Operations
and
Maintenance
Office
Authored by: Doug Renkosik, Director Last Edit: January 25, 2015 The following report is intended to provide a look at the recent history of the Consolidated School District 158 Operations and Maintenance Department. Where digital data is available, it has been included to provide a look back at how the Operations and Maintenance Department has evolved. The report is also intended to provide some information on what the Operations and Maintenance Department does for the taxpayers of the community we serve with the responsibility with which this department is entrusted. This report is intended to be an executive summary of data and is limited. When the School District moved to new facilities away from the old Huntley Campus off Lincoln Street, it transitioned to a more out‐sourced model of providing Operations and Maintenance Department services. Outsourcing peaked about 2005 when the School District expanded it’s facilities from 840,000 square feet (five buildings) to 1,410,00 square feet (nine buildings) all in one summer. Since that time, the School has moved away from the out‐sourced model slightly. Our Department motto remains: Foster a Clean, Comfortable, Safe Learning Environment for Students Faculty and Staff
Included here is an index of the contents of the report on the following pages. Topic Page # Physical Plant inventory 2 Staff Organization Chart 3 Staffing History – Maintenance and Technicians 4 Staffing History – Custodial Services 5 Fiscal History – summary 6 Fiscal History – detail 7 8 Service Request Performance Report 9 Energy Cost – financial history 10 EPA Energy Star Ratings for D158 Facilities 11 Inventory of Inspections managed 12 O&M staff productivity report 13 Service Contract Schedule Year
Addition
Square Footage
by
Grand Total
Heineman Middle School
Mackeben School
Conley School
Transportation/Administration
Square Barn Rd. Campus
Martin Elementary
Chesak Elementary
Marlowe Middle School
Reed Road Campus
Leggee Elementary
additions in progress
Huntley High School
2005
2005
2005
2004
2005
2007 Addition
2000/2001/2002
2003 Addition
2002
1996/2000
2002 Addition
2014/2016
2000/2001
2003 Addition
130,579
120,192
120,192
66,746
130,579
69,800
134,651
24,256
148,286
167,000
193,388
102,356
105,317
14,766
Harmony Road Campus includes 2014 site improvements
Campus/Building
1,528,108
130,579
120,192
120,192
66,746
158,907
148,286
200,379
120,083
462,744
100%
9%
8%
8%
4%
10%
10%
13%
8%
30%
165
51
52
62
Percentage District Managed
158 space
Turf
Inventory
acres
28.4% increase w 14.15 adds
Square
Footage
by
Building
Consolidated School District 158 Physical Plant Inventory
3,298,901
1,180,000
1,020,019
1,098,882
square feet
Pavement
Inventory
(11am to 7:30pm)
Lead Night Custodian
(4pm to 12:30am)
Night Custodians (2)
(4pm to 12:30am)
Lead Night Custodian (2)
(4pm to 12:30am)
Night Custodians (6.5)
(4pm to 12:30am)
(4pm to 12:30am)
Night Custodians (3)
(4pm to 12:30am)
