L-UNIVERSITA TA’ MALTA ...
L-UNIVERSITA TA’ MALTA UNIVERSITY OF MALTA
Msida MSD 2080 – Malta Msida MSD 2080 - Malta
DIPARTIMENT TAL-PROCUREMENT PROCUREMENT DIRECTORATE
IMPORTANT NOTICE TO PROSPECTIVE BIDDERS
UM 1889
THE SOFT COPY OF THIS TENDER DOCUMENT IS AVAILABLE FOR DOWNLOAD
FROM: www.um.edu.mt/procurement .
ANY CLARIFICATIONS OR ADDENDA TO THE TENDER DOCUMENT WILL BE
UPLOADED ON THE SAME WEBSITE.
PROSPECTIVE BIDDERS, WHO DO NOT COLLECT A HARD COPY OF THE TENDER
DOCUMENT FROM THE UNIVERSITY OF MALTA, ARE TO REGISTER THEIR
RESPECTIVE CONTACT DETAILS AT:- tenders.procurement@um.edu.mt
QUOTING THE TENDER NUMBER DOWNLOADED, SO THAT ANY CLARIFICATIONS /
COMMUNICATIONS PERTAINING TO THIS TENDER PROCEDURE ARE
COMMUNICATED TO THEM IN DUE TIME AS PER TENDER DOCUMENTS.
THE UNIVERSITY OF MALTA SHALL NOT BE HELD RESPONSIBLE FOR
ANY MISDEMEANOUR IF THIS CONDITION IS NOT ADHERED TO.
TEL: (356) 2340 2212/3/5 FAX: 2131 4307
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UM1889
TENDER FOR ENVIRONMENTALLY FRIENDLY
FINISHING WORKS AT THE 3
RD
FLOOR OF THE
JUNIOR COLLEGE, UNIVERSITY OF MALTA.
Date Published: 20 th March 2015
Closing Date: 8 th April 2015 at 10:00am CET
Cost of the Tender Document: FOC
IMPORTANT:
No Bid Bond is requested for this tender
Clarifications shall be uploaded and will be available to view/download from
www.um.edu.mt/procurement
University of Malta, Procurement Directorate, Administration Building Msida MSD 2080, Malta.
Tel: (356) 2340 2212/3/5. Fax: (356) 21314307 Email: tenders.procurement@um.edu.mt
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Table of Contents
VOLUME 1 SECTION 1 – INSTRUCTIONS TO TENDERERS .............................................. 5
1. General Instructions
2. Timetable
3. Lots
4. Financing
5. Eligibility
6. Selection Criteria
7. Multiple Tenders
8. Tender Expenses
9. Site Inspection
10. Content of Tender Document
11. Explanations/Clarification Notes Concerning Tender Documents
........................................... 8
12. Labour Law
13. Law
14. Language of Tenders
15. Presentation of Tenders
16. Content of Tender (Single-Envelope System)
.............................................................................. 9
17. Tender Prices
18. Currencies of Tender and Payments
........................................................................................... 10
19. Period of Validity of Tenders
20. Tender Guarantee (Bid Bond)
21. Variant Solutions
22. Preparation and Signing of Tenders
............................................................................................ 10
23. Sealing and Marking of Tenders
24. Extension of Deadline for Submission of Tenders
..................................................................... 11
25. Late Tenders
26. Alterations and Withdrawal of Tenders
..................................................................................... 11
E. OPENING AND EVALUATION OF OFFERS ........................................................... 12
27. Opening of Tenders
28. Secrecy of the Procedure
29. Clarification of Tenders
30. Tender Evaluation Process
31. Correction of Arithmetical Errors
................................................................................................ 13
32. Criteria for Award
33. Right Of The University of Malta To Accept Or Reject Any Tender
...................................... 13
34. Notification of Award, Contract Clarifications
......................................................................... 14
35. Contract Signing and Performance Guarantee
.......................................................................... 14
36. Commencement of Works (Order To Start Works)
................................................................... 15
37. Ethics Clauses
38. Data Protection and Freedom of Information
........................................................................... 16
39. Gender Equality
VOLUME 1 SECTION 2 – TENDER FORM ................................................................ 17
VOLUME 1 SECTION 3 – TENDER GUARANTEE FORM – Not Applicable for this tender........ 20
VOLUME 1 SECTION 4 - TENDERER’S STATEMENTS ................................................. 22
1. Statement on Conditions of Employment
.................................................................................... 22
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2. Statement of Tools, plant or technical equipment (where applicable)
................................. 23
3. Literature/List of Samples
4.
Declaration of conformity with the GPP criteria
.................................................................... 26
VOLUME 1 SECTION 6 – EXTRACTS FROM THE PUBLIC PROCUREMENT REGULATIONS ....... 29
VOLUME 2 SECTION 1 – DRAFT LETTER OF ACCEPTANCE.......................................... 30
VOLUME 2 SECTION 2 – GENERAL CONDITIONS ...................................................... 31
VOLUME 2 SECTION 3 – SPECIAL CONDITIONS........................................................ 32
VOLUME 2 SECTION 4 – SPECIMEN PERFORMANCE GUARANTEE .................................. 41
VOLUME 2 SECTION 6 – SPECIMEN RETENTION GUARANTEE – Not Applicable for this
VOLUME 3 - TECHNICAL SPECIFICATIONS ............................................................. 44
List of drawings attached
List of design documents available – Not Applicable
.................................................................... 101
~~~~~~~~~~~~~~~
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1.2
1.3
1.4
1.5
VOLUME 1 SECTION 1 – INSTRUCTIONS TO TENDERERS
A. GENERAL PART
1. General Instructions
1.1 In submitting a tender, the tenderer accepts in full and in its entirety, the content of this tender document, including subsequent Clarifications issued by the University of Malta, whatever his own corresponding conditions may be, which he hereby waives. Tenderers are expected to examine carefully and comply with all instructions, forms, contract provisions and specifications contained in this tender document.
No account can be taken of any reservation in the tender as regards the tender document; any disagreement, contradiction, alteration or deviation shall lead to the tender offer not being considered any further.
The Evaluation Committee shall, after having obtained approval by the Departmental Contracts
Committee, request rectifications in respect of incomplete/non-submitted information pertinent to the documentation as outlined in sub-Clause 16.1(a), 16.1(b), and 16.1(c) of these
Instructions to Tenderers. Such rectification/s must be submitted within two (2) working days from notification, and will be subject to a non-refundable administrative penalty of €50: failure to comply shall result in the tender offer not being considered any further.
No rectification shall be allowed in respect of the documentation as outlined in sub-Clause
16.1(d), 16.1(e) and 16.1(f) of these Instructions to Tenderers. Only clarifications on the submitted information in respect of the latter may be eventually requested.
This is a call for tenders for finishing works at the 3 both in Malta and Gozo. rd Floor of the Junior College, University of Malta
This is a unit-price (Bill of Quantities) contract.
The tenderer will bear all costs associated with the preparation and submission of the tender. The
University of Malta will in no case be responsible or liable for such costs, whatever the conduct or outcome of the procedure.
The University of Malta retains ownership of all tenders received under this tender procedure.
Consequently, tenderers have no right to have their tenders returned to them.
2. Timetable
DATE TIME*
Clarification Meeting/Site Visit
(Refer to Clause 9.2)
Not Applicable ---------
3.1
Deadline for request for any additional information from the Contracting Authority
Monday, 30 th March 2015 5.15pm
Last date on which additional information are issued by the University of Malta
Deadline for submission of tenders /
Tender Opening Session
(unless otherwise modified in terms of Clause 11.3)
Thursday, 2 th April 2015
Wednesday, 8 th April 2015
5.15pm
10:00am
* All times Central European Time (CET)
3. Lots
This tender is not divided into lots, and tenderers must submit an offer for all of the items.
Nevertheless, the University of Malta reserves the right of accepting any tender wholly or in part, or of dividing the contract among two or more tenderers.
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4.1
4.2
5.1
5.2
5.3
4. Financing
The project is financed from local budget funds.
The beneficiary of the financing is the University of Malta.
5. Eligibility
Participation in tendering is open on equal terms to all natural and legal persons of the Member
States of the European Union, the beneficiary country, any other country in accordance with
Regulation 76 of the Public Procurement Regulations.
Natural persons, companies or undertakings who fall under any of the conditions set out in
Regulation 50 of the Public Procurement Regulations, 2010 (Legal Notice 296 of 2010) may be excluded from participation in and the award of contracts. Tenderers or candidates who have been guilty of making false declarations will also incur financial penalties representing 10% of the total value of the contract being awarded.
Tenders submitted by companies forming a joint venture/consortium must also fulfil the following requirements:
One partner must be appointed lead partner and that appointment confirmed by submission of powers of attorney signed by legally empowered signatories representing all the individual partners. The tender must include a preliminary agreement or letter of intent stating that all partners assume joint and several liability for the execution of the contract, that the lead partner is authorised to bind, and receive instructions for and on behalf of, all partners, individually and collectively.
All partners in the joint venture/consortium are bound to remain in the joint venture/consortium until the conclusion of the contracting procedure. The consortium/joint
5.4 venture winning this contract must include the same partners for the whole performance period of the contract other than as may be permitted or required by law.
All materials, equipment and services to be supplied under the contract must originate in an eligible country. For these purposes, "origin" means the place where the materials and/or equipment are mined, grown, produced or manufactured and/or from which services are provided.
6.1
6. Selection Criteria
In order to be considered eligible for the award of the contract, tenderers must provide evidence that they meet or exceed certain minimum qualification criteria described hereunder.
In the case of a joint venture, the joint venture as a whole must satisfy the minimum qualifications required below.
6.1.1 No evidence of economic and financial standing is required.
6.1.2 Information about the tenderer's technical capacity.
(An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the contracting authority that it will have at its disposal the resources necessary for the execution of the contract, for example, by producing an undertaking by those entities to place the necessary resources at the disposal of the economic operator)
This information must follow the forms in Volume 1, Section 4 of the tender documents and include:
A statement of the tools, plant or technical equipment available to the contractor for carrying out the contract.
Data concerning sub-contractors and the percentage of works to be sub-contracted:
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7.1
7.2
7.3
7.4
The maximum amount of sub-contracting must not exceed 50% of the total contract value.
The main contractor must have the ability to carry out at least 50% of the contract works by his own means.
7. Multiple Tenders
A tenderer may submit multiple tender offers.
A company may not tender for a given contract both individually and as a partner in a joint venture/consortium.
A company may not tender for a given contract both individually/partner in a joint venture/consortium, and at the same time be nominated as a sub-contractor by any another tenderer, or joint venture/consortium.
A company may act as a sub-contractor for any number of tenderers, and joint ventures/consortia, provided that it does not participate individually or as part of a joint venture/consortium, and that the nominations do not lead to a conflict of interest, collusion, or improper practice.
8.1
8.2
8. Tender Expenses
The tenderer will bear all costs associated with the preparation and submission of the tender.
The University of Malta will neither be responsible for, nor cover, any expenses or losses incurred by the tenderer through site visits and inspections or any other aspect of his tender.
9.1
9. Site Inspection
A tenderer may visit the site of the works and its surroundings for the purpose of assessing, at his own responsibility, expense and risk, factors necessary for the preparation of his tender and the signing of the contract for the works.
B. TENDER DOCUMENTS
10. Content of Tender Document
10.1 The set of tender documents comprises the following documents and should be read in conjunction with any clarification notes issued in accordance with Clause 24:
Volume 1
Volume 2
Instructions to Tenderers
Draft Letter of Acceptance
General Conditions (available online from
Volume 3
Volume 4
Volume 5
http://contracts.gov.mt/en/Resources/Pages/Resources.aspx
)
Special Conditions
Technical Specifications
Model Financial Bid/Bill of Quantities
Drawings (Not Applicable for this tender)
10.2 Tenderers bear sole liability for examining with appropriate care the tender documents, including those design documents available for inspection, and any clarification notes to the tender documents issued during the tendering period, and for obtaining reliable information with respect to conditions and obligations that may in any way affect the amount or nature of the tender or the execution of the works. In the event that the tenderer is successful, no claim for alteration of the tender amount will be entertained on the grounds of errors or omissions in the obligations of the tenderer described above.
10.3 The tenderer must provide all documents required by the provisions of the tender document. All such documents, without exception, must comply strictly with these conditions and provisions and contain no alterations made by the tenderer.
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11. Explanations/Clarification Notes Concerning Tender Documents
11.1 Tenderers may submit questions in writing to the University of Malta through:
sending an email to
through
tenders.procurement@um.edu.mt
www.um.edu.mt/procurement/contact
fax number +356 21314307 up to 9 calendar days before the deadline for submission of tenders, that is up to Monday 30 th
March 2015 . The University of Malta must reply to all tenderers' questions, and amend the tender documents by publishing clarification notes, up to at least 6 calendar days before the deadline for submission of tenders.
11.2 Questions and answers, and alterations to the tender document will be:-
published as a clarification note on the website of the University of Malta
(
www.um.edu.mt/procurement/service/tender
) within the respective tender’s page, under the subheading “Tender Document & Clarifications (if any)”.
sent to all prospective bidders by e-mail.
Tenderers who do not collect a hard copy from the Procurement Directorate are to register their respective contact details at
tenders.procurement@um.edu.mt
so that any clarifications/communications pertaining to this tender procedure will be communicated to them in due time as per tender document. The University of Malta shall not be held responsible for any misdemeanour if this condition is not adhered to.
Clarification notes will constitute an integral part of the tender documentation, and it is the responsibility of tenderers to visit this website and be aware of the latest information published online prior to submitting their Tender.
11.3 The University of Malta may, at its own discretion, as necessary and in accordance with Clause 24, extend the deadline for submission of tenders to give tenderers sufficient time to take clarification notes into account when preparing their tenders.
12. Labour Law
12.1 Particular attention is drawn to the conditions concerning the employment of labour in Malta and the obligation to comply with all regulations, rules or instructions concerning the conditions of employment of any class of employee.
13. Law
13.1 By submitting their tenders, tenderers are accepting that this procedure is regulated by Maltese
Law, and are deemed to know all relevant laws, acts and regulations of Malta that may in any way affect or govern the operations and activities covered by the tender and the resulting contract.
C. TENDER PREPARATION
14. Language of Tenders
14.1 The tender and all correspondence and documents related to the tender exchanged by the tenderer and the University of Malta must be written in English.
14.2 Supporting documents and printed literature furnished by the tenderer may be in another language, provided they are accompanied by an accurate translation into English. For the purposes of interpretation of the tender, the English language will prevail.
15. Presentation of Tenders
15.1 Tenders must satisfy the following conditions:
(a) All tenders must be submitted in one original.
(b) The documents are to be sealed and placed in a sealed envelope/package so that the bid can be identified as one tender submission.
(c) All tenders must be received by date and time indicated in the timetable at Clause 2 and deposited in the tender box at Room 323, Procurement Directorate,
Administration Building, University of Malta, Msida MSD 2080, Malta.
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(d) All packages, as per (b) above, must bear only:
(i) the above address;
(ii)
(iii) the reference of the invitation to tender concerned; the number of the lot(s) to which the tender refers (if applicable);
(iv) the name of the tenderer.
16. Content of Tender (Single-Envelope System)
16.1 The tender must comprise the following duly completed documents, inserted in a single, sealed envelope (unless their volume requires a separate submission):
(a)
(b)
An original bid-bond for the amount of [€...........], in the form provided in Volume 1,
Section 3 (Note 1)
NOT APPLICABLE FOR THIS TENDER
General/Administrative Information (Note 2)
(i)
(ii)
Proof of Purchase of tender document (receipt) –
Statement on Conditions of Employment (Volume 1, Section 4)
(d)
(e)
(c)
(f)
Selection Criteria
Financial and Economic Standing (Note 2)
(Not Applicable)
Technical Capacity (Note 3)
(i) Proof of Technical Capacity (Volume 1, Section 4)
Evaluation Criteria/Technical Specifications (Note 3)
(i)
(ii)
Tenderer’s Technical Offer in response to specifications (Volume 3)
Literature/List of Samples
Financial Offer/Bill of Quantities (Note 3)
(i)
(ii) works/supplies tendered excluding VAT;
(iii) Breakdown of the overall price, in the form provided in Volume 4 (Bill of
Quantities);
The Tender Form in accordance with the form provided in Volume 1, Section 2; a separate Tender Form is to be submitted for each option tendered, each form clearly marked ‘Option 1’, ‘Option 2’ etc.;
A financial bid calculated on a basis of Delivery Duty Paid (DPP) for the
Notes to Clause 16.1:
1.
Tenderers will be requested to clarify/rectify, within two working days from notification, the tender guarantee only in the following two circumstances: either incorrect validity date, and/or incorrect value.
2.
Tenderers will be requested to either clarify/rectify any incorrect and/or incomplete documentation, and/or submit any missing documents within two working days from notification.
3.
No rectification shall be allowed. Only clarifications on the submitted information may be requested.
Tenderers must indicate where the above documentation is to be found in their offer by using an index. All documentation is to be securely bound/filed.
Tenderers are NOT required NOR expected to submit, with their offer, any components of the tender document except those specifically mentioned in Clause 16.
17. Tender Prices
17.1 The tender price must cover the whole of the works as described in the tender documents.
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17.2 The tenderer must provide a breakdown of the overall price in Euro (€).
17.3 Tenderers must quote all components of the price inclusive of taxes, customs and import duties and any discounts BUT excluding VAT . VAT shall be paid in accordance with the applicable VAT
Regulations. Except as may otherwise be provided for in the contract, no payment will be made for items which have not been costed.
17.4 Different options are to be clearly identifiable in the technical and financial submission; a separate
Tender Form (as per Volume 1, Section 2) marked ‘Option 1’, ‘Option 2’ etc. for each individual option duly filled in as appropriate, is to be submitted.
17.5 If the tenderer offers a discount, the discount must be absorbed in the rates of the Bill of
Quantities/Financial Statement.
17.6 The prices for the contract must include all of the works to be provided. The prices quoted are fixed and not subject to revision or escalation in costs, unless otherwise provided for in the Special
Conditions.
18. Currencies of Tender and Payments
18.1 The currency of the tender is the Euro (€). All sums in the breakdown of the overall price, in the questionnaire and in other documents must be expressed in Euro (€), with the possible exception of originals of bank and annual financial statements.
18.2 Payments will be made upon certification of works by the Contracting Authority, based on the invoice issued by the Contractor, in accordance with the timeframes, terms and conditions of the contract.
18.3 All correspondence relating to payments, including invoices and interim and final statements must be submitted as outlined in the contract.
19. Period of Validity of Tenders
19.1 Tenders must remain valid for a period of 150 days after the deadline for submission of tenders indicated in the contract notice, the tender document or as modified in accordance with Clauses
11.3 and/or 24. Any tenderer who quotes a shorter validity period will be rejected.
19.2 In exceptional circumstances the University of Malta may request that tenderers extend the validity of tenders for a specific period. Such requests and the responses to them must be made in writing.
A tenderer may refuse to comply with such a request without forfeiting his tender guarantee (Bid
Bond). However, his tender will no longer be considered for award. If the tenderer decides to accede to the extension, he may not modify his tender.
19.3 The successful tenderer must maintain his tender for a further 60 days from the date of notification of award.
20. Tender Guarantee (Bid Bond)
20.1 No tender guarantee (bid bond) is required.
21. Variant Solutions
21.1 No variant solutions will be accepted. Tenderers must submit a tender in accordance with the requirements of the tender document.
22. Preparation and Signing of Tenders
22.1 All tenders must be submitted in one original document. Tenders must comprise the documents specified in Clause 16 above.
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22.2 The tenderer’s submission must be typed in, or handwritten in indelible ink. Any pages on which entries or corrections to his submission have been made must be initialled by the person or persons signing the tender. All pages must be numbered consecutively by hand, machine or in any other way acceptable to the University of Malta.
22.3 The tender must contain no changes or alterations, other than those made in accordance with instructions issued by the University of Malta (issued as clarification notes) or necessitated by errors on the part of the tenderer. In the latter case, corrections must be initialled by the person signing the tender.
22.4 The tender will be rejected if it contains any alteration, tampering, addition or deletion to the tender documents not specified in a clarification note issued by the University of Malta.
D. SUBMISSION OF TENDERS
23. Sealing and Marking of Tenders
23.1 The tenders must be submitted in English and deposited in the Department’s tender box before the deadline specified in Clause 2 or as otherwise specified in accordance with Clause 11.1 and/or 24.1.
They must be submitted:
EITHER by recorded delivery (official postal/courier service) or hand delivered to:
Procurement Directorate, Room 323
2nd Floor, Administration Building
University of Malta – Msida MSD 2080
Tel: 23402212/3; Fax: 21314307
Tenders submitted by any other means will not be considered.
23.2 Tenderers must seal the original tender as outlined in Clause 15.
23.3 If the outer envelope is not sealed and marked as required in Sub clause 15.1, the University of
Malta will assume no responsibility for the misplacement or premature opening of the tender.
24. Extension of Deadline for Submission of Tenders
24.1 The University of Malta may, at its own discretion, extend the deadline for submission of tenders by issuing a clarification note in accordance with Clause 11. In such cases, all rights and obligations of the University of Malta and the tenderer regarding the original date specified in the contract notice will be subject to the new date.
25. Late Tenders
25.1 All tenders received after the deadline for submission specified in the contract notice or these instructions will be kept by the University of Malta. The associated guarantees will be returned to the tenderers.
25.2 No liability can be accepted for late delivery of tenders. Late tenders will be rejected and will not be evaluated.
26. Alterations and Withdrawal of Tenders
26.1 Tenderers may alter or withdraw their tenders by written notification prior to the above deadline.
No tender may be altered after the deadline for submission.
26.2 Any notification of alteration or withdrawal must be prepared, sealed, marked and submitted in accordance with Clause 23, and the envelope must also be marked with "alteration" or "withdrawal".
26.3 The withdrawal of a tender in the period between the deadline for submission and the date of expiry of the validity of the tender will result in forfeiture of the tender guarantee provided for in
Clause 20.
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E. OPENING AND EVALUATION OF OFFERS
27. Opening of Tenders
27.1 Tenders will be opened by the University of Malta during a public session on the date and time indicated in the timetable at Clause 2 (or as otherwise specified in accordance with Clause 11.1 and/or 24.1) at the University of Malta A ‘Summary of Tenders Received ‘will be published on the notice board at the University of Malta, Procurement Directorate, Administration Building,
2 nd
Floor; and shall also be available to view on the University’s website,
www.um.edu.mt/procurement/service/tender
under the respective tender page.
27.2 At the tender opening, the tenderers' names, the tender prices, variants, written notification of alterations and withdrawals, the presence of the requisite tender guarantee and any other information the University of Malta may consider appropriate will be published.
27.3 Envelopes marked "withdrawal" will be read out first and returned to the tenderer.
27.4 Reductions or alterations to tender prices made by tenderers after submission will not be taken into consideration during the analysis and evaluation of tenders.
28. Secrecy of the Procedure
28.1 After the opening of the tenders, no information about the examination, clarification, evaluation or comparison of tenders or decisions about the contract award may be disclosed before the notification of award.
