COLLEGE COUNCIL MINUTES
WEDNESDAY, FEBRUARY 12, 2014
PCR
Present: Chair~ Peter Maphumulo
Tracy Davis, Claude Oliver, Justin Gatewood, Ray Navarro, Kendra Ullger,
Robert Sewell, Greta Moon, Lynne Glickstein, Evelyn Blanco, Amanda
Monroy
Guest: Paul Williams, Bill Greulich, Joseph Morris, Rolando Regino, Leonard Knight
Recorder: Victoria Churgin
Call to Order: 3:00 p.m.
1) Approval of the Minutes
a) December 11, 2013 – approved by consensus
2) Accreditation Update ~ Peter Maphumulo
Peter Maphumulo reported on our accreditation status. On Friday, Peter Allan shared with the
campus community that we had been removed from probation and affirmation with a caveat, which
speaks immensely of our faculty, staff and our administrators primarily in terms of working and
demonstrating to the ACCJC and most importantly to ourselves that we can do this; we have the
internal capacity and fortitude to do it and we did it. The commission needs to be convinced that this
time as opposed to the past 20 years that VVC has actually made the changes and will continue to
demonstrate substantial improvements in the planning, assessment and the continuous quality
improvement as an institution. The steering committee has developed a formula for dealing with
accreditation and will be standardizing the processes. The mid-term report is in its final stages and is
being fine-tuned. The report is due to the commission on March 15, 2014; shortly after the commission
will notify us with a follow up visit date. Hearty discussions to place amongst the group regarding
status, planning and processes and incorporating the evidence within the mid-term report for
recommendations 2, 3, & 6.
3) First Read: Draft ACCJC Midterm Report~ Peter Maphumulo
Review of the comprehensive ACCJC Midterm Report which summarizes VVC’s progress since our
last self-study in 2011.
Peter Maphumulo reported that the Academic Senate has approved the first read. Peter stated that
the Steering Committee has created a specified midterm report plan which reflects the flow of the
planning process. Peter is looking for feedback from the Council as this is a living document. A general
discussion took place and opinions were encouraged.
Action: Peter Maphumulo suggested giving the Council another opportunity to read the
document. The recommendation is to email initial responses to Victoria Churgin by noon
tomorrow simply stating either “I have read and approve the document, the Steering
Committee is on the right track” or send your feedback on particular areas of the document.
Bring back for a second read.
College Council Minutes, February 12, 2014
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4) First Read: Suggested Board Policy 3750, Use of Copyrighted Materials ~ Bill Greulich
Bill Greulich recommended creating a board policy to put a copyright policy into place in order to
abide by the copyright laws. Peter Maphumulo in discussion asked the Council if it was prudent to
have a policy that addresses copyright issues as an institution; the Council agreed that it would be in
the best interest of the institution to have a policy in place.
Action: The Council agreed that we need to have a policy in place. Bill Greulich will provide
the Council with further details regarding developing the policy. Bring back for a second
read.
5) Informational Item/Discussion, College Council - Purposes, Roles, Functions, and
Membership ~ Tracy Davis
Action from the November 06, 2013 meeting: all recommended changes of the charge and
purposes, roles, functions, and membership will be sent to Victoria and will be presented at the
next meeting.
Tracy Davis presented the item and recommended that the item be brought back to the next meeting
for further discussion on the changes.
Action: Bring back to the next meeting for further discussion.
6) Informational Item/Discussion: Distance Education Committee ~ Justin Gatewood
Given that the ACCJC has approved the VVCCD’s substantive change request in regards to Distance
Education, and that the Distance Ed. Plan was completed by the DE Task Force, it is in the District’s
best interest to transition the DE Committee to become a Shared Governance Committee so that all
Constituency groups can participate in the discussion and planning of this aspect of our
organization.
Justin Gatewood presented his concerns to the Council. Peter Maphumulo stated that the proposal is
sound and the merits of the request are very persuasive, however he would like to table the item for
further discussion as it would be nice to have the faculty leadership present during the discussion.
Action: Item tabled, bring back for further discussion.
7) Committee Updates:
a) Accreditation Committee: Refer to agenda item #2
b) Diversity Committee: No report
c) Environmental Health & Safety Committee: Leonard Knight reported that the committee
met last Wednesday; we now have students participation (2); meetings are on the first
Wednesday of every month; all meetings/agendas are posted on SharePoint; smoking
policy discussed at the last meeting and discussion was brought to the last College Council
meeting; an Administrative Procedure will be submitted to a future College Council
meeting for a first read; committee discussion took place regarding the mass notification
system and the topic was brought to past Council meetings for further discussion.
d) Facilities Committee: No report
e) Finance/Budget & Planning Committee: No report
f) Employee Professional Development Committee: No report
g) Student Success and Support Committee: No report
h) Technology Committee: Justin Gatewood reported that the committee met in January;
Jessica Gibbs and Virginia Moran visited the meeting to explain to the committee the need
for the completion/update of the Technology Master Plan. Meeting dates have been
tentatively changed to Fridays; standards are being reviewed; all meetings/agendas are
posted on SharePoint. The next scheduled meeting is on Friday, February 21.
College Council Minutes, February 12, 2014
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8) Other
Robert Sewell: reported that Victor Valley Auto Park will be selling vehicles on campus during the
upcoming 4 day weekend; the event will not impact classes or construction; this is a MUN
fundraiser; the auto park will donate money for each car sold to the foundation, the Foundation
will make sure that the donations apply to the MUN Scholarships.
Next Regularly Scheduled College Council meeting: February 26, 2014
Adjournment: 4:39 p.m.
College Council Minutes, February 12, 2014
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