Lead Night Custodian (11am to 4pm)
Lunch Duty Custodian
Lead Day Custodian
(6:00am to 2:30pm)
(4pm to 12:30am)
Night Custodians (3)
(4pm to 12:30am)
Night Custodians (3)
(4pm to 12:30am)
Lead Night Custodian Lead Night Custodian (4pm to 12:30am)
(11am to 7:30pm)
Lunch Duty Custodian
Lead Day Custodian
(6:00am to 2:30pm)
(11am to 7:30pm)
Lunch Duty Custodian
Lead Day Custodian
(6:00am to 2:30pm)
Technician 1 or 3 (5:30am tp 2pm))
SPECIAL NOTES
1. Where shades darken above, positions are outsourced
2. All Custodians in‐house & outsourced are managed by custodial services contractor
3. Lunch Duty Custodians have assigned cleaning after last bell of school day
Lunch Duty Custodian
(11am to 7:30pm)
Lead Day Custodian
(6:00am to 2:30pm)
Lunch Duty Custodian
(6:00am to 2:30pm)
Day Custodian
Lead Day Custodian
(5:30am to 2pm)
Maintenance
(5:30am to 2 pm)
Technician 1 or 3 (5:30am to 2pm)
(Flex Hours)
Maintenance Grounds
Athletic Director
9th ‐ 12th grade
Huntley High
(4pm to 12:30am)
Night Custodians (2)
(4pm to 12:30am)
Lead Night Custodian (11am to 7:30pm)
Lunch Duty Custodian
Lead Day Custodian
(6:00am to 2:30pm)
(4pm to 12:30am)
Night Custodians (3)
(4pm to 12:30am)
Lead Night Custodian (11am to 7:30pm)
Lunch Duty Custodian
Lead Day Custodian
(6:00am to 2:30pm)
(4pm to 12:30am)
Night Custodians (3)
(4pm to 12:30am)
Lead Night Custodian (11am to 7:30pm)
Lunch Duty Custodian
Lead Day Custodian
(6:00am to 2:30pm)
Technician 1 or 3 (5:30am to 2pm) (6pm to 11pm)
Night Custodians
(4:00 pm to 12:30 am)
Maintenance
(3:15pm tp 11:45 pm)
Maintenance
(2:30pm to 11pm)
Technician 1
(1:30pm to 10pm)
Technician 2
(6am to 2:30pm)
Maintenance.Courier
O&M Dept. staffing needs of Huntley High expansion in progress not included in this model
Reed Road Campus
Square Barn Road Campus Martin Cheask Conley Mackeben Administration Leggee Elementary Marlowe Middle
Heineman Middle
Elementary
Elementary
Elementary
Elementary
Transportation
K ‐ 5th grade
5th ‐ 8th grade
3rd ‐ 5th grade K ‐ 2nd grade
5th ‐ 8th grade
3rd ‐ 5th grade K ‐ 2nd grade
Building
Preschool
Board of Education
Contracted Services
Project Manager
Custodial Services Superintendent of Schools
Grounds Management Services Asst. PM
Snow Removal Services
Director of O&M
HVAC PM Services Large Equip
Sub Day Custodian
Other
Administrative Assistant
Asst Director of O&M
Construction Services
Night Supervisors‐Custodial (2)
Last Edit 1/27/2015
Harmony Road Campus
Consolidated School District 158 Operations and Maintenance Department Organizational Chart
FY02
Fiscal Year
FY02
FY03
FY04
FY05
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
‐
50,000
100,000
150,000
FY03
FY05
FY06
FY07
FY08
Square Feet per Maintenance & Technicians 78,033
88,488
92,824
100,240
135,595
135,595
142,575
142,575
142,575
129,614
129,614
129,614
118,813
109,673
FY04
FY10
FY11
At Will and HESPA Maintenance Staff
6.5
9
9
9
10
10
10
10
10
11
11
11
12
13
FY09
Sq Ft per Maintenance & Tech
CSD158 Technician and Maintenance Staff Inventory History
