THE PENNSYLVANIA STATE UNIVERSITY OFFICE OF FRATERNITY AND SORORITY LIFE NATIONAL PAN-HELLENIC COUNCIL - NPHC CHAPTER EVALUATION AND ACCREDITATION PROGRAM 2015 DUE DATE: NOVEMBER 20, 2015 INTRODUCTION The Office of Fraternity and Sorority Life is responsible for evaluating, for chapter accreditation, all recognized social or service fraternities and sororities at the end of the fall semester for the calendar year. The evaluation will include a review of the respective chapter’s progress in the meeting the expectations outlined in the Greek Pride Initiative: A Return to Glory as outlined in this document. The Chapter Accreditation Program is a program established by the University; therefore, the officers of the National Pan-Hellenic Council’s executive board are not responsible for the requirements and/or their evaluation as outlined in this document. EVALUATION AND ACCREDITATION RATINGS Based on the evaluation, a chapter may receive an accreditation ranking as described below: CHAPTER OF EXCELLENCE (280-340 POINTS): The chapter has exceeded the minimum expectations of The Pennsylvania State University and the Greek Pride Initiative with regard to standards required of social or service fraternities and sororities. CHAPTER IN GOOD STANDING (170-279 POINTS): The chapter has satisfactorily achieved or maintained all standards required of social or service National Pan-Hellenic Council chapter sororities. CHAPTER IN POOR STANDING (0–169 POINTS): The chapter has failed to meet the minimum standards required of social or service National Pan-Hellenic Council chapter sororities. The Office of Fraternity and Sorority Life will outline the expectations a chapter must meet in order to fulfill the deficiency(ies) that resulted in the poor standing. A Chapter in Poor Standing is prohibited from functioning as a recognized student organization at The Pennsylvania State University. EVALUATION AND ACCREDITATION RATINGS Section I: Basic Requirements: Section II: Membership Development: Section III: Philanthropy & Community Service: Section IV: NPHC Involvement: Section V: NPHC Unity: Section VI: Judicial Action: Section VII: Extra Credit Towards Excellence: Section VIII: Extra Credit: Deducted Points 80 Points 100 Points 40 Points 80 Points Deducted Points 40 Points Up to 120 Points NATIONAL PAN-HELLENC COUNCIL (NPHC) CHAPTER EVALUATION AND ACCREDITATION PROGRAM IMPORTANT INSTRUCTIONS – PLEASE READ The 2015 Chapter President should complete this form in its entirety. Incomplete responses will not be considered in the accreditation evaluation. After each question, the responder should complete only the section labeled CHAPTER RESPONSE. Complete all sections of this document electronically. To use a gray information box , use your mouse to left click the gray box to highlight the box. Once highlighted, type your response. The area will automatically expand to provide ample space for your response. To use a check box, place the cursor over the box and right click. Choose “properties”, then “default value” and select “checked” to place a check next to the box. DO NOT Write In The OFSL EVALUATION boxes. IMPORTANT INFORMATION – PLEASE READ 1) A chapter may not use general extra credit points to earn the Chapter of Excellence designation. The chapter must earn this designation by completing the requirements outlined in this evaluation. 2) In order to be eligible for the Chapter of Excellence designation, the chapter must fulfill all of the REQUIRED items designation in this evaluation. 3) Chapters who are found responsible, by the National Pan-Hellenic Council judicial board, for hazing, alcohol-related violations, or physical altercations may not be eligible for the Chapter of Excellence designation regardless of the number of points the chapter earns during the evaluation. 