Guide to Using Music Department Program Templates I ‐ Prepare Your Computer If your computer has been used for any of the templates previously, do only Steps 1 through 3, then move to Section II 1. You will be using cloud‐based software to create your programs. While it is possible to work on your program from your hard drive, it is much easier to use a USB flash drive, as the online system makes it much easier to find those type of drives than your computer’s hard drive. 2. For both Windows and Mac, download desired template files from https://drive.google.com/folderview?id=0B3aEJVyN_UJXa2NMZUVPcnJZeHM&usp=sharing a. You will need the Fonts and Links ZIP files for any template b. Files marked .pub are for the program Microsoft Publisher c. Instructions for using both types of files follow. d. Download the files to the same location you will working from (ie. Flash drive/Documents Folder/Desktop). 3. Place all image files you plan to use in the same folder as the template, or in the extracted Links folder (see step 4 below). a. Images should be at least 300KB to print at normal sizing without showing pixels b. When searching for images on Google Images or related image searches, use filter for large images 4. *Extract the Fonts and Links folders* Only done the first time working with templates a. On a Windows 7 computer i. Right‐click on the Zip file and choose Extract All ii. Choose a location for the folder to be extracted into (remember to keep this within the same overall location you want your program) iii. You may keep the Zip file or delete it. You no longer need the zipped file. b. On a Windows 8 computer i. Open File Explorer and select the file to be extracted ii. Click the Extract Tab on the top of the screen iii. Click Extract All button on the right side of the button bar c. On a Mac i. Double‐click the zip file. ii. This will automatically extract the files into a new folder with the same name. 5. *Install Fonts* Only done the first time working with templates a. On a Windows 7 computer i. Open Control Panel ii. Click on Appearance and Personalization iii. Click on Fonts iv. Drag the extracted fonts to the Fonts window b. On a Windows 8.1 computer i. Right click on Windows logo to bring up menu ii. Click on Search iii. Type Fonts iv. Select Fonts folder v. Drag the extracted fonts to the Fonts window c. On a Mac i. Open the Finder window ii. Click on Users iii. Open the Users folder and click on the House icon iv. Double click the Library folder v. Double click the Fonts folder vi. Drag the extracted fonts to the Fonts window 6. *Download Citrix Receiver* Only done the first time working with templates a. Go to myapps.und.edu b. Log on with IdM information (Same as Campus Connection/Blackboard/Employee Self‐Service) c. Click Download d. Under Select Product, choose Citrix Receiver e. Under Select Download Type, choose your computer type (Windows for Windows 7, Windows8/RT for Windows 8 or 8.1 or Mac for Mac) f. Click Find g. Click the link to download the product h. Install downloaded file. i. For Windows 8 only, the app may be found in the Windows Store. Install it there. Follow on‐
screen prompts. II ‐ Load the Software 1. Go to myapps.und.edu 2. Log on with Log on with IdM information (Same as Campus Connection/Blackboard/Employee Self‐
Service) a. Decide which software program you’ll use. The templates are identical for each software program. It will come down to personal preference on which program you’ll want to use. 3. Click on program for selected template (Either Adobe InDesign CS 5.5 or Microsoft Publisher 2010) NOTE: DO NOT CHOOSE InDesign CS5 from the first row. Look down a couple of rows in the list and choose InDesign CS55 if you are using the .indd files. 4. If a window or message opens in the lower left of the screen (launch.ica), click on it to open the program. III – Using Microsoft Publisher 1. Click File, then Open. 2. Click Computer 3. Choose your Flash Drive (or find where the template files are saved) a. *Note* You have a network hard drive that is listed as the default C: drive. This is not the normal computer hard drive. If you are looking for your local drive, you must hunt around for the local drive. This is why it is much easier to work from a flash drive. 4. All text boxes have been set up for you. To replace the text, just click the text to be replaced and start typing or paste from another document. *Note* If you wish to keep the formatting of the template, rather than the previous document, use the Keep Text Only option under the Paste button (left button under File, Home, Insert, Page Design). If you use the keyboard shortcut Ctrl‐V, you will automatically keep the source formatting and write over the template formatting. 5. Fonts, colors and styles have been set according to the Music Department’s regular styles, but you can adjust them as you need. a. Fonts i. Trajan Pro is generally used for Titles ii. Myriad Pro is used for nearly everything else b.