28.2 Information concerning checking, explanation, opinions and comparison of tenders and recommendations concerning the award of contract, may not be disclosed to tenderers or any other person not officially involved in the process unless otherwise permitted or required by law.
28.3 Any attempt by a tenderer to approach any member of the Evaluation Committee/University of
Malta directly during the evaluation period will be considered legitimate grounds for disqualifying his tender.
29. Clarification of Tenders
29.1 When checking and comparing tenders, the evaluation committee may, after obtaining approval from the Departmental Contracts Committee, ask a tenderer to clarify any aspect of his tender.
29.2 Such requests and the responses to them must be made by e-mail or fax. They may in no circumstances alter or try to change the price or content of the tender, except to correct arithmetical errors discovered by the evaluation committee when analysing tenders, in accordance with Clause 31.
30. Tender Evaluation Process
30.1 The following should be read in conjunction with Clause 27.
30.2 Part 1: Administrative Compliance
The Evaluation Committee will check the compliance of tenders with the instructions given in the tender document, and in particular the documentation submitted in respect of Clause 16.
The Evaluation Committee shall, after having obtained approval by the Department Contracts
Committee, request rectifications in respect of incomplete/non-submitted information pertinent to the documentation as outlined in sub-Clause 16.1(a), 16.1(b), and 16.1(c) of these Instructions to
Tenderers. Such rectification/s must be submitted within two (2) working days from notification, and will be subject to a non-refundable administrative penalty of €50: failure to comply shall result in the tender offer not being considered any further. No rectification shall be allowed in respect of the documentation as outlined in sub-Clause 16.1 (d), 16.1(e), and 16.1(f) of these Instructions to
Tenderers. Only clarifications on the submitted information in respect of the latter may be eventually requested.
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30.3 Part 2: Eligibility and Selection Compliance
Tenders which have been considered administratively compliant shall be evaluated for admissibility as outlined below:
(i) Eligibility Criteria
Tender Form (Volume 1, Section 2)
(ii) Selection Criteria
Evidence of technical capacity
30.4 Part 3: Technical Compliance
At this step of the evaluation process, the Evaluation Committee will analyse the administrativelycompliant tenders’ technical conformity in relation to the technical specifications and the submission of samples, if applicable, (Volume 3, and the documentation requested by the
Contracting Authority as per sub-Clause 16(e)), classifying them technically compliant or noncompliant.
30.5 Part 4. Financial Evaluation
The financial offers for tenders which were not eliminated during the technical evaluation (i.e., those found to be technically compliant) will be evaluated.
The Evaluation Committee will check that the financial offers contain no arithmetical errors as outlined in Clause 31. [If the tender procedure contains several lots, financial offers are compared for each lot.] The financial evaluation will have to identify the best financial offer [for each lot].
31. Correction of Arithmetical Errors
31.1 Admissible tenders will be checked for arithmetical errors by the Evaluation Committee. Errors will be corrected as follows:
(a) where there is a discrepancy between amounts in figures and in words, the amount in words will prevail;
(b) where there is a discrepancy between a unit price and the total amount derived from the multiplication of the unit price and the quantity, the unit price as quoted will prevail.
31.2 The amount stated in the tender will be adjusted by the Evaluation Committee in the event of error, and the tenderer will be bound by that adjusted amount. In this regard, the Evaluation
Committee shall seek the prior approval of the Departmental Contracts Committee to communicate the revised price to the tenderer. If the tenderer does not accept the adjustment, his tender will be rejected and his tender guarantee forfeited.
31.3 When analysing the tender, the evaluation committee will determine the final tender price after adjusting it on the basis of Clause 31.1
F. CONTRACT AWARD
32. Criteria for Award
32.1 The sole award criterion will be the price. The contract will be awarded to the cheapest priced tender satisfying the administrative and technical criteria.
33. Right Of The University of Malta To Accept Or Reject Any Tender
33.1 The University of Malta reserves the right to accept or reject any tender and/or to cancel the whole tender procedure and reject all tenders. The University of Malta reserves the right to initiate a new invitation to tender.
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33.2 The University of Malta reserves the right to conclude the contract with the successful tenderer within the limits of the funds available. It can decide to reduce the scope of works or to ask for a discount from the cheapest compliant tenderer.
33.3 In the event of a tender procedure's cancellation, tenderers will be notified by the University of
Malta. If the tender procedure is cancelled before the outer envelope of any tender has been opened, the sealed envelopes will be returned, unopened, to the tenderers.
33.4 Cancellation may occur where:
(a) the tender procedure has been unsuccessful, namely where no qualitatively or financially worthwhile tender has been received or there has been no response at all;
(b) the economic or technical parameters of the project have been fundamentally altered;
(c) exceptional circumstances or force majeure render normal performance of the project impossible;
(d) all technically compliant tenders exceed the financial resources available;
(e) there have been irregularities in the procedure, in particular where these have prevented fair competition.
In no circumstances will the University of Malta be liable for damages, whatever their nature (in particular damages for loss of profits) or relationship to the cancellation of a tender, even if the
University of Malta has been advised of the possibility of damages. The publication of a contract notice does not commit the University of Malta to implement the programme or project announced.
34. Notification of Award, Contract Clarifications
34.1 Prior to the expiration of the period of validity of tenders, the University of Malta will notify the successful tenderer, in writing, that his tender has been recommended for award by the
Departmental Contracts Committee, pending any appeal being lodged in terms of Part XIII of the
Public Procurement Regulations (being reproduced in Volume 1, Section 6).
34.2 Unsuccessful bidders shall be notified with the outcome of the evaluation process, and will be provided the following information:
(i) the criteria for award;
(ii) the name of the successful tenderer;
(iii) the recommended price of the successful bidder;
(iv) the reasons why the tenderer did not meet the technical specifications/notification that the offer was not the cheapest (if applicable);
(v) the deadline for filing a notice of objection (appeal);
(vi) the deposit required if lodging an appeal.
34.3 The recommendations of the Evaluation Committee and the Department Contracts Committee shall be published on the Notice Board of the University of Malta, Procurement Directorate,
Administration Building, 2 nd
Floor, and published online on the University of Malta’s website,
www.um.edu.mt/procurement/service/tender
under the respective tender page.
35. Contract Signing and Performance Guarantee
35.1 After the lapse of the appeals period, and pending that no objections have been received and/or upheld, the successful tenderer may be invited to clarify certain contractual questions raised therein. Such clarification will be confined to issues that had no direct bearing on the choice of the successful tender. The outcome of any such clarifications will be set out in a Memorandum of
Understanding, to be signed by both parties and incorporated into the letter of acceptance.
35.2 Within 7 calendar days of receiving the letter of acceptance (against acknowledgment of receipt) from the University of Malta, the successful tenderer will sign a copy of the Letter of Acceptance and date the Letter of Acceptance and return it to the University of Malta with the performance guarantee and the Financial Identification Form (if applicable).
35.3 Before the University of Malta sends the Letter of Acceptance to the successful tenderer, the successful tenderer may be requested to provide the documentary proof or statements required to show that it does not fall into any of the exclusion situations listed in Clause 7 of the Tender Form
Page 14
(Volume 1, Section 2). The above mentioned documents must be submitted by every member of a
Joint Venture/Consortium (if applicable).
35.4 If the selected tenderer fails to sign and return the copy of the Letter of Acceptance, other required documentation, and any guarantees required within the prescribed 7 calendar days, the University of Malta may consider the acceptance of the tender to be cancelled without prejudice to the
University of Malta's right to seize the guarantee, claim compensation or pursue any other remedy in respect of such failure, and the successful tenderer will have no claim whatsoever on the University of Malta.
The tenderer whose tender has been evaluated as [second cheapest/second most economically advantageous] may be recommended for award, and so on and so forth.
35.5 Only the signed Letter of Acceptance will constitute an official commitment on the part of the
University of Malta, and activities may not begin until the contract has been signed both by the
University of Malta and the successful tenderer.
35.6 Tender guarantees (bid bonds) provided by tenderers who have not been selected shall be released within 30 calendar days from the signing of the contract. The tender guarantee of the successful tenderer shall be released on the signing of the contract, and on submission of a valid performance guarantee.
35.7 The performance guarantee referred to in the General Conditions is set at 10% of the amount of the contract and must be presented in the form specified in Volume 2, Section 4, to the tender document the performance guarantee shall be released within 30 days of the signing of the Final
Statement of Account (Final Bill), unless the Special Conditions provide otherwise.
36. Commencement of Works (Order To Start Works)
36.1 Following the signing of the contract by both parties, the Supervisor will issue a written notice of commencement of the works in accordance with the General Conditions, as specified by the Special
Conditions.
36.2 The Contractor must inform the University of Malta's representative by return that he has received the notice.
G. MISCELLANEOUS
37. Ethics Clauses
37.1 Any attempt by a candidate or tenderer to obtain confidential information, enter into unlawful agreements with competitors or influence the committee or the University of Malta during the process of examining, clarifying, evaluating and comparing tenders will lead to the rejection of his candidacy or tender and may result in administrative penalties.
37.2 Without the University of Malta's prior written authorisation, the Contractor and his staff or any other company with which the Contractor is associated or linked may not, even on an ancillary or sub-contracting basis, supply other services, carry out works or supply equipment for the project.
This prohibition also applies to any other programmes or projects that could, owing to the nature of the contract, give rise to a conflict of interest on the part of the Contractor.
37.3 When putting forward a candidacy or tender, the candidate or tenderer must declare that he is affected by no potential conflict of interest, and that he has no particular link with other tenderers or parties involved in the project.
37.4 The Contractor must at all time act impartially and as a faithful adviser in accordance with the code of conduct of his profession. He must refrain from making public statements about the project or services without the Contracting Authority's prior approval. He may not commit the Contracting
Authority in any way without its prior written consent.
37.5 For the duration of the contract, the Contractor and his staff must respect human rights and undertake not to offend the political, cultural and religious morals of Malta.
Page 15
37.6 The Contractor may accept no payment connected with the contract other than that provided for therein. The Contractor and his staff must not exercise any activity or receive any advantage inconsistent with their obligations to the Contracting Authority.
37.7 The Contractor and his staff are obliged to maintain professional secrecy for the entire duration of the contract and after its completion. All reports and documents drawn up or received by the
Contractor are confidential.
37.8 The contract governs the Parties' use of all reports and documents drawn up, received or presented by them during the execution of the contract.
37.9 The Contractor shall refrain from any relationship likely to compromise his independence or that of his staff. If the Contractor ceases to be independent, the University of Malta may, regardless of injury, terminate the contract without further notice and without the Contractor having any claim to compensation.
37.10 The tender(s) concerned will be rejected or the contract terminated if it emerges that the award or execution of a contract has given rise to unusual commercial expenses. Such unusual commercial expenses are commissions not mentioned in the main contract or not stemming from a properly concluded contract referring to the main contract, commissions not paid in return for any actual and legitimate service, commissions remitted to a tax haven, commissions paid to a recipient who is not clearly identified or commissions paid to a company which has every appearance of being a front company.
38. Data Protection and Freedom of Information
38.1 Any personal data submitted in the framework of the procurement procedure and/or subsequently included in the contract shall be processed pursuant to the Data Protection Act (2001). It shall be processed solely for the purposes of the performance, management and follow-up of the procurement procedure and/or subsequent contract by the University of Malta/Contracting
Authority without prejudice to possible transmission to the bodies charged with a monitoring or inspection task in conformity with National and/or Community law.
38.2 The provisions of this contract are without prejudice to the obligations of the University of Malta in terms of the Freedom of Information Act (Cap. 496 of the Laws of Malta). The University of Malta, prior to disclosure of any information to a third party in relations to any provisions of this contract which have not yet been made public, shall consult the contractor in accordance with the provisions of the said Act, pertinent subsidiary legislation and the Code of Practice issued pursuant to the Act.
Such consultation shall in no way prejudice the obligations of the University of Malta in terms of the
Act.
39. Gender Equality
39.1 In carrying out his/her obligations in pursuance of this contract, the tenderer shall ensure the application of the principle of gender equality and shall thus ’inter alia’ refrain from discriminating on the grounds of gender, marital status or family responsibilities. Tenderers are to ensure that these principles are manifest in the organigram of the company where the principles aforementioned, including the selection criteria for access to all jobs or posts, at all levels of the occupation hierarchy are amply proven. In this document words importing one gender shall also include the other gender.
Page 16
VOLUME 1 SECTION 2 – TENDER FORM
(A separate, distinct Tender Form must be submitted for EACH OPTION – if applicable - submitted)
UM1889
- TENDER FOR ENVIRONMENTALLY FRIENDLY FINISHING WORKS AT THE 3 RD FLOOR OF THE JUNIOR
COLLEGE, UNIVERSITY OF MALTA.
A. TENDER
SUBMITTED BY:
In case of a Joint Venture/Consortium:
Name(s) of Leader/Partner(s)
Leader 1
(This will be included in the Summary of Tenders Received)
Nationality Proportion
Responsibilities of
2
Partner 1
Etc …
1. Add/delete additional lines for partners as appropriate. Note that a sub-contractor is not considered to be a partner for the purposes of this tender procedure. If this tender is being submitted by an individual tenderer, the name of the tenderer should be entered as
'leader' (and all other lines should be deleted)
2. Proposed proportion of responsibilities between partners (in %) with indication of the type of the works to be performed by each partner (the company acting as the lead partner in a joint venture/consortium, they must have the ability to carry out at least 50% of the contract works by its own means. If a company is another partner in a joint venture/consortium (i.e. not the lead partner) it must have the ability to carry out at least 10% of the contract works by its own means).
Work intended to be subcontracted
Name and details of sub-contractors
Value of subcontracting as percentage of the total cost 3
Experience in similar works
(details to be specified)
1
2
(.)
3. The maximum amount of sub-contracting must not exceed [50%] of the total contract value. The main contractor must have the ability to carry out at least [50%] of the contract works by his own means.
NOTE TO COMPILER: THIS SECTION IS TO BE REMOVED/MARKED NOT APPLICABLE IF NO SUB-CONTRACTING IS ALLOWED. LIAISE WITH DOC
B CONTACT PERSON (for this tender)
Name Surname
Telephone
Address
(____) ________________________ Fax (____) ________________________
...............................................................................................................
...............................................................................................................
...............................................................................................................
Page 17
C TENDERER'S DECLARATION(S)
To be completed and signed by the tenderer (including each partner in a consortium).
In response to your letter of invitation to tender for the above contract, we, the undersigned, hereby declare that:
1 We have examined, and accept in full and in its entirety, the content of this tender document
(including subsequent Clarifications Notes issued by the University of Malta) for invitation to tender No
[ UM1889 ] of [ 20/03/2015 ]. We hereby accept the contents thereto in their entirety, without reservation or restriction. We also understand that any disagreement, contradiction, alteration or deviation shall lead to our tender offer not being considered any further.
2 We offer to execute, in accordance with the terms of the tender document and the conditions and time limits laid down, without reserve or restriction, the following works:
Bill A: [Internal Flooring]
Bill B: [Internal Plastering Decoration Works]
Bill C: [Suspended false ceiling and plasterboard works]
Bill D: [Joinery Works]
Bill E: [Toilet Cubicles]
Bill F: [Sanitary Fittings]
Bill G: [Raised Flooring]
Bill H: [Builders Work]
3 We confirm that the Grand Total Price of our tender (inclusive of duties, other taxes/charges, Eco-
Contribution (if any) and any discounts but excluding VAT) is according to the Grand Total on the
Summary of the Bill of Quantities on page 99 of this document.
4
6
This tender is valid for a period of 150 days from the final date for submission of tenders.
5 If our tender is accepted, we undertake to provide a performance guarantee of 10% of the contract value as required by the General Conditions.
We are making this application in our own right and [ as partner in the consortium led by < name of the leader / ourselves >] for this tender. We confirm that we are not tendering for the same contract in any other form. [We confirm, as a partner in the consortium, that all partners are jointly and severally liable by law for the performance of the contract, that the lead partner is authorised to bind, and receive instructions for and on behalf of, each member, and that all partners in the joint venture/consortium are bound to remain in the joint venture/consortium for the entire period of the contract's performance]. We are fully aware that, in the case of a consortium, the composition of the consortium cannot be modified in the course of the tender procedure.
7 We are not bankrupt or under an administration appointed by the Court, or under proceedings leading to a declaration of bankruptcy. We also declare that we have not been convicted criminally, or found guilty of professional misconduct. Furthermore, we are up-to-date in the payment of social security contributions and other taxes.
8 We accept that we shall be excluded from participation in the award of this tender if compliance certificates in respect of declarations made under Clause 7 of this declaration are not submitted by the indicated dates.
9 We agree to abide by the ethics clauses of the instructions to tenderers and, in particular, have no potential conflict of interests or any relation with other candidates or other parties in the tender procedure at the time of the submission of this application. We have no interest of any nature whatsoever in any other tender in this procedure. We recognise that our tender may be excluded if we propose key experts who have been involved in preparing this project or engage such personnel as advisers in the preparation of our tender.
10 We will inform the University of Malta immediately if there is any change in the above circumstances at any stage during the implementation of the contract. We also fully recognise and accept that any false, inaccurate or incomplete information deliberately provided in this application may result in our exclusion from this and other contracts funded by the Government of Malta and the European
Communities.
11 Our tender submission has been made in conformity with the Instructions to Tenderers, and in this respect we confirm having included in the appropriate packages as required, the following documentation:
Page 18
(a) Tender Guarantee (Note 1) o Bid Bond (not applicable)
(b) General Information (Note 2) o Proof of Purchase (Receipt) o Statement on Conditions of Employment
Selection Criteria (Note 2)
(c) Financial and Economic Standing (Note 2) o Not applicable
(d) Technical Capacity (Note 3)
● Proof of Technical Capacity
(e) Evaluation Criteria/Technical Specifications (Note 3)
● Tenderer’s Technical Offer
● Literature /List of Samples
(f) Tender Form, and Financial Offer/Bill of Quantities (Note 3)
Notes:
1.
Tenderers will be requested to clarify/rectify, within two working days from notification, the tender guarantee only in the following two circumstances: either incorrect validity date, and/or incorrect value. This is indicated by the symbol ○
2.
Tenderers will be requested to either clarify/rectify any incorrect and/or incomplete documentation, and/or submit any missing documents within two working days from notification. This is indicated by the symbol ○
3.
No rectification shall be allowed. Only clarifications on the submitted information may be requested. This is indicated by the symbol ●
12 I acknowledge that the University of Malta and/or Contracting Authority shall request rectifications in respect of incomplete/non-submitted information pertinent to the documentation listed in Clause
11(a), 11(b), and 11(c) of this Tender Form. We understand that such rectification/s must be submitted within two (2) working days, and will be subject to a non-refundable administrative penalty of €50, and that failure to comply shall result in our offer not being considered any further.
13 We note that the University of Malta is not bound to proceed with this invitation to tender and that it reserves the right to cancel or award only part of the contract. It will incur no liability towards us should it do so.
Name and Surname: _________________________________________
I.D. / Passport Number:
Signature of tenderer:
Duly authorised to sign this tender on behalf of:
Company/Lead Partner VAT No: (if applicable)
Stamp of the firm/company:
Place and date:
_________________________________________
_________________________________________
_________________________________________
_________________________________________
_________________________________________
_________________________________________
Page 19
VOLUME 1 SECTION 3 – TENDER GUARANTEE FORM – Not Applicable for this tender
[On the headed notepaper of the financial institutions providing the guarantee]
Whereas the Director of Contracts has invited tenders for
............................................................................................................................. ......... and whereas Messrs .................................................................................... [Na me of tenderer]
(hereinafter referred to as the Tenderer) is submitting such a tender in accordance with such invitation, we
................................................... [Name of Bank], hereby guarantee to pay you on your first demand in writing a maximum sum of ................................................................. Euro (€...............) in case the Tenderer withdraws his tender before the expiry date or in the case the Tenderer fails to provide the Performance Bond, if called upon to do so in accordance with the Conditions of Contract.
The guarantee becomes payable on your first demand and it shall not be incumbent upon us to verify whether such demand is justified.
This guarantee is valid for a period of one hundred and fifty (150) days from the closing date of submission of tenders, and expires on the .................................... Unless it is extended by us or returned to us for cancellation before that date, any demand made by you for payment must be received at this office in writing not later than the above-mentioned expiry date.
This document should be returned to us for cancellation or utilisation or expiry or in the event of the guarantee being no longer required.
After the expiry date and in the absence of a written demand being received by us before such expiry date, this guarantee shall be null and void, whether returned to us for cancellation or not, and our liability hereunder shall terminate.
Yours faithfully,
..................................
Bank Manager
..................................
Date
Page 20
Annex To Tender Guarantee Form – Not Applicable for this tender
Name of Tenderer/Joint
Venture/Consortium
Contact Details of Tenderer
......................................................................
......................................................................
Email Address
......................................................................
Telephone Number
......................................................................
Fax Number
......................................................................
Mobile Number
......................................................................
Name and Surname of Contact Person (Title)
......................................................................
(To be submitted with the Tender Guarantee in case the provisions of
Article 1.1 of the Instructions to Tenderer need to be applied)
Page 21
VOLUME 1 SECTION 4 - TENDERER’S STATEMENTS
1. Statement on Conditions of Employment
Tenderers are to ensure that self-employed personnel are not engaged on this contract.
Non-compliance will invalidate the contract.
It is hereby declared that all employees engaged on this contract shall enjoy working conditions such as wages, salaries, vacation and sick leave, maternity and parental leave as provided for in the relative
Employment Legislation. Furthermore, we shall comply with Chapter 424 of the Laws of Malta (Occupational
Health and Safety Authority Act) as well as any other national legislation, regulations, standards and/or codes of practice or any amendment thereto in effect during the execution of the contract.
In the event that it is proved otherwise during the execution of the contract it is hereby being consented that the contract is terminated with immediate effect and that no claim for damages or compensation be raised by us.
Signature: .............................................................
( the person or persons authorised to sign on behalf of the tenderer )
Date: .............................................................
Page 22
2. Statement of Tools, plant or technical equipment (where applicable)
Tools, plant or technical Equipment
1.
2.
3.
4.
5.
6.
7.
8.
9.
Signature: ....................................................................
( the person or persons authorised to sign on behalf of the tenderer )
Date: ....................................................................
3. Literature/List of Samples
1. List of literature to be submitted with the tender:
Item/Description Reference in Technical Specifications
Gres Floor Tile Technical Specifications
Technical Specifications
Perlato Marble
Technical Specifications
Timber Door including Handles & Accessories
Technical Specifications
Soffit Ceiling Tile
Raised flooring tile, mounting frame details and the catalogue of available finishes and colours.
Technical Specifications
150mm Gypsum Partition – 30 min Fire Rating
Technical Specifications
150mm Gypsum Partition – 60 min Fire Rating
Technical Specifications
2. List of samples to be submitted within the tender:
Item / Description Reference in Technical Specifications
Technical Specifications
Gres Floor Tile
Technical Specifications
Perlato Marble
Door Handle & Door Accessories
Technical Specifications
Technical Specifications
Soffit Ceiling Tile
Raised flooring tile
Technical Specifications
3. National Green Public Procurement Requirement Documents to be submitted with the tender:
Item/Description Reference in Technical Specifications
GENERAL
Tenderers must declare that products mentioned in
Technical Specifications Item 1.02 will not be used.
