Huntley Community School District 158
Page 1 of 7
8:20-F2
Revised 1/27/16
Application for Use of Performing Arts Center (PAC)
General Use Form
Renter Information
Name of Organization or Individual Making Request:
Non-Profit Organization:
Yes*
No
Commercial Production:
Yes
No
* If yes, proof of Non-Profit status may be required
Person(s) who agree(s) to be responsible for good order as representing the above organization:
Name of On-Site Contact Person (please print)
Name of Off-Site Contact Person (please print)
Mobile Number for On-Site Contact Person
Mobile Number for Off-Site Contact Person
E-Mail Address for On-Site Contact Person
E-Mail Address for Off-Site Contact Person
Billing Address:
Event Information
Event Title:
Performance Dates & Times
Community Related Activity
Politically Related Activity
Is the purpose of your activity / meeting to promote any political organization, cause, agenda, purpose and/or
issue, or candidate for elective office, or for or against any referendum question?
Yes
No
Rental Information
Rehearsal Date #1:
Start Time:
AM
PM
End Time:
AM
PM
Rehearsal Date #2:
Start Time:
AM
PM
End Time:
AM
PM
Rehearsal Date #3:
Start Time:
AM
PM
End Time:
AM
PM
Rehearsal Date #4:
Start Time:
AM
PM
End Time:
AM
PM
Performance Date #1:
Start Time:
AM
PM
End Time:
AM
PM
Performance Date #2:
Start Time:
AM
PM
End Time:
AM
PM
Performance Date #3:
Start Time:
AM
PM
End Time:
AM
PM
Performance Date #4:
Start Time:
AM
PM
End Time:
AM
PM
If approved, your rental is subject to the guidelines contained within this application. Renter may be required to submit a 25% deposit which will be
forfeited if renter cancels less than thirty (30) calendar days prior to the scheduled event.
Please sign acknowledging that you have read this form. No reservations will be accepted without this acknowledgement. Upon completion, please
forward application and all required information to: Lorie Woods, Director of PAC/TV Production and Building Rentals by mail to
13719 Harmony Road, Huntley, IL 60142, by email to lwoods@district158.org, or by fax to (847) 659-6623.
Renter’s Name (please print)
Signature of Renter or Initials if submitting by e-mail
Date
FOR OFFICE USE ONLY
Rental Type
# of
Stage Rehearsal (6-hour maximum per day)
Rate
Total
days
$265.00 per day
$
Performance -- Not-For-Profit Group / Others (8-hour maximum per day)
events
$375.00 per event
$
Performance -- Professional (8-hour maximum per day)
events
$535.00 per event
$
hours
$28.00 per hour
$
Orchestra Pit Cover Removal and Installation
$625.00 (flat rate)
$
Vinyl Dance Surface Installation and Removal
$213.00 (flat rate)
$
TOTAL Estimated Rental Fee:
$
Technical/Production
Priority: ( ) 1
( ) 2
House Managers
( ) 3
( ) 4
Insurance Verification _______________________
_________________________________________________
Rental Coordinator Approval / Permit Issued
Date
Schedule FM Request # ______________________
Schedule FM Contract # ______________________
Huntley Community School District 158
Page 2 of 7
8:20-F2
Revised 1/27/16
Application for Use of Performing Arts Center (PAC)
General Use Form
Reservation Procedures
Reservations must be made at least two (2) weeks prior to the requested date of use and will then be recorded in the following priority order:
First Priority
School / District Activities
(PTA/PTO, Boosters, Education Foundation)
No Rental Charge
Damage Repair Charge (if required)
Second Priority
Student Related Not-For-Profit Group Activities
(Scouts, Park District, Villages,
Local Taxing Bodies, etc.)
No Rental Charge
Damage Repair Charge (if required)
Third Priority
Community Groups*
(Churches, Chamber of Commerce, Lions Club,
Kiwanis, Jaycees, Youth Athletic Leagues, etc.)
Rental Charge
Damage Repair Charge (if required)
Fourth Priority
Other Groups or Individuals
(Organizations and Individuals residing
within District 158 Boundaries)
Rental Charge
Damage Repair Charge (if required)
All Priority I users should complete and submit to the Director of PAC/TV Production and Building Rentals at Huntley High School,
the In-District Reservation Request for Performing Arts Center, available on ICENet.
