Faculty Meeting Minutes
College of Forest Resources
Anderson Hall Room 22
Monday, February 5, 2007, 10:30 a.m.
CALL TO ORDER
The meeting was called to order at 10:32 a.m. by Gordon Bradley, College of Forest Resources Faculty
Chair. Dr. Bradley called for a motion to approve previously distributed minutes of the January 22, 2007
Faculty Meeting. The minutes were approved by a unanimous show of hands.
ATTENDANCE
PRESENT
Allan, G. Graham
Bakker, Jonathan
Bare, Bruce
Bolton, Susan
Bradley, Gordon
Briggs, David
Bura, Renata
Doty, Sharon
Edmonds, Robert
Ettl, Gregory
Franklin, Jerry
Greulich, Frank
Gustafson, Richard
Halpern, Charles
Kim, Soo-Hyung
Lippke, Bruce
Manuwal, David
Moskal, Monika
Perez-Garcia, John
Reichard, Sarah
Ryan, Clare
Schiess, Peter
Schreuder, Gerard
Vogt, Kristiina
West, Stephen
ABSENT
Agee, James
Brown, Sally
Eastin, Ivan
Ewing, Kern
Ford, E. David
Fridley, James
Gara, Robert
Glawe, Dean
Hanley, Donald
Harrison, Robert
Hinckley, Thomas
Hodgson, Kevin
Johnson, Jay
Lee, Robert
Mabberley, David
Marzluff, John
McKean, William
Paun, Dorothy
Peterson, David
Sprugel, Douglas
Strand, Stuart
Torgersen, Christian
Turnblom, Eric
Vogt, Dan
Wott, John
Zabowski, Darlene
ALSO IN ATTENDANCE
Davis, Amanda
Smith, Nevada
Jon Diemer
Tammy Currey
ANNOUNCEMENTS
1. Tammy Currey, President of the Wildlife Society Student Chapter at the University of Washington
made a brief presentation stating how the Wildlife Society benefited both students and faculty. The
Wildlife Society is a clearing house for students, the Society notifies students about opportunities for
classes, faculty can recruit student researchers from their ranks, the Biology Club is their sister
organization, so the student base is wider than just the College of Forest Resources. The Wildlife
Society will sponsor a “speed networking” event on March 3, 2007—sort of like speed dating, but the
purpose is to network. Tammy asks the faculty to advertise the club in their classes. She provided
overhead transparencies for faculty to use to accomplish this. The club distributes an email about
once per month to advertise events and provide other information. Faculty can sign-up to be on this
email distribution list. Faculty are also welcome to attend any of the events.
2. Jon Diemer, the new database administrator for the College of Forest Resources, was introduced. Jon
will be working on the database used to provide data to the Promotion, Merit, and Tenure Committee.
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College of Forest Resources
Faculty Meeting Minutes
February 5, 2007
Page 2
Jon is also assessing the College website. Jon will sit in on the PMT process discussion during
today’s meeting.
3. Faculty Portfolios have been distributed to faculty. The portfolios are a device to assist with faculty
recruitment. Current faculty can recommend positions for future faculty hires through this process.
Gordon encouraged the faculty to participate in this process. The deadline for proposals is March 1,
2007. After which the portfolios will be reviewed, will be brought back to the faculty to rank, and
then forwarded to the Dean.
4. Gordon reminded everyone that the Distinguished Alumni Series Panel would take place on Thursday
February 15, 2007 at 3:30 in the Forest Club Room. The panel participants are Robert Michael Pyle,
Michelle Connor, and Daniel J. Hinkley.
5. Clare Ryan reminded the faculty to send in ideas for degree options. The Degree Options will be
presented by the Curriculum Committee at the March 12, 2007 Faculty Meeting.
PRESENTATIONS
No presentations were scheduled.
FACULTY ACTIONS
1. Proposed Faculty Candidates under Consideration for the Natural Resource Economics faculty
position
a. Aric Shafran, Doctoral Candidate, Department of Economics, University of Colorado, Boulder
b. Kent Messer, Research Associate, Department of Applied Economics and Management, Cornell
University
c. Ching-Hsun Huang, Assistant Professor, Department of Agronomy and Resource Sciences, Texas
A&M University, Kingsville
d. Maria Damon, Doctoral Candidate, Department of Economics, University of California, San
Diego
Clare Ryan presented the search committee recommendations. She thanked the faculty who attended the
research seminars. 71 applications were received, 8 candidates were interviewed by phone, and 4
candidates received campus interviews (5 were invited, but one rescinded). The 4 candidates who were