Technical Specifications Item 1
GYPSUM / PARTITIONS
Tenderers must submit proof or declare that wall panel covering materials, such as paint types will not hinder the recycling or diversion of gypsum plasterboard at end-of-life. Any technical literature available must be submitted.
Technical Specifications
24
Tenderers must submit appropriate and acceptable user information describing the handling, installation procedures, surface treatment applications, recycling and/or disposal methods.
This information shall be provided with the product or on the packaging or labels.
Technical Specifications
It must demonstrated that the contractor installing the wall panels has in place effective policies and procedures to ensure that waste arising from the installation, i.e. off cuts, trimming losses, damaged boards etc. is properly dealt with in a sustainable manner, such as recovery, recycling or diverting from landfill where possible through an appropriate collection scheme.
Technical Specifications
WOOD BASED WALL PANELS
Tenderers must submit appropriate and acceptable user information describing the handling, installation procedures, surface treatment applications, recycling and/or disposal methods.
This information shall be provided with the product or on the packaging or labels.
Technical Specifications
It must demonstrated that the contractor installing the wall panels has in place effective policies and procedures to ensure that waste arising from the installation, i.e. off cuts, trimming losses, damaged boards etc. is properly dealt with in a sustainable manner, such as recovery, recycling or diverting from landfill where possible through an appropriate collection scheme.
Technical Specifications
TIMBER / DOORS
Tenderers must submit evidence that all timber used in the building is coming from legal sources.
Technical Specifications
Signature: ....................................................................
( the person or persons authorised to sign on behalf of the tenderer )
Date: ....................................................................
25
4.
Declaration of conformity with the GPP criteria
4.1
I declare that all t
he following substances will not be used during paintwork:-
Products which contain sulphur hexafluoride (SF6).
Indoor paints and varnishes with a content of solvents (volatile organic compounds(VOCs) with a boiling point of 250°C maximum) higher than:
For wall paints (according to EN 13300): 30 g/l (minus water).
For other paints with a spreading rate of at least 15 m²/l at a hiding power of 98% opacity: 250 g/l (minus water).
For all other products (including paints that are not wall paints and that have a spreading rate of less than 15m2/l, varnishes, wood stains, floor coatings and floor. paints, and related products): 180g/l (minus water).
Name: ……………………………………………………………
Signature: ...................................................
( the person or persons authorised to sign on behalf of the tenderer )
Date: ..................................................................
26
VOLUME 1 SECTION 5 – GLOSSARY
Definitions
Note: the present definitions are given here for convenience only, in the context of the tender procedure. The definitions set out in the contract as concluded are determining for the relations between the parties to the contract.
Administrative order : Any instruction or order issued by the Engineer to the Contractor in writing regarding the execution of the works.
Breakdown of the overall price : A heading-by-heading list of the rates and costs making up the price for a lump sum contract.
University of Malta: means the Department of Contracts
Contracting Authority: means the final beneficiary
Conflict of interest : Any event influencing the capacity of a candidate, tenderer or supplier to give an objective and impartial professional opinion, or preventing him, at any moment, from giving priority to the interests of the University of Malta and the Contracting Authority. Any consideration relating to possible contracts in the future or conflict with other commitments, past or present, of a candidate, tenderer or supplier, or any conflict with his own interests. These restrictions also apply to subcontractors and employees of the candidate, tenderer or supplier.
Contract value : The total value of the contract to be paid by the Contracting Authority in terms of the agreed terms and conditions.
Contractor : The successful tenderer, once all parties have signed the contract.
Day : Calendar day.
Dayworks : Varied work inputs subject to payment on an hourly basis for the Contractor's employees and plant.
Defects Notification Period : The period stated in the contract immediately following the date of provisional acceptance, during which the Contractor is required to complete the works and to remedy defects or faults as instructed by the Engineer.
Drawings : Drawings provided by the Contracting Authority and/or the Engineer, and/or drawings provided by the Contractor and approved by the Engineer, for the carrying out of the works.
Engineer's representative : Any natural or legal person, designated by the Engineer as such under the contract, and empowered to represent the Engineer in the performance of his functions, and in exercising such rights and/or powers as have been delegated to him. In this case, references to the
Engineer will include his representative.
Equipment : Machinery, apparatus, components and any other articles intended for use in the works
Evaluation committee : a committee made up of an odd number of voting members (at least three) appointed by the University of Malta and possessing the technical, linguistic and administrative capacities necessary to give an informed opinion on tenders.
Final acceptance certificate : Certificate(s) issued by the Engineer to the Contractor at the end of the defects notification period stating that the Contractor has completed his obligations to construct, complete, and maintain the works concerned.
Final Beneficiary : The Department/Entity or other government body on whose behalf the Department of Contracts has issued this tender.
Foreign currency : Any currency permissible under the applicable provisions and regulations other than the Euro, which has been indicated in the tender.
27
General conditions : The general contractual provisions setting out the administrative, financial, legal and technical clauses governing the execution of contracts.
General damages : The sum not stated beforehand in the contract, which is awarded by a court or an arbitration tribunal, or agreed between the parties, as compensation payable to an injured party for a breach of the contract by the other party.
In writing : This includes any hand-written, typed or printed communication, including fax transmissions and electronic mail (e-mail).
Liquidated damages : The sum stated in the contract as compensation payable by the Contractor to the Contracting Authority for failure to complete the contract or part thereof within the periods under the contract, or as payable by either party to the other for any specific breach identified in the contract.
Modification : An instruction given by the Engineer which modifies the works.
National currency: The currency of the country of the Contracting Authority.
Period : A period begins the day after the act or event chosen as its starting point. Where the last day of a period is not a working day, the period expires at the end of the next working day.
Plant : appliances and other machinery, and, where applicable under the law and/or practice of the state of the Contracting Authority, the temporary structures on the site required to carry out the works but excluding equipment or other items required to form part of the permanent works.
Provisional sum : A sum included in the contract and so designated for the execution of works or the supply of goods, materials, plant or services, or for contingencies, which sum may be used in whole or in part, or not at all, as instructed by the Engineer.
Site : The places provided by the Contracting Authority where the works are to be carried out and other places stated in the contract as forming part of the site.
Special conditions : The special conditions laid down by the Contracting Authority as an integral part of the tender document, amplifying and supplementing the general conditions, clauses specific to the contract and the terms of reference (for a service contract) or technical specifications (for a supply or works contract).
Supervisor/Engineer : The legal or natural person responsible for administering the contract on behalf of the Contracting Authority.
Tender document/s : The dossier compiled by the Contracting Authority and containing all the documents needed to prepare and submit a tender.
Tender price : The sum stated by the tenderer in his tender for carrying out the contract.
Works : Works of a permanent or temporary nature executed under the contract.
Written communications : Certificates, notices, orders and instructions issued in writing under the contract.
28
VOLUME 1 SECTION 6 – EXTRACTS FROM THE PUBLIC PROCUREMENT REGULATIONS
Section 21 - Right of Recourse
(1) Where the estimated value of the public contract exceeds twelve thousand euro (€12,000) and is issued by an authority listed in Schedule 1, any tenderer or candidate concerned shall have a right to make a complaint to the Review Board in accordance with this regulation.
(2) (a) The contracting authority shall be obliged to issue a notice and affix an advertisement, in a prominent place at its premises, indicating the awarded public contract, the financial aspect of the award and the name of the successful tenderer. The contracting authority shall, by electronic means or by fax, inform the tenderer or candidate concerned of the publication of the award. The contracting authority shall be precluded from concluding the contract during the period allowed for the submission of appeals.
(b) The award process shall be completely suspended if an appeal is eventually submitted.
(3) Any tenderer or candidate concerned who is aggrieved by the award indicated by the contract authority may, within five working days from the publication of the notice, file a letter of objection, together with a deposit, with the contracting authority, clearly setting forth any reason for his complaint. The deposit to be paid in respect of tenders valued at less than forty-seven thousand euro
(€47,000) shall be four hundred euro (€400), while those between forty-seven thousand euro (€47,000) and one hundred and twenty thousand euro (€120,000) shall be 0.5% of the estimated value of the tender, with a minimum deposit of four hundred euro (€400).
The letter by the complaining tenderer shall be affixed on the notice board of the contracting authority and shall be brought to the attention of the recommended tenderer.
(4) After the expiry of the period allowed for the submission of a complaint, the contracting authority shall deliver the letter of complaint, the deposit receipt and all documents relating to the public contract in question to the Review Board who shall examine the matter in a fair and equitable manner.
In its deliberation the Review Board shall have the authority to obtain, in any manner it deems appropriate, any other information not already provided by the contracting authority. The Review
Board shall determine the complaint by upholding or rejecting it. The written decision of the Review
Board shall be affixed on the notice board of the contracting authority and copies thereof shall be forwarded to the Director of Contracts and all the parties involved.
(5) The tenderer or candidate concerned who is not satisfied with the decision granted by the Review
Board may refer the matter to the Court of Appeal (Inferior Jurisdiction) in terms of article 41(6) of the
Code of Organization and Civil Procedure within a period of sixty days. Such recourse however may not delay the Head of the contracting authority from implementing the Review Board’s decision.
(6) Tender documents issued in terms of this Part shall include a clause informing tenderers that the award of the contract is subject to the right of recourse as provided for in this regulation, a copy of which should be reproduced in the documents.
(7) The Minister shall have the authority by order to extend the provisions of this regulation in order that recourse as provided in this regulation be made available also by authorities listed in Schedule 3 and to prescribe the procedure by which such recourse is to be granted.
29
VOLUME 2
VOLUME 2 SECTION 1 – DRAFT LETTER OF ACCEPTANCE
Our Ref: EB/eb/_______
[……………………………………..]
[……………………………………..]
[……………………………………..]
[……………………………………..]
[……………………………………..]
Attn [……………………………………..] [……………………………………..]
Dear Sirs,
UM 1889 - TENDER FOR ENVIRONMENTALLY FRIENDLY FINISHING WORKS AT THE 3
THE JUNIOR COLLEGE, UNIVERSITY OF MALTA
.
RD FLOOR OF
This is to inform you that your Tender, dated the [……………………………………..] , for the above mentioned goods in caption, made under the abovementioned Call for Tenders, has been accepted by the
University of Malta in full compliance with the General Conditions of Contract that were attached to the Tender Documents.
As undertaken by your good selves in the tender you are to render finishing works as per tender specifications within [……………………………………..] weeks, for a sum of [……………………………………..] exclusive of VAT and all as detailed and further amplified in your tendered offer no:
[……………………………………..] dated the [……………………………………..] .
As undertaken by you in your tender and as stated in the General Conditions of Contract, you are to ensure full compliance with the scope to affect delivery as detailed in the specifications. In this connection, your attention is hereby being drawn to the relative Clauses of the General Conditions of
Contract dealing with your liabilities for failure to comply with the specifications referred to above.
Your attention is hereby drawn to Clause 35 of the Instruction to Tenderers, wherein you are required to furnish the University of Malta, within 7 (seven) calendar days from the receipt/signatures of this
Letter of Acceptance, with a Bank Guarantee drawn on a local Maltese Bank for the amount of 10 (ten)
% of the value of this Contract and with a validity to expire on the __________ 20__. Said Guarantee has to be referenced with the relevant Tender Number .
Failure to produce the said guarantee within the prescribed 7 (seven) days period may lead to the
Contract being considered as having been abandoned, in which case, you will become liable to the relevant penalties stipulated in the General conditions of Contract.
Yours faithfully,
Director of Procurement
I agree and confirm
-------------------------
Name of Tenderer & Signature
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VOLUME 2 SECTION 2 – GENERAL CONDITIONS
The full set of General Conditions for Works Contracts
Version 1.05 (20 January
2015)
can be viewed/downloaded from: http://contracts.gov.mt/en/Resources/Pages/Resources.aspx
It is hereby construed that the tenderers have availed themselves of these general conditions, and have read and accepted in full and without reservation the conditions outlined therein, and are therefore waiving any standard terms and conditions which they may have.
These general conditions will form an integral part of the contract that will be signed with the successful tenderer/s.
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VOLUME 2 SECTION 3 – SPECIAL CONDITIONS
2.1
2.2
These conditions amplify and supplement, if necessary, the General Conditions governing the contract. Unless the Special Conditions provide otherwise, those
General Conditions remain fully applicable. The numbering of the Articles of the
Special Conditions is not consecutive but follows the numbering of the Articles of the
General Conditions. Other Special Conditions should be indicated afterwards.
Article 2: Law and language of the contract
The Laws of Malta shall apply in all matters not covered by the provisions of the contract.
The language used shall be English.
Article 3: Order of precedence of contract documents
The contract is made up of the following documents, in order of precedence:
(a) the Contract,
(b) the Special Conditions,
(c) the General Conditions,
(d) the Contracting Authority’s technical specifications and design documentation,
(e) the Contractor’s technical offer, and the design documentation (drawings),
(f) the bill of quantities (after arithmetical corrections)/breakdown,
(g) the tender form,
(h) any other documents forming part of the contract.
Addenda have the order of precedence of the document they are modifying.
Article 4: Communications
Director of Procurement
Administration Building
Tal-Qroqq
Msida
Malta
Telephone: +356 2340 2473
Fax: +356 21314307
Email: tenders.procurement@um.edu.mt
Article 5: Supervisor and Supervisor's representative i) The Supervisor (and/or Architect in Charge) and Supervisor's representative (and/or
Project Manager as delegated), shall have the power, during the course of the work, to order the contractor to remove from the site any materials which are considered to be of an inferior quality. He shall also have the power to order the removal and a proper re-execution of any work executed with the rejected materials in a manner contrary to the spirit of the specifications. Such orders shall be carried out by the contractor at his own expense.
ii) In case of default on the part of the contractor to carry out such orders, the
Supervisor (and/or Architect in Charge) and Supervisor's representative (and/or Project
Manager as delegated), shall have the power to employ and pay other persons to carry out same at the contractor’s expense; such expenses will be deducted from any monies that may be due to the contractor. iii) The contractor shall, if ordered in writing by the Supervisor (and/or Architect in
Charge) and Supervisor's representative (and/or Project Manager as delegated), suspend the works or any part thereof for such periods and at such times as so ordered and shall not, after receiving order, proceed with the work there in order to be suspended until
32
he receives written authority from the Project Manager, to proceed therewith. The contractor shall not be entitled to claim compensation for any loss or damage sustained as aforesaid. iv) Should it appear to the Supervisor (and/or Architect in Charge) and Supervisor's representative (and/or Project Manager as delegated), or any duly authorised member of his staff that any work in progress is being executed in a faulty manner, with unsuitable materials, by unskilled workmen/or by any means or manner not in accordance with the contract documents, then he or they may order immediate suspension of such faulty works by direct order to the contractor’s supervisory staff, foreman or ganger, until such time as the contractor shall adopt remedial measures to the satisfaction of the Supervisor (and/or Architect in Charge) and Supervisor's representative (and/or Project Manager as delegated). Such order shall be complied with immediately the contractor shall not be entitled to any extra payment, compensation or extension of time for the completion on account of such suspension as per (iii) of this Clause.
Article 8: Supply of Documents
All drawings and a copy of the specifications shall be furnished to the contractor for his own use. The architects shall furnish to the contractor, at his request, any instructions which, in the opinion of the architect are necessary for the execution of any part of the work, such request to be made only within a reasonable time for it is necessary to execute such a work in order to fulfil the contract.
Article 10: Assistance with Local Regulations
The contractor shall comply with and fulfil all obligations imposed by Act 19 of the
Police Laws and shall give all notices, obtain all permits, pay all fees that may be lawfully demanded by Public Offices in respect of works and complies with all requirements of the law and lawful authority.
The contractor shall be responsible for the satisfactory working of the complete installation to the entire satisfaction of the Engineer as regards workmanship, materials, execution and maintenance within the guarantee periods specified and shall be responsible for compliance with all Statutory and Local Regulations and for compliance with all the tests required by the Engineer and all tests required by Enemalta
Corporation.
Article 11: The Contractor’s Obligations
The provisions of Legal Notice 281 of 2004 and all relevant regulations and subsequent guidelines pursuant to the Code of Practice for the Construction Industry
2006, shall be adopted throughout the construction phase of the Project.
Without prejudice to the Contents of Articles 11.1 to 11.10 of the General Conditions:-
The Contractor will be responsible for the safety of the works and site (including the materials and plant) until they are taken possession of by the University and shall stand the risk and be responsible for and must with all possible speed make good and any damage caused to the
Works and Site (be it by accident, weather, storm or any other causes) must be made good by the contractor at his own expense.
The Contractor must cover up and protect from damage from any cause, all new work. He must supply protection from the whole of the works executed and any damage caused must be made good by the contractor at his own expense
The work shall be carried out in accordance with the directions and to the satisfaction of the architects, specifications and Schedule of Quantities and such further drawings and directions as may from time to time be given by the architects or supplied by the contractor as part of this contract. If the work shown on any such direction be in the opinion of the contractor, extra to that comprised in the specifications he shall, before proceeding with such work, give notice to
33
this effect to the architects, but if no notice is given to the architects before the execution of the work, the contractor shall have no claim to any extra payment in respect thereof.
The tenderers fully understand and agree that if, in the case of a successful bid and in the course of the duration of the contract, the eventual successful tenderer is charged before a court of criminal jurisdiction with an alleged breach of any of the provisions of the Employment and Industrial Relations Act, the Occupational Health and Safety Authority Act, the Employment and Training Services Act or any of the provisions of their subsidiary legislation , (hereinafter referred to as “labour laws”), a) the contract may, at the sole discretion of the contracting authority be suspended or terminated. No action for damages shall lie against the entity issuing the tender with respect to any such suspension; b) where the contract has been suspended in accordance with (i) above, if the judicial decision becomes res judicata and the successful tenderer is found guilty of the charges brought against the person, i.
the contract shall be terminated with effect from the date of suspension of the contract, or from the date of the judicial decision, as appropriate, and no action for damages shall lie against the contracting authority with respect to such termination; c) the person in whose favour the contract is awarded shall under all circumstances be responsible to ensure that all his subcontractors and other persons engaged to do work or to render services in terms of the awarded contract are aware of the penalties provided in this clause, which penalties are also applicable to them.
Control of Site Work
The Contractor shall ensure that all works are carried out in an orderly and professional manner that causes the least disturbance to the surroundings and in particular that create the least possible obstruction to third parties and their activities in all their possible aspects.
Entry to the site through the School may be restricted to two hours per day. No noise/vibrations which will effect the adjacent School may be carried out during School hours. The Final
Beneficiary reserves the right to change the Contractor’s access point to the site at any time.
The Contractor shall be responsible to co-ordinate his works with other Contractors carrying out other works. At no time shall he impede in any way the works of other contractors on site.
The Site is to be kept clean and well organised to the satisfaction of the Supervisor/Engineer, who may order any action or steps to be taken, that may have not been included statutory permits granted for the Project in order to ensure abidance with the provisions of this Clause.
No extra payments or extensions of completion period shall be considered if these are claimed to arise out of such instructions by the Supervisor / Engineer.
In the event that such actions or steps as ordered by the Supervisor / Engineer are not carried out within the specified time required, the Final Beneficiary, without further notice, appoint others to carry out such instructions at the Contractor’s expense.
Special Controls
(a) Dust Control
The Contractor shall, for the duration of the Contract, maintain all roads, plant sites, waste disposal areas and all other work resulting from installation works. Dust shall be controlled by the sprinkling of water.
(b) Noise Control
The Contractor shall acquaint himself with the recommendations set out in BS5228 or its Local /
European equivalent - Noise Control on Installation and Open Sites together with any mandatory specific requirements as may be stipulated by the Supervisor / Engineer.
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13.1
13.3
(c) Housekeeping
The Contractor shall keep the site orderly, clean and in a safe condition at all times, immediately removing all waste and rubbish. The Contractor shall provide on-site containers for the collection of rubbish or dispose of rubbish off site at frequent and regular intervals during the progress of the works.
During the progress of the Works, the Contractor shall keep the Site free from all unnecessary installation material / equipment and shall store or dispose of any equipment, scaffolding and surplus materials and clear away and remove without delay any items no longer required.
(d) Clearance of Site on Completion
Prior to the date of Substantial Completion, the Contractor shall clear away and remove from
Site all equipment, surplus materials, rubbish and temporary works of every kind, and leave the whole of the Site and the works clean and in a condition to the satisfaction of the Supervisor /
Engineer.
(e) Storage of Materials and Equipment
No equipment, materials, vehicles, temporary works or installation equipment of the Contractor shall at any time be placed or stored other than the Site.
(f) Access to Site
The Contractor shall obtain the approval of the Supervisor / Engineer for the location of entry and exit points for vehicles and equipment to and from the Site.
(g) Fencing
The Contractor shall erect suitable fencing around site of works to provide protection of the works and to ensure that no unauthorised personnel have access to site.
(h) Water and Electricity Supply
The whole of the water required for the work must be provided by the Contractor and must be clean fresh water. The Contractor must execute any temporary plumbing required at his own expense and pay all fees and charges. All temporary electricity supply required is likewise to be provided by the Contractor at his expense.
(i) Sheds and workshops
The Contractor shall provide all necessary sheds and sanitary facilities for the use of workmen, and the storage of materials and maintain and keep them in order to the satisfaction of the
Supervisor / Engineer and remove them at completion.
(j) Other Controls
Without prejudice to the above, the successful bidder shall also abide with all the relevant environmental legal and other regulatory local requirements that may be applicable for the scope of these works and / or any other instructions that may be ordered by the University of
Malta.
Article 13: Performance Guarantee
The value of the Performance Guarantee is 10% of the Contract value.
The performance guarantee shall be in the format given in Volume 2 Section 4 and shall be provided in the form of a bank guarantee. It shall be issued by a bank in accordance with the eligibility criteria applicable for the award of the contract. The guarantee will only be released in accordance with the Conditions of Contract.
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18.1
18.2
25.1
25.4
26.2
Article 14: Insurance a) All risks insurance:
The contractor is to insure in the joint names of the Contracting Authority, the works against loss and damage by fire, storm tempest, lightning, floods, earthquake, aircraft or anything dropped there from aerial objects, riot and civil commotion for the full value thereof plus 15% of all the works executed and all unfixed materials intended for, delivered to or placed on or adjacent to the works and shall keep such works, materials so insured until the completion of the works. b) Third party insurance:
Without in any way limiting his responsibility under paragraph (a) above, the contractor shall effect a policy of insurance against the risks mentioned therein to cover an amount of not less than €1,200,000 (one million two hundred thousand Euro) for any one occurrence with the number of occurrences unlimited. The policy shall be in the joint names of the
Contracting Authority and the contractor and shall include cross liabilities clauses
Article 15: Performance Programme (Timetable)
Seven calendar days before intended commencement of any works the Contractor shall furnish a, programme of works, as the architect and project manager shall require.
Before proceeding with the execution of the work, the contractor shall obtain the architects’ and project manager's approval of the manner in which he proposes to carry out each portion of the work.
Article 17: Contractor’s Drawings
Seven calendar days before intended commencement of any works the Contractor shall furnish such working drawings or information, as the architect and project manager shall require.