All Priority II-IV users should complete and submit to the Director of PAC/TV Production and Building Rentals at Huntley High School,
the Application for Use of Performing Arts Center Form, available on the District website.
FACILITY USE AND LICENSING RATES
Type of Rental / Event
 Stage Rehearsal (6-hour maximum per day)
Rate
$265.00
 Performance – Not-For-Profit Group* (8-hour maximum per day)
$375.00
Per event
 Performance – Professional (8-hour maximum per day)
$535.00
Per event
Per day
*Proof of Not-For-Profit status may be required
Full facility use and licensing fees include custodial care and lock-up and use of auditorium lights and sound equipment, but not
technical labor. The same fee shall apply when no lights or sound equipment is used. A performance is considered a maximum of
eight (8) hours per day. A second performance of the same show or presentation by the same producing organization on the same
calendar date is exempt from paying a second rental and licensing fee.
LABOR AND TECHNICAL SUPPORT RATES
Type of Labor / Technical Support
 Production / Technical / Follow-Spot Operator / House Manager
Rate
$28.00
Per man hour
 Custodial Services (other than general care and lock-up)
$28.00
Per man hour
 Orchestra Pit Cover Removal and Re-Installation
$625.00
Flat rate
 Vinyl Dance Surface Installation and Removal
$213.00
Flat rate
Rental of the Performing Arts Center includes two basic technical services:
Basic Audio:
1.
Makes use of the audio system already in place and provides for up to five (5) wireless microphones, a compact disc player, a cassette tape
player, and up to two (2) stage monitors. Operation of basic audio will be performed by the PAC staff member on duty during the rental.
2.
Does not provide for the rigging and/or wiring of additional audio equipment, recording, advanced signal processing, and/or operation of the
audio console beyond the operation of the equipment listed above.
3.
Any needs beyond Basic Audio may be provided by District 158 and will be charged at the Labor and Technical Support Rate as indicated
above.
4.
Audio equipment needed by the renter that is not in the inventory of the PAC may be rented and operated by a contractor at a cost to the renter
without any involvement by District 158. The renter or audio contractor will be responsible for such equipment. The PAC will NOT provide an
audio person for any rented equipment. All rental equipment must be pre-approved by the PAC Technical Director.
Renter’s initials acknowledging compliance with terms and conditions as stated above:
Huntley Community School District 158
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8:20-F2
Revised 1/27/16
Basic Lighting:
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Makes available to the renter use of the lights already set and/or programmed into the lighting console and includes the lowering and raising of
the house lights and stage lights at the following predetermined times: (1) Performance opening; (2) Intermission; (3) Intermission end; (4)
Performance end.
Does not provide for the rigging, circuiting, focusing, or setting of gels in theatrical lights, programming the lighting console, or operation of the
lighting console beyond the predetermined times listed above.
The PAC does not keep an inventory of gels in stock.
Any needs beyond Basic Lighting may be provided by District 158 and will be charged at the Labor and Technical Support Rate as indicated
above.
Follow-spot operators can also be hired and will be charged at the Labor and Technical Support Rate as indicated above.
Lighting equipment or instruments needed by the renter not in the inventory of the PAC may be rented and operated by a contractor at a cost to
the renter without any involvement by District 158. The renter or lighting contractor will be responsible for such equipment. The PAC will NOT
provide a lighting person for any rented equipment. All rental equipment must be pre-approved by the PAC Technical Director.
General Guidelines for Use of Performing Arts Center
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A Certificate of Insurance must be provided prior to application approval and use of the PAC.
Groups will be permitted to enter the building fifteen (15) minutes prior to their scheduled start time and must exit the building within fifteen
(15) minutes of their scheduled ending time.
All activities are to be confined to the portion of the building as stated on the approved permit.
No alcoholic drinks or controlled substances shall be served, dispensed or consumed on school property. Smoking is NOT permitted on school
property at any time.
Groups must be properly supervised at all times by a person 21 years of age or over.
Users of the PAC must abide by all District 158 policies, including but not limited to, Board Policy 8:30, “Visitors to and Conduct On School
Property,” and all Safety Rules as indicated in this agreement.
Should there be a conflict with the use of the PAC, the parties concerned are to seek the Director of the PAC.
