L-UNIVERSITA TA’ MALTA
Msida MSD 2080 – Malta
UNIVERSITY OF MALTA
Msida MSD 2080 - Malta
DIPARTIMENT TAL-PROCUREMENT
PROCUREMENT DIRECTORATE
IMPORTANT NOTICE TO PROSPECTIVE
BIDDERS
UM 1589
THE SOFT COPY OF THIS TENDER DOCUMENT IS AVAILABLE FOR
DOWNLOAD FROM: www.um.edu.mt/procurement.
ANY CLARIFICATIONS OR ADDENDA TO THE TENDER DOCUMENT
WILL BE UPLOADED ON THE SAME WEBSITE.
PROSPECTIVE BIDDERS WHO DO NOT COLLECT A HARD COPY OF
THE TENDER DOCUMENT FROM THE UNIVERSITY OF MALTA, ARE
TO REGISTER THEIR RESPECTIVE CONTACT DETAILS AT:tenders.procurement@um.edu.mt
QUOTING THE TENDER NUMBER DOWNLOADED, SO THAT ANY
CLARIFICATIONS / COMMUNICATIONS PERTAINING TO THIS
TENDER PROCEDURE ARE COMMUNICATED TO THEM IN DUE TIME
AS PER TENDER DOCUMENTS.
THE UNIVERSITY OF MALTA SHALL NOT BE HELD
RESPONSIBLE FOR ANY MISDEMEANOUR IF THIS
CONDITION IS NOT ADHERED TO.
TEL: (356) 2340 2212/3/5 FAX: 2131 4307
0
DEPT. REF:
UM1589
CALL FOR EXPRESSION OF INTEREST FROM ESTABLISHED UNIFORM PROVIDERS FOR THE
SUPPLY AND DELIVERY OF UNIFORMS FOR STUDENTS AT THE FACULTY OF HEALTH
SCIENCES – UNIVERSITY OF MALTA
Date Published:
24th June 2011
Closing Date:
20th July 2011
at 10:00am CET
Cost of the Proposal Document: No Charge
Clarifications shall be uploaded and will be available to view/download from
www.um.edu.mt/procurement
University of Malta, Procurement Directorate, Administration Building Msida MSD 2080,
Malta.
Tel: (356) 2340 2212/3/5. Fax: (356) 21314307
Email: tenders.procurement@um.edu.mt
1
Table of Contents
Table of Contents ................................................................................. 2
1.0 Instructions to Proposers .................................................................. 3
2. Timetable ............................................................................................................................. 3
3. Eligibility .............................................................................................................................. 3
4. Selection Criteria ............................................................................................................... 4
5. Only One Proposal per Tenderer ................................................................................... 4
6. Proposal Expenses ............................................................................................................. 4
7. Clarification Meeting (NOT APPLICABLE) ..................................................................... 5
8. Explanations/Clarification Notes Concerning Proposal Documents ...................... 5
9. Labour Law .......................................................................................................................... 5
10. Law ...................................................................................................................................... 5
11. Language of Proposals .................................................................................................... 6
12. Presentation of Proposals .............................................................................................. 6
13. Currencies of Proposal and Payments ........................................................................ 6
14. Period of Validity of Proposals ..................................................................................... 6
15. Preparation and Signing of Proposals ......................................................................... 6
16. Sealing and Marking of Proposals................................................................................. 7
17. Extension of Deadline for Submission of Proposals ................................................ 7
18. Late Proposals .................................................................................................................. 7
19. Alterations and Withdrawal of Proposals .................................................................. 7
20. Opening of Proposals ...................................................................................................... 8
21. Secrecy of the Procedure .............................................................................................. 8
22. Clarification of Proposals............................................................................................... 8
23. Right of the University of Malta to accept or reject any Proposal ..................... 9
24. Notification of Award, Contract Clarifications ......................................................... 9
25. Contract Signing ............................................................................................................. 10
26. Commencement of Services........................................................................................ 10
27. Ethics Clauses ................................................................................................................. 10
28. Data Protection and Freedom of Information ........................................................ 11
29. Gender Equality ............................................................................................................. 11
30. Scope of this Call .......................................................................... 12
31. Duration of Contract ...................................................................... 13
32. Samples ...................................................................................... 13
33. Markings for all Items of clothing ....................................................... 13
34. Stock ......................................................................................... 13
35. Alternative offers .......................................................................... 13
36. Alterations .................................................................................. 13
37. Smart Card .................................................................................. 13
38. Specifications .............................................................................. 14
39. General Conditions ........................................................................ 25
40. Special Conditions ......................................................................... 26
41. Bill of Quantities ........................................................................... 30
41. Colour Chart ................................................................................ 38
2
1.0 Instructions to Proposers
1.1
In submitting a Proposal, the proposer accepts in full and in its entirety, the content of
this Proposal document, including subsequent Clarifications issued by the University of
Malta, hereafter may be referred to as the Contracting Authority, whatever his own
corresponding conditions may be, which he hereby waives. Proposers are expected to
examine carefully and comply with all instructions, forms, contract provisions and
specifications contained in this Proposal document.
