee Chair:
Committee Member:
Committee Member:
Committee Member:
Committee Member:
Department Head or Program Manager:
GS Statement of Work Completion - Revised 8/24/2015
Signature
Date
Colorado School of Mines - Office of Graduate Studies
Regulated Materials Checkout
Required of Master's Thesis and Doctoral Degrees
Does not apply to: Those students who are enrolled in Economics, Math, Computer Science, or the Liberal Arts and
International Studies MIPER programs.
Student Name:
CWID:
Degree Level:
Select Degree Level
Major:
Select Degree Title
Department:
Select Department
EMAIL:
Date:
Regulated Materials Checkout: Certain materials used or produced during graduate research are regulated by state and federal
law. The abandonment of such materials on School property is prohibited. Faculty advisors shall actively monitor the acquisition,
storage and disposal of such materials by graduate students and shall act to prevent the accumulation of abandoned material in
facilities under their jurisdiction.
I (the student named above) certify that the following which were in my possession have been returned to the EHS
Department or placed in the care of the responsible faculty member.
Indicate action by placing the following next to each item – “ C ” to indicate action completed or “ N/A ” to indicate not
applicable
Unused chemical reagents and/or industrial chemicals
select
action
Compressed gases
select
action
Radioactive material and/or pathogenic organisms
select
action
Environmental, chemical mineral or metal samples (properly labeled to indicate content/identity)
select
action
Syringes, blades, broken glass and similar laboratory “sharps”
select
action
Waste which contains any of the aforementioned materials and empty reagent containers originated by me
has been turned in to the EHS Dept. for disposal
select
action
Describe any exceptions:
Student Signature:
By signing below, advisors confirm regulated materials have been properly accounted for and have fulfilled their
responsibility to maintain a safe work environment.
Printed Name
Advisor:
Co-advisor:
Department Head or Program Manager:
GS Regulated Materials Checkout - Revised 8/24/2015
Signature
Date
DEPARTMENT OF GEOLOGY AND GEOLOGICAL ENGINEERING
Colorado School of Mines
Checkout Information- Undergraduate and Graduate Students
Name: _______________________________________________________________________
Degree: ______________________________________________________________________
Advisor: ____________________________________ Date of Graduation:_________________
Email:__________________________________________ Phone:______________________________
(not your @mymail.mines.edu email)
Address after CSM (if unknown at this time, contact the department when known):
___________________________________________________________
___________________________________________________________
Permanent address (relative, etc):
Same as above
___________________________________________________________
___________________________________________________________
Field of interest:________________________________________________________________
Company:_______________________Employment date:__________ Starting Salary:_________
Company location: ______________________________________________________________
Graduate study:__________________ Institution:______________ Location:_______________
(if continuing education after CSM)
(City and State)
Mailbox/Rocks/research materials removed:
Yes
No
Office Number:______________________ Office Cleaned and keys returned to key shop:
Yes
No
All other equipment/materials returned:
Yes
No
Date cleared through GE office:______________________