The renter will be responsible for lost or stolen property, and/or repair or replacement of all damaged District property/equipment resulting from
use or misuse. In the event of breakage or damage to District property/equipment of any kind, the parties using the facility should report the
breakage or damage to the Director of the PAC or PAC Technical Director. An invoice for the repair or replacement of lost, stolen, or damaged
property/equipment will be sent to the organization or responsible party.
Renter shall not make repairs or alterations to any equipment or facilities.
Renter agrees to provide qualified personnel in all areas of production and performance, except ticket sales. These individuals include directors,
designers, technical directors and assistants, stage manager, house managers, and ushers. Such professional services may be provided by District
158 and will be charged at the Labor and Technical Support Rate as indicated.
Renter agrees to provide two (2) House Managers for any event open to the public. House Managers may be provided by District 158 and will
be charged at the Labor and Technical Support Rate as indicated.
Cancellations other than weather-related, must be called into the Director of the PAC a minimum of thirty (30) calendar days in advance of the
reserved date(s) in order to avoid being charged for the full amount of the first reserved date or a 25% deposit, whichever is greater.
Equipment furnished as part of this facility use and licensing agreement is limited and shall be that equipment which the PAC Technical
Director agrees to make available.
Catwalks, control booth and lighting deck are not available without the express permission of the Director of the PAC or the PAC Technical
Director.
No food or beverages are allowed in the PAC facilities except as follows:
a. Dressing Rooms – food and beverages permitted
b. Stage – no food permitted on stage unless it is part of an act; water is permitted on stage
c. Control Booth & Follow-Spot Areas – beverages are permitted but must be kept away from all electronics and control surfaces.
No flash photography permitted during events/performances.
All community groups whose purpose is to promote any political organization, cause, agenda, purpose and/or issue, or candidate for elective
office, or for or against any referendum question will be charged the appropriate rental fee.
Use of District property or grounds that threatens the proper care of the facility or the safety of individuals present is prohibited.
Renter may not employ the name of Huntley Community School District 158, Huntley High School, or the Performing Arts Center (PAC) except
as the name of the location of the agreed upon event or activity.
District 158 may refuse or cancel use of the PAC if, in its opinion, the anticipated use is not in the best interest of the District. Use of the PAC is
also subject to cancellation in the event this agreement conflicts with any school activities which may arise subsequent to the issuance of this
permit.
The Superintendent or the Director of the PAC may cancel this permit in the event the District property is used contrary to the purpose of which
permission is granted.
Renter’s initials acknowledging compliance with terms and conditions as stated above:
Huntley Community School District 158
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Safety Rules
General Performing Arts Center Safety Rules
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The maximum seating capacity of the PAC is 628. Wheelchair seating is available with advance notification for seat removal. Under no
circumstances is the number of tickets sold or number of attendees to exceed seating capacity.
In the event that the building fire alarm is activated, everyone MUST exit the building, re-entering only after being given clearance by the local
Fire Department.
Pyrotechnics of any kind are not permitted.
Do not block aisles, hallways, fire exits, doorways, fire doors, fire equipment or electrical panels.
Minors will not be permitted to work alone in the PAC at any time. – NO EXCEPTIONS
No unauthorized personnel (i.e. those other than cast and crew) will be allowed backstage without permission from the Director, the PAC
Technical Director, or designee.
All injuries, no matter how minor, or any accident which causes personal or property damage shall be reported immediately to the Director of
the PAC or PAC Technical Director.
Only persons with sufficient training and skills to guarantee safe and proficient operation may operate any equipment. This includes tools,
control surfaces, lighting instruments, etc. The PAC Technical Director shall have final determination over who may operate equipment and
tools.
All electrical, control, and audio cords in walkways or work areas are to be securely taped down.
Check all equipment, tools, cables and cords for damage prior to use. Do not operate damaged or malfunctioning equipment. Report any
damaged or malfunctioning equipment or hazards to the PAC Technical Director.
Use only properly grounded cords, tools, and instruments.
Never overload extension cords, jumper cables or circuits. Only one power tool per cord. Use the shortest jumper cable possible.
Use caution in low-light situations. Stop all potentially hazardous activities during low-light levels. If a blackout occurs, stop where you are.
Never tape over or obstruct running lights in the house or on the lead edge of the stage.
ALL rigging must be pre-approved by the PAC Technical Director.