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iii. Minion Pro is only used for the UND header Font size is set by the number next to the font name Under the font name are buttons for bolding, italicizing, and underlining the fonts. These are toggle switches To the right of the Font section of the button bar is the Paragraph section. i. The first two buttons are for bulleted and numbered lists ii. The blue arrows left and right are for indenting, as may be used for long quotes and translations iii. To the right of the indent arrows is the column tool for splitting text boxes into multiple columns. iv. The second row of buttons are the alignment buttons. The last alignment option is justification. v. The vertical blue arrows next to justification are for line spacing. A drop down menu controls the options. The Objects section adds and changes the objects on the page (text boxes and pictures) i. If you need to add a new text box, you can either copy a current text box (recommended, since the formatting would already be covered) or click the draw text box button ii. There are several methods of inserting pictures, including the picture button in the Objects button bar. A much cleaner method is to go to the menu bar and click on Insert (next to File and Home), then click on Pictures, Select your image and click Insert. 1. Once your image is selected the top toolbar becomes the Picture Tools bar, with options to change color, sizing, border and many other aspects of the picture. 2. To change the transparency of an image (as for a background), select the image, and click on Corrections (under the sun icon), then Picture Corrections Options at the bottom of all the automatic corrections samples. Transparency is the second section. It can be changed via a slider or by manually typing a percentage. Typical background images are between 10% and 20%. Click OK. 3. To Crop an image, select the image to bring up the Picture Tools bar, then click Crop toward the right side of the toolbar. Drag the individual sides of box to the newly desired box size. *Note* Do not drag from the corners, as this will just re‐
size the picture. When finished, click the Crop button once again. iii. When you insert an image, you may wish for any text to go through the image, to wrap around the image or be behind the image. Publisher chooses a default that can be overridden by clicking on Wrap Text in the Arrange section of the Picture Tools bar. If you are looking for an image to be in the background, choose None. While you move your mouse over each of the options, the screen will display a preview of each layout. Saving the File as a PDF for Duplicating i. When you have completed your project and it is ready to be sent to Duplicating, follow these steps to create the PDF. ii. Click on File, then Export. iii. Click on Create PDF/XPS Button on the right. iv. Pay attention to where the file will be saved, or choose a good location. It should be saving to the flash drive or location where all the work was being done automatically, but double‐check to be sure. v. Name the file. 1. A good file name includes the performer/group name, type of performance and performance date, so that you can easily find it later as needed. Example: SmithSeniorHarmonicaRecital4‐4‐2014.pdf 2. Duplicating Services can also distinguish the differences among all our programs with unique file names. vi. Click Publish. 1. Ask for help as needed! This guide barely scratches the surface of how to use this program. As you use the template more, feel free to experiment with more tools. IV – Style Guide 1. If you are performing a degree recital, the following text must be located somewhere on your program, generally on the bottom of the program page in italics one font size smaller than the rest of the program: “This recital is in partial fulfillment of a <Degree Name>: <Major> degree.” Example: This recital is in partial fulfillment of a Bachelor of Music: Music Performance degree. 2. Composer’s Names a. Composer’s names may either be written out in first name then last name format or first initial then last name. b. Be consistent throughout the program, rather than switching between name formats 3. Arrangers/Editors/Transcribers a. If a piece has been arranged, edited or transcribed, put the last name of the arranger/editor/transcriber under the composer’s name with arr./ed/transc. Immediately preceding. Example: arr. Anderson. 4. Composer Dates a. As long as there is room, put the composer dates one line below the composer’s name, right justified b. If there is a crunch for space, the composer’s dates may be put on the same line as the composer’s name, immediately following the names. c. If a composer is still living, use b. then the birth year. Example (b. 1965). 5. Performers a. Center the performer’s name first and last, followed by a comma, then the instrument in italics b. If there are multiple performers on an instrument, separate them with an ampersand (&) c. To save space, multiple performers may be listed on the same line. Separate them with a semi‐
colon (;) d. If one performer is featured on an entire recital with a single accompanist, there is no need to list their information under each (or any) piece. Just list any guest or featured artists under the relevant pieces. 6. If movements are not clearly titled, use the tempo markings as the movement titles in the program. 7. Compositions from the 20th and 21st centuries often have their composition date given to the right of the composition title, un‐italicized. 8. When using Roman numerals in multi‐movement works, you may choose to do one of the following (but be consistent): a. Begin all numerals at the same place in the indent. b. Line up the periods following the numerals c. Line up the beginnings of the tempo markings/movement titles (especially if you do not choose to use periods following the numerals) 9. Sample Program Listings a. Single Movement Work Rotation II
Eric Sammut
(b. 1968)
b. Multi‐Movement Work without numerals Sonata for Alto Saxophone and Piano
P. Creston
With tranquility
With vigor
(1906-1985)
c. Multi‐Movement Work with numerals Sonata for Piano XVI/37 in D Major
I. Allegro con brio
II. Largo e sostenuto
III. Finale: Presto, ma non troppo
Franz Joseph Haydn
(1732-1809)
d. Smaller piece taken from a larger work “Mira”
from Carnival!