Article 18: Tender Prices
The tendered rates shall be inclusive of all work as specified, as well as any other works that are of a contingent or indispensable nature for completing the work in its entirety.
The rates shall be inclusive of all materials necessary, profits and payments of Customs
Duty and Landing charges on all imported goods, excluding VAT, taxes, ECO contribution, all hire of plant and machinery required as also all transport of materials to the site of works and so on. Tenderers are to give rates as quoted for. No claims arising from lack of ascertaining the site condition shall be entertained.
The tendered rates shall be fixed rates and no allowance will be made for fluctuations in rates and prices or for any increase or decrease in the cost of labour and/or materials and other costs mentioned under Clause 18.1
Article 22: Interference With Traffic
As per General conditions
Article 25: Demolished Materials
As per General conditions
As per General conditions
Article 26: Discoveries
As per General conditions
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37.1
26.3
28.1
30.1
31.1
31.2
32.1
34.1
35.7
35.8
35.9
As per General conditions
Article 28: Soil Studies
As per General conditions
Article 30: Patents and Licences
As per General conditions
Article 31: Commencement Date
Following the signature of Contract, the Contractor will be notified in writing at least
15 calendar days in advance to commence works on site.
As soon as possession of the site is given to the Contractor, he shall proceed with the works and complete same as soon as possible. The work shall interface with the
Mechanical, Electrical and Servicing works and shall be carried in parallel with the aforesaid works whenever possible. It is essential that the whole of this work be completed at the earliest possible, but not later than 6 weeks from the order to start works.)
Should there be no queries from the Contractor, the necessary work shall proceed and be completed as soon as possible, respecting the deadlines specified in Article 15 above.
Article 32: Period of Performance
It is to be made absolutely clear that all works envisaged in this contract are to be carried out in Six (6) weeks, from the order to start work which will be issued on final signature of contract. Finishing and mechanical/electrical/low voltage services will be carried out concurrently and the period of performance will take into account works that require to be carried out in succession. Tenderers are to submit the programme of works over a six (6) week period and are warned that their offers may not be accepted if this clause is not acceded to.
Article 34: Delays in Execution
If the Contractor fails to start the works assigned to him on the specified starting date, a penalty of one thousand two hundred Euros (€1200) per day including Sundays and public holidays shall be imposed until the works have commenced. Subsequently the
Contractor shall be subject to a penalty for delay of one thousand two hundred Euros (€
1200) per day inclusive of Sundays and Public Holidays for any delays over the 4 week period, up to a limit of 20% of the awarded contract. As soon as this figure is reached the Contracting Authority reserves the right to invoke Clause 34.2 (c) of the General
Conditions.
Article 35: Variations and Modifications
As per General conditions
As per General conditions
Final measurements of all the works carried out shall be prepared within four (4) weeks after the works are completed and paid according to the applicable rates detailed in the Bill of Quantities.
Article 37: Work Register
As per General conditions
37
43.4
44.1
45.2
42.2
43.1
43.3
38.1
39.2
40.2
Article 38: Origin
As per General conditions
Article 39: Quality of Works and Materials a) All materials required for the completion of the works specified shall be provided by the contractor. b) The work is to be carried out in the best customary practice and the architect in charge is to be satisfied that the quality of the materials conforms to that specified herein. c) The contractor shall provide without extra charge all labour and equipment required by the architect in charge of testing, measuring or proving the efficiency of any of the materials used or of any portion or portions of the completed works. d) The Contractor shall guarantee the works that he has carried out, for a Minimum period of twelve months after completion, against defective materials and all workmanship
Article 40: Inspection and Testing
Tests on any materials, causes, etc. may be taken at any time during the course of the works and the contractor shall be bound to provide the architect with all such assistance, instruments, machines, labour and materials as are normally required for examining, measuring and testing any work, and the quality, weight or quantity of any materials used and shall supply samples of materials before incorporation in the works, for testing as may be required by the architects, the Project Manager or Supervisor.
Article 42: Ownership of Plants and Materials
Article 42 of the General Conditions shall be understood to refer to all equipment, temporary structures, plant and materials brought on site by the Contractor.
Article 43: Payments: General Principles
(a) Payments shall be made in Euro, up to 95% of the certified works carried out, with
5% being kept as retention money.
(b) Payments shall be made by the University of Malta.
The payment terms referred to under the relative Clause of the General Conditions particular to this tender state that payment shall be effective within a reasonable period time. This should be taken to mean that payment is to be effected within
90days from the date of receipt of the invoice or request for goods delivered, services rendered of work carried out to the satisfaction of the Head of Department or his representative, failing which the provisions of the Late Payments Directive will come into effect (30 days as per General Conditions).
Whenever the 30-day period is mentioned in this article, it is deemed to be 60 days.
Article 44: Pre-financing
Not Applicable to this tender
Article 45: Retention Monies
The balance of 5% of the contract sum retained as per Article 43.1 above, will be retained for the duration of the defects liability period as stipulated in Article 39 (d) above and will only be refunded if defective work, if any, had been made good to the satisfaction of the architects, the Project Manager and/or the Supervisor of the
Contracting Authority.
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50.1
50.2
46.1
46.3
46.4
46.5
47.2
48.1
Article 46: Price Revision
No price revisions are allowed
Prices contained in the Contractor's tender shall be deemed: a) to have been determined on the basis of the conditions in force 30 days prior to the latest date fixed for submission of tenders or, in the case of direct agreement contracts, on the date of the contract; b) to have taken account of the legislation and the relevant tax arrangements applicable at the reference date fixed in Article 46.3(a).
In the event of changes to, or introduction of, any national or state statute, ordinance, decree or other law, or any regulation or bye-law of any local or other public authority, after the date stated in Article 46.3 which causes a change in the contractual relationship between the parties to the contract, the Contracting Authority and the
Contractor shall consult on how best to proceed further under the contract, and may as a result of such consultation decide, with the prior approval of the Central Government
Authority: a) to modify the contract; or b) to provide for compensation for any imbalance caused by one Party to the other; or c) to terminate the contract by mutual agreement.
In the event of a delay in the execution of the works for which the Contractor is responsible, or at the end of the period of performance revised as necessary in accordance with the contract, there shall be no further revision of prices within the 30 days before provisional acceptance, except for the application of a new price index, if this is to the benefit of the Contracting Authority.
Article 47: Measurement
Final measurements of all the works carried out shall be prepared within a reasonable period after the works are completed and paid according to the applicable rates detailed in the Bill of Quantities
Article 48: Interim Payments
In line with article 48. 1 of the General Conditions, an interim certificate of payment may be issued at intervals of not less than one month and not more than three months intervals against invoices from the Contractor.
Article 50: Delayed Payments
The period quoted in Article 50.1 of the General Conditions may be subject to change according to the particular needs of the Department
Once the deadline laid down in Article 50.1 has expired, the Contractor may, within two months of late payment, claim late-payment interest:
[Malta Funds]
A contractor would become entitled to the payment of interest at 2% over the rate of interest established by the European Central Bank for that particular period.
By way of exception, when the interest calculated in accordance with this provision is lower than or equal to €200, it shall be paid to the Contractor only upon a demand submitted within two months of receiving late payment.
Article 53: End Date
Malta Funds
Article 53 of the General Conditions is not applicable.
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56.3
58.6
Article 56: Partial Acceptance
Not Applicable.
Article 57: Provisional Acceptance
As per General Conditions
Article 58: Maintenance Obligations
The Contractor shall replace at his expense any work, which is proven to be defective even after completion, up to a maximum of two (2) years.
Article 66: Dispute Settlement by Litigation
Any dispute between the Parties that may arise during the performance of this contract and that has not been possible to settle otherwise between the Parties shall be submitted to the arbitration of the Malta Arbitration Centre in accordance with the Arbitration Act
(Chapter 387) of the Laws of Malta.
This law is based on “Model Law” which is the Model Law on International Commercial
Arbitration adopted on June 21, 1985 by the United Nations Commission on International
Trade Law reproduced in the First Schedule of the Arbitration Act.
40
VOLUME 2 SECTION 4 – SPECIMEN PERFORMANCE GUARANTEE
(LETTERHEAD OF THE REGISTERED FINANCIAL INSTITUTION PROVIDING THE GUARANTEE)
Director of Procurement
Procurement Directorate
Administration Building
Msida MSD2080
Malta
[Date]
Dear Sir,
Our Guarantee Number .......................... for €......................
Account: [Account Holder’s Name]
In connection with the contract entered into between yourself on behalf of the Director of Contracts and [Name and Address of Contractor] hereinafter referred to as “the Contractor” as per the latter’s tender and your acceptance under [UM File Reference] , whereby the contractor undertook the [title of contract] in accordance with Article 13 of the Special Conditions the [works/services/supplies] as mentioned, enumerated or referred to in the Specification and/or Bills of Quantities forming part of the contract documents, we hereby guarantee to pay you on demand a maximum sum of €[amount in works and numbers] in case the obligations of the above-mentioned contract are not duly performed by the Contractor.
This guarantee will become payable on your first demand and it shall not be incumbent upon us to verify whether such demand is justified.
For avoidance of doubt it is hereby declared that although this instrument gives rise to legal relations between the guarantor and the beneficiary, it is hereby specifically declared for all intents and purposes of law that this guarantee does not exempt the above-mentioned Contractor from any obligations, acts of performance or undertaking assumed under the tender documents as ratified in the contract.
Any payments due to the contractor in respect of the obligations entered into under the contract above referred to shall be made through this Bank.
This guarantee expires on the [expiry date] and unless it is extended by us or returned to us for cancellation before that date any demand made by you for payment must be received in writing not later than the aforementioned expiry date.
This document should be returned to us on utilization or expiry or in the event of the guarantee being no longer required.
After the expiry date and in the absence of a written demand being received by us before such expiry date, this guarantee shall be null and void, whether returned to us or not, and our liability hereunder shall terminate.
This guarantee is personal to you, and is not transferable or assignable.
Yours Faithfully,
.............................................
[Signatory on behalf of Guarantor]
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VOLUME 2 SECTION 5 – SPECIMEN PRE FINANCING PAYMENT GUARANTEE – Not Applicable for this tender
(LETTERHEAD OF THE REGISTERED FINANCIAL INSTITUTION PROVIDING THE GUARANTEE)
Director of Procurement
Procurement Directorate
Administration Building
Msida MSD2080
Malta
[Date]
[Tender Reference]
Dear Sir,
We the undersigned, [ name, company name, address ] , hereby declare that we will guarantee, as principal debtor, to [ University of Malta's name and address ] on behalf of [ Contractor's name and address ] , the payment of [ indicate the amount ] , corresponding to the guarantee mentioned in Article
44 of the Special Conditions without dispute, on receipt of a first written request from the beneficiary.
We further agree that no change or addition to or other modification of the terms of the contract or of the works to be performed thereunder or of any of the contract documents which may be made between you and the Contractor shall in any way release us from any liability under this guarantee. We hereby waive notice of any such change, addition or modification.
The guarantee will enter into force and take effect from the [ indicate the date of payment of the prefinancing ] and shall be valid until the equivalent value of [ works/services/supplies ] has been certified by the University of Malta.
We note that you will release the guarantee and notify us of the fact at the latest within thirty days of this date.
Done at ………….., ../../..
Name and first name: …………………………… On behalf of: …………………
Signature: ……………..
[ stamp of the body providing the guarantee ]
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VOLUME 2 SECTION 6 – SPECIMEN RETENTION GUARANTEE – Not Applicable for this Tender
(LETTERHEAD OF THE REGISTERED FINANCIAL INSTITUTION PROVIDING THE GUARANTEE)
Director of Procurement
Procurement Directorate
Administration Building
Msida MSD2080
Malta
[Date]
[Tender Reference]
Dear Sir,
We, the undersigned, [ name, company name, address ] , hereby declare that we will guarantee, as principal debtor, to [ University of Malta's name and address ] on behalf of [ Contractor's name and address ] , the payment of [ indicate the amount ] , corresponding to the guarantee mentioned in Article
45 of the Special Conditions without dispute, on receipt of a first written request from the beneficiary.
We further agree that no change or addition to or other modification of the terms of the contract or of the works to be performed thereunder or of any of the contract documents which may be made between you and the Contractor shall in any way release us from any liability under this guarantee. We hereby waive notice of any such change, addition or modification.
The guarantee will enter into force and take effect from the [ indicate the date of payment of the sums retained under the contract ] and shall be valid until the date of issue of the certificate of final acceptance.
We note that you will release the guarantee and notify us of the fact at the latest within thirty days of the date of issue of this certificate.
Done at ………….., ../../..
Name and first name: …………………………… On behalf of: …………………
Signature: ……………..
[ stamp of the body providing the guarantee ]
43
VOLUME 3 - TECHNICAL SPECIFICATIONS
Note:
Where in this tender document a standard is quoted, it is to be understood that the Contracting Authority will accept equivalent standards. However, it will be the responsibility of the respective bidders to prove that the standards they quoted are equivalent to the standards requested by the Contracting Authority.
1.0
Specification for Ceramic Tiling
1.01 FLOORING in Compliance with Green Public Procurement Criteria (GPP)
The following criteria applies to gres tiling and marble.
1.02
Raw Material Selection
All Flooring Products:
No substances or preparations that are assigned any of the following phrases (or combinations thereof) as laid down in Council Directive 67/548/EEC and its subsequent amendments may be added to raw materials.
R45 may cause cancer
R46 may cause heritable genetic damage
R49 may cause cancer by inhalation
R50 very toxic to aquatic organisms
R51 toxic to aquatic organisms
R52 harmful to aquatic organisms
R53 may cause long term adverse effects in the aquatic environment
R54 toxic to flora
R55 toxic to fauna
R56 toxic to soil organisms
R57 toxic to bees
R58 may cause long-term adverse effects in the environment
R59 dangerous for the ozone layer
R60 may impair fertility
R61 may cause harm to unborn child
R62 possible risk of impaired fertility
R63 possible risk of harm to the unborn child
R68 possible risk of irreversible effects
Alternatively, classification may be considered according to Regulation (EC) No 1272/2008 of the European Parliament and of the Council. In this case no substances or preparations may be added to the raw materials that are assigned, or may be assigned at the time of application, with and of the following hazard statements (or combinations thereof): H350,
H340, H350i, H400, H410, H411, H412, H413, EUH059, H360F, H360D, H361f, H361d, H360FD,
H361fd, H360Fd, H360Df, and H341.
The above requirement does not apply to the quota of closed-loop recycled materials used by the process and defined as a material that is extracted from the production system and is returned to the same production system, eventually after a recycling treatment.
44
Where lead and cadmium (or any of their compounds) are used in the additives, their content shall not exceed the following limits:
Parameter
Lead
Limit (% in weight of the glazes)
0.5
Cadmium 0.1
1.03
Verification
Possible means of proof include EMAS and ISO 14001 certificates or equivalent certificates issued by bodies conforming to Community law or the relevant European or international standards concerning certification based on environmental management standards. Other appropriate means of proof will also be accepted.
1.04 Energy Cons umption
Processed Products Only:
The energy consumption shall be calculated as process energy requirements (PER) for agglomerated stones and terrazzo tiles or as energy requirement for firing (ERF) for ceramic tiles and clay tiles. Not applicable to concrete paving units.
PER Limit:
Hurdle (MJ/kg)
Agglomerated Stones 1.6
Terrazzo Tiles
ERF Limit:
1.3
Test Method
EU Ecolabel Technical Appendix A4
EU Ecolabel Technical Appendix A4
Hurdle (MJ/kg)
Ceramic and Clay Tiles 3.5
Test Method
EU Ecolabel Technical Appendix A4
1.05 Verification:
Products holding a relevant Type 1 ecolabel fulfilling the listed criteria will be deemed to comply. Other appropriate means of proof will also be accepted.
1.06 Water Use
Processed Products Only:
The wastewater produced by the process included in the production chain shall reach a recycling ratio of at least 90%. The recycling ratio shall be calculated as the ratio between the wastewater recycled or recovered by applying a combination of process optimisation measures and process waste treatment systems, internally or externally at the plant, and the total water that leaves the process, as defined in the EU Ecolabel Technical Appendix A3.
1.07 Verification:
Products holding a relevant Type 1 Ecolabel fulfilling the listed criteria will be deemed to comply. Other appropriate means of proof will also be accepted.
45
1.08 Waste
All Products:
All plants involved in the production of the product shall have a system for handling the waste and residual products deriving from the production of the product. It shall include the following:
Procedures for separating and using recyclable materials from the waste stream
Procedures for recycling materials for other uses
Procedures for handling and disposing of hazardous waste
Processed Products Only:
At least 85% (by weight) of the total waste generated by the process or the processes shall be recovered according to the terms and definition established by Council Directive 2008/98/EC, amending Directives 91/156/EC and 75/442/EEC on waste.
1.09 Verification :
Possible means of proof include EMAS and ISO 14001 certificates or equivalent certificates issued by bodies conforming to Community law or the relevant European or international standards concerning certification based on environmental management standards. Other means of evidence provided by the company that can prove the required technical capacity will also be accepted.
1.1 Compliance – Sample size and frequency of Sampling (where applicable)
Where applicable, sample size and frequency of sampling for compliance shall be established on the basis of standard statistical guidelines.
1.2 Compliance – testing and certification
Compliance shall be demonstrated through testing and/or certification of products and/or processes as outlined in the ensuing clauses.
1.3 General
Ceramic tiles shall comply with EU Directive 89/106.
1.4 Classification and testing
The classification of ceramic tiles shall be in accordance with ISO 13006. The testing of ceramic tiles shall be in accordance with ISO 10545.
1.5 Ceramic Tiles (Floor)
Ceramic floor tiles shall be full body, impervious, generally single-pressed, single fired fine
Gres (first quality).
Ceramic floor tiles shall either be Glazed or Unglazed as indicated in the Bill of Quantities and/or the Drawings.
The specific surface texture (and colour) shall be as indicated in the Drawings or Bills of
Quantities and is to be agreed with the Project Manager.
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Ceramic floor tiles shall be supplied with all the necessary special pieces, trims and special connecting pieces so as to eliminate any sharp edges. This shall include pieces for skirting, inserts, step tiles of various kinds (e.g. Tread, Bullnose and Double Bullnose), L-shaped elements, border tiles, balcony lipping, flutes, ribbings, jollies, ogees, and sill elements.
1.6 Ceramic Tiles (floor) for general areas – size and thickness
The typical floor tile dimensions shall be as indicated in the Drawings or Bills of Quantities and shall be agreed with the Project Manager.
1.7 Ceramic Tiles (floor) for general areas – characteristics
Ceramic floor tiles have the following characteristics.
Characteristic
Table 1 - Floor Tiles for General Areas
Standard Limiting
Category ISO 13006
Value
BIa
Length and Width
Thickness
Straightness of Edges
Rectangularity
Flatness
Water Absorption
Breaking Strength for tiles <
7.5mm thick
Breaking Strength for tiles >
7.5mm thick
Modulus of Rupture
Deep Abrasion (Unglazed)
Surface Abrasion (Glazed)
ISO 10545-2 +/- 0.6
+/- 5
+/- 0.5
+/- 0.6
+/- 0.5
ISO 10545-3 ≤ 0.5
ISO 10545-4 ≥ 700
ISO 10545-4 ≥ 1300
ISO 10545-4 ≥ 35
ISO 10545-6 ≤ 175
IS 10545-7 V
Unit
NA
%
%
%
%
%
%
N
N
N/mm 2 mm 3
PEI
Surface Hardness (Unglazed)
Surface Hardness (Glazed)
Thermal linear Expansion
Coefficient
Thermal Shock Resistance
EN 101 ≥ 6
≥ 5
ISO 10545-8 ≤ 9
ISO 10545-9 No Alteration
MOHS Scale
MK-1 (20 0 C to
100 0 C)
10 cycles from
105 0 C to 15 0 C
Class Resistance to Chemical Attack
Resistance to Staining (Glazed)
ISO 10545-13 GA - No Visible
Effect
ISO 10545-14 ≥ 3
Resistance to Staining (Unglazed)
Resistance to Light (UV)
Surface Slip Resistance
(Unglazed)
Internal Stains removable with hot water
IS 10545-16 No Change
DIN 51130 ≥ R9 (low static friction)
Class
---------------------
NA
Factor
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1.8 Ceramic Tiles for High Grip Areas – Characteristics
The limiting values shall be the same as for Ceramic tiles for General Areas except for the following values exclusively restricted to spaces specifically indicated in the Drawings or Bills of Quantities as high grip areas (typically with relief, ribbing or studded):
Table 2 - Tiles for Industrial Floors, High Grip Areas
Characteristic Standard Limiting Value Unit
Slip resistance R value
(Unglazed)
Displacement space V value
(Unglazed)
Slip resistance R value
(Unglazed)
Displacement space V value
(Unglazed)
DIN 51130
DIN 51130
R12 ( high static friction > 27 0 to 35 0 )
V4 (4cm 3 /dm 2 ) min
R13 (very high static friction > 350)
V10 (10cm 3 /dm 2 ) min
Factor
Factor
1
.9 Ceramic Tiles High Grip Areas – Dimensions
The typical floor tile dimensions shall be as indicated in the Drawings or Bills of Quantities and shall be agreed with the Project Manager.
1.10 Ceramic Tiles – wet barefoot floor areas
The limiting values shall be the same as for Ceramic tiles for General Areas except for the following values exclusively restricted to areas specifically indicated in the Drawings or Bills of Quantities as high wet barefoot grip floor areas:
Table 3 - Floor Tiles for Wet Barefoot Areas
Characteristic
Wet barefoot Slip resistance value - High
Standard Limiting Value Unit
DIN 51097 A + B + C (> 24
0
) Factor
1.11 Ceramic Tiles (Wall)
The typical ceramic wall tiles shall be dry pressed, single or double fired with “bisque” of fine earthenware majolica. Ceramic wall tiles shall be glazed.
1.12 Ceramic Tiles (Wall) – size and thickness
The typical wall tile dimensions shall be as indicated in the Drawings or Bills of Quantities and shall be agreed with the Project Manager.
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1.13 Ceramic Tiles (Wall) – characteristics
Ceramic wall tiles have the following characteristics. Table 4 - Wall Tiles
Characteristic Standard Limiting
Category ISO 13006
Value
BIII NA
ISO 10545-2 Length and Width
Thickness
Straightness of Edges
Rectangularity
Flatness
Water Absorption
Modulus of Rupture <
7.5mm thick
Modulus of Rupture >
7.5mm thick
Breaking Strength for tiles < 7.5mm thick
Breaking Strength for tiles > 7.5mm thick
ISO 10545-3
ISO 10545-4
ISO 10545-4
ISO 10545-4
ISO 10545-4
+/- 0.5
+/- 10
+/- 0.3
+/- 0.5
+/- 0.5
≤ 18
≥ 12
≥ 15
≥ 200
≥ 600
N/mm 2
N
N
Unit
%
%
%
%
%
%
N/mm 2
Surface Abrasion
(Glazed)
Surface Hardness
Thermal linear
Expansion Coefficient
Thermal Shock
Resistance
Resistance to Chemical
Attack
Resistance to Staining
(Glazed)
ISO 10545-7
EN 101
ISO 10545-8
ISO 10545-9
ISO 10545-13
EN 122
II
≥ 3
≤ 9
MOHS Scale
MK -1 (20 0 C to
100 0 C)
No Alteration 10 cycles from
105 0 C to 15 0 C
GBmin Class
≤ 3
PEI
Class
1.14 Ceramic Tiles (floor and wall for food preparation areas)
The limiting values shall be the same as for ceramic floor and wall tiles for general areas except for those specific provisions contained in EC Directive 93/43/EEC on the hygiene of foodstuffs and local food and hygiene regulation.