FY13
FY14
FY15
Physical Plant Space Maintained
507,216
796,390
835,412
902,158
1,355,952
1,355,952
1,425,752
1,425,752
1,425,752
1,425,752
1,425,752
1,425,752
1,425,752
1,425,752
FY12
last edit 1‐25‐15
FY02
FY03
FY04
FY05
FY06
FY07
FY08
FY09
FY10
Square Feet covered per Fiscal Year
custodian
Total Custodial
HESPA Custodial
FY02
13,348
38
13
FY03
16,253
49
16
FY04
17,049
49
16
FY05
18,225
49.5
15
FY06
19,098
71
11.58
FY07
18,672
72.62
11.58
FY08
19,236
74.12
11.58
FY09
18,980
75.12
11.58
FY10
25,424
56.08
11.58
FY11
25,424
56.08
11.58
FY12
25,424
56.08
11.58
FY13
25,689
55.5
11
FY14
25,574
55.75
11
FY15
25,574
55.75
11
Note #1: Outsourced custodial services contract reduced by 35%
‐
5,000
10,000
15,000
20,000
25,000
30,000
Sq Ft per Custodian
FY12
FY13
Out Sourced Custodial
25
33
33
34.5
59.42
61.04
62.54
63.54
44.5 see note 1
44.5
44.5
44.5
44.75
44.75
FY11
CSD158 Custodial Staff Inventory History
FY15
Physical Plant Space Maintained 507,216
796,390
835,412
902,158
1,355,952
1,355,952
1,425,752
1,425,752
1,425,752
1,425,752
1,425,752
1,425,752
1,425,752
1,425,752
FY14
last edit 1‐25‐15
last edit 1-25-15
FY03
FY04
FY05
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
$
$
$
$
$
$
$
$
$
$
$
$
4.79
4.98
3.86
3.28
3.89
4.50
4.83
3.83
3.74
3.77
4.27
3.93
Actual $ per Sq Ft
w gas &electric
$
$
$
$
$
$
$
$
$
$
$
$
3.32
3.56
2.68
1.95
2.67
3.17
3.19
2.84
2.62
2.91
3.46
3.02
Actual $ per Sq Ft
wo gas & electric
796,390
835,412
902,158
1,361,568
1,361,568
1,425,752
1,425,752
1,425,752
1,425,752
1,425,752
1,425,752
1,425,752
Facility
Space
Inventory
$/sf wo gas & electric
$/sf w gas & electric
FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14
Fiscal Year
actual expended
$‐
$1.00
$2.00
$3.00
$4.00
$5.00
$6.00
(excludes Technology and Telephone)
O&M Dept. Managed Accounts Fiscal History - Summary
Fund 20
Description
District Space - sq. ft.
Benefits
Professional Technical Services
Travel
Water/Sewer
Office Supplies-B&G
O&M fuel costs
Natural Gas
Electricity
Dues & Fees
Custodial Contracted Services
Contractual Overtime
Sanitation Extermination
Snow Removal
Repairs-Buildings
Rentals
small building projects
Other Purchased Services(PM)
Supplies - B&G
Invent Supplies - B&G
Building Projects
Grounds Mgmt Service Contract
Repairs-Grounds
gounds small projects
Grounds Contractual Other
Grounds Supplies
Grounds Invent Supplies
Improvements Not Buildings
vehicle service
200
2540-310
2540-332
2540-370
2540-410
2540-464
2540-465
2540-466
2540-640
2542-310
2542-320
2542-321
2542-322
2542-323
2542-325
2542-329
2542-390
2542-410
2542-490
2542-520
2543-320
2543-323
2543-329
2543-390
2543-410
2543-490
2543-530
2545-323
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
149,045
147,178
3,964
117,388
1,479
72
$
$
$
$
$
$
$
492,300
$
807,592
$
3,549
$ 1,285,487
$
33,740
$
38,424
$
473,786
$
382,478
$
510
$
83,098
$
137,841
$
302,477
$
52,997
147,707
$
$
193,533
$
69,169
$
1,980
$
$
31,217
$
15,847
$
511,972
$
11,435
$
$
$
$
$