All persons working on set construction, on the catwalk, or adjusting lighting instruments shall be properly attired. This includes long pants and
closed-toe shoes – hard-soled shoes should be worn if possible. At no time will anyone wearing shorts, a dress or skirt, loose clothing, sandals,
or dangling jewelry be allowed in the set shop, on the catwalk, or adjusting lighting instruments. Long hair is to be worn up or tied back. Always
wear gloves when adjusting a lighting instrument or changing a lamp.
Clean up tools, materials, and obstructions when finished with a project or when leaving it for an extended period of time.
Clean up any spills as they occur.
The use of confetti, glitter, artificial snow, etc., is not permitted on the stage or in the auditorium without permission from the Director of the
PAC or PAC Technical Director. Additional custodial fees for each occurrence/event will be charged at the Labor and Technical Support Rate
as indicated.
Set Shop and Scene Construction Safety Rules
The set shop is normally not available to outside groups. Please contact the Director of the PAC or PAC Technical Director to arrange use of the
facility. The following rules apply to any and all construction in the Performing Arts Center.
1. At least two (2) people must be present at all times when working on set construction. – NO EXCEPTIONS
2. The set shop and all District 158 owned tools are to be used only under the supervision and prior approval of the Director of the PAC or PAC
Technical Director.
3. Pneumatic nail guns are to be used only by the Director of the PAC, the PAC Technical Director, or an adult trained and approved by the PAC
Technical Director.
4. No tools may be altered or used in a way that is unsafe or for a purpose they were not designed for. Do not operate any equipment if safety
features are disabled or removed.
5. All reasonable safety measures are to be used at all times. This includes using all relevant personal protection equipment. Safety glasses are to
be worn at all times in the set shop.
6. Always inspect tools and materials before use. Remove screws, nails, staples, or other items before cutting into previously used woods.
7. Disconnect all power tools from electrical before changing blades, bits, or attachments.
8. Before leaving a power tool, make sure that it is turned off and disconnected from electrical. Under no circumstances should a power tool be left
running unattended.
9. Do not carry power tools by their cord. Do not yank the cord from an electrical outlet – always disconnect by pulling on the plug.
10. Never distract the attention of a person operating a power tool.
11. No set or scene painting on the stage/orchestra pit with the express permission of the Director of the PAC or PAC Technical Director.
12. Solvents such as paint thinner, lacquer thinner, alcohol, and acetone must be used with adequate ventilation.
13. When not in use, all paint and solvents must be stored in sealed containers and placed in the paint storage cabinet.
Renter’s initials acknowledging compliance with terms and conditions as stated above:
Huntley Community School District 158
Page 5 of 7
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Lighting and Electrical Safety Rules
Prior to having access to the lighting system, catwalk area, or other theatrical lighting equipment, permission from the PAC Technical Director must
be secured. The following rules apply to the use of any electrical or lighting equipment in the Performing Arts Center.
1. Electrical rigging is to be performed by trained lighting crew members only.
2. The three-phase electrical connection backstage may only be accessed and used under the supervision of District 158 Operations & Maintenance
staff. Any use and connection to this service must be prearranged at least two (2) weeks prior to use by contacting the PAC Technical Director.
3. Only the PAC Technical Director can hardwire electrical devices which includes making jumper cables, wiring connectors to instruments, etc.
4. Make sure the power is off when circuiting instruments and unplug instruments when changing a lamp or doing other work inside lighting
instruments.
5. All lighting instruments must have a safety cable attached through the yoke and around the pipe. All snoots, barn doors, and gel frames must be
secured to the instrument. All instruments must be used in a fashion that gel and accessory slot openings are on the top side of the light to ensure
that frames and accessories do not fall out of the slot.
6. Lighting stands should be properly supported and anchored to prevent tipping.
7. House, work, and platform lights may only be re-lamped by the PAC Technical Director or authorized designee.
8. “Sound off” when stage lights are going black except planned blackouts during tech rehearsals and performances.
9. Return all unused gels, cables, instruments, and accessories to the proper storage area when work is finished.
10. Minors are not allowed on the catwalks without adult supervision. No one under the age of 12 is allowed on the catwalks at any time.
11. Before doing any work on the catwalks, empty your pockets and tie off all necessary tools securely.
12. Make sure no one is standing directly below you when working on the catwalks and never work on the outside of the railings while on the
catwalks.