4) All directions provided in this document must be followed. The chapter may not modify this application in any way. The chapter president should simply complete this application in its entirety without changing the application’s font, size, formulas, colors, etc. Ample space is provided throughout the document for the application to be completed properly. If more space is needed, or if assistance is needed, the chapter president should contact their governing council adviser. 2 ORGANIZATION IDENTIFICATION INFORMATION NAME OF NPHC FRATERNITY OR SORORITY: CHAPTER DESIGNATION: 2015 CHAPTER PRESIDENT’S NAME: TELEPHONE: PSU EMAIL ADDRESS: I. BASIC REQUIREMENTS POINTS ARE NOT AWARDED FOR THIS SECTION; HOWEVER, THE CHAPTER WILL LOSE 20 POINTS FOR EACH REQUIREMENT NOT MET 1. CHAPTER CONSTITUTION: A 2015 version of the chapter’s constitution and/or by-laws must be scanned and on file with the Office of Fraternity and Sorority Life. OFSL EVALUATION: POINTS: DEDUCTED: 2. MEMBERSHIP ROSTER: The chapter’s membership roster must have been updated and maintained at all times on the ICS website. Data should include the student’s name, PSU student ID number with no hyphens or spaces, and only complete and accurate PSU email address. If at any time, OFSL is required to contact the chapter because their membership roster is not accurate and up-to-date, the chapter will have points deducted from this evaluation. OFSL EVALUATION: POINTS: DEDUCTED: 3. CERTIFICATE OF LIABILITY INSURANCE: In order to fulfill this requirement, the chapter must (1) have their Certificate of Insurance on file with the Office of Fraternity and Sorority Life, (2) know then the chapter’s Certificate of Insurance expires, (3) have a valid Certificate of Insurance on file with OFSL before the current Certificate of Insurance expires. If OFSL is required to contact the chapter because their Certificate of Insurance has expired, the chapter will have points deducted from this evaluation. OFSL EVALUATION: POINTS: DEDUCTED: 4. ADVISORS Provide the name and contact information for your chapter’s 2015 Advisers in the space provided below. 3 NAME POSITION Chapter Advisor Chapter Advisor University Advisor EMAIL ADDRESS TELEPHONE OFSL EVALUATION: POINTS: DEDUCTED: DO NOT WRITE IN THE BOX BELOW SECTION I SCORE: TOTAL POINTS DEDUCTED: II. MEMBERSHIP DEVELOPMENT: 80 POINTS 1. EDUCATIONAL PROGRAMMING (60 POINTS) Four (4) Educational Programs are required in this category in 2015, two programs each semester. Two (2) Mandatory Educational Programs and Two (2) Chapter Sponsored Educational Programs In order to fulfill the Mandatory Educational Programs, 80% of the chapter’s membership must attend an Educational Programs Sanctioned by the Office of Fraternity and Sorority Life and hosted by any of the Approved Offices or University Departments only from the following list: Paul Robeson Cultural Center LGBTA Student Resource Center Fraternity and Sorority Life Center for Women Students University Health Services Counseling and Psychological Services Mandatory Educational Program topics must be selected from the following: ALCOHOL AND DRUG EDUCATION ANTI-HAZING SUSTAINABILITY MENTAL WELL-BEING SEXUAL ASSAULT DIVERSITY LEADERSHIP In order to fulfill the Chapter Sponsored Educational Programs 80% of the chapter’s membership must attend a program that meets the national fraternity or sorority programming expectations for the organization. THE CHAPTER MUST RECEIVE PRIOR APPROVAL BY THE OFFICE OF FRATERNITY AND SORORITY LIFE AND THE CHAPTER’S CHAPTER ADVISER TO ENSURE THE TOPIC WILL MEET THE REQUIREMENTS FOR THIS SECTION. Two (2) programs must be held during the spring 2015 semester and two programs during the fall 2015 semester. All programs are required to have be completed before: April 3, 2015 (spring), November 13, 2015 (fall) EDUCATIONAL PROGRAM & INVOLVEMENT REPORT FORMS MUST BE ON FILE AT OFSL TO DOCUMENT THE INFORMATION PROVIDED ABOVE. 