No account can be taken of any reservation in the Proposal as regards the Proposal
document; any disagreement, contradiction, alteration or deviation shall lead to the
Proposal offer not being considered any further.
1.2
This is a call for an expression of interest from established uniform providers for the supply
and delivery of uniforms for students at the Faculty of Health Sciences – University of Malta
1.3
The proposer will bear all costs associated with the preparation and submission of the
proposal. The University of Malta will in no case be responsible or liable for such costs,
whatever the conduct or outcome of the procedure.
1.4
The University of Malta retains ownership of all proposals received under this procedure.
Consequently, bidders have no right to have their proposals returned to them.
2. Timetable
DATE
Clarification Meeting/Site Visit
(Refer to Clause 7.1)
Deadline for request for any additional
information from the Contracting
Authority
Last date on which additional
information are issued by the
Contracting Authority
Deadline for submission of Proposals /
Proposal Opening Session
(unless otherwise modified in terms of
Clause 8.3)
* All times Central European Time (CET)
TIME*
-
-
4th July, 2011
-
14th July, 2011
17.00 pm
20th July, 2011
10:00am
3. Eligibility
3.1
Participation is open on equal terms to all natural and legal persons of the Member States of
the European Union, the beneficiary country, any other country in accordance with Regulation
76 of the Public Procurement Regulations.
3.2
Natural persons, companies or undertakings who fall under any of the conditions set out in
Regulation 50 of the Public Procurement Regulations, 2010 (Legal Notice 296 of 2010) may be
excluded from participation in and the award of contracts. Proposers or candidates who have
been guilty of making false declarations will also incur financial penalties representing 10% of
the total value of the contract being awarded.
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3.3
Proposals submitted by companies forming a joint venture/consortium must also fulfil the
following requirements:
One partner must be appointed lead partner and that appointment confirmed by
submission of powers of attorney signed by legally empowered signatories representing all
the individual partners. The Proposal must include a preliminary agreement or letter of
intent stating that all partners assume joint and several liability for the execution of the
contract, that the lead partner is authorised to bind, and receive instructions for and on
behalf of, all partners, individually and collectively.
All partners in the joint venture/consortium are bound to remain in the joint
venture/consortium until the conclusion of the contracting procedure. The
consortium/joint venture winning this contract must include the same partners for the
whole performance period of the contract other than as may be permitted or required by
law.
3.4
All materials, equipment and services to be supplied under the contract must originate in an
eligible country. For these purposes, "origin" means the place where the materials and/or
equipment are mined, grown, produced or manufactured and/or from which services are
provided.
4. Selection Criteria
4.1
This call for expression of interest will be adjudicated according to the cheapest offer which
will be found conforming to the specifications.
5. Only One Proposal per Tenderer
5.1
Submission or participation by a bidder in more than one Proposal for a contract will result in
the disqualification of all those Proposals for that contract in which the party is involved.
5.2
A company may not submit a proposal for a given contract both individually and as a partner
in a joint venture/consortium.
5.3
A company may not submit a proposal for a given contract both individually/partner in a
joint venture/consortium, and at the same time be nominated as a sub-Proposer by any
another Tenderer, or joint venture/consortium.
5.4
A company may act as a sub-Proposer for any number of bidders, and joint
ventures/consortia, provided that it does not participate individually or as part of a joint
venture/consortium, and that the nominations do not lead to a conflict of interest, collusion,
or improper practice.
6. Proposal Expenses
6.1
The Tenderer will bear all costs associated with the preparation and submission of the
Proposal.
6.2
The University of Malta will neither be responsible for, nor cover, any expenses or losses
incurred by the Tenderer through site visits and inspections or any other aspect of his
Proposal.
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7. Clarification Meeting (NOT APPLICABLE)
7.1
A clarification meeting will be held on the date and time indicated to answer any questions
on the Proposal document which have been forwarded in writing, or are raised during the
same meeting. Minutes will be taken during the meeting, and these (together with any
clarifications in response to written requests which are not addressed during the meeting)
shall be posted online as a clarification note as per Clause 8.2.
Meetings/visits by individual prospective Proposers during the Proposal period other than this
meeting/site visit for all prospective Proposers cannot be permitted.
8. Explanations/Clarification Notes Concerning Proposal Documents
8.1
Proposers may submit questions in writing to the University of Malta through:
sending an email to tenders.procurement@um.edu.mt
through www.um.edu.mt/procurement/contact
fax number +356 21314307
up to 16 calendar days before the deadline for submission of Proposals, that is up to Monday
4th July 2011. The University of Malta must reply to all Proposers' questions, and amend the
Proposal documents by publishing clarification notes, up to at least 6 calendar days before
the deadline for submission of Proposals.