13. Walkways for the catwalks must be kept clear at all times. Do not run extension or jumper cables across them.
14. If something should drop from the catwalks, immediately yell out to warn people below.
15. A safety check MUST be performed by the PAC Technical Director, lighting director, technical director, or designee after all rigging, circuiting,
and adjusting of instruments, in addition to prior to turning on the lighting console or energizing any lighting instruments. The safety check must
consist of the following and any deficiencies corrected as found:
 Are all overhead instruments and accessories safely rigged?
 Are all instruments correctly wired?
 Are all cables/combustibles away from instruments?
 Is access to all areas clear?
 Do any safety or fire hazards exist?
Orchestra Pit Safety Rules
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The orchestra pit cover is to remain in place at all times unless it is being used for specific and immediate musical or construction purposes.
Removal of the orchestra pit cover must be pre-arranged with the PAC Technical Director as part of this agreement. A fee for the removal and
re-installation of the orchestra pit cover will be charged at the Labor and Technical Support Rate as indicated.
Only District 158 Operations and Maintenance staff, custodians, or the PAC Technical Director may remove and re-install the orchestra pit
cover.
The correct stage running lights must be used when the orchestra pit is opened for use.
At no time is the orchestra pit to be used as a storage area for items other than musical instruments, music stands, chairs, and other items
necessary for its intended use.
Provisions for Ticket Sales, Publicity and Marketing
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Renter shall be responsible for the payment of any and all royalties, or claims for royalties that shall be due or arise as a result of licensee’s use
of the Performing Arts Center.
Renter shall be fully and solely responsible for any issues of copyright infringement that may arise as a result of renter’s use of the Performing
Arts Center. All user groups are required by law to secure the rights to produce an event. Renter must provide written proof to the Director of
the PAC that presenting rights have been secured for music and/or theatre productions.
Renter is responsible for all publicity and promotion of its events and/or performances. Posters and other promotional materials may be posted
in the lobby of the auditorium with prior approval of the Director of the PAC.
The primary vehicle for the sale of advance tickets will be through the PAC website. A merchant fee of up to 10% may be assessed for online
ticket sales and will be deducted from total ticket revenue before being released to the renter. Ticket revenue, less any applicable merchant fee,
will be released to the renter thirty (30) calendar days following the last performance/event date. A full reconciliation statement will be prepared
and issued to the renter along with ticket revenue proceeds.
All online ticket sales will end two (2) hours prior to the beginning of each performance. Box office ticket sales will occur one (1) hour prior to
each performance and conclude at intermission or 20 minutes after the start of the performance.
No refunds or exchanges will be permitted for tickets without approval of the Director of the PAC.
Renter’s initials acknowledging compliance with terms and conditions as stated above:
Huntley Community School District 158
Page 6 of 7
8:20-F2
Revised 1/27/16
Insurance Requirements for Prospective Renters of School Building Facilities or Grounds
All priority 2, 3, and 4 renters are required to:
1.
Provide a Certificate of Insurance that meets the following requirements as their use fits into the categories listed below, naming Huntley
Community School District 158, 650 Academic Drive, Algonquin, IL 60102 as the designated Certificate Holder:
a.
INDIVIDUALS shall provide evidence of “personal liability” coverage in force in a minimum amount of $100,000. This insurance shall take the
form of a “Homeowners Policy, Condo or Tenants Policy,” where the liability coverage is included along with other coverages for the individual.
A photocopy of the policy shall be submitted along with the Application for Use of Performing Arts Center as evidence of coverage.
b.
NONPROFIT/CHARITABLE GROUPS (including civic groups such as Chamber of Commerce, Service Clubs, Churches and similar groups)
shall provide:
i. Evidence of General Liability Coverage with a minimum Limit of Liability of $500,000 per occurrence and/or aggregate for Personal
Injury, Bodily Injury and Property Damage, including Products and Completed Operations and Contractual Liability.
ii. Huntley Community School District 158 should be named as “Additional Insured”. It is understood and agreed that the following shall
be Additional Insureds: District 158 including all elected and appointed officials, all employees and volunteers, and all boards and their
board members. This coverage shall be primary to the Additional Insureds, and not contributing with any other insurance or similar
protection available to the Additional Insureds, whether said other available coverage be primary, contributing or excess.
iii. Certificate of Insurance should be submitted along with the Application for Use of Performing Arts Center.
iv. The Certificates of Insurance provided shall include Workers’ Compensation with statutory limits.
c.