4 a. SPRING 2015 – 20 POINTS MANDATORY EDUCATIONAL PROGRAM – 80% ATTENDANCE - REQUIRED DEADLINE: APRIL 3, 2015 Total Number of Members during the Spring 2015 Semester: Provide the total number of Members who attended a program on this topic: This number translates into the following percentage based on the chapter’s membership during the semester when the program was held: % EDUCATIONAL PROGRAMMING TOPIC: Alcohol Education Diversity Sexual Assault Anti-Hazing Sustainability Mental Well-Being Leadership DATE OF EDUCATIONAL PROGRAM: DETAILED DESCRIPTION OF EDUCATIONAL PROGRAM: OFSL EVALUATION: POINTS: SPRING 2015 – 10 POINTS CHAPTER SPONSORED EDUCATIONAL PROGRAM – 80% ATTENDANCE - REQUIRED DEADLINE: APRIL 3, 2015 THE CHAPTER MUST RECEIVE PRIOR APPROVAL BY THE OFFICE OF FRATERNITY AND SORORITY LIFE AND THE CHAPTER’S CHAPTER ADVISER TO ENSURE THE TOPIC WILL MEET THE REQUIREMENTS FOR THIS SECTION. Total Number of Members during the Spring 2015 Semester: Provide the total number of Members who attended a program on this topic: This number translates into the following percentage based on the chapter’s membership during the semester when the program was held: % EDUCATIONAL PROGRAMMING TOPIC: DATE OF EDUCATIONAL PROGRAM: DETAILED DESCRIPTION OF EDUCATIONAL PROGRAM: OFSL EVALUATION: POINTS: b. FALL 2015 – 20 POINTS MANDATORY EDUCATIONAL PROGRAM – 80% ATTENDANCE - REQUIRED DEADLINE: NOVEMBER 13, 2015 Total Number of Members during the Fall 2015 Semester: 5 Provide the total number of Members who attended a program on this topic: This number translates into the following percentage based on the chapter’s membership during the semester when the program was held: % EDUCATIONAL PROGRAMMING TOPIC: Alcohol Education Diversity Sexual Assault Anti-Hazing Sustainability Mental Well-Being Leadership DATE OF EDUCATIONAL PROGRAM: DETAILED DESCRIPTION OF EDUCATIONAL PROGRAM: OFSL EVALUATION: POINTS: FALL 2015 – 10 POINTS CHAPTER SPONSORED EDUCATIONAL PROGRAM – 80% ATTENDANCE - REQUIRED DEADLINE: NOVEMBER 13, 2015 THE CHAPTER MUST RECEIVE PRIOR APPROVAL BY THE OFFICE OF FRATERNITY AND SORORITY LIFE AND THE CHAPTER’S CHAPTER ADVISER TO ENSURE THE TOPIC WILL MEET THE REQUIREMENTS FOR THIS SECTION. Total Number of Members during the Fall 2015 Semester: Provide the total number of Members who attended a program on this topic: This number translates into the following percentage based on the chapter’s membership during the semester when the program was held: % EDUCATIONAL PROGRAMMING TOPIC: DATE OF EDUCATIONAL PROGRAM: DETAILED DESCRIPTION OF EDUCATIONAL PROGRAM: OFSL EVALUATION: POINTS: 2. VALUES-BASED NEW MEMBER EDUCATION PROGRAM (20 POINTS) REQUIRED The chapter should have submitted, for approval, a 2015 values-based New Member Education Program that follows the guidelines provided by the Office of Fraternity and Sorority Life for each semester, spring and fall. Spring 2015 New Member Education Program: Due January 30, 2015 Fall 2015 New Member Education Program: Due May 1, 2015 a. SPRING 2015 – 10 POINTS NEW MEMBER EDUCATION PROGRAM - REQUIRED 6 DEADLINE: JANUARY 30, 2015 OFSL EVALUATION: POINTS: a. FALL 2015 – 10 POINTS NEW MEMBER EDUCATION PROGRAM - REQUIRED DEADLINE: MAY 1, 2015 OFSL EVALUATION: POINTS: DO NOT WRITE IN THE BOX BELOW SECTION II SCORE: POINTS: III. PHILANTHROPY AND COMMUNITY SERVICE: 100 POINTS 1. PHILANTHROPY (50 POINTS) REQUIRED The chapter must document all of the philanthropy projects using the philanthropy registration forms available from the Office of Fraternity and Sorority Life A TOTAL OF 50 POINTS CAN BE EARNED BY THE CHAPTER BEING INVOLVED IN PHILANTHROPY PROJECTS. NOTE: IF THE CHAPTER PARTICIPATES IN THE IFC-PANHELLENIC DANCE MARATHON, GREEK SING, AND/OR HOMECOMING EVENTS, THE CHAPTER MAY NOT APPLY MORE THAN 25% OF THEIR TOTAL PHILANTHROPY DOLLARS RAISED IN THESE EVENTS TO THEIR TOTAL. POINTS CALCULATIONS: The points for each category are earned based on Average Dollars Earned Per Member. For example, at the end of 2015, if a chapter has earned a total of $2,000 for philanthropy in Category Two, and the chapter has