8.2
Questions and answers, and alterations to the Proposal document will be:published as a clarification note on the website of the University of Malta
(www.um.edu.mt/procurement/service/tender) within the respective Proposal‟s
page, under the subheading “Tender Document & Clarifications (if any)”.
sent to all Proposers by e-mail.
Proposers who do not collect a hard copy from the Procurement Directorate are to
register their respective contact details at tenders.procurement@um.edu.mt so that
any clarifications/communications pertaining to this Proposal procedure will be
communicated to them in due time as per Proposal document. The University of
Malta shall not be held responsible for any misdemeanour if this condition is not
adhered to. (Not Applicable to this Proposal)
Clarification notes will constitute an integral part of the Proposal documentation, and it is
the responsibility of Proposers to visit this website and be aware of the latest information
published online prior to submitting their Proposal.
8.3
The University of Malta may, at its own discretion, as necessary and in accordance with
Clause 24, extend the deadline for submission of Proposals to give Proposers sufficient time
to take clarification notes into account when preparing their Proposals.
9. Labour Law
9.1
Particular attention is drawn to the conditions concerning the employment of labour in Malta
and the obligation to comply with all regulations, rules or instructions concerning the
conditions of employment of any class of employee.
10. Law
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10.1
By submitting their Proposals, Proposers are accepting that this procedure is regulated by
Maltese Law, and are deemed to know all relevant laws; acts and regulations of Malta that
may in any way affect or govern the operations and activities covered by the Proposal and
the resulting contract.
11. Language of Proposals
11.1
The Proposal and all correspondence and documents related to the Proposal exchanged by
the Tenderer and the University of Malta must be written in English.
11.2
Supporting documents and printed literature furnished by the Tenderer may be in another
language, provided they are accompanied by an accurate translation into English. For the
purposes of interpretation of the Proposal, the English language will prevail.
12. Presentation of Proposals
12.1
Proposals must satisfy the following conditions:
(a)
All Proposals must be submitted in one original, clearly marked “original.
(b)
All Proposals must be received by date and time indicated in the timetable at Clause
2 and deposited in the Proposal box near Room 301, Procurement Directorate,
Administration Building, University of Malta, Msida MSD 2080, Malta.
13. Currencies of Proposal and Payments
13.1
The currency of the Proposal is the Euro (€). All sums in the breakdown of the overall price,
in the questionnaire and in other documents must be expressed in Euro (€), with the possible
exception of originals of bank and annual financial statements.
13.2
All correspondence relating to payments, including invoices and interim and final statements
must be submitted as outlined in the contract.
14. Period of Validity of Proposals
14.1
Proposals must remain valid for a period of 150 days after the deadline for submission of
Proposals indicated in the contract notice, the Proposal document or as modified in
accordance with Clauses 11.3 and/or 24.
14.2
In exceptional circumstances the University of Malta may request that Proposers extend the
validity of Proposals for a specific period. Such requests and the responses to them must be
made in writing. A Tenderer may refuse to comply with such a request without forfeiting his
Proposal guarantee (Bid Bond). However, his Proposal will no longer be considered for
award. If the Tenderer decides to accede to the extension, he may not modify his Proposal.
He is, however, bound to extend the validity of his Proposal guarantee for the revised period
of validity of the Proposal.
14.3
The successful Tenderer must maintain his Proposal for a further 60 days from the date of
notification of award.
15. Preparation and Signing of Proposals
15.1
All proposals must be submitted in one original.
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15.2
The Tenderer‟s submission must be typed in, or handwritten in indelible ink. Any pages on
which entries or corrections to his submission have been made must be initialled by the
person or persons signing the Proposal. All pages must be numbered consecutively by hand,
machine or in any other way acceptable to the University of Malta.
15.3
The proposal document must contain no changes or alterations, other than those made in
accordance with instructions issued by the University of Malta (issued as clarification notes)
or necessitated by errors on the part of the Tenderer. In the latter case, corrections must be
initialled by the person signing the Proposal.
15.4
The proposal will be rejected if it contains any alteration, tampering, addition or deletion to
the Proposal documents not specified in a clarification note issued by the University of Malta.
16. Sealing and Marking of Proposals
16.1
The Proposals must be submitted in English and deposited in the Department‟s Tender box
before the deadline specified in Clause 2 or as otherwise specified in accordance with Clause
11.1 and/or 24.1. They must be submitted:
EITHER by recorded delivery (official postal/courier service) or hand delivered to:
Procurement Directorate, Room 300A
2nd Floor, Administration Building
University of Malta – Msida MSD 2080
Tel: 23402212/3; Fax: 21314307
Proposals submitted by any other means will not be considered.
