Grade Schedule, Policies and Procedures
Online grade worksheets for Winter 2016 grade submission are available starting on the dates listed below.
All grades are due by 11:00 p.m. on Thursday, April 28, 2016. After this date and time, the grade worksheets
will be closed and grades will need to be submitted in person to the Office of Records and Registration.
Part of Term
1
15 week session
2
7.5 week session
3
7.5 week session
4
7.5 week session
5
6 week session
7
33
1 week Winter
Break session
7.5 week session
IMC 1
7.5 week session
IMC 2
4 Week Session
34
4 Week Session
14
15
Start Date
End Date
Grade Roster
Open
Grades Due
Wednesday
January 6
Wednesday
January 6
Tuesday
January 19
Monday
February 29
Monday
March 7
Sunday
February 21
Monday,
January 4
Monday,
February 29
Monday
January 4
Monday
February 1
Tuesday
April 26
Wednesday
February 24
Friday
March 11
Tuesday
April 19
Friday
April 15
Friday
February 26
Wednesday
February 24
Wednesday
April 20
Friday
January 29
Friday
February 26
Wednesday
April 20
Thursday
February 18
Thursday
Marych10
Thursday
April 14
Thursday
April 14
Friday
February 26
Thursday
February 18
Thursday
April 14
Friday,
January 29
Friday
February 26
Thursday
April 28
48 hours after last exam
48 hours after last exam
Thursday
April 28
Thursday
April 28
48 hours after last exam
48 hours after last exam
Thursday
April 28
48 hours after last exam
48 hours after last exam
System Hours
The my.emich system is available 24 hours. Occasionally, the system may be unavailable due to required
maintenance. Scheduled system closures are posted at http:/www.emich.edu/systems/
Grade Submission Instructions
Final Grade Submission Instructions are available from the Faculty Tab when you log into your my.emich
account or by going directly to:
http://www.emich.edu/it/help/servcat/services/selfservice/faculty_and_advisor/courses/fc-grades.php
The Office of Records and Registration will be available to assist in the grade submission process from 8 a.m.
to 5 p.m. Monday-Friday. Call 734.487.4111.
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Last Date of Attendance Requirement:
When submitting an Incomplete (I) or failing (F) grade, a Last Date of Attendance (LDA) will be required. If
you do not enter the LDA, NONE of the grades you have entered will be saved or submitted. This requirement
is due to federal financial aid regulations which require confirmation that students who do not complete courses
have attended beyond the 60% point of the semester.
Please note: this is not a requirement to take attendance. The use of test dates, homework submissions, and/or
online discussions are all acceptable methods to determine the best estimate of last date of attendance.
Banner grade processing
Grades submitted on the Final Grades submission page are posted to the Class Roster form in Banner. Grades
are then “rolled” to Banner Academic History and posted to the student’s official transcript via a batch process.
 Weekly grade rolls for Part of Terms ending before April 26 will occur at 11:00 p.m. starting Wednesday,
February 10 through Wednesday, April 6.
 Nightly grade rolls for all Part-of-Terms will occur at 11:00 p.m. starting Wednesday, April 13 through
Thursday, April 28.
 The final grade roll for winter will be Thursday, April 28 after the 11:00 p.m. deadline.
Students are able to view their grades online via their my.emich account once grades have been submitted and
rolled to Academic History.
Change of grade procedure
Once grades are rolled, they are flagged as such on the Final Grades submission page and are no longer
available for update. To change a grade, use the Change of Grade Request form available in your department
office. The department head and appropriate dean must approve any grade change, excluding incomplete (I) and
in progress (IP) grades within one year.
Signature requirements
All grade changes submitted for posting through the Office of Records and Registration must contain an
instructor’s signature.
o If the request is to change a letter grade to another letter grade, signatures of the department head
and dean are also necessary, regardless of date of submission.
o If the request is to change an “N” placeholder grade to a letter grade prior to the end of the next
semester, signature of the instructor only is required.
 If the request is to change an “N” placeholder grade to a letter grade after the end of the next
semester, department head and dean signatures are also required.
o If the request is to change an “I” or “IP” to a letter grade within one year, only the signature of the
instructor is necessary.