an average membership roster between the spring 2015 and fall 2015 semesters of 80 members, the number of points earned may be calculated as follows: $2,000 / 80 = $25.00 per member or 25 points. PROJECT DEADLINES: SPRING 2015: April 10, 2015 FALL 2015: November 13, 2015 Use the space provided below to summarize philanthropy projects completed during the 2015 year: SPRING 2015: ALL PHILANTHROPY PROJECTS DATE PROJECT AMOUNT 7 SPRING 2015 PHILANTHROPY TOTAL FALL 2015: ALL PHILANTHROPY PROJECTS DATE PROJECT AMOUNT FALL 2015 PHILANTHROPY TOTAL AVERAGE NUMBER OF MEMBERS IN 2015: TOTAL PHILANTHROPY DOLLARS RAISED IN 2015: AVERAGE NUMBER OF PHILANTHROPY DOLLARS RAISED PER MEMBER: OFSL EVALUATION: POINTS: 2. COMMUNITY SERVICE (50 POINTS) REQUIRED The chapter must document all of the community service projects using the community service project registration forms available from the Office of Fraternity and Sorority Life A TOTAL OF 50 POINTS CAN BE EARNED BY THE CHAPTER BEING INVOLVED IN COMMUNITY SERVICE PROJECTS. 8 NOTE: IF THE CHAPTER PARTICIPATES IN THE IFC-PANHELLENIC DANCE MARATHON, GREEK SING, AND/OR HOMECOMING EVENTS, THE CHAPTER MAY NOT APPLY MORE THAN 25% OF THEIR TOTAL COMMUNITY SERVICE HOURS COMPLETED IN THESE EVENTS TO THEIR TOTAL. POINTS CALCULATIONS: For example, at the end of 2015, if a chapter has earned a total of 2,000 hours of Community Service and the chapter has an average membership roster between the spring 2015 and fall 2015 semesters of 80 members, the number of points earned may be calculated as follows: 2,000 / 80 = 25 hours per member or 25 points PROJECT DEADLINES: SPRING 2015: April 10, 2015 FALL 2015: November 13, 2015 SPRING 2015: ALL COMMUNITY SERVICE PROJECTS DATE PROJECT AMOUNT SPRING 2015 COMMUNITY SERVICE HOURS TOTAL FALL 2015: ALL COMMUNITY SERVICE PROJECTS DATE PROJECT AMOUNT FALL 2015 COMMUNITY SERVICE HOURS TOTAL AVERAGE NUMBER OF MEMBERS IN 2015: TOTAL COMMUNITY SERVICE HOURS COMPLETED IN 2015: AVERAGE NUMBER OF COMMUNITY SERVICE HOURS PER MEMBER: 9 OFSL EVALUATION: POINTS: DO NOT WRITE IN THE BOX BELOW SECTION III SCORE: POINTS: IV. NATIONAL PAN-HELLENIC COUNCIL INVOLVEMENT: 40 POINTS NATIONAL PAN-HELLENIC INVOLVEMENT – REQUIRED A total of 40 points can be earned in this section. In order to earn the points for this section, the chapter will have had to accomplish the following expectations: 1) Participate, as a chapter, in the activities, programs, and events outlined in this section; 2) Complete the required documentation for each activity, program, and event; 3) All documentation will require the approval of the Office of Fraternity and Sorority Life and the National Pan-Hellenic Council’s Executive Vice President. SPRING 2015 NATIONAL PAN-HELLENIC COUNCIL INVOLVEMENT EVENTS 20 POINTS, 5 POINTS PER EVENT a. Spring Involvement Fair: Did the chapter participate in this event? Yes No Educational Report & Involvement Form Submitted? Yes No Did the chapter participate in this event? Yes No Community Service Project Report Form Submitted? Yes No Did the chapter participate in this event? Yes No Educational Report & Involvement Form Submitted? Yes No Did the chapter participate in this event? Yes No Educational Report & Involvement Form Submitted? Yes No c. NPHC Spring Retreat: d. Blue and White NPHC Dance Party: e. NPHC Spring Meet the Greeks: OFSL EVALUATION: 10 POINTS: FALL 2015 NATIONAL PAN-HELLENIC INVOLVEMENT EVENTS 20 POINTS, 5 POINTS PER EVENT a. Fall Greek Involvement Fair: Did the chapter participate in this event? Yes No Educational Report & Involvement Form Submitted? Yes No Did the chapter participate in this event? Yes No Community Service Project Report Form Submitted? Yes No Did the chapter participate in this event? Yes No Community Service Project Report Form Submitted? Yes No Did the chapter participate in this event? Yes No Educational Report & Involvement Form Submitted? Yes No b. NPHC Fall Retreat: c. Fall Meet the Greeks Program: d. NPHC Homecoming Dance Party: OFSL EVALUATION: POINTS: DO NOT WRITE IN THE BOX BELOW SECTION IV SCORE: POINTS: V. NATIONAL PAN-HELLENIC COUNCIL UNITY: 80 POINTS NATIONAL PAN-HELLENIC COUNCIL UNITY – REQUIRED A total of 40 points can be earned in this section. In order to earn the points for this section, the chapter will be required to complete a series of tasks throughout the year that promotes National Pan-Hellenic Council unity and fellowship between all chapters. Part One: A chapter must be represented at a minimum of 85% of all NPHC delegate meetings during the spring and fall semesters. THIS MUST BE VERIFIED BY THE NPHC VICE PRESIDENT FOR COMMUNICATIONS. Part Two: A chapter must attend a Sponsored Educational Program that is hosted (sponsored) by a minimum of two different fraternity or sorority during the spring and fall semesters. 11 SPRING 2015 NATIONAL PAN-HELLENIC COUNCIL UNITY EVENTS PART ONE: 20 POINTS PART TWO: 20 POINTS Part One: 20 Points a. Did your chapter attend a minimum of 85% of all NPHC delegate meetings during the spring 2015 semester? Yes No b. Has this response been verified by the NPHC Vice President for Communications? Yes No OFSL EVALUATION: POINTS: Part Two: 20 Points a. Did your chapter attend a Sponsored Educational Program hosted by a NPHC organization during the spring 2015 semester? Yes No Did your chapter complete an Educational Report & Involvement Report form to document this program? Yes No Percentage of Chapter Attending: Date of the event: Title of the Program: Detailed Description of Program: OFSL EVALUATION: POINTS: b. Did your chapter attend a Sponsored Educational Program hosted by a NPHC organization during the spring 2015 semester? Yes No Did your chapter complete an Educational Report & Involvement Report form to document this program? Yes No Percentage of Chapter Attending: Date of the event: Title of the Program: Detailed Description of Program: OFSL EVALUATION: POINTS: FALL 2015 NATIONAL PAN-HELLENIC COUNCIL UNITY EVENTS PART ONE: 20 POINTS PART TWO: 20 POINTS 12 Part One: 20 Points a. Did your chapter attend a minimum of 85% of all NPHC delegate meetings during the fall 2015 semester? Yes No b. Has this response been verified by the NPHC Vice President for Communications? Yes No OFSL EVALUATION: POINTS: Part Two: 20 Points a. Did your chapter attend a Sponsored Educational Program hosted by a NPHC organization during the fall 2015 semester? Yes No Did your chapter complete an Educational Report & Involvement Report form to document this program? Yes No Percentage of Chapter Attending: Date of the event: Title of the Program: Detailed Description of Program: OFSL EVALUATION: POINTS: c. Did your chapter attend a Sponsored Educational Program hosted by a NPHC organization during the fall 2015 semester? Yes No Did your chapter complete an Educational Report & Involvement Report form to document this program? Yes No Percentage of Chapter Attending: Date of the event: Title of the Program: Detailed Description of Program: OFSL EVALUATION: POINTS: DO NOT WRITE IN THE BOX BELOW SECTION V SCORE: POINTS: 13 VI. GOVERNING BODY JUDICIAL ACTION GOVERNING BODY JUDICIAL ACTION The chapter will lose points from their overall score for judicial action taken by the National Pan-Hellenic Council’s judicial board or throughout 2015. 1. HAZING MINUS 100 POINTS & INELIGIBLE FOR CHAPTER of EXCELLENCE 2. PHYSICAL ALTERCATION, I.E., FIGHTING OR ANY FORM OF PHYSICAL ALTERCATION MINUS 50 POINTS PER INCIDENT & INELIGIBLE FOR CHAPTER of EXCELLENCE 3. ANY DRUG (NOT ALCOHOL) VIOLATION(S) MINUS 50 POINTS PER INCIDENT & INELIGIBLE FOR CHAPTER of EXCELLENCE 4. INDIVIDUAL MEMBER OR CHAPTER UNDERAGE ALCOHOL VIOLATIONS(S) MINUS 50 POINTS AND INELIGIBLE FOR CHAPTER of EXCELLENCE 5. CHAPTER MEMBERS WHO ARE INVOLVED IN ALCOHOL-RELATED RISK MANAGEMENT VIOLATIONS (SHOTS, DOUBLE CUPS, DRINKING GAMES, LEGAL AGE VIOLATIONS, ETC.) MINUS 40 POINTS 6. RESIDENCE HALL NOISE