interviewed on campus are listed above. The search committee met and reviewed the observations they
received from current faculty regarding the candidates. The strengths and weaknesses of the candidates
were discussed. Dr. Ryan recommended that the faculty move as quickly as possible to make
recommendations to the Dean. The College conducted a faculty search for an economics faculty last
year, but was not successful. It was found that the hiring for faculty with this expertise happens earlier in
the year than for faculty with other specialties. Thus, we were late and did not make an offer in time. It
is a hot market for economics at this time, so we want to be able to make an offer as soon as possible.
 Jerry Franklin moved and Bob Edmonds seconded that the faculty rate each of the candidates
individually either acceptable or not acceptable then the faculty will rank the candidates in order of
preference. A call for vote was distributed electronically to assure voting majority.
 The Faculty voted regarding the acceptability of each candidate and then ranked all four candidates.
The results of the vote are recorded in the Faculty Office.
DISCUSSION
David Briggs, chair of the Promotion, Merit, and Tenure (PMT) Committee began the discussion on the
PMT process. In addition to Dr. Briggs, the current PMT Committee members are Ivan Eastin, Kern Ewing,
Charlie Halpern, Rob Harrison, and David Manuwal. Dr. Briggs presented a hand-out that described the
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College of Forest Resources
Faculty Meeting Minutes
February 5, 2007
Page 3
recent past processes used in the College to evaluate promotion, merit, and tenure data. He described the
reasons why there were difficulties with the database information last year. He is confident Jon Diemers
will be able to work with two existing databases to have a good usable database in time.
The Merit processes from 2004, 2005, and 2006 were described. The 2004 process was slightly revised for
use in 2005 and was voted on and approved by the faculty. In 2006, since the original database was
assumed lost, the PMT Committee developed a different process which the faculty voted on and approved.
The PMT Committee suggested the main question to consider is should we update the 2005 process to be
used in 2007 or should we update the 2006 process to be used in 2007? It was agreed that a special faculty
meeting would take place on Monday, February 12, 2007, 10:30 to 11:30 a.m. in Anderson Room 22. The
purpose of this meeting would be to continue the discussion of the PMT process.
UPCOMING EVENTS
1. Next regular Faculty Meeting: Monday, February 26, 2007, 10:30 to 11:30 a.m. in Anderson
Room 22
ADJOURNMENT
The meeting was adjourned at 11:30 a.m.
Attachments: Promotion, Merit, and Tenure presentation
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College of Forest Resources
Faculty Meeting Minutes
February 5, 2007
Page 4
Slide 1
CFR Merit Procedure
February 5, 2007
David Briggs (Chair) Oct 06 – Sept 09
Charlie Halpern
May 06 – June 07
Ivan Eastin
May 06 – April 09
Rob Harrison
Oct 06 – Sept 09
Kern Ewing
April 05 – June 07
David Manuwal
April 05 – March 08
Slide 2
Outline
I. Merit Process
II. Faculty Database
III. Merit Evaluation Procedure
–
–
2004/5
2006
IV. Procedure for 2007?
Slide 3
I. Merit Process
PMT Committee
Reviews each faculty and makes No Merit, Merit and High Merit recommendations
to the faculty
Faculty
May change PMT Committee recommendations. After vote of approval,
recommendations forwarded the Faculty Chair
Faculty Chair
May change faculty recommendations; outstanding contributions to the program,
etc. Forwards to Dean
Dean
May change Chair recommendations; outstanding contributions to the College,
salary equity, etc. Forwards to Provost/President
Fixed amount of
funds to use for
merit and equity
Provost/President
Decide on allocation of merit/equity funds to CFR
Make final decisions on Merit recommendations from the Dean
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College of Forest Resources
Faculty Meeting Minutes
February 5, 2007
Page 5
Slide 4
II. Faculty Database
• Sources
– Information from existing UW & CFR databases
– Information provided by individual faculty
• Latest 3 calendar years used for merit
• Information in the database is sent to
individual faculty for review
• Database updated according to returns
Slide 5
Faculty Database