$ 1,043,545
0.35
0.57
0.00
0.90
0.02
0.03
0.33
0.27
0.00
0.06
0.10
0.21
0.04
0.10
0.14
0.05
0.00
0.02
0.01
0.36
0.01
-
0.00
0.00
0.08
0.00
0.10
0.10
0.73
63,384
7,299
694,064
8,286
$
$
$
$
$
Totals by Account
electric
5,347,220
4,047,328
3.02
$ 3.93
$
$
$
5,814,356
4,665,484
0.04
0.01
0.49
0.01
-
0.12
0.20
0.03
0.24
0.16
0.18
$
3.46
$ 4.27
$
$
$
$
$
$
$
$
$
$
$
$
173,915
280,316
49,637
343,703
221,021
255,831
$
$
$
$
$
$
0.18
0.63
0.00
1.01
0.04
0.03
0.15
0.37
0.00
$ 0.07
$ 0.00
$ 0.08
$ 0.00
$ 0.05
$ 0.11
Totals by Account
Totals by Account
enrollment history comparison
student population
w gas,
electric
wo gas,
electric
$
$ 4,047,328
9,466
$
$ 5,347,220
428
565
9,448
$ 4,665,484
$ 5,814,356
$
$
494
615
Key Peformance indictator by student population
$
$
Totals by Account
w gas,
g
$/sf
$ 0.74
$
$
$
$
$
$
$
$
$
100,006
661
117,258
3,763
75,896
160,696
$
257,548
$
891,324
$
2,554
$ 1,436,760
$
51,071
$
48,416
$
209,722
$
521,084
$
837
$
$
$
$
$
$
$ 1,060,987
actual
actual
$/sf
Fiscal Year 12.13
1,425,752
Fiscal Year 13.14
Key Peformance indictator by facility space
Salaries
100
DETAIL BY ACCOUNT
Function
Accounts
1,425,752
1,425,752
9,361
712
108,949
3,412
94,976
137,064
983,322
3,903,453
5,130,050
21,776
290,738
9,098
185,203
297,359
74,882
487,376
213,611
73,074
9,322
$ 3,903,453
$ 5,130,050
$
$
$
$
$
$
$
$
$
$
$
$
$
$
196,484
$ 1,030,113
$
2,519
$ 1,379,094
$
54,645
$
37,341
$
137,434
$
420,896
$
996
$
$
$
$
$
$
$
actual
0.02
0.20
0.01
0.13
0.21
0.05
0.34
0.15
0.05
0.14
0.72
0.00
0.97
0.04
0.03
0.10
0.30
0.00
0.01
0.00
0.08
0.00
0.07
0.10
0.69
$
$
$
419
550
2.91
$ 3.77
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$/sf
Fiscal Year 11.12
O&M Dept. Managed Accounts Fiscal History - Detail
(excludes Technology and Telephone)
1,425,752
3,500,964
5,095,905
21,975
43,413
6,048
266,503
225,323
1,760
131,625
210,133
177,389
320,616
1,274,325
226,323
1,352,766
43,524
42,166
221,418
309,951
846
2,547
2,499
109,342
1,333
104,078
137,407
927,043
9,113
$ 3,500,964
$ 5,095,905
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
actual
0.19
0.16
0.00
0.09
0.15
0.12
0.22
0.89
0.16
0.95
0.03
0.03
0.16
0.22
0.00
$ 384
$ 559
$ 2.62
$3.74
$ $ 0.02
$ $ 0.03
$ 0.00
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$ 0.00
$ 0.00
$ 0.08
$ 0.00
$ 0.07
$ 0.10
$ 0.65
$/sf
Fiscal Year 10.11
1,425,752
7,812
66,127
3,828
163,911
10,478
179,654
281,355
125,043
46,240
210,889
106,635
375,269
1,034,915
1,020
1,743,122
37,874
68,342
176,183
384,322
1,378
5,892
1,942
104,590
1,103
78,000
63,554
935,659
3,805,740
8,928
$ 3,805,740
$ 5,215,924
$
$ 5,215,924
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
actual
0.01
0.05
0.00
0.11
0.01
0.13
0.20
0.09
0.03
0.15
0.07
0.26
0.73
0.00
1.22
0.03
0.05
0.12
0.27
0.00
$ 426
$ 584
$ 2.84
$3.83
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$ 0.00
$ 0.00
$ 0.07
$ 0.00
$ 0.05
$ 0.04
$ 0.66
$/sf
Fiscal Year 09.10
1,425,752
7,238
45,384
10,000
191,910
3,151
232,000
307,804
176,565
212,076
52,800
799,170