16.2
Proposers must seal the original Proposal.
16.3
If the outer envelope is not sealed and marked as required the University of Malta will assume
no responsibility for the misplacement or premature opening of the Proposal.
17. Extension of Deadline for Submission of Proposals
17.1
The University of Malta may, at its own discretion, extend the deadline for submission of
Proposals by issuing a clarification note in accordance with Clause 8. In such cases, all rights
and obligations of the University of Malta and the Tenderer regarding the original date
specified in the contract notice will be subject to the new date.
18. Late Proposals
18.1
All Proposals received after the deadline for submission specified in the contract notice or
these instructions will be kept by the University of Malta. The associated guarantees will be
returned to the Proposers.
18.2
No liability can be accepted for late delivery of Proposals. Late Proposals will be rejected and
will not be evaluated.
19. Alterations and Withdrawal of Proposals
19.1
Proposers may alter or withdraw their Proposals by written notification prior to the above
deadline. No Proposal may be altered after the deadline for submission.
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19.2
Any notification of alteration or withdrawal must be prepared, sealed, marked and submitted
in accordance with Clause 23, and the envelope must also be marked with "alteration" or
"withdrawal".
19.3
The withdrawal of a Proposal in the period between the deadline for submission and the date
of expiry of the validity of the Proposal will result in forfeiture of the Proposal guarantee
provided for in Clause 20.
20. Opening of Proposals
20.1
Proposals will be opened by the University of Malta during a public session on the date and
time indicated in the timetable at Clause 2 (or as otherwise specified in accordance with
Clause 11.1 and/or 24.1) at the University of Malta A „Summary of Proposals Received „will be
published on the notice board at the University of Malta, Procurement Directorate,
Administration Building, 2nd Floor; and shall also be available to view on the University‟s
website, www.um.edu.mt/procurement/service/tender under the respective tender page.
20.2
At the Proposal opening, the Proposers' names, the Proposal prices, variants, written
notification of alterations and withdrawals, the presence of the requisite Proposal guarantee
and any other information the University of Malta may consider appropriate will be published.
20.3
Envelopes marked "withdrawal" will be read out first and returned to the Proposers.
20.4
Reductions or alterations to Proposal prices made by Proposers after submission will not be
taken into consideration during the analysis and evaluation of Proposals.
21. Secrecy of the Procedure
21.1
After the opening of the Proposals, no information about the examination, clarification,
evaluation or comparison of Proposals or decisions about the contract award may be
disclosed before the notification of award.
21.2
Information concerning checking, explanation, opinions and comparison of Proposals and
recommendations concerning the award of contract, may not be disclosed to Proposers or any
other person not officially involved in the process unless otherwise permitted or required by
law.
21.3
Any attempt by the Proposer to approach any member of the Evaluation
Committee/University of Malta directly during the evaluation period will be considered
legitimate grounds for disqualifying his Proposal.
22. Clarification of Proposals
22.1
When checking and comparing Proposals, the evaluation committee may, after obtaining
approval from the Department Contracts Committee, ask a Proposer to clarify any aspect of
his Proposal.
22.2
Such requests and the responses to them must be made by e-mail or fax. They may in no
circumstances alter or try to change the price or content of the Proposal, except to correct
arithmetical errors discovered by the evaluation committee when analysing Proposals, in
accordance with Clause 31.
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23. Right of the University of Malta to accept or reject any Proposal
23.1
The University of Malta reserves the right to accept or reject any tender and/or to cancel the
whole tender procedure and reject all tenders. The University of Malta reserves the right to
initiate a new invitation to tender.
23.2
In the event of a tender procedure's cancellation, tenderers will be notified by the University
of Malta. If the tender procedure is cancelled before the outer envelope of any tender has
been opened, the sealed envelopes will be returned, unopened, to the tenderers.
23.3
Cancellation may occur where:
(a) the Proposal procedure has been unsuccessful, namely where no qualitatively or
financially worthwhile Proposal has been received or there has been no response at
all;
(b) the economic or technical parameters of the project have been fundamentally
altered;
(c) exceptional circumstances or force majeure render normal performance of the
project impossible;
(d) there have been irregularities in the procedure, in particular where these have
prevented fair competition.
In no circumstances will the University of Malta be liable for damages, whatever their
nature (in particular damages for loss of profits) or relationship to the cancellation of a
tender, even if the University of Malta has been advised of the possibility of damages. The
publication of a contract notice does not commit the University of Malta to implement the
programme or project announced.
24. Notification of Award, Contract Clarifications
24.1
Prior to the expiration of the period of validity of Proposals, the University of Malta will notify
the successful tenderer, in writing, that his Proposal has been recommended for award by the
Department Contracts Committee, pending any appeal being lodged in terms of Part XIII of
the Public Procurement Regulations (being reproduced in Volume 1, Section 6).