• Information from the database is summarized
for use by PMT Committee in making merit
recommendations (see Section III)
• Specific database information in next slides
Slide 6
Faculty Database
I. Teaching
A. Course teaching (most data from UW/CFR sources)
–
–
–
–
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indicate course number, name, year and quarter, if
REQUIRED or part of CORE, % involvement.
# credits, enrollment, student credit hours
student evaluations; the “unadjusted median” of items
1-4 guest lectures
Contributions to development of core courses, large
classes, etc.
College of Forest Resources
Faculty Meeting Minutes
February 5, 2007
Page 6
Slide 7
Faculty Database
B. Graduate student committees (most data from
Student Services)
–
for each year, list those you chair
•
•
•
–
student name, indicate Masters or PhD, home department
if you are chair or member
date graduated
for each year list those on which you are a
committee member
•
•
•
student name, indicate Masters or PhD, home department
if you are chair or member
date graduated
Slide 8
Faculty Database
C. Undergraduate research/thesis: list student &
project
D. Teaching Awards
E. Other – e.g., training through workshops, CIDR,
etc.
Slide 9
Faculty Database
II. Research
A. Grants
1.
Funding. (Most data from UW/CFR sources)
•
•
•
2.
3.
Proposals submitted (list)
Other Research Activities (examples)
•
•
•
•
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Grant name, grant number, funding source, start date, end date,
total amount.
Individual, multi-investigator, programmatic (Center,
Cooperative, etc.), or gift.
Pro-rated amount by year; extensions and supplements should be
listed separately.
assisting on grants for other organizations that do not go through
UW.
Interdisciplinary Research Activities.
Sponsorship of Post-doc’s, Visiting Scientists, Visiting Scholars
Research awards
College of Forest Resources
Faculty Meeting Minutes
February 5, 2007
Page 7
Slide 10
Faculty Database
B. Publications (from CV’s on file)
1.
2.
3.
4.
5.
Refereed (in print or accepted; give complete
citation)
Non-refereed (in print or accepted; give complete
citation)
Books & Book Chapters
Editorships of proceedings, etc.
Submitted publications
Slide 11
Faculty Database
III. Service
A. Presentations
Oral presentation in response to a “call for papers” for
professional society meeting
Poster presentation in response to a “call for papers”
for professional society meeting
Invited paper for professional society meeting
Invited workshop presenter
Invited community, company, association, regional
professional meeting presentation
Internal UW presentation, includes special lectures for
classes, etc.
1.
2.
3.
4.
5.
6.
Slide 12
Faculty Database
B. Committees
1.
2.
3.
4.
5.
6.
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CFR  chair
CFR  member
UW  chair
UW  member
Public service  chair
Public service  member
College of Forest Resources
Faculty Meeting Minutes
February 5, 2007
Page 8
Slide 13
Faculty Database
C. Miscellaneous Service
1.
2.
3.
Invited professional reviews
Miscellaneous publications
Consulting/testimony
•
4.
5.
•
6.
7.
8.
verbal, written
Recruiting
Administration
Director of Center or Program, Faculty Chair, Associate
Dean
Faculty Senate
Foreign assignments
Awards
Slide 14
III. A. Merit Evaluation Procedure: 2004/5
1. Database info provided for verification to each faculty
member
2. Database updated with changes
3. Database information summarized into spreadsheet categories
approved by faculty vote
4. Scores calculated for teaching, research & service and
combined into an overall score with methods approved by
faculty vote
5. Overall scores used to make no merit, merit, and high merit
assignments with method approved by faculty vote
6. PMT uses other portfolio information to make adjustments on
case-by-case basis
7. Recommendations reported to faculty for approval/change
discussion.
8. Vote on revised recommendations sent to Faculty Chair
Slide 15
2004/5 Details: Teaching
1. total student credit hours (excludes courses numbered
600 and higher)
Comments
Name
Rank
Last 3 year total SCH
Number of teaching
quarters
SCH/QTR
SCORE
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If taught by single faculty get all SCH
If taught by multiple faculty, lead gets
200% & rest get up tot 100% depending
on involvement
9 for most
Could be fewer for sabbatical and new
faculty
= total SCH/ # qtrs
 individual _ SCH / QTR 