1.15 Submissions
When so instructed, the Contractor shall submit a drawing (including one electronic copy) showing bedding, bonding, jointing and anchoring details, and the dimensions and identifying number of any unique elements.
The Contractor shall submit actual size samples of the elements to be supplied and demonstrate the fixing system proposed in sample areas when so instructed by the Project
Manager. Such sample areas shall be formally presented for the approval of the Project
Manager, and once approved, shall be used as quality prototypes against which the quality of the work laid shall be checked.
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1.16 Preparatory Works
The Contractor shall check that all preparatory work is sufficient, that the levels and tolerances required for his work have been achieved, and if not, shall carry out remedial work to correct such levels or tolerances. In particular, this remedial work may include concrete rendering to vertical wall surfaces to bring in line with vertical surfaces before starting tiling works.
All walls which are to receive ceramic tiling are to be properly hacked to achieve a good key.
All waterproofing works shall be completed before installation of tiling works. Nevertheless, the Contractor shall check such water-proofing layers where still exposed, and may be required by the Project Manager to carry out remedial work prior to installation of tiling. In particular, the Contractor shall check that all top edges of water-proofing membranes are sealed using proprietary tape, or equivalent, prior to covering with tiling.
All horizontal surfaces shall be laid to the falls indicated on the Drawings.
1.17 Placing
Tile patterns shall be as indicated in the Drawings. The Contractor may be required to submit proposals to indicate tolerances, corner details, detailed methods of fixing, and patterns, to show how the design intent specified will be respected.
The laying of the tiling to floors and walls shall conform to Code of Practice BS 5385-1: 1995
(internal walls), BS 5385-3: 1989 (Floors), BS 5385-5:1994 (Design and Installation).
Cement used in mortar bedding shall conform to BS EN 197: 2000, (Type CEM 1/42.5). Sand shall conform to Type A in BS EN 13139: 2002. Coarse aggregate shall conform to BS EN 12620:
2002. Preparation of mortar bases shall conform to BS 8204-1:2002. Lime shall conform to BS
EN 459-1:2001. Ready-mix mortars shall conform to BS 4721: 1981.
Where applying tiling to walls, soft joints shall be raked out to a depth of at least 13mm, in order to provide additional key. Where hacking of a surface is required for additional key, substrates shall be roughened thoroughly and evenly, removing a surface to a depth of circa
3mm. Substrates shall be wet before applying tiling.
Bedding for ceramic tiles shall consist of a cement-sand mix 1:3 by weight, mixed to a uniform stiff consistency, and laid with a finished bed thickness of between 15 to 25mm.
The tiles shall be laid with their edges forming a straight unbroken line in each direction and carefully tapped down to a uniform even surface without ridges or corrugation. Tiles are to be soaked for a period of 6 hours previous to laying and shall be stacked to drain. All joints shall be finally sealed by proprietary grouting.
The tiles are to be laid on a bedding of mortar 16-25mm thick consisting of one part of cement to three/four parts of sand with sufficient water to make the mixture workable.
Slurry of neat cement, mixed with enough water to make it flow shall be poured over the mortar immediately before laying the tiles.
After the tiles are firmly fixed, but before any dirt or contamination can enter the joints, all joints shall be grouted with proprietary grouting by sweeping and rubbing to match the tile colour.
1.18 Skirting
Skirting with the same properties of the ceramic floor tiles is generally of the sit-on type and bevelled top, that is, skirting shall be bedded to the walls after laying floor tiles. Cutting of
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ceramic tiles to obtain skirting tiles will not be allowed. Two coats of bitumen should be applied to soft stone surfaces below the damp proof course before fixing the skirting tile.
1.19 Delivery to the site
Elements delivered on site shall be checked to ensure that they are: i.
Undamaged, and their edges and corners not chipped; ii.
Of the specified dimensions and geometry; iii.
Worked so that the material bedding is normal to applied loading; iv.
Worked so that the joints are at right angles to the direction of the pressure exerted on them in conditions of use in the final position.
Elements delivered on site shall be handled by hand or tackle, crane or other suitable mechanical aids, in such a way as not to cause any damage, and shall be stored in a manner that provides adequate protection from humidity, mechanical damage, distortion, contamination or deterioration. Whenever possible, materials should be handled on the suppliers' pallets, cases or other packing. Lifting hooks, slings and forks shall be used only at the places, and in the manner intended by the manufacturer or supplier. Vulnerable edges shall be protected by spreaders placed under the load. Materials intended for use as whole units shall not be tipped or dumped upon delivery to site.
The Contractor shall set out the work and make good defects in the existing base deemed necessary for the proper execution of the works.
1.20 Setting Out
The Works shall be accurately set out in accordance with Section 6 of BS 5606: 1990, Guide for Accuracy in Buildings. Existing benchmarks shall be protected and all critical co-ordinate points shall be marked in such a manner that they cannot be removed. Diagonal measurements shall be used to check for squareness, normally after the first line of tiling, and approval sought from the Project Manager, prior to the continuation of the work.
The Contractor shall set out the Works: i.
To establish the correct floor datum level. ii.
To control the finished floor levels by a series of ‘spot levels’. iii.
To avoid or minimise unsightly cutting. iv.
To ensure cut units present a balanced appearance when laid and are kept as large as possible. v.
To ensure correct joint location and flooring patterns vi.
To establish the position of movement joints if any.
When setting out of tiling works particularly wall tiling works, the Contractor shall: i.
Establish a vertical centreline in each plain area, ii.
Obtain truly horizontal joint lines. iii.
Ensure that cut tiles are neatly cut, are kept as large as possible and are laid to present a balanced appearance.
1.21 Granular Fill for Bringing up Levels
Granular fill material for bringing areas up to level shall be crusher processed ‘franka’ material classified in Table 6/1 of the ADT specification in accordance with its stated typical utilisation.
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Compaction shall be carried out at the material's Optimum Moisture Content in compacted layers not exceeding 200mm in depth.
The requirements for grading shall comply with Table 6/2 of the ADT (Malta) Specification for
Roadwork.
The Contractor shall adopt either the Method or End product procedure for compaction as indicated in the ADT (Malta) Specification for Roadwork, clause 612.
1.22 Granular Subbase Material Types 1,2 and 4
Granular Subbase material Type 1 shall comply with ADT (Malta) Specification for Roadwork,
Volume 1, Series 800, clause 803.
Granular Subbase Type 2 material shall comply with ADT (Malta) Specification for Roadwork,
Volume 1, Series 800, clause 804.
Granular Subbase Type 4 material shall comply with ADT (Malta) Specification for Roadwork,
Volume 1, Series 800, clause 806.
The material shall be placed and compacted as indicated in ADT (Malta) Specification for
Roadwork, Volume 1, Series 800, clause 801 with particular reference to Table 8/1.
Compaction shall be carried out at the optimum moisture content (+/- 2%). Segregation of material shall be avoided.
The finished surface levels of Subbase material shall have a tolerance of +/- 20mm.
1.23 Aggregates
Aggregates for unbound and hydraulically bound layers shall comply with EU Directive
89/106/EEC. The technical characteristics shall comply with EN 13383-1.
1.24 Level Surveys
A level survey is mandatory prior to and on completion of excavations and fill operations.
This shall be intended to include any superimposed new layer. This survey shall be along an adequate grid to be jointly established with the Project Manager.
1.25 Screeds
Unless otherwise indicated, levelling screeds shall be unbonded, or floating cement-sand screeds, conforming to BS EN 13813. Installation shall be as per Code of Practice BS 8204-
1:2002. Levelling screeds to treads, risers and landings, where required, shall be bonded screeds.
Laying course material shall consist of graded hard stone aggregate passing nom. size 10mm.
This aggregate shall be free from soil, clay and organic substances. It shall be laid, spread, adequately wetted and compacted to the required formation thickness and also laid to falls when required.
Conduit sleeves for services shall be haunched up in a 1:4 cement-sand mix on both sides of the conduit piping.
1.26 Adhesives and Grouts
Adhesives for tiles shall comply with EU Directive 89/106/EEC. The technical characteristics shall comply with EN 12004.
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Grout for tiles shall comply with EU Directive 89/106/EEC. The technical characteristics shall comply with EN 13888.
Proprietary adhesives shall be used for all tiles. Cementious adhesives shall be of Class C1;
Polymer-modified adhesives shall be of Class C2 having a water absorption of ≤ 0.5%.
Deformable adhesives shall be Class S1 or S2 to EN 12002.
Proprietary grouts shall be used for all tiles. The colour of grouting shall be determined by the Project Manager on site. Cementious grouts shall be of Class CG1 or CG2; Epoxy grouts shall be of Class RG.
The Contractor shall submit proprietary technical literature for the proposed grout. This literature should clearly indicate whether the grout conforms to the appropriate standards of hygiene requirements of specific areas to be tiled.
Grouting shall not commence before bedding mortar or adhesive has set sufficiently to prevent disturbance of tiles or paving. Joints shall be at least 6mm deep, and shall be free from dust and debris. Joints shall be filled completely, with the grout tooled to profile, and the surface cleaned off and left free from blemishes. Grouting shall be polished off with a hard clean cloth when hard.
The Contractor shall produce proprietary literature for the grout that shall be used in all remaining areas. This literature should indicate that the grout conforms to the requirements or the appropriate standards of hygiene that are determined by the use of the areas to be tiled.
Superfluous grout shall be washed clean off the finished surface after the grouting has nearly set and the tiling is to be left clean for inspection. All excess material is to be removed.
1.27 Detergents
The Contractor shall supply to the Project Manager a list of approved detergents for common stains which are to be readily available from stock including any recommendations and instructions by the tile manufacturer.
2 Specification for Marble
2.1 Compliance – Sample size and frequency of sampling (where applicable
Where applicable, sample size and frequency of sampling for compliance shall be established on the basis of standard statistical guidelines.
2.2 Compliance – Testing and Certification
Compliance shall be demonstrated through testing and/or certification of products and/or processes as outlined in the ensuing clauses.
2.3 Submissions
When so instructed, the Contractor shall submit a drawing (including an electronic copy) showing bedding, bonding, jointing and anchoring details, and the dimensions and identifying number of any unique elements.
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The Contractor shall submit actual size samples of the elements to be supplied and demonstrate the fixing system proposed in sample areas when so instructed by the Project
Manager. Such sample areas shall be formally presented for the approval of the Project
Manager, and once approved, shall be used as quality prototypes against which the quality of the work laid shall be checked.
2.4 Patterns
Patterns shall be as indicated in the Drawings. The Contractor shall be required to submit proposals to indicate tolerances, corner details, detailed methods of fixing, and patterns, to show how the design intent specified will be respected.
2.5 Granite
Granite shall be supplied in accordance with the thickness and dimensions indicated on the
Drawings or Bill of Quantities.
Granite slabs shall have the following characteristics:
Apparent density ≥ 2560 kg/m 3
Uni-axial Compressive Strength ≥ 131 Mpa
Water Absorption ≤ 0.40%.
All granite is to be approved by the Project Manager before placing.
All granite slabs shall be properly worked, with beveled edges throughout the whole thickness or as specified in Drawings and are to be laid on lime or cement mortar.
The surface finish and texture of the granite slabs shall be as indicated in the Drawings or
Bills of Quantities. However, when tested in the wet the BNP pendulum test (Wet using rubber 4S) shall exceed 40.
The Contractor is responsible for the exact dimensioning of the granite slabs to be laid on site.
Landings are to be lined as directed by the Project Manager.
Two anti-slip edge strips are to be incorporated at the edge of each granite tread. These strips shall be a minimum of 12mm wide and spaced 25mm from each other and from the edge of the tread. These strips are to extend to within 100mm from the side edges of the granite treads.
Laying shall include sealing of joints and cleaning.
Granite strips shall be 20mm thick and shall be supplied in the widths and lengths indicated in the detail drawings, and shall be laid in the patterns indicated. Strips shall be laid with their edges forming straight unbroken lines, with the surrounding tiles, in each direction, to produce even flat surfaces (or laid to falls where so indicated), without ridges or corrugations.
Chips at the edges or corners may not be patched even if the structural integrity of the stone is not affected and even if the patch matches the color and finish of the natural stone so that the patch does not detract from the appearance.
Granite shall be free of cracks, seams, or starts which may impair its structural integrity or function. Texture and finish shall be within the range of samples approved by the Project
Manager.
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Upon receipt on site the granite shall be stacked on timber or platforms at least 75mm above the ground, and extreme care shall be taken to prevent staining during storage. If storage is to be for a prolonged period, polyethylene or other suitable plastic film shall be placed between any wood and finished surfaces, and shall be used also as an overall protective covering.
Granite shall be shop cleaned at the time of final fabrication. After installation and pointing or caulking are completed, the contractor shall carefully clean the granite, removing all dirt, excess mortar weld splatter, stains, and/or other site incident defacements. Solutions which may cause discoloration is expressly prohibited.
After the granite is placed, it shall be the responsibility of the Contractor to see that it is properly protected from damage. Boxing or other suitable protection shall be provided wherever required, but no lumber which may stain or deface the granite shall be used. All granite work in progress shall be protected at all times during construction by use of a suitable strong, impervious film or fabric securely held in place.
2.6 Marble
Marble shall be supplied in accordance with the thickness and dimensions indicated.
The surface finish and texture of the granite slabs shall be as indicated in the Drawings or
Bills of Quantities. However, when tested in the wet the BNP pendulum test (Wet using rubber 4S) shall exceed 40.
All marble slabs shall be properly worked, edges to be beveled throughout the whole thickness or as specified in drawings and are to be laid in lime or cement mortar. All marble shall be polished including all exposed edges.
Laying shall include sealing of joints and cleaning.
Whenever feasible, slabs for window and door sills are to be in one piece.
Marble shall be supplied in the widths and lengths indicated in the Drawings, and shall be laid in the patterns indicated. Strips shall be laid with their edges forming straight unbroken lines, with the surrounding tiles, in each direction, to produce even flat surfaces (or laid to falls where so indicated), without ridges or corrugations.
Marble shall be shop cleaned at the time of final fabrication. After installation and pointing or caulking are completed, the contractor shall carefully clean the marble, removing all dirt, excess mortar weld splatter, stains, and/or other site incident defacements. Solutions which may cause discoloration is expressly prohibited.
After the marble work is installed, it shall be the responsibility of the Contractor to see that it is properly protected from damage. Boxing or other suitable protection shall be provided wherever required, but no lumber which may stain or deface the marble shall be used. All marble work in progress shall be protected at all times during construction by use of a suitable strong, impervious film or fabric securely held in place.
2.7 Cement and fine Aggregate for Mortar
Cement used in mortar bedding shall conform to EN 197: 2000, (Type CEM 1/42.5). Sand shall conform to Type A in EN 13139: 2002. Coarse aggregate shall conform to EN 12620: 2002.
Preparation of mortar bases shall conform to BS 8204-1:2002.
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Delivered Elements
Elements delivered on site shall be checked to ensure that they are: i.
Undamaged, and their edges and corners not chipped; ii.
Of the specified dimensions and geometry; iii.
worked so that the material bedding is normal to applied loading; iv.
Worked so that the joints are at right angles to the direction of the pressure exerted on them in conditions of use in the final position.
Elements delivered on site shall be handled by hand or tackle, crane or other suitable mechanical aids, in such a way as not to cause any damage, and shall be stored in a manner that provides adequate protection from humidity, mechanical damage, distortion, contamination or deterioration. Whenever possible, materials should be handled on the suppliers' pallets, cases or other packing. Lifting hooks, slings and forks shall be used only at the places, and in the manner intended by the manufacturer or supplier. Vulnerable edges shall be protected by spreaders placed under the load. Materials intended for use as whole units shall not be tipped or dumped upon delivery to site.
2.8 Application and Laying
Where applying units to walls, soft joints shall be raked out to a depth of at least 13mm, in order to provide additional key. Where hacking of a surface is required for additional key, backgrounds shall be roughened thoroughly and evenly, removing a surface to a depth of circa
3mm. Backgrounds shall be wet before applying tiling.
Bedding for paving shall be cement-sand beds, 1:3 to 4 by weight, mixed to a uniform stiff consistency, and laid with a finished bed thickness of 15 to 25mm.
Joints shall be true to line, continuous, and without steps. Joints on walls shall be aligned around corners, and to vertical and horizontal lines. Joints on floors shall be aligned to the main axis or to other features in the floors. Joints in floors and in skirting shall be aesthetically balanced. Setting out patterns around openings, fittings, movement joints, drainage points, or other features as indicated by the Project Manager, shall be submitted for the approval of the Project Manager before proceeding.
Skirting is generally of the sit-on type and bevelled top, that is, skirting shall be bedded to the walls after laying floor tiles. Cutting to obtain skirting sections will not be allowed. Two coats of bitumen should be applied to soft stone surfaces below the damp proof course before fixing the skirting.
Floor movement control joints in floors shall be proprietary metal section movement joints.
They shall normally consist of aluminium side plates. The joint shall be filled with a polychloroprene (neoprene) rubber insert, in black, grey, or beige, depending on the colour of the adjacent flooring.
The sections shall be suitable for fixing in sand/cement mortar bedding, and shall be fixed to the base by means of stainless steel screws, washers and plugs as instructed by the manufacturer. The joints shall include stainless steel tie bars, and flexible foam rubber
"tails", as necessary, for fixing depths greater than 40mm. The joints shall be centred over the joint in the base and shall be set to the exact finished level of the floor.
All Works shall be accurately set out in accordance with Section 6 of BS 5606: 1990, Guide for
Accuracy in Buildings. Existing benchmarks shall be protected and all critical co-ordinate points shall be marked in such a manner that they cannot be removed. Diagonal measurements shall be used to check for squareness, normally after the first line of tiling, and approval sought from the Project Manager, prior to the continuation of the work.
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After installation, but before any dirt or contamination can enter the joints, all joints shall be grouted with proprietary grouting by sweeping and rubbing to match the material colour.
Superfluous grout shall be washed clean off the finished surface after the grouting has nearly set and the tiling is to be left clean for inspection. All excess material is to be removed.
2.9 Setting Out
Granular Subbase material Type 1 shall comply with ADT (Malta) Specification for Roadwork,
Volume 1, Series 800, clause 803.
Granular Subbase Type 2 material shall comply with ADT (Malta) Specification for Roadwork,
Volume 1, Series 800, clause 804.
Granular Subbase Type 4 material shall comply with ADT (Malta) Specification for Roadwork,
Volume 1, Series 800, clause 806.
The material shall be placed and compacted as indicated in ADT (Malta) Specification for
Roadwork, Volume 1, Series 800, clause 801 with particular reference to Table 8/1.
When setting out the works the Contractor shall: i.
Establish a centreline in each plain area, ii.
Obtain true and straight joint lines. iii.
Ensure that cut lines are neat, kept as large as possible and are laid to present a balanced appearance.
The Contractor shall submit proprietary literature for the grout that shall be used in all areas.
This literature should indicate that the grout conforms to the requirements or the appropriate standards of hygiene that are determined by the use of the areas as specified.
2.10 Granular fill for bringing up Levels
Granular fill material for bringing areas up to leveI shall be crusher processed franka material classified in Table 6/1 of the ADT specification in accordance with its stated typical utilisation.
Compaction shall be carried out at the material's Optimum Moisture Content in compacted layers not exceeding 200mm in depth.
The requirements for grading shall comply with Table 6/2 of the ADT Specification for
Roadworks.
The Contractor shall adopt either the Method or End product procedure for compaction as indicated in the ADT Specification for Roadworks, clause 612.
2.11 Granular Subbase Material Types 1,2 and 4
Granular Subbase material Type 1 shall comply with ADT (Malta) Specification for Roadworks,
Volume 1, Series 800, clause 803.
Granular Subbase Type 2 material shall comply with ADT (Malta) Specification for Roadworks,
Volume 1, Series 800, clause 804.
Granular Subbase Type 4 material shall comply with ADT (Malta) Specification for Roadworks,
Volume 1, Series 800, clause 806.
The material shall be placed and compacted as indicated in ADT (Malta) Specification for
Roadworks, Volume 1, Series 800, clause 801 with particular reference to Table 8/1.
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Compaction shall be carried out at the optimum moisture content (+/- 2%). Segregation of material shall be avoided.
The finished surface levels of Subbase material shall have a tolerance of +/- 20mm.
2.12 Level Surveys
A level survey is mandatory prior to and on completion of any excavations and fill operations.
This shall be intended to include any superimposed new layer. This survey shall be along an adequate grid to be jointly established with the Project Manager.
The Contractor shall check that all preparatory work is sufficient, that the levels and tolerances required for his work have been achieved, and if not, shall carry out remedial work to correct such levels or tolerances. In particular, this remedial work may include concrete rendering to vertical wall surfaces to bring in line with vertical surfaces before starting tiling works.
All walls which are to receive ceramic tiling are to be properly hacked to achieve a good key.
All waterproofing works shall be completed before installation of granite and marble elements. Nevertheless, the Contractor shall check such water-proofing layers where still exposed, and may be required by the Project Manager to carry out remedial work prior to
Installation of tiling. In particular, the Contractor shall check that all top edges of waterproofing membranes are sealed using proprietary tape, or equivalent, prior to covering with tiling.
All horizontal surfaces shall be laid to the falls indicated on the Drawings.
The newly laid materials shall be cleaned from all traces of cement, adhesive or sealant by the use of proprietary detergent materials, as recommended by the manufacturer, and in accordance with the manufacturer's instructions.
The Contractor shall make good any damage to paintwork, walls etc and shall be responsible for cleaning up after completion of the work.
3.1
3.
Specification for Rendering, Plastering and Pointing
Compliance – Testing and Certification
Compliance shall be demonstrated through testing and/or certification of products and/or processes as outlined in the ensuing clauses.
The Contractor may be required to prepare sample applications of the renders, pointing and paint on a variety of substrates for final approval before the start of the Works.
3.2 General
Mortar for plastering and rendering shall comply with EU Directive 89/106/EEC as implemented by the relevant decision.
Workmanship shall be in accordance with BS 8000: Part 10: 1989, Workmanship on Building
Sites, Plastering and Rendering.
Rendering and Plastering mortar shall comply with EN 998-1 – Classification GP (General
Purpose).
The testing of rendering mortars shall comply with EN 1015.
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3.3 Substrates
Existing substrates to be rendered shall be sound, free from loose areas and significant cracks or gaps, free from deteriorating, damp or unsuitable material, cleaned of loose mortar, fins, grease, dirt, efflorescence, mould or dust.
All cutting, chasing, making good, fixing of conduits and surface outlets shall be completed.
Surface flatness/regularity shall be within the specified tolerance limits.
Existing substrate surfaces, and rendered surfaces to receive further coats of rendering, shall have an appropriately rough surface to achieve a good key. The surfaces shall be open textured, scratched or nail-floated, and shall be sufficiently mature before a subsequent layer is applied.