COMMERCIAL FOR-PROFIT GROUPS (including concerts, business displays, business seminars, parties and receptions) shall provide a
Certificate of Insurance along with their Application for Use of Performing Arts Center with evidence of:
i.
ii.
Workers’ Compensation and Employers Liability
General Liability (Occurrence Basis only) with the following coverage inclusions:
1. Limits of Liability shall not be less than $1,000,000 per occurrence and $3,000,000 aggregate for Personal Injury, Bodily Injury
and Property Damage.
2. Broad Form General Liability Endorsement, including Personal Injury or Equivalent, if not included in the policy proper. The
Broad Form General Liability Endorsement shall upgrade the standard Comprehensive General Liability Form issued by the
Insurance Service Office, a statistical and policy making organization subscribed to by most insurers. The Broad Form General
Liability Endorsement shall provide:
a.
Blanket Contractual Liability
b. Personal Injury and Advertising Liability (libel, slander, false arrest, wrongful eviction, etc.)
c.
Premises Medical Payments
d. Host Liquor Liability
e.
Fire Legal Liability (Real Property) – damage to property in policyholder’s care, custody and control
f.
Broad Form Property Damage
g.
Incidental Medical Malpractice
h. Non-owned Watercraft Coverage
i.
Limited Worldwide Coverage
j.
Additional Persons Insured
k. Extended Bodily Injury (intentional acts to protect life or property)
l.
Automatic Coverage – New locations
2.
Name Huntley Community School District 158, 650 Academic Drive, Algonquin, IL 60102 as “Additional Insured”. It is understood and
agreed that the following shall be Additional Insureds: District 158 including all elected and appointed officials, all employees, volunteers,
and others working on behalf of District 158, and all boards and their board members. This coverage shall be primary to the Additional
Insureds, and not contributing with any other insurance or similar protection available to the Additional Insureds, whether said other
available coverage be primary, contributing, or excessive.
3.
Provide District 158 with thirty (30) days advance written notice of cancellation of insurance coverage as provided with the Application for
Use of Performing Arts Center. It is understood and agreed that cancellation, reduction, and/or material change in coverage will be mailed
to the Director of PAC/TV Production and Building Rentals at Huntley High School, 13719 Harmony Road, Huntley, IL 60142.
4.
Provide a “hold harmless clause beneficially to Huntley Community School District 158” with their insurance. By the individual’s or the
organization’s representative signing and initialing the pages of the Application for Use of Performing Arts Center form, they agree and are
responsible for remaining in compliance with the terms outlined here-in to follow: “To the fullest extent permitted by law, the organization
and/or individual(s) using the School District 158 buildings and/or grounds agree to defend, pay on behalf of, and hold harmless District
158, its elected and appointed officials, employees and volunteers and others working on behalf of District 158 against any and all claims,
demands, suits, loss, including all costs connected therewith, for any damages which may be asserted, claimed or recovered against or from
District 158, its elected and appointed officials, employees, volunteers and others working on behalf of District 158, by reason of personal
injury, including bodily injury and death, and/or property damage, including loss of use thereof, which arises out of or is in any way
connected or associated with this contract.”
Renter’s initials acknowledging compliance with terms and conditions as stated above:
Huntley Community School District 158
Page 7 of 7
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Revised 1/27/16
Board Policy 8:30 -- Community Relations
Visitors to and Conduct On School Property
The following definitions apply to this policy:
School property – District and school buildings, grounds, and parking areas; vehicles used for school purposes, and any location used for a Board of
Education meeting, school athletic event, or other school-sponsored event.
Visitor – Any person other than an enrolled student or District employee.
Visitors are welcome on school property, provided their presence will not be disruptive. All visitors must initially report to the Building Principal’s office. Except as
provided in the next paragraph, any person wishing to confer with a staff member should contact that staff member by telephone or email to make an appointment.
Conferences with teachers are held, to the extent possible, outside school hours or during the teacher’s conference / preparation period.
Requests to access a school building, facility, and/or educational program, or to interview personnel or a student for purposes of assessing the student’s special
education needs, should be made at the appropriate building. Access shall be facilitated according to guidelines from the Superintendent or designee.
The School District expects mutual respect, civility, and orderly conduct among all individuals on school property or at a school event. No person on school property or
at a school event shall perform any of the following acts:
1. Injure, threaten, harass, or intimidate a staff member, a Board of Education member, sports official or coach, or any other person.