 x100
 faculty _ mean _ SCH / QTR 
Example
1800
9
180
(180/120)x100
= 133
College of Forest Resources
Faculty Meeting Minutes
February 5, 2007
Page 9
Slide 16
2004/5 Details: Teaching
2. mean value of student evaluations
Comments
Name
Rank
Number of student
evaluations in last 3
years
Average student
evaluation
SCORE
Example
6
Uses the “unadjusted median” of items 14 of Student Evaluation
3.7
 individual _ avg _ eval 

 x100
 faculty _ mean _ avg _ eval 
(3.7/4.0)x100
= 92
Slide 17
2004/5 Details: Teaching
3. Graduate students (motion to include grad students in teaching
approved 17 yes, 10 no, 1 abstain May 3, 2005)
Name
Rank
Number of chaired
grad students who
finished in last 3
years
Number of chaired
grad students who are
not graduated
Number of
committees, not chair
Weighted total
Comments
4
Weight = 2
9
Weight = 1
10
= # of each x weight
 individual _ total _ grad 

 x100
 faculty _ mean _ total _ grad 
SCORE
Example
Weight = 2
=4(2)+9(2)+1
0(1)=36
(36/25)x100
= 144
Slide 18
2004/5 Details: Research
1. total research dollars (prorated by year but not by
number of investigators)
Name
Rank
Individual funding
Center funding
# years
Average/year
SCORE
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Comments
Example
$ generated as individual or Co-pi; prorated
by year and summed for last 3 yrs
Not prorated by number of investigators
Prorated by year and summed for last 3 yrs
Not prorated by number of investigators
New faculty are < 3 years
= (individual+center)/# years
$125,000
 individual _ avg / yr 

 x100
 faculty _ mean _ avg / yr 
$250,000
3
=375,000/3
=125,000
(125000/150
000)x100 =
83
College of Forest Resources
Faculty Meeting Minutes
February 5, 2007
Page 10
Slide 19
2004/5 Details: Research
2. Publications
Name
Rank
Number of refereed
publications
Number of nonrefereed publications
Number of books
Weighted total
SCORE
Comments
Example
Weight = 1
4
Weight = .5
9
Weight = 2
= # of each x weight
 individual _ total _ pubs 

 x100
 faculty _ mean _ total _ pubs 
Slide 20
1
=4(1)+9(.5)+
1(2)=10.5
(10.5/8)x100
= 131
2004/5 Service
Categories & method approved May 3, 2005; 23 yes, 3 no, 1 abstain
1. Presentations
Name
Rank
Oral presentation in response to a
“call for papers” for professional
society meeting
Poster presentation in response to
a “call for papers” for
professional society meeting
Invited paper for professional
society meeting
Invited workshop presenter
Invited community, company,
association, regional professional
meeting presentation
Internal UW presentation,
includes special lectures for
classes, etc.
Weighted total
SCORE
Comment
Example
Weight = 1
4
Weight = 1
2
Weight = 1
1
Weight = 1
Weight = 1
1
3
Weight = 1
2
All currently weighted equally
 individual _ total _ presentations 

 x100
 faculty _ mean _ total _ presentations 
10
(10/15)x100
= 67
Slide 21
2004/5 Service
2. Committees
Name
Rank
CFR  chair
CFR  member
UW  chair
UW  member
Public service 
chair
Public service 
member
Weighted total
SCORE
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Comment
Example
Weight = 2
Weight = 1
Weight = 2
Weight = 1
Weight = 2
2
3
0
1
1
Weight = 1
0
All currently weighted equally
 individual _ total _ committees 

 x100
 faculty _ mean _ total _ committees 
10
(10/5)x100 =
200
College of Forest Resources
Faculty Meeting Minutes
February 5, 2007
Page 11
Slide 22
2004/5 Service
3. Miscellaneous Service
Name
Rank
Invited professional reviews
Miscellaneous publications
Consulting/testimony; either
verbal or written
Consulting/testimony; both
verbal and written
Recruiting
Administration: Center,
Program Director
Administration: Faculty
Chair, Associate Dean
Faculty Senate
Foreign service
Awards
Weighted total
SCORE
Comment
Example
Weight = 1
Weight = 1
Weight = 1
11
2
0
Weight = 2
1
Weight = 1
Weight = 1
0
1
Weight = 1
0
Weight = 1
Weight = 1
Weight = 1
Multiply counts by weights and sum
0
0
0
 individual _ total _ committees 