Existing substrate surfaces, and rendered surfaces to receive further coats of rendering, shall have an appropriately rough surface texture to achieve a good key. The surfaces shall be sufficiently mature before a subsequent layer is applied.
Where indicated in the Drawings and BOQ existing substrate surfaces composed of natural franka stone shall be preliminary treated with a proprietary synthetic fixative resin.
Dubbing out shall be used to correct substrate inaccuracies. Dubbing out in smooth dense concrete shall be prohibited. The thickness of any dubbing coat shall not exceed 16mm, and the maximum overall thickness of any dubbing shall not exceed 20mm. The dubbing coat shall be mixed as an undercoat and shall be applied to achieve a firm bond. Each dubbing coat shall be allowed to set sufficiently before the next coat is applied. The surface of each coat shall be cross-scratched or combed to provide a good key.
Services chased into the substrate shall be isolated from the coating by covering with metal lathing fixed at staggered centres along both edges, to prevent cracking over conduits and other services.
Substrate shall be damped down, just sufficiently to ensure uniform absorption, before the first coat is applied and as the work proceeds. Rendering in areas subjected to prolonged direct sunlight shall be avoided. Scaffolding works shall be erected such that there are no putlog holes and other breaks in render coats.
Rendering shall be applied after the installation of sub-frames for the apertures in external walls, and shall be applied flush against such sub- frames.
3.4 Prescribed Cement – Based Mortar
Prescribed cement-based mortar shall consist of the application of a mortar containing
Portland cement and sand, in prescribed proportions, to the external or internal surface of the building, in one or more layers.
The mix proportions for cement-based renderings shall normally conform to BS 5262, Code of
Practice for External Renderings and BS 5492, Code of Practice for Internal Plastering.
Cement, for use in mortar shall conform to BS EN 197-1 CEM 1/42.5.
Sand for use in cement based mortar shall comply with BS EN 13139. Sand shall have a grading characteristic suitable for the required texture.
For the Finishing Coat, the grade shall be adjusted to suit the type of finish indicated in the
Drawings or BOQ. For smooth, textured finishes, it may be necessary to remove the coarser particles, whilst for the scraped texture finish, a larger proportion of coarser material may be retained.
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Water shall be clean and fresh, entirely free from oil, acid, alkali, vegetable or organic matter, or any other deleterious substance in suspension or in solution or as sediment.
Cement-based mortar may incorporate additives (e.g. air-entrainers) conforming to BS EN
934, and compatible with the other mortar constituents. The use of calcium chloride, or additives containing calcium chloride, is prohibited. These shall be submitted for the approval of the Project Manager, accompanied by full technical literature.
Cement-based mortar may incorporate lime to EN 459-1. This shall be submitted for the approval of the Project Manager.
Constituent materials may be batched by volume, using clean and accurate gauge boxes or buckets. The mix proportions shall be based on damp sand, with adjustments being made to the mix proportions to compensate for dry sand. Mixing of the mortar shall be carried out in a pan type, or a tilting-drum mixer, properly maintained and in a clean condition.
3.5 Pre-mixed (Factory-made) cement – based rendering mortar – general
Pre-Mixed (factory-made) cement-based renderings shall consist of mortar containing
Portland cement and sand, in agreed proportions, to the external or internal surface of the building, in one or more layers.
Pre-mixed cement-based renderings shall conform to EN 998-1.
3.6 Internal pre-mixed (Factory-made) cement – based rendering mortar
Cement-based mortar for internal use shall consist of one Base Coat and one plain Finishing
Coat, with an overall thickness of 13mm on vertical surfaces and 10mm on ceilings, exclusive of keying depths and dubbing coats.
If metal lathing is used, this overall thickness shall be achieved from the surface of the metal lathing.
Cement-based rendering for internal use to receive a Gypsum finish coat shall have an overall thickness of 9-10mm on vertical surfaces, and 7mm on ceilings, ready to receive a 3mm thickness of Gypsum.
Base Coat: i.
The nominal size of the Base Coat shall be less than 1.5mm. ii.
The thickness of the Base Coat plaster shall be 10mm (7mm for Ceilings). iii.
The hardened plaster shall be vapour-permeable with a µ value of ≤12. iv.
The hardened plaster shall have a compressive strength of Class CS III. v.
The fire rating shall be Class A1.
Finishing: i.
ii.
iii.
iv.
v.
The nominal size of the Finishing Coat plaster shall be less than 0.6mm.
The thickness of the Finishing Coat plaster shall be 3mm.
The hardened plaster shall be vapour-permeable with a µ value of ≤12.
The hardened plaster shall have a compressive strength of Class CS II.
The fire rating shall be Class A1.
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3.7 External pre-mixed (Factory-made) cement – based rendering mortar
Cement-based mortar for external use shall consist of one Base Coat and one plain Finishing
Coat having similar properties to those indicated for internal applications except for the following:
Exposure classification – External Mortar
The classification of external environmental exposure shall normally be indicated in the Bills of Quantities and/or Drawings.
The external exposure categories shall be as follows: a) Sheltered and Moderate b) Severe
CLASSES – External Mortar
The class of external cement-based renderings shall be as follows: a) Sheltered and Moderate Environment b) c) d)
Capillary water Absorption Class W1 (EN 998-1).
Severe Environment
Capillary water Absorption Class W2 (EN 998-1).
Compressive Strength Class – External RENDERINGS
The compressive strength class of external renderings shall be as follows: a) Sheltered and Moderate Environment b) c) d)
Class CS III (EN 998-1)
Severe Environment
Class CS IV (EN 998-1)
Cement-based rendering for external use shall normally have a single undercoat thickness of
8-12mm.
Where metal lathing is used, a first Base Coat of 3-6mm thickness shall be required, followed by a second Base Coat of 10- 14mm thickness.
The Finishing Coat shall be less than 8mm thick for a plain smooth finish, and 8-11 mm thick for a scraped finish (before scraping).
3.8 Beads and Stops
Beads and stops shall be used in external angles, and stop ends, except where specified otherwise. At corners, neat mitres shall be used at return angles. Beads and stops for internal use shall be aluminium type or approved un-corrodible equivalent, such as uPVC.
Beads and stops shall be securely fixed mechanically using the longest possible lengths, properly plumb, square and true to line and level, ensuring full contact of the wings with the substrate. After the coatings have been applied, surplus material shall be removed, when still wet, from the surfaces of beads/stops exposed to view.
3.9 Pre-mixed Internal Plastering
Internal plastering shall consist of the application of a high quality proprietary gypsum-based, or lime-based, finishing mortar applied to internal wall surfaces.
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Internal plastering shall conform to the recommendations of BS 5492: 1990, Code of Practice for Internal Plastering.
Gypsum plaster shall be applied in two layers, namely a Base Coat and a Finishing Coat.
3.10 Pre-mixed Internal Plastering – preparation and application
The Base Coat shall consist of a 10mm pre-mixed plaster based on gypsum, hydraulic lime and additional materials such as expanded perlite and specific additives to assist fluidity control, support adherence, setting and working times.
The nominal size of the Base Coat plaster shall be less than 1.5mm.
The hardened plaster shall be vapour-permeable with a µ value of ≤8.
The hardened plaster shall have a compressive strength of ≥ 2.5MPa.
The fire rating shall be Class O.
When using a gypsum-based Base Coat for stone masonry surfaces, the same precautions for the substrate surfaces shall be taken as described for cement gauged renders.
Smooth concrete and dusty surfaces shall be treated with an appropriate adhesion primer, consisting of organic resins in a water-based emulsion.
The Base Coat plaster shall be applied initially as a thin coat firmly worked into the substrate, and then gradually brought to full specification thickness. The coat shall be brought to a level surface using a metal straight edge, and shall then be cross-scratched to form a mechanical key.
Base Coats on adjacent dissimilar materials shall be assisted by isolation layers and metal lathing, as specified above, and by plastering on metal lathing, after ensuring that the lathing is taut and fixed with key facing outwards.
Tying wire ends shall be bent inwards, and any cut edges, staples or nail heads shall be painted with bitumen to avoid rust staining.
Plasters shall be mixed in a paddle-type mixer, with machines and containers cleaned frequently, at least after every batch mix of gypsum plaster, and whenever different materials are used. Gypsum plasters shall not be used if initial set occurs before application.
The Finishing Coat for gypsum plastering shall be 3mm thick and shall be laid with a trowel, so as to achieve a tight matt smooth surface with no hollows, abrupt changes of level or trowel marks.
Rapid, premature or uneven drying out of the final coat shall not be allowed.
The Finishing Coat gypsum shall consist of gypsum, hydrated lime, rock powder and special adhesives and additives to increase workability and adhesion.
The nominal size of the Base Coat plaster shall be less than 0.2mm.
The hardened plaster shall be vapour-permeable with a µ value of ≤10.
The hardened plaster shall have a compressive strength of ≥ 2.0MPa.
The fire rating shall be Class O.
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The Finishing Coat shall be applied using a stainless steel rectangular trowel, over the whole surface. The trowel shall have specially ground edges, and shall be made from extra-hard stainless and abrasion-proof steel.
The finished surfaces shall be even and consistent and free from rippling, hollows, ridges, cracks and crazing.
The finished surface shall be to a true plane, to the correct line and level, with angles and corners to the right angle, unless specified otherwise, and with walls and reveals plumb and square.
Surface flatness/regularity shall be acceptable if the deviation of the surface from a 1.8m straightedge does not exceed 3mm.
The Contractor shall be required to prepare sample applications of the proprietary renders, on a variety of substrates and to retain the samples on site for a period of time specified by the Project Manager, before the use of such renders is approved.
3.11 Application of Layers
Coats shall be applied firmly in a continuous operation, between angles and joints to achieve a good adhesion to the previous coat. Undercoats shall be ruled to an even surface. When the undercoat has begun to stiffen, the surface shall be scored with a comb, so as to form wavy horizontal lines, spaced approximately 20mm apart, and 5mm deep, or cross- scratching.
Coats shall be applied in such a sequence that ensures a finishing layer that is slightly weaker than the background layer.
The undercoat shall be left for at least a week before the final coat is applied, in order to allow any cracking from the initial shrinkage to occur. In warm dry weather, the undercoat shall be cured by draping it with sheet polythene, held against the surface to prevent evaporation. When applying the undercoat on metal lathing, care shall be taken to work the render well into the interstices to obtain maximum key.
The final coat for smooth cement-sand finish shall be laid with a trowel, so as to achieve a tight matt smooth surface with no hollows, abrupt changes of level or trowel marks. The final coat for scraped cement-sand finish shall be scraped some hours after application, using a wooden float faced with expanded metal, or using an old saw blade. The scraping shall be sufficient to evenly remove the surface skin of the mortar and expose the larger particles of aggregate. Some of the aggregate will be dragged from the mortar by the scraping action.
After scraping, the surface shall be lightly brushed with a soft brush to remove all dust, and to produce a clean crisp texture. About 3mm of thickness is expected to be removed by the scraping of a saw blade.
Rapid, premature or uneven drying out of the final coat shall not be allowed, and in warm or windy weather, the final coat shall be damped down, or sprayed gently with water. Curing under polythene sheeting shall be allowed provided the polythene can be arranged to hang clear of the surface in such a way that it does not form a funnel through which the wind could increase the rate of evaporation, and in such a way as to prevent the polythene sheeting from intermittent contact with the face. The surface shall be protected from rain. Curing shall last for a minimum period of 3 to 4 days.
The finished surfaces shall be even and consistent and free from rippling, hollows, ridges, cracks and crazing. The finished surface shall be to a true plane, to the correct line and level, with angles and corners to the right angle, unless specified otherwise, and with walls and reveals plumb and square. Surface flatness/regularity shall be acceptable if the deviation of the surface from a 1.8m straightedge does not exceed 3mm.
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3.12 Proprietary renderings for external use – silicate or acrylic-silicone
Proprietary renderings for external use shall consist of pre-mixed renders based on silicate or acrylic-silicone binders, applied to produce a durable surface, with specific surface textures, and, in particular, the texture referred to as "graffiato".
These renders shall contain specially selected quartz sand, or other inert fillers, with special additives, suitable for providing a durable coating, with high permeability to water vapour, and a high water resistance, as well as resistance to algae and fungal attack, loss of colour and degradation with time.
They shall have an integral colour based on inorganic pigments with a high photo-stability. It shall also be fire retardant. It shall have a good adhesive power, and a good interactivity with the mineral substrate.
They shall be capable of application with a steel spatula, to the specified thickness, and, once dry be given a uniform "graffiato" or equivalent texture finish.
Silicate and Acryl-Silicone renderings shall consist of a proprietary render, nominal size <
3.0mm, free of solvents, and containing natural fillers such as marble and quartz, limestone and sand, capable of optimum adhesion with mineral substrates and developing a high mechanical resistance.
The render shall have an integral colour. It shall be resistant to UV radiation.
It shall be laid in a single operation. Partial renderings shall be separated by straight, horizontal merge lines as agreed with the Project Manager.
Renderings shall also have the following performance characteristics:
Silicate Acryl-Silicone Unit
Compressive Strength
Vapour Diffusion
≥ CS I I
≤ 140
≥ CS III
≤ 190
MPa
µ
Water Absorption
Air Strata Equivalent
Kuenzle Factor
Resistance to Powder Flaking
W2
≤ 1.5
≤ 0.1
≥ 600
≥ 600
W2
≤ 1.5
≤ 0.1
≥ 600
≥ 600
Kg/(m2.h 0.5) m
Kg/(m.h 0.5) hours
Colour Fastness hours
3.13 Pointing “Fuq il-Fil”
Soft joints of the stone masonry shall be raked out and opened to a depth of approximately
20mm.
The joints shall be cut, rectified and formed, in both the horizontal and vertical directions, in such a way so that the finished joint shall have a constant width of 8mm, and shall be true to the horizontal and vertical.
The joints shall be pointed as indicated with a proprietary mortar formed by a white cementlime-sand-additives mix to match the existing stone colour.
The mix shall have a compressive strength of ≥ 7 MPa.
When the joint pointing has dried, the whole stone surface shall be sanded and rubbed down to produce a plane compact masonry surface, with regular joints matching the colour of the existing “franka” stone across the surface.
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3.14 Internal and External Pointing (excluding “Fuq il-Fil”)
Masonry surfaces that will not be rendered shall have their soft joints raked out to a depth of
15mm.
The joints shall be pointed as indicated with an approved prescribed mortar formed by a white cement-lime-sand-additives mix, in appropriate proportions to match the existing stone colour or a pre-mixed, factory made alternative to EN 998-1.
4.0 Specification for Painting
4.1 Compliance - Sample size and frequency of Sampling (where applicable)
Where applicable sample size and frequency of sampling for compliance shall be established on the basis of standard statistical guidelines.
4.2 Compliance – Testing and Certification
Compliance shall be demonstrated through testing and/or certification of products and/or processes as outlined in the ensuing clauses.
The Contractor may be required to prepare sample applications of the renders, pointing and paint on a variety of substrates for final approval before the start of the Works.
4.3 Paintwork – General
Generally, painting work shall comply with the recommendations of BS 6150 – Code of
Practice for Painting of Buildings. General workmanship, and, in particular, the preparation of surfaces for painting, shall also comply with BS 8000: Part 12. The appropriate environmental category, as defined in BS 6150, shall be Mild for interior conditions and Severe for exterior conditions.
4.4 Paint – Internal Walls, Floors and ceilings
The paint shall comply with EN 13300, Paints and Varnishes, Water-borne Coating systems for
Internal Walls and Ceilings.
The paint shall comply with the ecological and performance criteria adopted by the EU for the award of the Eco-Label for internal paints and varnishes.
4.5 Paint – External Masonry and Concrete
The paint shall comply with EN 1062-1, Paints and Varnishes, Coating Systems for Exterior
Masonry and Concrete.
The dry film thickness on external areas shall be ≥ Class E3.
4.6 Paint – Exterior and Internal Wood
The paint shall comply with EN 927-1, Paints and Varnishes, Coating Systems for Exterior
Wood.
4.7 Paint – Testing
Testing of paint shall be carried out in accordance with BS 3900 or the BS ISO equivalent.
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The Contractor shall supply test certification for the batches used.
The following characteristics and limits shall also apply:-
Emulsion – Internal i.
ii.
iii.
Film Dry Film Thickness:
Fire protection:
Fungal Resistance:
As per Product Datasheet
EuroClass A2-s1, d0
Total absence of growth iv.
Permeability to Acqueus Vapour Medium ( sd < 1.5m) v.
Wet Abrasion (Walls) vi.
Wet Abrasion (Ceilings) vii.
Power of Cover (Walls)
Class 1 or 2 (ISO 11998)
Class 4 (ISO 11998)
Class 1 or 2 (ISO 6504-3) viii.
Power of Cover (Ceilings) Class 3 or 4 (ISO 6504-3)
Emulsion – External i.
Film Dry Film Thickness: As per Product Datasheet ii.
Fire protection: iii.
Fungal Resistance: iv.
Permeability to Acqueous Vapour Medium ( sd < 1.5m) v.
Permeability to Water vi.
Resistance to CO
2
penetration vii.
w x sd (Kunzel Factor)
EuroClass A2-s1, d0
Total absence of growth
W2min.(≤ 0.5, > 0.1kg/(m
Class C1 (sd > 50m)
≤ 0.1kg/(m.h
0.5
)
2
Matte
.h
0.5
) viii.
Gloss
Masonry Stabilizing Solution
As per product Datasheet
Masonry Sealer
As per Product Datasheet
Oil or Alkyd Based i.
Film Dry Film Thickness: ii.
Fire protection: iii.
Fungal Resistance: iv.
Wet Abrasion v.
Power of Cover
Min. 0.034mm;
EuroClass A2-s1, d0
Total absence of growth
Class 1 or 2 (ISO 11998)
Class 1 or 2 (ISO 6504-3)
4.8
Gloss Levels
The following are informative guidelines for the specified gloss levels in accordance with EN
ISO 2813:
Gloss Level % Incidence @ 60 0 % Incidence @ 85 0
Dead Matte
Matt
Mild Sheen < 60
> 5
> 10
≥ 10
Gloss ≥ 60
All paints shall be thoroughly mixed and stirred before use. They shall be stored in such a way that minimizes exposure.
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The paint shall be supplied from the same batch.
Thinning of materials, where necessary shall be carried out with the type of thinner and to the proportions recommended by the manufacturer of the paint.
Substrate shall be thoroughly cleaned down to remove all dirt, grease, plaster and mortar deposits, efflorescence and underbound slurry, by brushing or rubbing with a dry cloth followed by wiping with a damp cloth. The surface shall then be allowed to dry. The surface shall be brushed to remove any loose aggregate. Any surface mould growths shall be removed, and residual growths shall be treated by washing with fungicidal wash, or approved equivalent. Cracks, holes and other imperfections shall be cut out and made good. Such making good shall be allowed to dry out thoroughly. Any fillers used shall be in accordance with the manufacturer's recommendations.
Each coat of paint shall be allowed to dry out before the next is applied.
No exterior or exposed painting shall be carried out under adverse weather conditions.
No primer coats shall be applied until the surfaces have been approved by the Project
Manager. No undercoat or finishing coats shall be applied until previous coats have been similarly inspected and approved.
Colours and textures shall be approved by the Project Manager and provision must be made for the execution of trial areas on site as required.
Painting shall be applied in a sequence and adjusted to take into account the completion timeframes of other trades. Paintwork shall only be applied in the appropriate conditions of temperature, humidity and cleanliness. For interior work, painting shall be applied only after the interior space is weather-tight, maintained at temperature and humidity levels, and lit to the levels, similar to those prevailing when the building is occupied, unless otherwise specified. Paint shall be roller applied. All paintwork shall be left clean and unblemished, and all surfaces adjacent to painted surfaces cleaned from droppings or other marks.
4.9 Safety Data Sheets
Paint shall be supplied accompanied by the relevant safety data sheets.
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5.1
Specification for Timber Doors, and General Joinery
Compliance – Testing and Certification (where applicable)
Where applicable, compliance shall be demonstrated through testing and/or certification of products and/or processes as outlined in the ensuing clauses.
5.2 On Site Measurement
For items to be installed within a structure the Contractor shall ascertain the actual dimensions of the part of the structure accommodating the respective item by means of site measurement prior to the manufacture of such item.
5.3 Samples
The Contractor may be required to submit a pre-production assembled sample of the unit/s inclusive of glazing, hinges, locks and any other fixings and fixtures to the Project Manager for approval.
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5.4 Technical Literature
The Contractor may be requested to submit further detailed technical information in addition to that presented with the tender regarding the type of assembly, test performance characteristics, the proposed finish and any other information which may be required to clarify construction details.
Design and Drawings 5.5
The Contractor shall provide shop drawings in A1 hardcopy format (and in electronic format) and detailed schedules for all units when so requested by the Project Manager.
Prior to the start of the works the Contractor shall submit for the approval of the Project
Manager all construction and dimensional details, template designs of mouldings / panelling and details of all fittings.
5.6 Transport and Installation
The Contractor is responsible for the safe transport and installation of the units ensuring that all are in good working order and that the locking devices and holding pegs are all in place.
5.7 Timber - General
All timber materials used shall be of good quality, properly seasoned to its particular end use and generally free from defects.
Defective timbers showing decay, heavy sap stain, active insect attack, distortion, high moisture content or heavy checking shall be rejected.
Timber shall be cut square and be free from large, loose or dead knots, shakes, or other defects.
5.8 Timber –Material
The timber shall comply with EN 942: Class J30 or higher for external locations and J40 or higher for internal general joinery.
5.9 Timber –Strength and Moisture
The supplier shall state the strength class of the timber used in the works for the approval of the Project Manager. The strength class of timber shall be designated in accordance with EN
519.
The moisture content for dimension purposes shall be 20%.
5.10 Timber –Durability
The supplier shall state the durability class of timber in accordance with EN 350-1. This shall not be less than Class 2.
5.11 Timber- Workmanship
The fabricated units shall comply with BS 1186, Timber for and Workmanship in Joinery with due regard to the particular purpose for which it is required.
All joinery immediately after delivery to site is to be stored and protected from the weather.
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Should any joinery shrink, warp or expand before the end of the maintenance period, the work is to be taken down and new work fixed in its place, together with any work which may be affected. This is to be carried out at the Contractor's sole expense.
All carpentry shall be accurately set out, framed together and securely fixed in the best possible. Framing shall be properly braced and checked, halved, screwed or bolted together as required. Longitudinal joints in plates, ridge, fascias, etc. shall be formed over supports.
Those members with lapped joints shall lap at least 150 mm or twice the depth whichever is the greater. Nails, screws, spikes, plugs, bolts, framing anchors and wood connectors shall be provided wherever necessary. Other than those detailed, no joints are permitted in joinery work.
Joinery shall be blind mortise and tenon construction, sized for a tight fit, with tenon set in adhesive and pinned. Frames shall be assembled at the commencement of the work and all members shall be carefully mortised and tenoned together but no wedging, pinning or gluing shall be done until the framing is prepared in readiness for immediate fixing. All timber units shall be properly stored on site and immediately before fixing in its final position, joinery shall be wedged and pinned. Any portions that warp, twist or develop any other defects shall be replaced before wedging up. All framed work shall be pinned before being framed together.