VIOLATION(S) MINUS 20 POINTS 7. MISCELLANEOUS INDIVIDUAL MEMBER OR CHAPTER RESIDENCE HALL VIOLATION(S). THIS INCLUDES HOUSING REQUIREMENT AGREEMENTS AND CHAPTER PRESIDENT RESIDENCY MINUS 20 POINTS 8. MISCELLANEOUS VIOLATION(S). THIS INCLUDES T-SHIRT DESIGN VIOLATIONS, HOMECOMING POLICY VIOLATIONS, GREEK SING VIOLATIONS, GREEK WEEK VIOLATIONS, HAYRIDE VIOLATIONS, POSTER OR ADVERTISEMENT VIOLATIONS, ETC. MINUS 30 POINTS PER INCIDENT 9. SUBMITTING ANNUAL ACCREDITATION APPLICATION LATE MINUS 10 POINTS PER DAY 10. INCORRECT DOCUMENTATION INCLUDING ADDING PROGRAMS, EVENTS, PARTICIPATION, OR DONATIONS TO THE ACCREDITATION PACKET SPREADSHEETS THAT THE CHAPTER DID NOT DOCUMENT THROUGH THE CORRECT PAPERWORK DURING THE YEAR OR FORGING ANY DOCUMENTATION OF EVENTS, PROGRAMS, PARTICIPATION, AND PARTICIPATION MINUS 5 POINTS PER INACCURACY DATE VIOLATION POINTS TOTAL POINTS DEDUCTED OFSL EVALUATION: POINTS DEDUCTED: DO NOT WRITE IN THE BOX BELOW SECTION VI SCORE: POINTS DEDUCTED: 14 VII. EXTRA CREDIT TOWARDS EXCELLENCE POINTS – UP TO 50 POINTS IN ORDER TO APPLY THESE EXTRA CREDIT POINTS TOWARD CHAPTER OF EXCELLENCE DESIGNATION, A CHAPTER MUST HAVE EARNED MAXIMUM CREDIT IN THE REQUIRED PHILANTHROPY AND COMMUNITY SERVICE SECTIONS. THESE PROJECTS MAY NOT BE APPLIED TO CATEGORY ONE OR TWO IN THE PHILANTHROPY OR COMMUNITY SERVICE SECTIONS. 1. STATE COLLEGE AFTER PROM DONATION 10 Points In order to be eligible for extra credit points, a chapter will be required to donate at least $100 and download an approved Special Project form to the chapter’s BOX folder. 2. RELAY FOR LIFE DONATION 10 Points In order to be eligible for extra credit points, a chapter will be required to donate at least $100 and download an approved Special Project form to the chapter’s BOX folder. 3. RED CROSS PANCAKE DINNER TICKETS 10 Points In order to be eligible for extra credit points, a chapter will be required to donate at least $100 and download an approved Special Project form to the chapter’s BOX folder. 4. RANDOM ACTS OF KINDNESS DONATION 10 Points In order to be eligible for extra credit points, a chapter will be required to donate at least $100 and download an approved Special Project form to the chapter’s BOX folder. 5. THANKSGIVING BASKET DONATION 10 Points In order to be eligible for extra credit points, a chapter will be required to donate at least $100 and download an approved Special Project form to the chapter’s BOX folder. 1. PARTICIPATION IN THE STATE COLLEGE AFTER PROM PROGRAM: Did the chapter participate in the State College After Prom Program during the spring 2015 semester? The chapter must document their participation by completing an Extra Credit and Special Project forms, and the approved form must be downloaded to the chapter’s BOX folder. YES NO OFSL EVALUATION: POINTS: 2. PARTICIPATION IN RELAY FOR LIFE: Did the chapter participate in Relay for Life during the spring 2015 semester? The chapter must document their participation by completing an Extra Credit and Special Project forms, and the approved form must be downloaded to the chapter’s BOX folder. YES NO OFSL EVALUATION: POINTS: 3. PARTICIPATION IN A RED CROSS PANCAKE DINNER: Did the chapter participate in a Red Cross Pancake Dinner during the fall 2015 semester? The chapter must document their participation by completing an Extra Credit and Special Project forms, and the approved form must be downloaded to the chapter’s BOX folder. 