Colorado School of Mines
Year-End Schedule for Fiscal Year 2016
Please also note the memo attached to this schedule
System Close related to Departments:
Cash Close
Thursday June 30, 2016
Interim Close
Final Close
Tuesday July 12, 2016
Friday, July 29, 2016
FY 16 deadlines related to Departments:
Friday, June 3, 2016
All Purchase Requisitions are due for items to be received
and expensed this Fiscal Year. Please note that any
requisition received after Friday, June 3, 2016 will be
automatically entered for the next Fiscal Year (2017),
unless it has been marked for FY16 and the goods or
services can be guaranteed to be received by June 30, 2016.
Note: General Fund budgets (fund 1001) do not roll
forward. Any purchases charged against FY16 General
Fund budgets need to meet this deadline.
April 1, 2016 to Friday, July 8,
2016
Petty Cash Audits will be conducted by the Controller’s
Office. Please ensure that your Petty Cash Fund is
reconciled.
Friday, June 17, 2016
Adjustments to Student Accounts are due. Any
adjustments to student accounts for the current fiscal year
must be submitted by June 17, 2016 to be included in
FY16. The student side does not have the ability to backdate entries; therefore any adjustments to student accounts
(such as GRA/TA award funding changes) made after June
30, 2016 will be recorded in the next fiscal year. To ensure
timely posting, please ensure any adjustments needed to
student accounts are submitted no later than June 17, 2016.
Friday, June 24, 2016
Travel Advance reconciliations due to the Controller’s
Office by 5:00 pm.
Thursday, June 30, 2016
Last Day to receive goods and services for FY16.
Thursday, June 30, 2016
Last Accounts Payable (AP) check run for current
Fiscal Year. No AP disbursement dated FY16 after this
date for Accounts Payable.
Thursday, June 30, 2016
Any cash deposits need to be submitted to the Cashier’s
Office by 2:00 pm. Any cash received after this date will
be recorded in the next fiscal year.
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Colorado School of Mines
Year-End Schedule for Fiscal Year 2016
Please also note the memo attached to this schedule
Monday, June 27, 2016 through Central Store Requisitions warehouse will be closed for
Wednesday, June 29, 2016
inventory and will reopen Thursday, June 30th.
July 1, 2016 to July 25, 2016
FY16 e-Prints updated daily.
Tuesday, July 5, 2016
Last day to submit FY16 budget transfers.
Friday, July 8, 2016
Last day to submit invoices, vouchers, or field purchase
orders for goods and services received by June 30, 2016, to
be charged to your account for the current fiscal year.
Friday, July 8, 2016
Last day to reallocate PCard Expenses incurred on or before
June 30, 2016. Any transactions not reallocated by this date
will post to default Indexes.
Friday, July 8, 2016
Last day to submit ISSVs for Fiscal Year 2016.
Friday, July 8, 2016
Last day to finalize all travel that was completed before
June 30th.
Tuesday, July 12, 2016 (noon)
Last day to update Travel and Expense Management (TEM)
for Fiscal Year 2016 transactions.
Tuesday, July 12, 2016 (noon)
Accounts Payable closes for Fiscal Year 2016.
Tuesday, July 12, 2016 (noon)
Last day to process any Financial Aid payroll adjustment.
All State & Federal work-study should be reconciled.
Wednesday, July 13, 2016
(morning)
ORA will run June (period 12) invoicing after all expenses
(dated on or before 6/30) are posted. This will happen right
before period 12 close.
Thursday, July 14, 2016
Please review your June preliminary reports closely. Any
corrections or adjustments should be communicated to
the Controller’s Office by Friday, July 22.
Tuesday, July 19, 2016 (5:00)
Last day to submit all Research related adjusting entries.
Tuesday, July 19, 2016 (5:00)
Last day to submit payroll reallocations for grant indexes.
Friday July 22, 2016
Last day to submit adjustments on actual expenditures.
Friday July 22, 2016
Last day to do payroll reallocations for non-grant indexes.
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Colorado School of Mines
Year-End Schedule for Fiscal Year 2016
Please also note the memo attached to this schedule
Tuesday August 2, 2016
Final e-Prints reports for Fiscal Year 2016 available for
final review. Please communicate any remaining issues to
the Controller’s Office.
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