24.2
Unsuccessful bidders shall be notified with the outcome of the evaluation process, and will be
provided the following information:
(i) the criteria for award;
(ii) the name of the successful bidder;
(iii) the recommended commission of the successful bidder;
(iv) the reasons why the bidder did not meet the technical specifications/notification that the
offer was not the cheapest (if applicable);
(v) the deadline for filing a notice of objection (appeal);
(vi) the deposit required if lodging an appeal.
24.3
The recommendations of the Evaluation Committee and the Department Contracts Committee
shall be published on the Notice Board of the University of Malta, Procurement Directorate,
Administration Building, 2nd Floor, and published online on the University of Malta‟s website,
www.um.edu.mt/procurement/service/tender under the respective tender page.
9
25. Contract Signing
25.1
After the lapse of the appeals period, and pending that no objections have been received
and/or upheld, the successful tenderer may be invited to clarify certain contractual questions
raised therein. Such clarification will be confined to issues that had no direct bearing on the
choice of the successful Proposal. The outcome of any such clarifications will be set out in a
Memorandum of Understanding, to be signed by both parties and incorporated into the
contract.
25.2
Only the signed contract will constitute an official commitment on the part of the Contracting
Authority, and activities may not begin until the contract has been signed by the University of
Malta and the successful Tenderer.
25.3
The performance guarantee referred is set at €3,000.00 and must be presented with the
signing of the contract.
26. Commencement of Services
26.1
Following the signing of the contract by both parties, the Dean, Faculty of Health Sciences or
her delegate will issue a written notice of commencement of the services.
27. Ethics Clauses
27.1
Any attempt by a candidate to obtain confidential information, enter into unlawful
agreements with competitors or influence the committee or the University of Malta during the
process of examining, clarifying, evaluating and comparing Proposals will lead to the rejection
of his candidacy or Proposal and may result in administrative penalties.
27.2
Without the University of Malta's prior written authorisation, the Proposer and his staff or any
other company with which the Proposer is associated or linked may not, even on an ancillary
or sub-contracting basis, supply other services, carry out works or supply equipment for the
project. This prohibition also applies to any other programmes or projects that could, owing
to the nature of the contract, give rise to a conflict of interest on the part of the Proposer.
27.3
When putting forward a candidacy or Proposal, the candidate must declare that he is affected
by no potential conflict of interest, and that he has no particular link with other Proposers or
parties involved in the project.
27.4
The Proposer must at all time act impartially and as a faithful adviser in accordance with the
code of conduct of his profession. He must refrain from making public statements about the
project or services without the Contracting Authority's prior approval. He may not commit the
Contracting Authority in any way without its prior written consent.
27.5
For the duration of the contract, the Proposer and his staff must respect human rights and
undertake not to offend the political, cultural and religious morals of Malta.
27.6
The Proposer may accept no payment connected with the contract other than that provided
for therein. The Proposer and his staff must not exercise any activity or receive any
advantage inconsistent with their obligations to the Contracting Authority.
27.7
The Proposer and his staff are obliged to maintain professional secrecy for the entire duration
of the contract and after its completion. All reports and documents drawn up or received by
the Proposer are confidential.
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27.8
The contract governs the Parties' use of all reports and documents drawn up, received or
presented by them during the execution of the contract.
27.9
The Proposer shall refrain from any relationship likely to compromise his independence or that
of his staff. If the Proposer ceases to be independent, the University of Malta may, regardless
of injury, terminate the contract without further notice and without the Proposer having any
claim to compensation.
27.10
The Proposal(s) concerned will be rejected or the contract terminated if it emerges that the
award or execution of a contract has given rise to unusual commercial expenses. Such unusual
commercial expenses are commissions not mentioned in the main contract or not stemming
from a properly concluded contract referring to the main contract, commissions not paid in
return for any actual and legitimate service, commissions remitted to a tax haven,
commissions paid to a recipient who is not clearly identified or commissions paid to a
company which has every appearance of being a front company.
28. Data Protection and Freedom of Information
28.1
Any personal data submitted in the framework of the procurement procedure and/or
subsequently included in the contract shall be processed pursuant to the Data Protection Act
(2001). It shall be processed solely for the purposes of the performance, management and
follow-up of the procurement procedure and/or subsequent contract by the Contracting
Authority without prejudice to possible transmission to the bodies charged with a monitoring
or inspection task in conformity with National and/or Community law.
28.2
The provisions of this contract are without prejudice to the obligations of the University of
Malta in terms of the Freedom of Information Act (Cap. 496 of the Laws of Malta). The
Contracting Authority, prior to disclosure of any information to a third party in relations to
any provisions of this contract which have not yet been made public, shall consult the
Proposer in accordance with the provisions of the said Act, pertinent subsidiary legislation and
the Code of Practice issued pursuant to the Act. Such consultation shall in no way prejudice
the obligations of the University of Malta in terms of the Act.