 x100
 faculty _ mean _ total _ committees 
(16/20)x100
= 80
Slide 23
2004/5 Calculation of Scores
1.
For each numbered performance measure, a score is
calculated by finding the ratio of individual’s score to the
mean score of the faculty and multiplying by 100. This is
done separately for tenure track faculty and for
WOT/research faculty.
Scores for the numbered categories within the each of the
Teaching, Research and Service areas are averaged to
remove differences associated with different numbers of
categories.
The Teaching, Research and Service averages are summed
without weighting (weighting was discontinued at the May
3, 2005 meeting by a vote of 28 to 0).
Sub-tables provide these scores by faculty rank (Assistant,
Associate and Full Professors) and for all combined.
Research & WOT faculty are shown separately from tenure
track faculty.
2.
3.
4.
Slide 24
2004/5 Assignment to Merit Categories
•
The final scores (unweighted sum of Teaching, Research,
and Service) is used to assign No Merit, Merit, and High
Merit as follows (approved May 3, 2005; 28 yes, 0 no, 0
abstain)
–
–
–
High Merit  the top 10%
Merit  the next 85%
No Merit  if



•
•
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sustained underachievement
bottom 5% overall
in bottom 25% in all numbered categories
PMT Committee may override the above placement of an
individual based on other portfolio information.
PMT Committee recommendations are sent to the faculty for
discussion and vote.
College of Forest Resources
Faculty Meeting Minutes
February 5, 2007
Page 12
Slide 25
III. A. Merit Evaluation Procedure: 2006
1.
2.
3.
Prior databases unavailable & new one under development was incomplete
Each provided last 3 years information along with a scholarship statement
PMT Committee developed the following table for evaluating 5 categories (faculty
approval vote in 2006)





4.
5.
6.
7.
8.
Slide 26
Scholarship Statement
Teaching
Research
Public & Professional Service
Administrative & Academic Service
Each PMT committee member gave each individual a no merit, merit, or high
merit rating for performance measures within these categories
Each PMT committee member then produced a final rating for each of the 5
categories and then a then a final combined rating.
PMT committee met to develop consensus recommendations
Recommendations reported to faculty for approval/change discussion.
Vote on revised recommendations sent to Faculty Chair
Spring 2006 Merit Evaluation Table
Faculty Member____________________________ Not
Applicable
NonMeritorious
Meritorius
Highly
Meritorious
Category
Scholarship statement
Teaching effectiveness
UW courses SCH
UW courses Student evaluations
Admin of curriculum
Undergrad advising
No. grad student committees (member, not chair)
Interdisciplinary teaching
Other
Category rating
Slide 27
Spring 2006 Merit Evaluation Table
Not
applicable
Research Effectiveness
Papers in refereed journals
Books
Book chapters
Technical reports, non-refereed journals
Grants/contracts (including gifts)
Proposals submitted (proposed)
Other research activities
Graduate students– committee chair
Graduate students-number graduated
Post-doc & other scientists, techs
Interdisciplinary research activities
Awards
Research presentations
Other
Category rating
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Non
meritorious
Meritorious
Highly
meritorious
College of Forest Resources
Faculty Meeting Minutes
February 5, 2007
Page 13
Slide 28
Spring 2006 Merit Evaluation Table
Not
applicable
Non
meritorious
Meritorious
Highly
meritorious
Public and Professional Service
Short courses, presentations
Regional/national/international boards
Review of papers/proposals
Leadership in professional organizations
Organization of meetings, symposia
Consulting
Other
Category rating
Slide 29
Spring 2006 Merit Evaluation Table
Not
applicable
Non
meritorious
Meritorious
Highly
meritorious
Administration & Academic Service
University-level
Faculty Senate
Committee, UW, Chair
Committee, UW, member
College-level
Committee, Program, Chair
Committee, Program, member
Undergraduate Recruiting
Administration
Other
Category rating
Overall Rating
Slide 30
IV. Procedure for 2007?
•
•
•
•
•
2006 and 2004/5 procedures differ greatly
Number of categories 5 vs 3
Placement of performance measures within categories
Mostly subjective vs mostly calculated
What do you wish to do for 2007?
Pick your poison & we will administer it
• We have a database person now who can help get
information organized for use with any method that is
chosen.
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