1,545,452
1,600
1,744,546
69,057
73,937
314,557
474,008
990
5,913
1,617
102,861
1,725
207,000
131,999
903,495
4,236,739
8,673
$ 4,236,739
$ 6,581,361
$
$ 6,581,361
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
0.01
0.03
0.01
0.13
0.00
0.16
0.22
0.12
0.15
0.04
0.56
1.08
0.00
1.22
0.05
0.05
0.22
0.33
0.00
$ 488
$ 759
$ 3.19
$4.83
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$ 0.00
$ 0.00
$ 0.07
$ 0.00
$ 0.15
$ 0.09
$ 0.63
final adj budget $/sf
Fiscal Year 08.09
Expiration Evergreen Date
Locations service type
To Board if
needed
Rebid /
quote
Time
Last Bid
Date Annual Cost
To Board if
needed
Rebid /
quote
Time
Last Bid Annual Cost
Date
$0.001260 per kWh
11/7/14 12/1/14
na
2/1/15
2/1/15 4/16/09 $
2,687
No Renewal Clause 4/1/2015 2/15/15 4/1/12 $
3,167
11/9/15
12/1/15
2/2/15 5/30/14 Open Ended
mutual agree
6/15/15
$
1,085
5/30/15
5/1/15
5/1/15
na
$
8,340
4/1/15
5/1/15
3/1/15
$
3,940
No Renewal Clause
5/1/15
6/1/15
2010 Open
$
160
No Renewal Clause
7/1/15
8/1/15
$
35,264
No Renewal Clause
7/1/12
8/1/12
$
4,530
25% of incentive
5/31/16
7/1/15
na
na
see DemandSMART
5/31/16
7/1/15
na
na
3/31/16
5/1/13
1/1/16
nymex henry hub
NA
2/1/16 part of Performance contract
No Renewal Clause
2/1/16
3/1/16 3/8/13 $
1,363,225
No Renewal Clause 2//1/16
3/1/16 10/11/12 $
56,240
No Renewal Clause
9/1/16 10/1/16 11/12/13 $
124,250
No Renewal Clause
9/1/16 10/1/16 11/12/13 $
32,950
NA
11/1/16 12/1/206 11/29/11 $
35,860
2/13/14
1/1/17
3/15/14 $
4,306
No Renewal Clause 6/24/14
5/1/14
$
30,000
6/1/17
6/1/17
q 05-14 $
3,400
30 notice monthly
11/1/17 10/24/17
$
6,654
$3,252 3rd yr
NA
1/28/17
na
na
$4,408.04 3rd yr
NA
1/28/17
na
na
4/6/2013
3/1/2013 2/1/13
$
7,884
3 yr but 12 mo. Out
No Renewal Clause
Company Name
security systems
District
Expiration Evergreen Date
02/19/15
07/01/15
06/28/15
12/9/15
07/01/15
06/30/15
08/01/15
04/30/15
5/1/15
09/30/15
09/30/15
05/31/19
05/31/19
05/31/16
04/27/16
06/30/16
05/30/16
11/30/16
11/30/16
11/30/16
03/31/17
08/11/17
09/01/17
12/31/17
02/28/17
02/28/17
05/06/18
energy procurement consultant
District
Locations service type
Earliest
action
date
12/1/14
1/1/15
District
network video management sys
1/1/15
District
electricity
2/1/15
District
time and attendance software maint
4/1/15
District
CMS & rental scheduling software
4/1/15
District
elevator grease and oil
4/1/15
District
snow removal
5/1/15
District
certified snow depth reporting
6/1/15
District
HVAC PM's-all but Advantage items
7/1/15
District
HVAC PM's-McQuay/JCI-York
7/1/15
District
demand load response admin
10/1/15
District
demand load response admin
10/1/15
District
natural gas procurement
Proliance
12/1/15
District
BMS service support - remote
CTS Group
1/1/16
District
custodial services
Alpha Building Maintenance
1/1/16
FACP. FE, sprinkler, and ansul
Life Safety Systems Inspecions District
1/30/16
District
grounds management
Blackstone
9/1/16
District
fertilizer & herbicide application servic 9/1/16
Nilco
District
cash farm rental
Fruin Bros.