29. Gender Equality
29.1
In carrying out his/her obligations in pursuance of this contract, the Tenderer shall ensure the
application of the principle of gender equality and shall thus ‟inter alia‟ refrain from
discriminating on the grounds of gender, marital status or family responsibilities. Proposers
are to ensure that these principles are mainfest in the organigram of the company where the
principles aforementioned, including the selection criteria for access to all jobs or posts, at
all levels of the occupation hierarchy are amply proven. In this document words importing
one gender shall also include the other gender.
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30. Scope of this Call
30.01
The University of Malta is in the process of selecting an established uniform provider
for the supply and delivery of uniforms for students at the Faculty of Health Sciences.
30.02
The following table shows the number of students which have commenced in October
2010 at the Faculty of Health Sciences:
Course
October 2010 Intake
Diploma Nursing
140
BSc Nursing
50
BSc Midwifery
15
BSc Radiography
12
BSc Physiotherapy
30
BSc Occupational Therapy
5
BSC Applied Biomedical Sciences
28
BSc Podiatry
16
Environmental Health
14
BSc Communication Therapy
23
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31. Duration of Contract
This contract shall run for to a period of three (3) years covering the period from
01.09.2011 till 31.08.2013 (Tentative dates) and a possible further extension for one year.
The University of Malta reserves the right to reject ALL offers received.
32. Samples
a) Tenderers are required to submit samples, of a minimum length of one metre at
full width, of the material and shade they propose to use for the uniforms.
Samples of shoes are also to be submitted.
b) Moreover a tunic, a pair of trousers, a cardigan and a lab coat, in accordance with
the specifications, must be submitted in order to show tailoring workmanship.
c) All samples are to reach the Procurement Directorate, Room 301, Administration
Building, University of Malta, by the closing date and time fixed for the submission
of tenders. Samples are to bear a label clearly marked with the name and address
of the tenderer.
Failure to comply fully with this clause will invalidate the tender.
33. Markings for all Items of clothing
The contractor shall sew a label inside of the garments bearing his name, the year the
item is tailored and the letters „U.O.M.‟ Furthermore, the contractor is expected to sew
the FHS Badge on any garments as requested by the University of Malta.
34. Stock
The contractor shall keep reasonable stocks of each item to meet all demands during the
period of the contract. The quantities mentioned in the Bill of Quantities will vary
according to the intake of students per year.
35. Alternative offers
Alternative offers, more or less on the lines of the published specifications, will be
considered, provided full descriptive literature accompanies the tender.
36. Alterations
The contractor shall be requested to do any alterations in the garments according to the
specific measurements of the students (if necessary)
37. Smart Card
The cost of the uniforms shall be incurred by the students themselves, in view of this,
prospective bidders must have the facility of accepting SMART cards.
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38. Specifications
38.01
Full specifications of the items offered and illustrated literature are to accompany the
tender.
38.02
Embroidered Badges
Colour :
Two Colour (white & blue)
Size:
4x4 cm
Artwork:
To be produced by the contractor
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38.03 Cardigans
Cardigan (Female)
Material:
100% Acrylic
Colour:
Dark Blue (as per attached colour chart)
Size:
Various
Cardigan (Male)
Material:
100% Acrylic
Colour:
White
Size:
Various
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38.04
Lab Coats
Lab Coat (BSc Applied Biomedical Sciences, BSc Podiatry, Environmental Health) Female
Material:
245 gsm, 65% Polyester / 35% Cotton
Design:
Front Button
Two hip pockets & left breast pocket
Colour:
White
Size:
Various
Length:
105cm
Lab Coat (BSc Applied Biomedical Sciences) Male
Material:
245 gsm, 65% Polyester / 35% Cotton
Design:
Front Button
Two hip pockets & left breast pocket
Colour:
White
Size:
Various
Length:
107cm
16
38.05
Shoes
Unisex Lace up shoe
Leather Lining
Anti slip soles
Black Colour
17
38.06
Operating Theatre Shoes
Leather upper
Antistatic
Ultra Lightweight
Anatomic padded inside
Heel Strap
White Colour
18
38.07
Trousers