2. Behave in an unsportsmanlike manner, or use vulgar or obscene language.
3. Unless specifically permitted by State law, possess a weapon, any object that can reasonably be considered a weapon or looks like a weapon, or any
dangerous device.
4. Damage or threaten to damage another’s property.
5. Damage or deface School District property.
6. Violate any Illinois law, or town or county ordinance.
7. Smoke or otherwise use tobacco products.
8. Distribute, consume, use, possess, or be under the influence of an alcoholic beverage or illegal drug; be present when the person’s alcohol or illegal drug
consumption is detectible, regardless of when and/or where the use occurred.
9. Use or possess medical cannabis.
10. Impede, delay, disrupt, or otherwise interfere with any school activity or function, including using cellular phones in a disruptive manner.
11. Enter upon any portion of school premises at any time for purposes other than those that are lawful and authorized by the Board of Education.
12. Operate a motor vehicle (a) in a risky manner, or (b) in violation of an authorized District employee’s directive.
13. Engage in any risky behavior, including roller-blading, roller-skating, or skateboarding.
14. Violate other District policies or regulations, or an authorized District employee’s directive.
15. Engage in any conduct that interferes with, disrupts, or adversely affects the District or a School function.
Convicted Child Sex Offender
State law prohibits a child sex offender from being present on school property or loitering within 500 feet of school property when persons under the age of 18 are
present, unless the offender is:
(1) A parent/guardian of a student attending the school and has notified the Building Principal of his or her presence at the school for the purpose of: (i)
attending a conference at the school with school personnel to discuss the progress of his or her child academically or socially, (ii) participating in child
review conferences in which evaluation and placement decisions may be made with respect to his or her child regarding special education services, or (iii)
attending conferences to discuss other student issues concerning his or her child such as retention and promotion; or
(2) Has permission to be present from the Board, Superintendent or Superintendent’s designee. If permission is granted, the Superintendent or Board President
shall provide the details of the offender’s upcoming visit to the Building Principal.
In all cases, the Superintendent, or designee who is a certified employee, shall supervise a child sex offender whenever the offender is in the child’s vicinity.
Exclusive Bargaining Representative Agent
Authorized agents of an exclusive bargaining representative, upon notifying the Building Principal’s office, may meet with a school employee (or group of employees)
in the school building during free-times of such employees.
Enforcement
Any staff member may request identification from any person on school grounds or in any school building; refusal to provide such information is a criminal act. The
Building Principal or designee shall seek the immediate removal of any person who refuses to provide requested identification.
Any person who engages in conduct prohibited by this policy may be ejected from school property. The person is also subject to being denied admission to school
events or meetings for up to one calendar year.
Procedures to Deny Future Admission to School Events or Meetings
Before any person may be denied admission to school events or meetings as provided in this policy, the person has a right to a hearing before the Board. The
Superintendent may refuse the person admission pending such hearing. The Superintendent or designee must provide the person with a hearing notice, delivered or sent
by certified mail with return receipt requested, at least 10 days before the Board hearing date. The hearing note must contain:
1. The date, time, and place of the Board hearing;
2. A description of the prohibited conduct;
3. The proposed time period that admission to school events will be denied; and
4. Instructions on how to waive a hearing.
LEGAL REF.:
Nuding v. Cerro Gordo Community Unit School Dist., 730 N.E.2nd 96 (Ill.App.4, 2000)
Pro-Children Act of 1994, 20 U.S.C. §7181 et seq.
105 ILCS 5/10-20.5b and 5/24-24 and 5/24-25.
410 ILCS 130/, Compassionate Use of Medical Cannabis Pilot Program.
430 ILCS 66/, Firearm Concealed Carry Act.
720 ILCS 5/11-9.3.
CROSS REF.:
4:170 (Safety); 5:50 (Drug- and Alcohol-Free Workplace; Tobacco Prohibition), 6:120 (Education of Children with Disabilities), 6:250
(Community Resource Persons and Volunteers), 7:190 (Student Discipline), 8:20 (Community Use of School Facilities).
ADOPTED:
May 17, 2001
REVISED:
January 21, 2016
Renter’s initials acknowledging compliance with terms and conditions as stated above:
S:\Supt_Adm\Policy\Forms\Section 8\Application for Use of Performing Arts Center 8.20 F2.doc