Theatre Studies Mentoring Scheme
Initial Meeting
Purpose
The focus of this meeting is around considering the mentoring relationship as opposed to discussing
any specific areas.
1. To consider and discuss how the mentoring relationship is going to work:
o
Share thoughts on what is involved with mentoring,
o
Understand what each other are looking for,
o

consider what is helpful for the mentee to know about mentor and vice
versa,

managing expectations,

ask/answer any questions,

discuss ground rules & boundaries

confidentiality *

code of ethics of scheme *

consider time commitment

Discuss and agree the limits of the mentor’s role and other areas of
support within the University.
Discuss and agree meeting arrangements,

Agree roles & responsibilities for setting up and arranging meetings,

Where, when and the duration of meetings (choose a meeting place that
you are both comfortable with – perhaps a coffee bar or the Library)

If an agenda is to be used,

Starting and finishing the meeting with action points

recording of meetings – if so who and how (diary, log) **
-
Once discussed and agreed, the Mentor and Mentee retain an individual copy of the
Mentoring Agreement
*
See the Mentor or Mentee Guidelines pack
**
In keeping records of mentoring meetings, consideration needs to be given with regard to the Data Protection
Act 1998. The Act governs the collection, retention and transmission of information about living individuals and
the rights those individuals have to see this information.
For personal information to be considered fairly processed, you need the person’s permission. Any meeting
notes should be treated confidentially and appropriately in carrying out the mentoring meetings. You will need
to discuss that there is the possibility that notes could be used as part of a discussion between a mentor and the
Scheme Supervisor if the mentor requires support, in order to protect the interests of the mentee or another
person. Any meeting notes need to be stored securely.
Theatre Studies Mentoring Scheme
Mentoring Agreement
The following should be discussed and completed during the initial meeting and a copy retained by both the Mentor and
Mentee to support Mentoring discussions.
1.
From this mentoring partnership, we would like to achieve (goals/outcomes):
2.
Meetings (timing, frequency, location, how meetings will be conducted, how long meetings will last)
3.
We will review this arrangement on (date agreed
working).
4.
We will abide by the mentoring scheme Code of Ethics and be aware of the Mentoring/Mentee Guidelines.
5.
We will respect each others’ boundaries, cultural customs or religious beliefs.
6.
We accept that the mentoring partnership is ultimately a professional relationship and so must be treated as
such. Furthermore, the mentor is bound by confidentiality only up until a point as contained within the Code of
Ethics.
7.
We accept that under no circumstances should academic work be written by the mentor and failing to comply
with this is in direct violation of University rules and regulations.
8.
In keeping records of mentoring meetings, consideration needs to be given with regard to the Data Protection
Act, where specific provision is made under the Act for processing sensitive personal information, including areas
such as mental health. For personal information to be considered fairly processed, the mentee’s permission has
been given to assist the mentoring partnership, unless the mentee advises otherwise and that there is the
possibility that the notes could be used in a supervisor discussion as part of processing information in order to
protect the interests of the mentee or another person.
) and will regularly feedback on what is/isn’t
There are various options to support both mentors and mentees in terms of learning from the experience or exploring any
difficulties encountered.
Student Support Services for support and welfare structure
Senior Tutor for support on academic and personal advice
Theatre Studies Department for information and advice relating to your study
Student and Staff Co-ordinators to support mentors by helping them to think through how to respond if a problem has arisen affecting the
mentoring relationship - for instance, difficulty in focusing the conversation, concerns about the mentee’s behaviour, the possible need to
seek appropriate professional support for the mentee (Student Co-ordinators Kimberley Fennel / Elysha Cookson
K.A.Fennell@warwick.ac.uk
E.M.P.Cookson@warwick.ac.uk
/ Staff Co-ordinator t.white@warwick.ac.uk )
Student and Staff Co-ordinators to support mentors and mentees with scheme specific queries e.g. copies of documentation, changes to
mentoring relationship, feedback (Student Co-ordinators Kimberley Fennel / Elysha Cookson
K.A.Fennell@warwick.ac.uk
E.M.P.Cookson@warwick.ac.uk
/ Staff Co-ordinator t.white@warwick.ac.uk )
Adaptation from the “Resources for Student Coordinators of Mentoring Schemes” Undergraduate Skills Programme Website, The
University of Warwick
MENTEE (PRINT NAME & SIGN)__________________________________________________ DATE______________
MENTOR (PRINT NAME & SIGN)_________________________________________________ DATE______________