Trousers (Diploma Nursing)
Material:
210 gsm, 65% Polyester / 35% Cotton
Design:
Zip fly with hook & bar
Two hip pockets & one back pocket
Belt loops
Colour:
Dark Blue (as per attached colour chart)
Size:
Various
Trousers (BSc Nursing)
Material:
210 gsm, 65% Polyester / 35% Cotton
Design:
Zip fly with hook & bar
Two hip pockets
Elasticated back
Colour:
White
Size:
Various
Trousers (BSc Midwifery)
Material:
210 gsm, 65% Polyester / 35% Cotton
Design:
Zip fly with hook & bar
Two hip pockets
Elasticated back
Colour:
Blue (as per attached colour chart)
Size:
Various
Trousers (BSc Radiography) Female
Material:
210 gsm, 65% Polyester / 35% Cotton
Design:
Zip fly with hook & bar
Two hip pockets
Elasticated back
Colour:
Navy Blue (as per attached colour chart)
Size:
Various
19
Trousers (BSc Radiography) Male
Material:
210 gsm, 65% Polyester / 35% Cotton
Design:
Zip fly with hook & bar
Two hip pockets & one back pocket
Belt loops
Colour:
Navy Blue (as per attached colour chart)
Size:
Various
Trousers (BSc Physiotherapy) Female
Material:
245 gsm, 65% Polyester / 35% Cotton
Design:
Zip fly with button
Two hip and thigh pockets & one back pocket
belt loops
Colour:
Dark Blue (as per attached colour chart)
Size:
Various
Trousers (BSc Physiotherapy) Male
Material:
245 gsm, 65% Polyester / 35% Cotton
Design:
Zip fly with button
Two hip and thigh pockets & one back pocket
Belt loops
Colour:
Dark Blue (as per attached colour chart)
Size:
Various
Trousers (BSc Occupational Therapy) Female
Material:
210 gsm, 65% Polyester / 35% Cotton
Design:
Zip fly with hook and bar
Two hip and thigh pockets & one back pocket
Elasticated back
Colour:
Green (as per attached colour chart)
Size:
Various
20
Trousers (BSc Occupational Therapy) Male
Material:
245 gsm, 65% Polyester / 35% Cotton
Design:
Zip fly with hook and bar
Two hip pockets & one back pocket
Belt Loops
Colour:
Grey (as per attached colour chart)
Size:
Various
21
38.08
Tunic (Diploma Nursing)
Material:
210 gsm, 65% Polyester / 35% Cotton
Design:
Stud front
Piped collar
Two hip pockets & left breast pen pocket
Colour:
Pale Blue with White piping (as per attached colour chart)
Size:
Various
Tunic (BSc Nursing)
Material:
210 gsm, 65% Polyester / 35% Cotton
Design:
Zip front
Piped collar and sleeves
Two hip and breast pockets
Colour:
Dark Blue with White Piping (as per attached colour chart)
Length:
122.5cm (48ins)
Size:
Various
Tunic (BSc Midwifery)
Material:
210 gsm, 65% Polyester / 35% Cotton
Design:
Zip front
Piped collar and sleeves
Two hip and breast pockets
Colour:
Navy Blue with White Piping (as per attached colour chart)
Size:
Various
22
Tunic (BSc Radiography) FEMALE
Material:
210 gsm, 65% Polyester / 35% Cotton
Design:
Zip front
Piped collar and sleeves
Two hip and breast pockets
Colour:
Dark Blue with White Piping (as per attached colour chart)
Size:
Various
Tunic (BSc Radiography) MALE
Material:
210 gsm, 65% Polyester / 35% Cotton
Design:
Stud front
Piped collar
Two hip pockets & left breast pen pocket
Colour:
Dark Blue with White Piping (as per attached colour chart)
Size:
Various
Tunic (Physiotherapy) FEMALE
Material:
210 gsm, 65% Polyester / 35% Cotton
Design:
Zip front
Piped collar, sleeves & pockets
Two hip & breast pocket
Colour:
White with Blue Piping
Size:
Various
Tunic (Physiotherapy) MALE
Material:
210 gsm, 65% Polyester / 35% Cotton
Design:
Zip front
Piped collar
Two hip & breast pocket
Colour:
White with Blue Piping
Size:
Various
23
Tunic (BSc Occupational Therapy) FEMALE
Material:
210 gsm, 65% Polyester / 35% Cotton
Design:
Zip front
Piped collar, sleeves & pockets
Two hip & breast pocket
Colour:
White with Turquoise Piping
Size:
Various
Tunic (BSc Occupational Therapy) MALE
Material:
210 gsm, 65% Polyester / 35% Cotton
Design:
Zip front
Contrast piped collar
Two hip pockets & left breast pen pocket
Colour:
White with Turquoise Piping
Size:
Various
24
39. General Conditions
The full set of General Conditions for Supply Contracts (Version 1.01 dated 15 March 2010)
can be viewed/downloaded from:
www.contracts.gov.mt/conditions
It is hereby construed that the tenderers have availed themselves of these general
conditions, and have read and accepted in full and without reservation the conditions
outlined therein, and are therefore waiving any standard terms and conditions which they
may have.
These general conditions will form an integral part of the contract that will be signed with
the successful tenderer/s.
Kindly note that wherever there is the term ‘Central Government Authority’ in the
General Conditions, it is deemed to read as ‘the University of Malta’.