 If the request is to change an “I” or “IP” grade to a letter grade after one year, signatures of
the department head and dean are also necessary.
 Note: Graduate thesis, capstone and independent study courses are not subject to this “one
year rule.” They are subject to a “three year rule.”
o Grades of “W” cannot be assigned by faculty. Students must initiate the withdrawal.
 Requests for late withdrawals must be submitted to the Office of Records and Registration by
the student with a written explanation and supporting documentation.
o Without expressed approval from the Provost, no grades (excluding graduate field-based research,
internships and dissertation hours) will be changed more than three years following the close of the
semester of the course.
o Without expressed approval from the Registrar, no grades will be changed after the posting of the
degree which held the taken course.
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Other grade information
1. Non-attendance
University policy requires that a grade of “NA” be assigned if a student NEVER attended the class.
2. Course withdrawal
As soon as a student withdraws from a course, the student record will be assigned a grade of 'W' in the banner
system. The registration status field on the final grades online submission form will indicate a withdrawal
status. No other grade should be submitted.
3. Incomplete grades
An incomplete (I) grade may be awarded when illness or other unavoidable extenuating circumstances prevent
completion of a course, provided that academic performance for the completed portion of the course (50% or
more) merits a grade of B or better for graduate students and C or better for undergraduate students.
A student should never be awarded an incomplete for poor work or willful non-attendance of class.
Departmental offices will maintain information about the work that the student must complete in order to
remove an incomplete and receive a grade for the class. A suggested form for retaining needed information has
been disseminated to departments by the provost’s office, in consultation with faculty council.
An incomplete must be replaced by a grade within one calendar year from the end of the semester or session in
which the grade was given. The initiative for removal of an incomplete rests with the student. If not converted
by the end of the one-year period, the incomplete will remain as a permanent part of the student’s record.
Incomplete grades received in graduate-level thesis or independent study-type courses are not governed
by these regulations.
The time for replacement of an incomplete grade may be extended with written approval. Graduate students
must have the recommendation of the instructor, department head and approval of the graduate dean.
Undergraduate students must have the recommendation of the instructor, department head and dean of the
college.
The incomplete policy can be found in the graduate and undergraduate catalogs.
4. In Progress course grades
The IP grade is assigned to all students in a course that continues past the semester close date or courses, such
as Thesis or Fieldwork, which extend over more than one semester. This grade does not apply to
independent/directed studies courses or to individual students seeking an incomplete (I) grade. This grade will
be calculated in all aspects just as an incomplete is calculated.
5. Audit grade mode
If the student has elected to audit your course, the student record will be assigned an audit grade of “AUD” in
the banner system. A status of “audit course” will display in the registration status field on the final grades
online submission form. No other grade should be submitted.
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6. Credit/No Credit grade mode
Only courses approved for credit/no credit are to be assigned credit/no credit grades (CR/NC). Mark CR if the
student is to receive credit for the course. Mark NC if the student is not to receive credit.
7. Pass/Fail grade mode
For students who have elected the pass/fail option, mark the grade that would have been awarded had this
option not been elected. A grade of D- or above will grant credit and the designation S will appear on the
student's record. If a grade of F or NA (Never Attended) is given, a grade of U will appear on the grade report
and no credit will be awarded for the course.
8. Student Teaching grade mode
The following grades are assigned for student teaching:
SC = credit and certification, PN = credit but not certification, UN = no credit and no certification.
Applicable Grades for Grade Submission in My.Emich
Grade Code Description
A
AB+
B
BC+
C
CD+
D
DF
Failing Grade
I
Incomplete
IP
In Progress Course
CR
Passing Grade – Credit/No Credit Course
NC
Failing Grade – Credit/No Credit Course
PN
Passing Grade – No Certification - Student Teaching Course
SC
Passing Grade – With Certification – Student Teaching Course
UN
Failing Grade – Student Teaching Course
NA
Failing Grade - Never Attended Class
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Quality (Grade) Points
4.0
3.7
3.3
3.0
2.7
2.3
2.0
1.7
1.3
1.0
0.7
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0