11/1/16
District
Trane Air-cooled chiller PMs
Trane
11/4/16
District
refuse/recycle hauling
MDC Environmental
4/1/17
water treatment services
Global Water Technologies, inc District
5/1/17
District
pest control
Anderson Pest Control
10/1/17
HHS
central chiller scheduled PM
Daikin
11/28/17
Mackeben chiller scheduled PM
JCI
11/28/17
District
fire & security alarm monitor
Fox Valley Fire
3/1/18
Company Name
EnerNOC smartSUPPLY
Honeywell
ProCom Systems
Integrys
Time America / ITR
Facility Tree
Suburban Elevator
Tovar
Weatherworks
Hayes Mechancial
Advantage Mechanical
EnerNOC DemandSMART
EnerNOC EfficiencySMART
Last Edited on 10/29/14
CSD 158 O&M DEPT. MANAGED SERVICE CONTRACT SCHEDULE
Natural Gas
Heating Degree Days
Cooling Degree Days
Total Degree Days
2540-465
Heating
Cooling
Total
Facility space maintained
Electricity
0.163
0.221
0.073
FY4
FY10
$311,490
5119
1307
6426
835412
$380,463
5667
1319
6986
796390
$876,519
$
$
$
FY9
$785,542
0.141
FY3
FY8
Electricity $/Total Degree Day-ksf $
FY7
0.210
FY6
Total Energy $/Total Degree Day-ksf $
FY5
0.084
FY4
Natural Gas $/Heating Degree Day-ksf $
FY3
$
$
$
FY11
electricity $ per TDD ksf
902158
6137
1214
4923
$386,746
$672,064
0.121
0.191
0.087
FY5
FY12
$ 433,360
1361568
6415
1566
4849
$ 737,119
0.138
1361568
6500
1491
5009
1,223,658
$
0.187
0.064
FY7
$
$
$
$‐
0.124
0.209
0.112
FY6
FY14
$0.020
$0.040
$0.060
$0.080
$0.100
$0.120
1,272,132
0.131
0.187
0.072
FY8
FY4
1425752
6835
1535
5300
$ 545,386
$
$
$
$
FY3
$
$
$
$
$
1425752
6786
1432
5354
799,170
1,545,452
0.160
0.242
$
$
$
$
$
FY6
0.105
FY9
FY5
1425752
6254
1361
4893
375,269
1,034,915
0.116
0.158
0.054
FY10
FY7
$
$
$
$
$
FY8
1425752
7090
1604
5486
320,616
1,274,325
0.126
0.158
0.041
FY11
FY9
$
$
$
$
$
1425752
5928
1632
4296
196,484
1,030,113
0.122
0.145
0.032
$
$
$
$
$
1425752
6811
1484
5327
257,548
891,324
0.092
0.118
$
$
$
$
$
1425752
7744
1411
6333
492,300
807,592
0.073
0.118
0.055
FY14
FY14
FY14
FY13
0.034
FY13
FY12
FY13
FY11
FY12
FY10
gas $ per HDD ksf
FY9
FY10
FY11
FY12
Natural Gas
Consumption
Historical
Look
FY8
$ 1,085,169
$
$
$
FY13
FY3
FY4
FY5
FY6
FY7
Electricity
Consumption
Historical
Look
2540-466
Fiscal Year
$‐
$0.050
$0.100
$0.150
$0.200
$‐
$0.050
$0.100
$0.150
$0.200
$0.250
$0.300
total energy $ per TDD ksf
Energy Consumption Historical Look
rating as of 03 31 10
55
29
57
49
21
48
49
39
77
Special Notes
Grading system revised by U.S. EPA prior to 10‐31‐14 rating
ratings of 75 or greater are eligible for EnergyStar rating
Facility
Chesak Elementary School
Conley Elementary School
Leggee Elementary School
Martin Elementary School
Mackeben Elementary School
Marlowe Middle School
Heinemann Middle School
Huntley High School
Administration Transportion
rating as of 12 31 13
61
53
66
65
54
73
81
72
81
CSD158 Energy Star ratings update 012514
rating as of 10 31 14
58
48
77
68
50
81
74
74
83
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
ACequipment
Aciddilution
AEDbatterycheck
AHUOAdamperchecksandOAintakecleaning
Aircompressors
Air‐Handlers
Air‐handlers–addanti‐microbetabs
Air‐handlers–filterchanges
AtticInspections
BackflowPreventers
Basketballbackboardinspections
BleacherInspections
Boilerlogsandinspection‐daily
Boiler/ChillWaterTreat
Boiler‐burnertune
