To: CiCi Chitwood
Chair, Incident Business Practices Working Team
October 5, 2011
Subject: Task Order 1109-03.
Determine the Best Business Practice to reimburse the Oregon Department of
Forestry for management of the Interagency Firefighting Crew Agreement.
The PNWCG Steering Committee tasks the IBPWT to develop recommendations that
would provide equitable allocation to all PNWCG member agencies reimbursement to the
Oregon Department of Forestry for the direct costs incurred managing the IFCA.
The 2011 fire season began as an extremely slow fire season where only one agency had
used IFCA hand crews. That scenario, which has since changed, highlighted a potential
problem in the current process used for reimbursement. If only one agency uses the IFCA
crews, they would incur all the direct costs associated with reimbursement process. The
intent of the reimbursement process is to allow all the agencies that depend on these crews
to help with reimbursement.
The IBPWT should:


Review the current reimbursement process outlined in the Master Cooperative
Agreement and the 2011 Annual Operating Plan.
Provide recommendations to the Steering Committee that would allow all PNWCG
member agencies to assist in equitably reimbursing the direct costs of managing the
IFCA.
Due Date: February 1, 2012.
If you have questions, please contact your SC liaison Cory Winnie (503-231-6759).
Sincerely,
/s/ Carl Gossard
Carl Gossard
Chair