The frame and hinging arrangement shall be such as to support the weight of the structure without any jamming, excessive sagging, twisting or distortion.
The Contractor shall comply with any special security provisions and incorporate any such requirements if so instructed by the Project Manager.
The vertical and upper horizontal gap between the swing structure and frame shall not exceed 3mm. The lower horizontal gap between the swing structure and floor shall not exceed 10mm.
The design shall incorporate air and/or dust seals.
Where joints occur in long members of carcass timber they shall be scarfed and secret wedged to prevent movement.
All wrought faces of timber shall be finished with fine glass paper or similar surface in readiness for further treatment.
Framing timbers shall be carried out in the best practical manner. In general rails and stiles etc, in doors and windows are to be mortised and tenoned, with housed joints and mitres lost to the best advantage.
All hardwood that is directly in contact with plaster, brickwork, masonry etc, shall be dressed with proprietary sealer, immediately before fixing and before plastering is carried out.
Afterwards the timber shall be properly cleaned off.
All softwood joinery shall be primed with a proprietary primer before fixing. No fixings are to be left proud.
Care shall be taken to ensure that all units are stored on level bearers, free of ground contact, allowing free access of air to all surfaces. For joinery work the sizes specified shall be considered as nominal sizes.
Any timber splitting or opening to the extent of 1mm within the Contract maintenance period shall be replaced. Tonguing shall be cross-grained. Work is to be prepared and framed up as soon as possible after the order to commence work is given, and stored dry under cover so that the air will circulate freely around it. No work is to be glued or wedged up until required
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for use, unless otherwise specified or directed. All joinery is to be finished die square, and when in work is to hold the full dimensions shown on the drawings. No piecing, lengthening or unnecessary joining will be permitted.
Work exposed to view is to be wrought and that exposed to weather is to be put together with a mixture of red and white lead linseed oil.
5.12 Treatment with Preservative
All wood, including carcass, shall be impregnated with wood preservatives. All surfaces cut after impregnation shall be liberally swabbed with preservative in accordance with the manufacturer’s instructions.
The wood shall, as far as is practical, be cut to its final dimensions before treatment, and timber for joinery shall be fully worked and ready for framing before treatment. Where crosscutting cannot be avoided or where further dressing is necessary, all surfaces exposed by such work shall be liberally swabbed with the approved wood preservatives.
All organic solvent preservative solutions must comply with Class F/N Treatment:
(fungicidal/insecticidal) of BS 5707: Part 1 and/or BS 5268 Part 5. The level of service life to
BS 5589, table 5 shall be level B.
All wood shall be penetrated by the preservative and the minimum depth of penetration shall be 12mm.
Treated external joinery shall not be machined, drilled, etc. and shall not be reduced in size.
Where treated timbers are cut, e.g. bird's mouthing, notches, etc., these exposed areas shall receive two liberal brush coats of a preservative complying with BS 5707.
5.13 Surfaces
The quality of the surface, as finished, should be appropriate to the position and use of the unit, and in accordance with the details shown in the drawings.
Surfaces at any joint in an assembly should be such that the parts may be brought into contact over the whole area of the joint before connectors are inserted or any pressure or restraint from the fastening is applied. These surfaces should have a good sawn or planed finish.
Bearing surfaces of notches and other cuttings should be true and smooth and in appropriate relation to the other surfaces of the piece.
Notches should be U-shaped formed by parallel cuts to previously drilled holes. The diameter of the hole should be equal to the width of the required notch.
Where splitting is likely to have a deleterious effect, end sealing is mandatory. For wood known to split and check the ends of the boards and scantlings shall be protected with a coating designed to minimise end checking and splitting.
5.14 Joints
Where necessary to avoid splitting, nails should be driven into pre-bored holes of diameter not greater than four-fifths of the diameter of the nails. Care should be taken to avoid placing nails in any end split.
Lead holes should be used to ensure good workmanship in making screwed joints; the diameter of the hole for the shank should be equal to the diameter of the shank, and for the
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threaded portion the diameter of the hole should not be greater than seven-eighths of the diameter of the root of the screw thread adjacent to the shank. Care should be taken to avoid placing screws in any end split.
Bolt holes should be drilled to diameters as close as possible to the nominal diameter of the bolt and in no case more than 1.6 mm larger than the bolt diameter. Care should be taken to avoid placing a bolt in any end split. A minimum of one complete thread should protrude from the nut.
A washer should be fitted under the head of each bolt and under each nut.
To prepare a joint using split-rings, the members of the joints should be fitted together in their appropriate positions and clamped or spiked together before drilling. Alternatively, drilling jigs or multiple head boring machines may be used, or individual members may be marked out from the setting-out or by use of prepared templates.
If either of the latter methods is employed, sample members (usually the first ones produced) should be carefully checked against the setting-out.
In all instances bolt-hole positions should be accurately determined by reference to the point of intersection of the centrelines of the member. Great care is necessary if the first set members so marked out are to be used subsequently as drilling templates. Greater accuracy can usually be obtained by the use of special marking or drilling templates located by a pin at the intersection of the centrelines.
Bolt holes should be drilled at right angles to the surface of the joint. The contact surfaces of the members should be grooved to the appropriate dimensions.
Drilling and grooving may be done in a single operation; alternatively, if the hole is predrilled the pilot of the grooving tool should fit in the bolt hole, thus centring the groove about the hole.
Care should be taken to ensure that all chips and shavings are removed, and rings should be expanded before being placed in the grooves.
The joint should be finally assembled and bolts inserted. Washers of the correct dimension should be placed under the head of the bolt and the nut, and the nut tightened to hold the members together.
5.15 Fascia and Boards
Unless otherwise shown in the drawings, fascia and boards shall be supplied in long lengths.
The boards shall be fixed in whole lengths and where joints are necessary, they shall be scarf jointed and the joints shall occur only over the ends of roof framing members and mitred at corners. Boards 250 mm wide and less shall be in one width and those deeper shall be formed by two or more boards jointed together by tongue and groove and 'V' joint.
5.16 Installation
During installation units and frames shall not be twisted nor forced to fit them into openings.
The selection of the sealant shall be based on its adhesion compatibility with the specified wood and adjacent wall materials.
All units shall be checked for correct alignment and operation and before permanent anchoring.
71
Anchoring shall have countersink anchor heads. All anchors shall be concealed by closed door or, in the case of fixed units, with plugs.
5.17 Timber Doors – General
Timber doors, windows, gates and shutters shall comply with EU directive 89/106/EEC as implemented by decision 95/204/EC of 1995.
5.18 Doors – Operating forces
The requirements and classification of operating forces for doors shall comply with EN 12217.
Methods of test for operating forces shall be in accordance with EN 12046-1 (Windows) and EN
12046-2 (Doors).
5.19 Doors – Strength Requirements
The classification of strength requirements shall comply with EN 1192.
5.20 Doors – Weather Performance
The thermal break shall be 9mm formed from a 15mm double flush polyamide strip.
Weather-stripping shall be extruded ethylene propylene, neoprene or other plastic that remains flexible and non-sticky at ambient temperature.
The classification or test methods for conformity purposes shall be as follows: i.
Air Permeability Class 4 (EN 12207) ii.
Resistance to repeated Closing and Opening Severe (EN 12400) iii.
Resistance to wind Load Class C5 (EN 12210) iv.
Water tightness (Exposed) Class 9A (EN 12208) v.
Water tightness (Unexposed) Class 6B (EN 12208) vi.
Resistance to Soft and Heavy body Impact (Windows) Heavy Duty (EN 13049) vii.
Resistance to Soft, Heavy and Hard Body Impact (Doors) Severe (EN 949, EN 950)
6 Specification for Suspended Ceilings with Mineral Fibre Tiles
6.1 Compliance - Sample size and frequency of sampling (Where Applicable)
Where applicable sample size and frequency of sampling for compliance shall be established on the basis of standard statistical guidelines.
6.2 Compliance – Testing and Certification
Compliance shall be demonstrated through testing and/or certification of products and/or processes as outlined in the ensuing clauses.
6.3 Suspended Ceilings – General
Suspended ceilings shall comply with EU Directive 89/106/EEC and carry the CE mark.
Technical requirements shall be as indicated in BS EN 13964, Suspended Ceilings,
Requirements and Test Methods.
72
Unless indicated otherwise in the Drawings or BOQ, the suspended ceilings shall consist of
600mm x 600mm Mineral Fibre Tiles supported by exposed but recessed tee sections (Tegular
Type).
The metal fixing system shall be a framework grid of lightweight corrosion-resistant steel or aluminium alloy. The framework, 24mm wide T-section flanges, shall be suspended or fixed to the main structure.
6.4 Substructure – Deflection
The deflection Class shall be Class 1 as per EN 13964.
The system shall be capable of sustaining 2.5 times its dead weight.
Mineral fibre false ceilings shall be suspended by grid system of hot galvanized steel strips, unalloyed steel DX51D+Z to EN 10142, other types of steel as specified in EN 13964 or aluminium alloys to EN 573-3 having a yield (0.2%) of at least 160N/mm 2 .
The system shall be capable of sustaining its integrity and stability during normal internal wind pressure loading.
Hangers shall be of the sliding/adjustable type, the two ends connected by a proprietary clip.
6.5 Fire Classification
The system shall be rated in accordance with EN 13501-1.
6.6 Classes of Exposure
The system shall be classified as exposure Class C (EN 13964).
6.7 Hygiene
The system shall be rated as asbestos-free.
The system shall be rated as Class E1 with respect to formaldehyde release.
6.8 Compatibility with Electrical Installation
The system shall have the capability of permitting electrical installation to Cenelec Standard
HD 384.
6.9 Corrosion protection
The corrosion protection shall be that indicated in EN 13964 for exposure Class C.
Provision is to be made for linear expansion of the panel grid system.
It is essential that the suspended ceiling should be constructed to reduce to a minimum transfer of heat to any structural members above it. Therefore panels are to make close contact with the ceiling grid and the integrity of the ceiling system is to be maintained at all points.
The size and positioning of the lighting units and ceiling fans which are to be accommodated within the suspended ceiling will be indicated on the drawings and confirmed on site. The supply and installation of these units will be done by others. However works are to include for cutting and making access to lighting units and ceiling fans.
73
The system shall providing easy access to lighting and other services and adequately restrict dust accumulation. Ceilings should be easy to clean and have smooth and attractive finish.
Prior to all work described in this section the contractor carefully inspect the installed work for all other trades and verify that all such work is complete to the point where the installation may properly commence.
The suspended ceiling is to be installed in strict accordance with all pertinent codes and regulations, the selected design, specifications, manufacturer’s recommendations and the reference standards.
The Contractor shall ensure that all structural ceilings are clean and fit to receive the suspension grid system and perimeter work. The Contractor shall check that any pre-fixed suspension points are secure and correctly positioned.
6.10 Performance Characteristics
The performance characteristics shall comply with APPENDIX A .
6.11 Setting out the Works
The contractor shall set out work with the following objectives: i.
to establish the correct ceiling level; ii.
to establish panel centres and joint lines, etc; including the layout at obstructions and irregular areas; iii.
to avoid or minimise cutting in ceiling panels; iv.
to agree the position of luminaires, service equipment, accessories and fittings that affects the setting out; v.
to establish the location of all battens and other fixing points.
The Contractor shall install the ceiling system and securely fix all components and comply with the following: i.
erect the suspension system complete with hangers, primary grid and secondary grid; ii.
provide additional suspension for luminaries, grilles, ducts and other equipment to be supported, including span bars, etc. where necessary; iii.
adapt the system for obstructions, bulkheads and sloping sections; iv.
fix all perimeter supports; v.
fix the ceiling panels including that provided by others; vi.
fix perimeter and other trim; vii.
check and adjust as necessary to the required level.
The Contractor shall protect the works during installation against any form of damage or deterioration. Such protection shall include coverings, guard rails, or other appropriate methods.
6.12 Alignment of the Works
The Contractor shall align the works continuously during installation using setting out stringing, leveling and/or other appropriate controls.
The Contractor shall ensure that the support grid is aligned to the tolerances indicated by the manufacturer.
74
7.0 Specification for Gypsum Ceiling Bulkhead
7.1 Compliance - Sample Size and Frequency of Sampling (Where Applicable)
Where applicable, sample size and frequency of sampling for compliance shall be established on the basis of standard statistical guidelines.
7.2 Compliance – Testing and Certification (Where Applicable)
Where applicable, compliance shall be demonstrated through testing and/or certification of products and/or processes as outlined in the ensuing clauses.
7.3 Gypsum Plasterboard – General
7.3.1 Gypsum Plasterboard Works in Compliance with Green Public Procurement
Criteria (GPP)
Paper used in the manufacture of gypsum panels must be either from: a) 100% recycled wood/paper, and/or b) Paper made of wood, wood fibres or wood particles stemming from legally harvested forests.
7.3.2
Verification a):
Provision of appropriate documentation verifying that the paper or wood used is
100%recycled, i.e. from a national or EU certification scheme.
7.3.3 Verification b):
The legal origin of timber/wood fibres can be demonstrated with a chain-of-custody tracing system being in place. These voluntary systems may be 3rd-party certified, often as part of
ISO 9000 and/or ISO 14000 or EMAS management system.
Certificates of chain of custody for timber/wood fibres certified as FSC, PEFC or any other equivalent means of proof will also be accepted as proof of compliance. If timber/wood fibre stems from a country that has signed a Voluntary Partnership Agreement (VPA) with the EU, the FLEGT license may serve as proof of legality. Other means of proof that will be accepted includes a relevant and valid CITES certificate or other equivalent and verifiable means such as the application of a "due diligence" system. For the non-certified virgin material bidders shall indicate the types (species), quantities and origins of the timber/wood fibres, together with a declaration of their legality. As such the timber/wood fibres shall be able to be traced throughout the whole production chain from the forest to the product.
7.3.4 The gypsum content must be at least 2% recycled gypsum board (by weight, based on an annual average, not including gypsum taken from FGD sites). Where higher percentages are possible these should be selected in preference.
7.3.5 Verification:
Appropriate proof must be provided that this criterion is met. For example, the supply of quality control or production documentation.
75
Gypsum plasterboard shall comply with EU Directive 89/106/EEC as implemented by the relevant decision.
General requirements, characteristics and test methods for gypsum plasterboard shall comply with EN 520.
The gypsum plasterboards shall be installed in accordance with the recommendations of the
Manufacturer.
The Contractor shall abide fully with the manufacturer’s installation guidelines and recommendations. A copy, in English, of these guidelines shall be submitted to the Project
Manager before the commencement of the installation.
7.4 Gypsum Plasterboard – Metal Frame Support Sub-Structure
The support frame and channels shall be installed in accordance with the recommendations of the Manufacturer.
The Contractor shall abide fully with the manufacturer’s installation guidelines and recommendations. A copy, in English, of these guidelines shall be submitted to the Project
Manager before the commencement of the installation.
The support frame shall comply with BS EN 10142 and BS EN 10143, Specification for continuously hot-dip metal coated steel sheet and strip.
7.5 Sealing
The boards shall be sealed to using a proprietary sealant recommended by the manufacturer.
7.6 Fire Protection
The plasterboard surfaces shall be rated as Class Euroclass A1 (EN 13501-1)
7.7 Deflection Limit
The limiting deflection of the system shall be as indicated by the Manufacturer.
7.8 Preformed Cornices (Where Indicated)
Preformed plasterboard cornices shall comply with EN 14209.
8 Specification for Non-load bearing Gypsum Plasterboard Walls (Partitions)
8.1 Compliance – Sample size and Frequency of sampling (where applicable)
Where applicable, sample size and frequency of sampling for compliance shall be established on the basis of standard statistical guidelines.
8.2 Compliance – Testing and certification (where applicable)
Where applicable, compliance shall be demonstrated through testing and/or certification of products and/or processes as outlined in the ensuing clauses.
Gypsum Plasterboard Walls – General 8.3
Paper used in the manufacture of gypsum panels must be either from:
76
a) 100% recycled wood/paper, and/or b) Paper made of wood, wood fibres or wood particles stemming from legally harvested forests.
The gypsum content must be approximately 2% recycled gypsum board (by weight, based on an annual average, not including gypsum taken from FGD sites).
Gypsum plasterboard for walls shall comply with EU Directive 89/106/EEC as implemented by the relevant decision.
General requirements, characteristics and test methods for gypsum plasterboard shall comply with EN 520.
The gypsum plasterboards shall be installed in accordance with the recommendations of BS
5234, Parts 1 and 2, Code of practice for Internal Non-Load bearing Partitions.
Additionally to the above, the Contractor shall abide fully with the manufacturer’s installation guidelines and recommendations. A copy, in English, of these guidelines shall be submitted to the Project Manager before the commencement of the installation.
8.4 Wall Grades – Category of Duty
The category of duty rating, as defined in accordance with the recommendations of BS 5234,
Parts 1 and 2, Code of practice for Internal Non-Load bearing Partitions, shall be Grade
“Heavy Duty”.
8.5 Gypsum Plasterboard Walls – Metal Frame Support Sub-structure
The support frame and channels shall be installed in accordance with the recommendations of
BS 5234, Parts 1 and 2, Code of practice for Internal Non-Load bearing Partitions and with the manufacturer’s installation guidelines and recommendations.
The metal framing components shall comply with EN 14195.
The support frame shall comply with BS EN 10142 and BS EN 10143, Specification for continuously hot-dip metal coated steel sheet and strip.
The frame channels and studs shall comply with BS 7364 , Specification for galvanised steel studs and channels for stud and sheet partitions and linings using screw-fixed gypsum wallboards.
A timber sole plate may be required on uneven floors.
A damp proof membrane shall be installed along the full partition floor channel length.
For heights in excess of 8.5m extra deep flange channels shall be used at the base and head.
8.6 Electrical Services (where indicated)
The installation of electrical services shall comply with BS 7671.
8.7 Ceramic Tiling
The system shall be capable of withstanding the application of ceramic tiling 12.5mm thick to a minimum weight of 32kg/m 2 .
77
8.8 Prefabricated Gypsum Wallboard Panels (where indicated)
Prefabricated gypsum wallboard panels shall comply with prEN 13915, Prefabricated gypsum wall panels.
8.9 Solid Wall Panels (where indicated)
Solid wall panels shall be manufactured from laminated panels bonded to a core board complying with EN 520, General requirements, characteristics and test methods for gypsum plasterboard.
8.10 Sealing
The system shall be sealed to prevent air paths using a proprietary sealant recommended by the manufacturer.
8.11 Fire Protection
The plasterboard surfaces shall be rated as Class EuroClass A1 (EN 13501-1).
8.12 Sound Insulation
When rated in accordance with BS EN ISO 717-1, the wall shall have a sound insulation rating
R w
dB (R w
+ Ctr) of 52 (47) when tested in accordance with BS EN ISO 140-3, unless indicated otherwise in the Drawings.
Sound insulation material shall comply with BS EN 13162, Specification for Thermal Insulation
Products for Buildings, Factory made Mineral Wool (MW) Products. It shall be inorganic and completely inert.
8.13 Deflection Limit
The limiting deflection of the system shall be L/240mm at 200Pa, where L is the height in mm.
8.14 Preformed Cornices
Preformed plasterboard cornices shall comply with EN 14209.
9
9.1
Specification for Toilet cubicles – High pressure Laminate (HPL) panels
General Requirements
The panel system shall be made up of high pressure laminate (HPL) panel, based on thermosetting resins, homogeneously reinforced with wood based fibres and manufactured under high pressure and high temperatures.
9.2 Quality Assurance
The high pressure laminate (HPL) panel manufacturer shall be solely responsible for panel manufacture and application of the surface finish.
The installer of the high pressure laminate (HPL) panel system shall assume full responsibility for all components of the system including, but not limited to attachment to sub-construction, panel to panel joinery, panel to dissimilar material joinery, and joint seal associated with the panel system.
78
9.3 Delivery, Storage and handling
The finish and the edges of the panels shall be protected in accordance with panel manufacturer’s recommendations.
The panels shall be stored in accordance with panel manufacturer’s recommendations.
9.4 Toilet Cubicles - High Pressure Laminate (HPL) Panels
The toilet cubicles shall be made up of from a material of exterior grade which shall be a self-supporting high pressure laminate (HPL) for exteriors.
This material shall be made up of a layer of cellulose fibres impregnated with thermosetting phenolic resins with two surface layers of decorative paper impregnated with thermosetting resins and bonded together by high pressure with a special protection against inclement weather in compliance with standards EN438:2005.
The nominal thickness of the panels shall be between 12mm and 13mm as indicated in the Bill of Quantities.
9.5 System characteristics
The high pressure laminate (HPL) panel basically consists of sheets impregnated with a thermosetting resin obtained through a process of high pressure and high-temperature polymerization.
The surface shall be resistant to all solvents and chemicals for domestic use. The non-porous surface shall be easily disinfected with boiling water, steam and all types of disinfectants.
The toilet cubicles shall be assembled in continuous modules separated by partitions, supported by stainless steel section bars (Grade 304 or better) and suspended from the floor.
The system shall be a pre-fabricated modular panels assembled on the spot.
The partitions shall be self-bearing and suitable for toilets and resistant to moisture.
The surface of the HPL panel shall be smooth, not porous, scratch-proof, easy to clean, perfectly hygenic, resistant to high temperatures and vandalism.
The structure shall rest on special adjustable aluminium feet at approximately 200mm from the floor to maintain a clean floor surface.
Along the upper side of each partition, a section bar fit for purpose shall hold the whole structure together.
The partitons shall be connected to the existing walls through flanges in aluminium fitted with a special system.
The doors shall be fitted with a lock inserted in the door thickness with no outriggers and it shall be fitted with a free/egaged indication device as well as an emergency opening system.
The partitons shall be mounted by using six in number panel holders and two in number adjustable legs.
The side front panels shall be mounted by using three in number panel holders, one tube holder and one stanless steel adjustable leg.
79
The front panels shall be mounted by using two in number tube holders and two legs in each panel.
Doors of 1500mm height shall be fitted with three in number hinges and lock while doors of
1100mm height shall be fitted with two in number hinges and lock.
All edges shall be finished smooth, polished black rounded edges to provide safety.
Each cubicle shall have a coat hook hanger and toilet roll holder.
9.6 System Performance
The HPL panels shall be capable to withstand building movements and weather exposures.
The HPL panels shall be solid. The panels shall not be soluble in water with a denisty of approximately 1.4g/cm3.
The HPL panels shall have an ignition temperature of approximately 400 deg C.
10. Specification for Raised Flooring
10.1 Scope
The works shall include the following:
To supply and set up the complete raised flooring system at the location as indicated in the relevant drawing/s.
Where necessary to accommodate services beneath the raised flooring system,
Liaise with M&E Engineers and other relevant third party contractors as may be necessary for a complete installation.
10.2 General
The system (flooring and structure) shall be able to bear a minimum loading of 1200Kg/m2
(12KN/m2) unless otherwise indicated. Under such a load the supporting structure should not suffer any deflection. This loading capacity shall be sufficient to bear both the distributed load and the concentrated load of the installed equipment, furniture with any associated cabling and media.