Boilers–monthly
Boilers–testemergencyshut‐off
Boilers‐annualopen,inspect,clean
Boilers‐annualrecertification
Boilers‐semi‐annual
BuildingAutomationsystem
Burglaralarmsystemtest
Busblockheatertimer‐‐Testbatteries
Buswash
Chiller‐draining/filling
Chiller‐oilsampleanalysis
Chillers‐monthly(opsseason)
Chillers‐semi‐annual
CleanscreensondraintileoutletsHRConly
CustodialEquipment‐D158owned
DimmerControlRack‐HHSPAC
Dockleveler(atAdminTransonly)
Doorhardwarechecks
Doorhardware‐all‐annually
Doorhardware‐Exterior‐monthly
Dustcollectors(HHSITrooms)
Elevatorphonecheck
Elevator‐quarterly
Elevator‐annualhydraulictest
Elevator‐semi‐annualrecertification
EmergencyGenerators‐annual
EmergencyGenerators‐monthly
EmergencyGenerators‐weeklylogs
EmergencyLights–30secondtest
EmergencyLights–90minutetest
Exhaustfans
FacilityConditionassessment‐multipleperweek‐varies
FireAlarmPrintmaint.list‐smokedetectors
FireAlarmslaveprinterprintout
FireAlarmsystems‐annual
FireAlarmsystems‐monthly
FireExtinguishers
Firepump–annual
Firepump–weekly
FireSprinkler‐25year
FireSprinkler‐annual
FireSprinkler‐dailylogs
Inspectiontype
assignedto:
outsourced
D158
D158
D158
D158
outsourced
D158
D158
D158
outsourced
outsourced
in‐house/outsourced
D158
outsourced
outsourced
D158
D158
D158
outsourced
outsourced
outsourced
D158
D158
outsourced(Trans)
D158
outsourced
D158
outsourced
D158
D158
D158
D158
D158
D158
D158
outsourced
D158
outsourced
outsourced
outsourced
outsourced
D158
D158
D158
D158
D158
in‐house
D158
D158
outsourced
D158
outsourced
outsourced
D158
outsourced
outsourced
D158
purpose
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
QC
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
FireSprinkler‐dry‐drainingcondensate
FireSprinkler‐fiveyear
FireSprinkler‐monthly
FireSprinkler‐quarterly
FireSprinkler‐semi‐annual
FireSprinkler‐threeyear
FireSprinkler‐weeklylogreview
FirstAidkits
FlushEyeWashStation
Foldingpartitioninspect/adjust
ForkliftPM
GFCIreceptacletests‐all‐annual
GFCIreceptacletests‐exterior‐monthly
Greasetrapclearinkitchens
Heatwheels
Hotwaterstoragetankdraining
Housekeepingsurveillance
Housekeepingsurveillance
HVACsystems‐computernetworkhubs
Infraredheaters‐Trans
Keylessentrysys‐semi‐annual
Kitchenequip–replacefilters
Kitchenequipexhausthoodfiltercleaning
KitchenEquip‐cleancondensercoils
Kitchenexhaustdust&fanhousingcleaning
Kitchenrangehoodansulsystems
Ladderinspections
LiftStation
Lightpolevisualinspectstructural
Lockdownsystemfunctiontest
MUAunit(HHSITrooms)
O&MTrailerPM
PersonnelLifts
PlaygroundEquipment‐annual
PlaygroundEquipment‐weeklyreport
Pumps‐ChilledWaterCirculation
Pumps‐circ,ejector,submersible
Roll‐updoorsdroptests
Roofs‐annualconditionreports
Roofs‐monthly
RTU–filterchanges
RTU–addanti‐microbetabs
RTU‐condensatedrainpurge
SealantReplace‐ConleyMack.MetalRoofs
SectionalOverheaddoors
SiteLightingCheck
Snowtractor/blower
Spraybooth(HHSITrooms)
ThermostaticMixingValves
Three‐wayMixingValves–hydronicsystems
TransferSwitch(emergencyGeneratorsystems)
Unitventilatorfreshairintakecleaning
UnitVentilators‐filterchanges
VAV/FPboxes–filterchange
WaterHeaters‐annually
WatersoftenerSaltlevelcheck
Watersoftenertesting/log
Inspectiontype
ConsolidatedSchoolDistrict158Operations&MaintenanceDept.
