Victor Valley Community College District
Citizens’ Oversight Committee Meeting Minutes
Date:
April 22, 2009
Place:
Victorville City Hall, Conference Room “E”
14343 Civic Drive, Victorville, CA 92392
1.0
WELCOME, ROLL CALL AND CALL TO ORDER
The Victor Valley Community College District Measure JJ Citizens’ Bond
Oversight Committee met on Wednesday, April 22, 2009, in Conference
Room “E” of the Victorville City Hall. Diana O’Malley, temporary
committee chair, called the meeting to order at 1:04 p.m.
COMMITTEE ROLL CALL: Present: Jason Barker, Rudy Cabriales,
Diana O’Malley, William Tuck Jr., Caroll Yule
Absent: Edward Kieffer, Sheri Schmoll, Donna Smith
Five (5) of Eight (8) committee members present: Quorum Established
2.0
PLEDGE OF ALLEGIANCE
3.0
INTRODUCTIONS
Dr. Robert Silverman, VVCC Superintendent/President; GH Javaheripour,
VVCC V.P. of Administrative Services; Steve Garcia, VVCC Director of
Facilities Construction; Mary Pringle, VVCC Director of Fiscal Services;
Deedee Orta, VVCC Budget Analyst; Ginger Ontiveros, VVCC
Foundation; Michelle Messer, VVCC Administrative Secretary (recorder);
Al McQuilkin, District Program Manager; Jim Lents, District Design Build
Consultant; David Casnocha, District Bond Counsel; Larry Asera, District
Energy Consultant
4.0
AGENDA REVIEW
Information item added – 9.4 Website Navigation and Format
ACTION:
Accept agenda as revised.
Motion: Yule; Second: Cabriales; Motion carried
5.0
BOND COUNSEL BRIEFING
 Dr. Silverman requested that the committee members discuss and
let the District know what they would like to see presented at the
next COC meeting. David Casnocha, the Districts’ Bond Counsel,
reviewed proposition 39, Ed Code 15278 and the bylaws. This
committee is subject to the Brown Act. The committee has no preapproval authority for expenditures. Casnocha explained
April 22, 2009
Meeting Minutes
Measure JJ Citizens’ Bond Oversight Committee
Page 1 of 3
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appropriate bond expenditures and elaborated on salaries, stating
no bond dollars would be spent on salaries unless specifically
related to bond work. Should the committee find something in
expenditure reports that they question, they should go through the
proper channels to get clarification and answers to their questions
and concerns.
The committee can decide how they wish to inform the public.
Suggestions include newsletters to the campus community that
may be handed out at Board of Trustees meetings, information
added to COC website, or through newspaper editorial / opinion
section.
Question was asked regarding indemnification of committee
members and if they should be added to districts insurance. Dr.
Silverman stated that they have no liability because they are not
charged with decision making, but Dr. Silverman said he will further
investigate this issue.
Committee can request tour of new or improved college facilities
paid for by Bond funds.
Committee shall receive all documents pertaining to Measure JJ
that the Board of Trustees receives. Any bond related report to the
BOT will automatically go to the COC.
COC can instruct staff to post items on the COC website.
The COC will be disbanded 180 days after all bond dollars are
spent.
6.0
PUBLIC COMMENTS
No public comments. For future meetings, should the public attend,
participant comment cards will be provided.
7.0
ACTION ITEMS
7.1
Approval of Minutes
Motion: Tuck; Second: Yule; Motion carried
7.2
Appointment of Committee Chair
Dr. Silverman appointed Diana O’Malley as Chair
7.3
Election of Vice Chair
Yule nominates Jason Barker as Vice Chair
Cabriales Seconded Motion
No other nominations given
Motion carried
8.0
OVERVIEW OF FINANCIAL ACCOUNTABILITY
8.1
Diagram of Financial Structure
GH Javaheripour presented a diagram of the Districts financial
structure.
8.2
Financial Expenditure Process
April 22, 2009
Meeting Minutes
Measure JJ Citizens’ Bond Oversight Committee
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8.3
8.4
The Districts’ expenditure process was explained, including
entering into contracts, District and County payment procedures,
invoice review, and State approval. The District will set up a
workshop to educate the committee members so that they can
better understand the various expenditure classifications.
Audit Accountability
There are four levels of review: District Staff, County review,
Oversight Committee, Board of Trustees.
State Financial Reports
Samples of these reports will be brought to the next COC meeting.
9.0
ITEMS FOR DISCUSSION & REPORT
9.1
Summary of Progress on Measure JJ
Jim Lents and Al McQuilkin explained where we are at with the
Design Build selection process, scope of work, campus standards,
and due diligence requirements for the East and West side
projects. COC will be invited to final interviews of Design Build
entities.
9.2
Bond Sale Update
The first issue of the bond sale is divided into Part A and Part B.
First issue of bond sale will be used to retire previous debts and to
purchase land for the Workforce Development Center. The interest
for the bonds are getting closer to where we want it to be and Dr.
Silverman will keep the committee updated when the sale of the
bonds happens.
9.3
Ensuring Local Subcontractor Participation
In the interest of time, this item will be carried over to the next
meeting agenda as unfinished business.
9.4
Website Navigation and Format
Ginger Ontiveros discussed the structure of the COC website
including photos and contact information of COC members,
agendas and minutes, reports and bylaws. Updates on projects will
also be included on the website as well as all bond election
documents, and information for contractors.
10.0
COMMITTEE MEMBERS’ COMMENTS
Diana thanked the committee and others at the meeting.
Refreshments will be arranged for the next meeting.
11.0
NEXT CITIZENS’ OVERSIGHT COMMITTEE MEETING
The next meeting will take place in 3 – 4 months; sometime late August /
early September.
12.0
ADJOURNMENT
Diana O’Malley, committee chair, adjourned the meeting at 3:40 p.m.
April 22, 2009
Meeting Minutes
Measure JJ Citizens’ Bond Oversight Committee
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