15 YES NO OFSL EVALUATION: POINTS: 4. PARTICIPATION IN THE RANDOM ACTS OF KINDNESS PROGRAM: Did the chapter participate in the Random Acts of Kindness program during the fall 2015 semester? The chapter must document their participation by completing an Extra Credit and Special Project forms, and the approved form must be downloaded to the chapter’s BOX folder. YES NO OFSL EVALUATION: POINTS: 5. PARTICIPATION IN THE THANKSGIVING BASKET PROGRAM: Did the chapter participate in the Thanksgiving Basket Program during the fall 2015 semester? The chapter must document their participation by completing an Extra Credit and Special Project forms, and the approved form must be downloaded to the chapter’s BOX folder. YES NO OFSL EVALUATION: POINTS: ALL FIVE PROGRAMS: Did the chapter participate in all five of the programs listed in this section? YES NO OFSL EVALUATION: POINTS: DO NOT WRITE IN THE BOX BELOW EXTRA CREDIT TOWARDS EXCELLENCE POINTS EARNED VIII. EXTRA CREDIT POINTS – UP TO 80 POINTS 1. ACADEMIC ACHIEVEMENT: 10 Points In order to be eligible for extra credit points in this category, in addition to the cumulative GPA requirement, all members must hold a cumulative GPA of at least 2.5. 2. EDUCATIONAL PROGRAMMING: 25 Extra Points In order to be eligible for extra credit points in this category, the chapter must have completed the minimum educational programming requirement in each semester. Extra credit will be earned if the chapter completes an additional program during in each of the four mandatory educational programming topics during the year. 3. CHAPTER MEMBERSHIP INCREASE: 10 Extra Points In order to be eligible for extra credit points in this category, the chapter must have completed the necessary intake forms. Extra credit will be earned if the total number of chapter members increases by fifty (50) percent or more from January 2015 to December 2015. Increase will be determined finding the difference between the total numbers, dividing the difference by the original number and multiplying by 100. Ex: January: Chapter has 4 members. At the end of December the chapter has 6 members. 6-4=2. 2/4=0.5 Chapter has 50 percent membership increase. PLEASE NOTE THE NUMBER DOES NOT REFLECT MEMBERS WHO GRADUATE IN MAY. 16 4. CHAPTER INVOLVEMENT IN ACTIVITIES: In order to be eligible for extra credit points in the projects below, the chapter must have submitted and received community service and/or philanthropy project credit, where appropriate, for participating. a. b. c. d. e. f. g. h. Greek Sing Greek-or-Treat Program Homecoming – Float Entry Greek Week SMART Achievers’ Weekend NPHC Executive Board Participation Chapter Member Involvement at 60% Attending National or Regional Conference 5 Extra Points 5 Extra Points 5 Extra Points 5 Extra Points 5 Extra Points 5 Extra Points 5 Extra Points 5 Extra Points For First Student 2 Extra Points For Each Additional Student Attending To use a gray information box , use your mouse to left click the gray box to highlight the box. Once highlighted, type your response. The area will automatically expand to provide ample space for your response. To use a check box, place the cursor over the box and right click. Choose “properties”, then “default value” and select “checked” to place a check next to the box. 1. ACADEMIC ACHIEVEMENT EXTRA CREDIT – 10 POINTS All members of the chapter hold a cumulative grade point average of at least 2.5: YES NO OFSL EVALUATION: POINTS: 2. EDUCATIONAL PROGRAMMING EXTRA CREDIT - 25 POINTS MANDATORY EDUCATIONAL PROGRAM 80% ATTENDANCE Total Number of Members and Associates during the Spring 2015 Semester: or Total Number of Members and Associates during the Fall 2015 Semester: Provide the total number of Members and Associates who attended a program on this topic: This number translates into the following percentage based on the chapter’s membership during the semester when the program was held: % EDUCATIONAL PROGRAMMING TOPIC: Alcohol Education Diversity Sexual Assault Anti-Hazing Sustainability Mental Well-Being Leadership DATE OF EDUCATIONAL PROGRAM: 17 DETAILED DESCRIPTION OF EDUCATIONAL PROGRAM: OFSL EVALUATION: POINTS: MANDATORY EDUCATIONAL PROGRAM 80% ATTENDANCE Total Number of Members and Associates during the Spring 2015 Semester: or Total Number of Members and Associates during the Fall 2015 Semester: Provide the total number of Members and Associates who attended a program on this topic: This number translates into the following percentage