The following set of flooring specifications is common shall apply unless stated otherwise:-
Each panel shall:
be of modular construction using 600mm x 600mm panels;
have a fire rating of not less than REI 60, Class 0;
Be resistant to cleaning with water and a cleaning agent. Will suffer no discoloration or loss of strength due to cleaning;
be resistant to UV;
provide a sturdy structure without any unnecessary movement, and each pedestal will be connected by stringers from all four sides;
be interfaced to the structure / other panels in order to create a water tight joint which will not allow any water inside the duct beneath the raised flooring when the floor is being cleaned;
not be subject to rot;
be vermin inhibiting;
shall be of the anti static type;
80
the supporting structure shall be galvanized steel construction finished with a suitable coating to inhibit corrosion;
the flooring shall be installed in such a way that the clear height between the flooring and the bottom of the raised flooring system shall be not less than 300mm, as per drawings;
the floor finish must be antistatic;
the pedestals shall have a height adjustment (+/- 125mm) in order to be able to level the raised flooring despite any discrepancies which may exist in the structural floor levels;
Special attention must be given to areas where the raised flooring comes in contact with the wall. These areas must be finished in such a way to retain the maximum loading of the system. Moreover the interface between the tiles and the wall shall be such to inhibit the passage of water into the void area beneath the floor;
propriety tools are to be used when cutting tiles to accommodate the physical characteristics of the room, moreover the final product is expected to have a clean and smooth finish;
any tampered panel faces are to be suitably treated in order to retain the soundness of the material;
The flooring shall be adequately sealed so as to provide a smoke barrier between the floor and the walls. In addition every tile will be supported onto four base pedestals
(one on each corner) which are to be adequately fixed and connected to each other by means of stringers.
The panels selected shall be able to resist the temperature and humidity differences, normally experienced throughout the year and shall not deform in any way due to temperature / humidity fluctuations.
The floor is to be furnished with all proprietary tools, which may be required in order to remove and re install any floor tiles in order to facilitate any maintenance to the services.
Full literature is to be submitted at the time of tender.
The contractor shall be responsible for all cleaning and other surface preparatory works that may be required prior to the installation of the flooring.
10.3 Calcium sulphate panel specification
The calcium sulphate panel made by gypsum and organic fibres, high density 1500
Kg/mc +/- 5%.
Fire reaction Euro Class A1 - Incombustible.
Dimensions 600×600 mm.
Thickness’s available between 30 - 36 mm.
The bottom covering will be selected from Alufoil thickness 0.05 mm or Galvanised steel dish thickness 0.5 mm.
Perimeter edge with ABS thickness 0.5 mm.
10.4 Top cover for raised floor
The top cover shall be antistatic pvc finish and must be easy to clean and high resistance to wear and traffic. The colour is to be chosen by the project manager.
81
VOLUME 4 – FINANCIAL BID
TENDER FOR ENVIRONMENTALLY FRIENDLY FINISHING WORKS
AT THE 3
RD
FLOOR OF THE JUNIOR COLLEGE, UNIVERSITY OF
MALTA.
82
UM 1889- TENDER FOR ENVIRONMENTALLY FRIENDLY FINISHING WORKS AT THE 3
FLOOR OF THE JUNIOR COLLEGE, UNIVERSITY OF MALTA.
RD
Bills of Quantities
Bill A: [Internal Flooring]
Bill B: [Internal Plastering Decoration Works]
Bill C: [Suspended false ceiling and plasterboard works]
Bill D: [Joinery Works]
Bill E: [Toilet Cubicles]
Bill F: [Sanitary Fittings]
Bill G: [Raised Flooring]
Bill H: [Builders Work]
83
Bill A
Item
No
Descriptions Qty Unit
Preliminaries
Supply all material and lay on site the following floor / wall finishes.
Rates are to include the supply of all material, the delivery on site and the actual laying of the tiles as specified.
All gres tiles and skirting are to be prime quality and full-body gres. All treads shall have anti-slip grooves.
The area to be paid for will be the actual area measured on site. Rates shall therefore include wastage of material and no extra claim for wastage will be entertained. Rates shall also include all ancillary work (e.g. hacking) required to fully complete the works.
Marble is to be free of stains or evident changes in grain, pattern and consistency. The direction of the marble grain is to be consistent across all parts. A sample is to be submitted and approved prior to ordering any material.
Any queries on the required specifications shall be clarified at
Tender Stage.
Flooring Material
A1 Removal and safe disposal of bathroom wall and floor tiles.
A2 Supply, lay, level and compact a minimum of 75mm thick layer of sand and hard stone chippings (in order to obtain the floor level established by the
Supervisor), spread and levelled on the concrete floor beneath. Rate shall include cement powder spread over the sand and watered in order to provide a dry mix.
135.00 sq. mtr
35.00 sq. mtr
€
(excluding VAT, but including
ECO
Contribution (if any) and all other charges as may be applicable)
€
(excluding
VAT, but including ECO
Contribution (if any) and all other charges as may be applicable)
Total Carried Forward
84
Item
No
Descriptions Qty Unit
€
(excluding VAT, but including
ECO
Contribution (if any) and all other charges as may be applicable)
€
(excluding
VAT, but including ECO
Contribution (if any) and all other charges as may be applicable)
Total Brought Forward
Sq.mtr A3 Supply and lay bathrooms semi matt gres wall tiles 300mm x 600mmx 7mm thick laid with a sand/cement/adhesive mortar including for cutting and grouting by epoxy grout or equivalent.
Rate shall include for all necessary hacking of walls and for PVC quadrant mouldings at all corners.
A4 Supply and lay bathrooms semi matt gres floor tiles 300mm x 600mmx 7mm thick laid with a sand/cement/adhesive mortar including for cutting and grouting by epoxy grout or equivalent.
Rate shall include for all necessary hacking of walls and for PVC quadrant mouldings at all corners.
A5 Supply and lay gres floor tiles size
600mm x 600mm x 7mm thick, colour to be chosen at a later stage, layed using tile glue over existing tiles. Price inclusive of use of spacers and grouting of joints with epoxy grout or equivalent.
A6 Supply and lay gres skirting 100mm high to match floor tiles.
Exposed top surface shall be finished in a smooth gypsum rendering to the whole length. Colours of skirting and finish shall be approved by the supervising architect
A7 Supply and lay perlato marble door thresholds. Marble to be 230 mm wide and 20mm thick.
73.00
35.00
425.00 sq. mtr
290.00
8.00 sq. mtr
LM sq. mtr
Bill A Total carried forward to summary page 99
85
Bill B
Item
No
Descriptions Qty Unit
Unit Rate
€
Amount
€
(excluding VAT, but including
ECO
Contribution (if any) and all other charges as may be applicable)
(excluding
VAT, but including ECO
Contribution (if any) and all other charges as may be applicable)
Bill B Internal Plastering & Decoration
Works
Rates are to include the supply of all material, the delivery on site and the actual plastering and decoration of walls as specified.
The area to be paid for will be the actual area measured on site. Rates should therefore include wastage of material and no extra claim for wastage will be entertained.
Any queries on the required specifications and submitted rates must be clarified at Tender Stage.
B1 Prepare and sand down with sandpaper and paint with one undercoat and two coats of acrylic basic paint to all internal wall surfaces to a colour chosen by the architect in charge. The rate for painting internally shall include the need of masking with tape to bring out a straight line wherever there is a colour differentiation.
B2 Hack internal stone masonry walls to provide a suitable key for the installation of wall tiles (where required). Scrape and sand down all excess material, in order to prepare a good surface for tiling.
Bill B
1,200.00
73.00 sq. mtr sq. mtr
Total carried forward to summary page 99
86
Bill C
Item
No
Descriptions Qty Unit
Bill C Plaster Board Walls
Any queries on the required specifications and submitted rates must be clarified at Tender Stage.
Manufacture, supply, deliver and fix on site all materials for the following suspended soffit ceiling system, all as specified. Rates are to include supply of all materials, the delivery and hoisting to different levels on site and the actual construction of the suspended ceilings as shown on the
“floor plans" drawings and as listed in the specifications. Areas are net areas measured on site and not by number of tiles. Rates shall include wastage of material and no extra claim for wastage will be entertained.
The Contractor is to allow for all partitions to be taped over joints, filled, sanded and left ready to receive a painted finish.
C1 Supply, install and finish demountable
100 mm thick, gypsum partitioning wall system 30min Fire Rating including all studs, channels and bottom sections, all angles and all other ancillaries.
Price inclusive of internal lining for sound insulation. The partition must include a suitable fill material to render it sound proof up to a level of
50dB.The contractor shall prepare a mark on each respective partition skin denoting the position of all M&E points and services required to pass through the boards. The whole system is inclusive of all accessories including the infill gypsum coating in order to obtain a smooth finish ready for the direct application of paint. P1
150.00 sq. mtr
Unit Rate
€
Amount
€
(excluding VAT, but including
ECO
Contribution (if any) and all other charges as may be applicable)
(excluding
VAT, but including ECO
Contribution (if any) and all other charges as may be applicable)
-
Total Carried Forward
87
Item
No
Descriptions Qty
C2 Supply, install and finish demountable
100 mm thick, gypsum partitioning wall system 60min Fire Rating including all studs, channels and bottom sections, all angles and all other ancillaries.
Price inclusive of internal lining for sound insulation. The partition must include a suitable fill material to render it sound proof up to a level of
50dB. The contractor shall prepare a mark on each respective partition skin denoting the position of all M&E points and services required to pass through the boards. The whole system is inclusive of all accessories including fire proof dampers where necessary and the infill gypsum coating in order to obtain a smooth finish ready for the direct application of paint.
C3 Supply, install and finish demountable
230 mm thick, gypsum partitioning wall system 30min Fire Rating including all studs, channels and bottom sections, all angles and all other ancillaries.
Price inclusive of internal lining for sound insulation. The partition must include a suitable fill material to render it sound proof up to a level of
50dB.The contractor shall prepare a mark on each respective partition skin denoting the position of all M&E points and services required to pass through the boards. The whole system is inclusive of all accessories including the infill gypsum coating in order to obtain a smooth finish ready for the direct application of paint.
C4 Supply and install wooden mullions 3m high in gypsum wall metal profiles
75mm wide to reinforce doors jambs.
20.00
6.00
8.00
Unit
€
(excluding VAT, but including
ECO
Contribution (if any) and all other charges as may be applicable)
Total Brought Forward sq. mtr
€
(excluding
VAT, but including ECO
Contribution (if any) and all other charges as may be applicable) sq. mtr no.
Total Carried Forward
-
88
Item
No
Descriptions Qty Unit
€
(excluding VAT, but including ECO
Contribution (if any) and all other charges as may be applicable)
Total Brought Forward
LM
€
(excluding
VAT, but including ECO
Contribution (if any) and all other charges as may be applicable)
C5 Supply and fix bulkhead in plasterboard sheets for L-bulkheads. Price inclusive of all access panels (1 in No. every 4 metres run), all angle beads, recesses as per drawing and finishing requirements for a seamless appearance and all recess for light fittings. To include also for stopping up and sanding down leaving ready to receive painted finish. Measuring
450mm x 450mm (cross-section)
10.00
C6 Supply and fix Bulkhead in plasterboard sheets for U-bulkheads. Price inclusive of all access panels (1 in No. every 4 metres run), all angle beads, recesses as per drawing and finishing requirements for a seamless appearance and all recess for light fittings. To include also for stopping up and sanding down leaving ready to receive painted finish.
Measuring 450mm x 450mm (crosssection)
C7 Supply and install shaft cover in aluminium frame and perspex to bathroom shafts 1.80 x 1.36m. The cover shall be raised by approx 300 mm from the top of the shaft wall to allow ventilation and extend approx 300mm beyond dimension of shaft (i.e.2.1 x
1.66). The cover structures shall be frimly anchored down to avoid uplift.
10.00
2.00
LM
LS
C8 Supply and deliver to stores extra soffit tiles - 30 in no (600mm by 600mm)
Bill C
1.00 L.S.
Total carried forward to summary page 99
89
Bill D
Item
No
Descriptions Qty Unit
Unit Rate
€
Amount
€
(excluding VAT, but including ECO
Contribution (if any) and all other charges as may be applicable)
(excluding
VAT, but including ECO
Contribution (if any) and all other charges as may be applicable)
-
Bill D Joinery Works
The contractor is required to take measurements on site. All doors inclusive of locks, handles, door stoppers, spring closure system, etc. The handles of the doors are to be of the
Stainless Steel lever C-type. Handles, locks and accessories must withstand heavy usage and must be adequate to be used in public areas. Contractor shall provide mortice locks with a master key.
All rates to be inclusive of fanlights with
2 no. 3mm laminated glass. Position of panel and type of visual screening to be agreed with the University of Malta. Any queries on the required specifications and submitted rates must be clarified at
Tender Stage. 3 copies of each set of keys and 3 copies of the master key shall be submitted.
D1 Manufacture, supply and install solid oak single doors to offices and classrooms , in structural opening approx. 1.0m x
2.7m. The door shall have a glass panel
155 x 1120 mm in door and fixed fanlight glass approx. 950 x 410mm as indicated in door scheldue. Price inclusive of all hardware, including 4no. brushed stainless steel hinges and lever handle, mortice lock, box frame, vision panels and continuous rubber seal all round closing edge as per door schedule.
Door shall match existing doors on site.
D1
D2 Manufacture, supply and install solid oak single doors to bathrooms , in structural opening approx. 0.90 x 2.2m. Price inclusive of all hardware, including 4no. stainless steel hinges, lever handle, mortice lock, box frame and continuous rubber seal all round closing edge as per door schedule. Door shall match existing doors on site. D2
8.00
2.00
No
No
Total Carried Forward
90
Item
No
Descriptions
D3 Manufacture, supply and install solid oak single doors to bathroom for diasabled , in structural opening approx.
1.0x 2.2m. Price inclusive of all hardware, including 4no. stainless steel hinges, lever handle, mortice lock, box frame and continuous rubber seal all round closing edge as per door schedule. Door shall match existing doors on site. D3
D4 Manufacture, supply and install solid oak double door to classroom , in structural opening approx. 1.35m x
2.7m.
The door shall have a glass panel
170 x 1120 mm in small door and fixed fanlight glass approx. 1250 x 410mm as indicated in door scheldue. Price inclusive of all hardware, including 8no. brushed stainless steel hinges and lever handle, mortice lock, box frame, vision panels and continuous rubber seal all round closing edge as per door schedule. Door shall match existing doors on site. D4
D5 Manufacture, supply and install solid oak double door to labs , in structural opening approx. 1.8m x 2.7m. The door shall have 2.no glass panels 115 x 1120 mm, one in each door and fixed wooden panel instead of fanlight. Price inclusive of all hardware, including 8no. brushed stainless steel hinges and lever handle, mortice lock, box frame, vision panels and continuous rubber seal all round closing edge as per door schedule. Door shall match existing doors on site. D5
1.00
4.00
Qty
1.00
Unit
€
(excluding VAT, but including ECO
Contribution (if any) and all other charges as may be applicable)
Total Brought Forward
No
€
(excluding
VAT, but including ECO
Contribution (if any) and all other charges as may be applicable)
No.
No.
Total Carried Forward
91
Item
No
Descriptions Qty Unit
€
(excluding VAT, but including ECO
Contribution (if any) and all other charges as may be applicable)
Total Brought Forward no D6 Manufacture, supply and install solid oak double door to canteen , in structural opening approx. 2.2m x
2.7m. The door shall have 2.no glass panels 115 x 1120 mm, one in each door and fixed wooden panel instead of fanlight. Price inclusive of all hardware, including 8no. brushed stainless steel hinges and lever handle, mortice lock, box frame, vision panels and continuous rubber seal all round closing edge as per door schedule. Door shall match existing doors on site. D6
D7 Supply and install plywood sheets for reinforcement and stabilisation of internal gypsum partitions. (Approx
0.6m by 2.4m).
Bill D
1.00
4.00 No.
Total carried forward to summary page 99
€
(excluding
VAT, but including ECO
Contribution (if any) and all other charges as may be applicable)
92
Bill E
Item
No
Descriptions Qty Unit
Unit Rate
€
Amount
€
(excluding
VAT, but including ECO
Contribution (if any) and all other charges as may be applicable)
(excluding
VAT, but including ECO
Contribution (if any) and all other charges as may be applicable)
Bill E Toilet Cubicles - High Pressure
Laminate (HPL) Panels
Rates shall include the provision of holes, hinges, locks and all ironmongery
Quoted rates shall be deemed to include for all necessary work for the installation of the high pressure laminate (HPL) toilet cubicles.
The nominal thickness of the high pressure laminate panels shall be between 12mm and 13mm.
The structure shall rest on special adjustable stainless steel (Grade 304 or better) feet at approximately 200mm from the floor.
Partitions shall be connected to the existing walls through stainless steel
(Grade 304 or better) flanges fitted with a special system.
Doors shall be fitted with a stainless steel lock fitted in the door thickness with a free/engaged indication device as well as an emergency opening system.
E1
E2
Supply and fix in place high pressure laminate (HPL) toilet cubicles assembled in continuous modules
(consisting of 2 cubicles) seperated by internal partitions, supported by adjustible feet and suspended min.
155mm from the floor. A top bar section shall hold the whole structure
2.00 L S together shall be included in the rates.
Price shall also include 2no. coloured
HPL doors of 1800mm high. Colour of
HPL to be decided at a later stage.
All as per drawing attached.
Extra over for the supply and fixing of coloured HPL doors with free/engaged indication device, 2no. door pull knobs on each door, anodized aluminium fixing brackets and hinges.
1.00 L S
Bill E
Total carried forward to summary page 99
93
Bill F
Item
No
Descriptions Qty Unit
Unit Rate
€
Amount
€
(excluding
VAT, but including ECO
Contribution (if any) and all other charges as may be applicable)
(excluding
VAT, but including ECO
Contribution (if any) and all other charges as may be applicable)
Bill F Sanitary Fittings
F1 Supply and install lockable soap dispensers heavy duty pvc approx.
200mm X 130mm. An extra key to be submitted.
F2 Supply and install acrylic mirrors 600 x
450 mm 6mm, bonded to 9mm MDF backing, prepared with 4no. screw holes and anti- temper screws in corners .
3.00
3.00
No.
No.
F3 Supply and install lockable toilet paper dispensers of brushed stainless steel finish approx. 300mm diam. X 45mm, to be fixed to partitions or tiled walls as necessary. Extra set of keys to be provided
F4 Supply and install double stainless steel clothes hooks in toilets to be fixed to
HPL partitions / doors as necessary .
5.00
5.00
No.
No.
F5 Supply and deliver sanitary bins in female WC
F6 Supply and install heavy duty hand dryers approx.
200mmX270mmX240 mm dimensions:
Bill F
3.00
3.00
No.
No.
Total carried forward to summary page 99
94
Bill G
Item
No
Descriptions Qty
Bill G Raised Flooring
G1 Supply and install raised floor propriatory system approx. 40 mm thick complete with easy to clean, high resistant top in antistatic pvc finish in accordance with specifications. The flooring shall be supplied complete with adjustable glavanised steel footings and supporting structure. The flooring shall be installed as per relevant drawings, i.e. where indicated it shall be laid to gradient 1:16 , including any ancillary works to close off the ramp side.
50.00
Unit m 2
Unit Rate
€
Amount
€
(excluding
VAT, but including ECO
Contribution (if any) and all other charges as may be applicable)
(excluding
VAT, but including ECO
Contribution (if any) and all other charges as may be applicable)
Bill G
Total carried forward to summary page 99
95
Bill H
Item
No
Descriptions Qty Unit
Unit Rate
€
Amount
€
(excluding
VAT, but including ECO
Contribution (if any) and all other charges as may be applicable)
(excluding
VAT, but including ECO
Contribution (if any) and all other charges as may be applicable)
Bill H Builder's works
H1 Construction of door lintel two courses above existing lintel and filling in of bottom course as per drawing
1.00 LS
H2 Trimming of existing stairs and adjustment with concrete as necessary to bring to necessary level as per drawing
Bill H
1.00 LS
Total carried forward to summary page 99
96
SCHEDULE OF RATES
1. FOR LABOUR EMPLOYED ON DAYWORK
The Contractor shall insert below the category of labour together with the appropriate "all inclusive" rates which he considers may be required for use on
Daywork and that will apply up the expiration of the Defects Liability period.
LABOUR CATEGORY
MASON
WORKING DAY
HOURLY RATE
€
WORK BEYOND
WORKING DAY
HOURLY RATE
€
LABOURER
PLUMBER
MECHANICAL FITTER
ASSISTANT MECHANICAL FITTER
ELECTRICAL FITTER
ASSISTANT ELECTRICAL FITTER
TILE LAYER
METAL WORKER
PAINTER
PLASTERER
DRAIN LAYER
97
SCHEDULE OF RATES
II. FOR PLANT USED ON DAYWORK
The Contractor hall insert below in respect of all items of Plant, which he considers, may be required for use on Daywork together with the appropriate "all inclusive" rate per hour that will apply up to the expiration of the Defects Liability period.
LABOUR CATEGORY WORKING DAY
HOURLY RATE
€
WORK BEYOND
WORKING DAY
HOURLY RATE
€
COMPACTOR
DUMPER
MECHANICAL SHOVEL
CONCRETE MIXER
TRUCK (10 TON)
COMPRESSOR
PIPE BENDING MACHINE
PNEUMATIC DRILL/ JACK
HAMMER
WATER PUMP
STEEL CUTTING MACHINE
PNEUMATIC DRILLING
WELDING EQUIPMENT
TRENCHER
AND OTHER TOOLS
98
UM 1889 - TENDER FOR ENVIRONMENTALLY FRIENDLY FINISHING
WORKS AT THE 3
RD
FLOOR OF THE JUNIOR COLLEGE, UNIVERSITY OF
MALTA.
Summary
Amount
(€)
(excluding VAT, Eco Contribution (if any) and all other charges as may be applicable
Bill A - Internal Flooring
Bill B - Internal Plastering Decoration Works
Bill C - Suspended false ceiling and plasterboard works
Bill D - Joinery Works
Bill E - Toilet Cubicles
Bill F – Sanitary Fittings
Bill G - Raised Flooring
Bill H - Builders Work
GRAND TOTAL
The successful bidder shall be bound to conform in all respects with VAT legislation and regulations.
The awarded contract will include a 20% contingency
.
Signature: ....................................................................
( the person or persons authorised to sign on behalf of the tenderer )
Date: ....................................................................
99
VOLUME 5 – DRAWINGS –
Design Documents, including Drawings
Section 5.1
List of drawings attached
Drawing No.
1.
2.
3.
4.
5.
6.
Name
Third Floor – Partition Doors and Bathroom Layout, Block D
Third Floor – Partition, doors and Bathroom Layout, Block C
Door Schedule
Door Schedule
First Floor –Alteration to Entry to Canteen
Third Floor – Toilet Partitions Block C, D
Drawing Ref.
No.
2/6_JC_3rdflr
1/6_JC_3rdflr
4/6_JC_3rdflr
5/6_JC_3rdflr
3/6_JC_stflr
6/6_JC_3rdflr
100
No
1.
Section 5.2
List of design documents available – Not Applicable
Designer Design No Design name Date
2.
3.
4
101
102
103
104
105
106
107