B. Merrill
(1921-1998)
e. Piece where multiple composers/lyricists need equal credit “Who Will Love Me As I Am?”
from Side Show
B. Russell & H. Krieger
(b. 1949)
(b. 1945)
f. Work with arranger Italian Song
V. Anderson
(b. 1969)
arr. E. Sammut
g. 20th century composition Makrokosmos Volume II for amplified piano (1973)
1. Morning Music (Genesis II)
George Crumb
(b. 1929)
10. Program Notes a. Type program notes in program order, with the same font style as in the program order. You do not need to re‐list the composer dates or movements, just the title and composer. b. If you include long quotes, decrease the font size by one level and indent from both the right and left sides. Do not use quotation marks in this case. c. When including both program notes and translations, generally the translations are indented and one font size smaller than the program notes. 11. Texts and Translations a. Included texts and translations within the templates are set up to be in two columns. b. If the original text is in a language other than English, that text is placed in the left column with the corresponding line in the right column. c. When a line of text is too long for one line, leave a hanging indent on the next line of a couple of spaces, and do the same on the corresponding translation side. If that means that one side has a blank line, that is the way it must be to make sure that the texts match. d. Put any translated title name above the translated text. e. Include the name of any translator in italics on the lower right side of the translation. f. If the text is in English or otherwise untranslated, it may still be laid out in two columns and wrapped to save space. V – Filling Out the Duplicating Forms 1. Once your PDF is ready for printing, go to http://ww2.duplicating.und.edu/onlineform.html to submit it to Duplicating Services. They would like one week’s lead time, especially with programs that need to be folded and stapled. 2. You must fill out a separate form for each PDF file you send. 3. Here is the information needed: a. Department Organization – Music Department b. Name – Faculty Member (if a student is creating the programs, put the faculty member in charge of the recital/concert. Be sure that all programs/posters are approved by the faculty member before submitting to Duplicating Services!) c. Email Address – Faculty email address d. Stop Number – 7125 e. Date Needed – at least one business day before the recital. f. Fund Number – get this information from the faculty member/office staff g. Department Number – 2380 h. Program Number – leave blank i. Project Number – leave blank j. Proofs – Fill in the button before I’m submitting a PDF k. Number of Printed Sides i. Poster – 1 ii. 2‐sided template – 2 iii. 4‐sided template – 4 l. Number of Copies i. Poster – 25 ii. Programs – 100 m. Check One‐Sided for Posters and Back‐to‐back for Programs n. Select Paper Type – 8.5x11 White o. Select Paper Color – White p. Skip 3‐Hole Punch, Front Cover, Back Cover, Department Will Provide Paper and Carbonless Paper q. Check Full Color Copies r. Leave Large Format Printing unchecked s. Finishing Instructions i. Posters and 2‐sided template – Do Not Collate ii. 4‐sided template – Booklet maker, Saddle Stitch t. Cutting i. Posters – Please trim white edges ii. Programs – leave blank u. Skip Tabs, Binding and Ring Binder Color v. Folding i. Posters – leave Blank 1.
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ii. Programs – Single w. Delivery Instructions i. Delivery with Mail/Stop Number ii. Stop Number or Building Name ‐ 7125 1. The programs and posters will be placed in the mailbox of the faculty member in charge of the recital concert when they arrive from Duplicating. This can be as early as the morning after the order is submitted or up to one week after submission. x. Additional Comments i. Posters – Please use glossy color copier paper. ii. Programs ‐ Please use glossy color copier paper. Please print only outsides in color and insides black/white. V – General Notes Do not add pages to the templates. If pages are added, the print order will likely be mis‐aligned, and your programs will not come back as expected from Duplicating. If you disregard General Note 1 and add pages, all of the Program Note page numbers will be out of order. You will need to completely re‐configure. Duplicating will not insert pages, so you will also need to add an entire 8.5x11 sheet of paper, not just one side. If you cannot fit everything you need in your program, consider using one of the templates and having a separate sheet for program notes and/or texts/translations. These can be full 8.5x11 sheets of paper. If you use the same or similar fonts, everything will still flow well together, and you can give your audience all the information you need without having to struggle to fit everything in the template. Please note that the page order on the 4‐sided template is not the same as reading order. This is the printing/Duplicating order. Be sure to create your program in the proper order so that you aren’t surprised when it gets back from Duplicating. All pages of the template are numbered properly. I suggest not deleting the numbers until right before creating the PDF so that you are certain everything looks the way that you need it to. Print and fold a copy if you need to do so. The 2‐sided template is much less complicated. If you are short of information to fill all sides, these are the sides to consider in order of preference (in the 4‐page template): back cover, inside back cover, inside front cover, 2nd page inside the back cover. If you need to leave more than that blank, you should consider the 2‐sided template. The 2‐sided template can easily have the back cover be left blank or move the program to the right side and leave the inside front cover blank.