based on the chapter’s membership during the semester when the program was held: % EDUCATIONAL PROGRAMMING TOPIC: Alcohol Education Diversity Sexual Assault Anti-Hazing Sustainability Mental Well-Being Leadership DATE OF EDUCATIONAL PROGRAM: DETAILED DESCRIPTION OF EDUCATIONAL PROGRAM: OFSL EVALUATION: POINTS: 3. CHAPTER INVOLVEMENT IN ACTIVITIES EXTRA CREDIT – 10 POINTS CHAPTER MEMBER INCREASE: Did the chapter increase its membership by at least 50 percent? Number of active members entering 2015? Number of active members ending 2015? Percentage of Increase? OFSL EVALUATION: POINTS: 4. CHAPTER INVOLVEMENT IN ACTIVITIES EXTRA CREDIT – 5 POINTS EACH a. GREEK SING 2015 PARTICIPATION: Did the chapter participate in all aspects of the annual Greek Sing Program in fall 2015? The chapter must document their participation in section IV by having completed a Community Service form to document their rehearsal hours and a Philanthropy form to document their ticket purchases. YES NO OFSL EVALUATION: POINTS: 18 b. PARTICIPATION IN THE GREEK-OR-TREAT PROGRAM: Did the chapter participate in the Greek-or-Treat Program during the fall 2015 semester? The chapter must document their participation in section IV by having completed a Community Service Project form. YES NO OFSL EVALUATION: POINTS: c. PARTICIPATION IN THE HOMECOMING FLOAT ENTRY PROGRAM: Did the chapter participate in the Homecoming Float Entry Program during the fall 2015 semester? The chapter must document their participation in section IV by having completed a Community Service Project form. YES NO OFSL EVALUATION: POINTS: d. PARTICIPATION IN THE GREEK WEEK PROGRAM: Did the chapter participate in the Greek Week Program during the fall 2015 semester? The chapter must document their participation in section IV by having completed a Community Service Project form. YES NO OFSL EVALUATION: POINTS: e. PARTICIPATION IN THE SMART ACHIEVERS PROGRAM: Did the chapter participate in the SMART Achievers’ Program during the fall 2015 semester? The chapter must document their participation in section IV by having completed a Community Service Project form. YES NO OFSL EVALUATION: POINTS: f. COUNCIL EXECUTIVE BOARD PARTICIPATION: Did the chapter have one or more members on NPHC executive board for the 2015 year? NAME PSU STUDENT ID NUMBER OFSL EVALUATION: POINTS: 19 g. MEMBER INVOLVEMENT IN EXTRACURRICULAR ACTIVITIES: Are at least 60% of your chapter’s members also members of other student organizations at Penn State? Average Number of Members during 2015 from Section III: In the space provided below, provide an alphabetical listing of your members and the other student organizations they belong to here at Penn State. Do not abbreviate the names of the student organizations. See sample below: NAME Member, Sally PSU ID NUMBER 900000000 NAME PSU ID NUMBER ORGANIZATIONS The Chemistry Society Chess Club ORGANIZATIONS OFSL EVALUATION: POINTS: i. NATIONAL OR REGIONAL CONFERENCE ATTENDANCE: Did one of more representatives from your chapter attend your organization’s NATIONAL or REGIONAL conference in 2015? The chapter must provide some form of documentation that one or more members attended the conference. YES NO HOW MANY MEMBERS ATTENDED THE CONFERENCE? OFSL EVALUATION: POINTS: DO NOT WRITE IN THE BOX BELOW SECTION VIII: EXTRA CREDIT POINTS EARNED 20 DO NOT WRITE BELOW THIS LINE – OFSL STAFF USE ONLY IX. SUMMARY I. BASIC REQUIREMENTS (DEDUCTED POINTS): II. MEMBERSHIP DEVELOPMENT (80 POINTS): III. PHILANTHROPY AND COMMUNITY SERVICE (100 POINTS): IV. NPHC INVOLVEMENT (40 POINTS): V. NPHC UNITY (80 POINTS): VI. JUDICIAL ACTION (DEDUCTED POINTS): TOTAL POINTS: VII. EXTRA CREDIT TOWARDS EXCELLENCE (50 POINTS): VIII. EXTRA CREDIT POINTS EARNED (UP TO 120 POINTS): TOTAL POINTS EARNED: CHAPTER ACCREDITATION RATING: Chapter of Excellence: 280 - 340 Points Chapter In Good Standing: 170 – 279 Points Chapter In Poor Standing: 0 - 169 Points COMMENTS: DATE OF REVIEW: 21