ManagedFacilityinspectionslist
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
QC
QC
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
PM
D158
outsourced
D158
D158
D158
outsourced
D158
D158
D158
outsourced
outsourced
D158
D158
outsourced
D158
D158
in‐house‐2/3xperwk
outsourced/in‐house
outsourced
D158
outsourced
D158
D158
D158
outsourced
outsourced
D158
D158
D158
D158
D158
D158
outsourced
outsourced
D158
D158
D158
outsourced
outsourced
D158
D158
D158
D158
D158
D158
D158
D158
D158
D158
D158
outsourced
D158
D158
D158
outsourced
D158
D158
lastedit 1/25/2015
purpose
assignedto:
Location
District
Harmony Rd Campus
Square Barn Rd Campus
Reed Road Campus
District
Huntley High
District
District
Admin
Huntley High
Leggee
Chesak
Martin
Marlowe
Heineman
Conley
Mackeben
Name
Nardi
Oliver
Lindquist
Medina
Verhagen
Neuzil
Forbes
Krueger
Hernandez
Fayman
Dubas
Petersson
Guebara
Schubert
Purdom
Shephard
LEAD DAY CUSTODIANS
Bauer
37
9
22
3
49
27
12
14
8
3
25
26
77
62
42
25
11
203
66
13
37
142
86
16
34
34
47
85
41
68
75
226
91
16
5.49
7.33
0.59
12.33
2.90
3.19
1.33
2.43
4.25
15.67
3.40
1.58
0.88
1.21
5.38
3.64
1.45
# of days
average
total to
turn-around
complete all
time
Range
12/1/2014 thru 12-31-15
# requests
completed
TECHNICIANS/MAINTENANCE
All Facility Tree work
orders processed
Date of
Print
Date
494
O&M Department net w/o projects
Detail By Assigned Employee
597
162
173
42
1,442
683
279
2.4
3.5
3.9
2.9
Range
# of days
average
total to
turn-around
complete all
time
12/1/2014 thru 12-31-15
Date
# requests
completed
Range
34
12
21
on leave
56
30
16
16
14
7
vacancy
30
62
45
46
25
14
97
130
67
85
145
52
26
52
135
78
285
155
50
59
40
4.26
4.33
1.24
0.00
1.73
4.33
4.19
5.31
4.21
5.71
#REF!
1.73
2.18
1.73
6.20
6.20
3.57
# of days
average
total to
turn-around
complete all
time
Date
1,550
602
94
854
11/1/2014 thru 11-30-14
# requests
completed
485
185
57
243
3.5
3.3
1.6
3.2
Range
# of days
average
total to
turn-around
complete all
time
compared to FY12
11/1/2014 thru 11-30-14
Date
# requests
completed
43%
3.36 days per Request
3.34 days per Request
compared to FY12
4.30 days per Request
4.30 days per Request
43%
7.5 days per Request
4.61 days per Request
7.5 days per Request
4.61 days per Request
Tech/Maintenance subtotal
Custodians D158 subtotal
Custodial Contractor subtotal
excludes projects less last line
All Facility Tree work
orders processed
reduction to date this year
FY12
FY13
FY14
FY15 to date
57
17
17
on leave
61
36
26
20
6
7
36
27
78
47
62
26
15
43%
2.2
2.8
2.0
2.4
Date
102
77
40
30
320
59
17
10
33
79
31
76
69
298
63
17
5.61
3.47
1.00
0.00
1.67
2.14
1.54
1.50
1.67
4.71
2.19
1.15
0.97
1.47
4.81
2.42
1.13
1,992
845
136
55
29
47
23
69
29
42
38
238
119
93
64
145
51
52
83
6
101
118
74
74
199
298
52
89
9/1/2014 thru 9-30-14
5
13
56
12
72
59
78
18
28
3.0
2.5
1.9
2.7
4.33
4.10
1.98
2.78
2.10
1.76
1.24
2.18
1.20
7.77
2.11
6.17
1.03
3.37
3.82
2.89
3.18
# of days
average turntotal to
around time
complete all
Range
746
332
73
1,011
9/1/2014 thru 9-30-14
341
]
Range
# of days average turntotal to
around time
complete all
compared to FY12
3.76 days per Request
4.30 days per Request
# of days
average turn- # requests
total to
around time completed
complete all
Range
1,434
645
113
676
10/1/2014 thru 10-31-14
# requests
completed
Date
594
234
56
304
7.5 days per Request
4.61 days per Request
Range
Date
# of days average turn- # requests
around time completed
total to
complete all
compared to FY12
10/1/2014 thru 10-31-14
Date
# requests
completed
43%
3.40 days per Request
4.30 days per Request
4.61 days per Request
7.5 days per Request
CSD 158 O&M team Facility Tree Work Request Completion Time Analysis