25
40. Special Conditions
CONTENTS
These conditions amplify and supplement, if necessary, the General Conditions
governing the contract. Unless the Special Conditions provide otherwise, those
General Conditions remain fully applicable. The numbering of the Articles of the
Special Conditions is not consecutive but follows the numbering of the Articles of
the General Conditions. In exceptional cases, and with the authorisation of the
Contracting Authority, other clauses may be introduced to cover specific
situations.
Article 2
2.1
2.2
Law applicable
The laws of Malta shall apply in all matters not covered by the provisions of the
contract.
The language used shall be English.
Article 3
Order of precedence of contract documents
Not Applicable
Article 4
Communications
Vide Article 4 of the General Conditions
Article 7
Supply of documents
Not Applicable
Article 8
Assistance with local regulations
As per General Conditions
Article 9
The Contractor's obligations
As per General Conditions
Article 10
Origin
Supplies may originate in a Member State of the European Union or any other
country as stipulated in Article 68 of the Public Contracts Regulations. The origin of
the goods shall be determined according to the Community Customs Code or the
international agreements to which the country concerned is a signatory.
When submitting his tender, the tenderer must state expressly that all the goods
meet the requirements concerning origin and must state the respective countries of
origin. He may be asked to provide additional information in this connection.
Article 11
Performance guarantee
11.1
The Contractor shall, within 15 days of receipt of the notification of the award of
contract, furnish the Contracting Authority with a guarantee for the full and proper
performance of the contract. The amount of the guarantee shall be of €3000.00. In
the case that the value of the contract does not exceed € 10,000, no performance
guarantee is required.
26
Article 12
Insurance
Insurance costs are borne by the Supplier until provisional acceptance of the
supplies.
Article 13
Performance programme (timetable)
Not Applicable
Article 14
Contractor's drawings
Not Applicable
Article 15
Tender prices
As per General Conditions
Article 16
Tax and customs arrangements
As per General Conditions
Article 17
Patents and licences
As per General Conditions
Article 18
18.1
The commencement date of this tender shall be the last date of signature on the
contract
Article 19
19.1
Period of Execution
Without prejudice to the contents of Article 19.1, the maximum period allowed
for the execution of this contract would be the period to be stipulated by the
University of Malta for each and every individual procurement.
Article 22
22.1
Commencement order
Variations
Subject to the provisions of Article 78 of the Public Contracts Regulations
2010, the University of Malta reserves the right to vary the quantities
specified. The unit prices used in the tender shall be applicable to the
quantities procured under the variation.
Article 24
Quality of supplies
As per General Conditions
Article 25
Inspection and testing
As per General Conditions
27
Article 26
Methods of payment
The cost of the uniforms shall be incurred by the students themselves.
Article 28
Delayed payments
Not Applicable
Article 29
Delivery
Not Applicable
Article 31
Provisional acceptance
31.1 No provisional acceptance certificate whatsoever will be issued by the beneficiary. A
note by the beneficiary will be delivered to the Contractor when the delivery of the
goods, installation and commissioning (if applicable) has been effected with the
agreed periods of execution.
Article 32
Warranty
Not Applicable
Article 33
After-sales service
As per General Conditions
Article 34
Final Acceptance
Not Applicable
Article 35
35.1
Breach of contract
Without prejudice to the Government‟s right to dissolve „ipso jure‟ the contract in
the case of infringement of any condition there under and apart from the
deduction established for delay in delivery, any such infringement shall render the
contractor, in each case, liable to a deduction by way of damages of 5 per cent of
the value of the contract, unless the Government elects, with regard to each
particular infringement, but not necessarily with regard to all infringements, to
claim actual damages incurred.
Article 40
Amicable settlement of Disputes
As per General Conditions
Article 41
Dispute settlement by litigation
Any dispute between the Parties that may arise during the performance of this
contract and that has not been possible to settle otherwise between the Parties
shall be submitted to the arbitration of the Malta Arbitration Centre in accordance
with the Arbitration Act (Chapter 387) of the Laws of Malta.
28
This law is based on “Model Law” which is the Model Law on International
Commercial Arbitration adopted on June 21, 1985 by the United Nations
Commission on International Trade Law reproduced in the First Schedule of the
Arbitration Act.
Article 44
Checks and audits by Community bodies
Not Applicable
29
41. Bill of Quantities
Call for Expression of Interest from Established Uniform Providers for the Supply and
Delivery of Uniforms for Students at the Faculty of Health Sciences – University of
Malta
(Original Copy)
30
Bill A - TUNIC
Item
1
2
3
Description
Pale blue with white
piping
Dark blue with white
piping
Navy blue with white
piping
Qty
Unit Rate in €
including VAT,
Eco contribution
(if any) and all
other charges as
may be
applicable
Total in €
including VAT,
Eco contribution
(if any) and all
other charges as
may be
applicable
140
62
15
5
White with blue piping
30
6
White with turquoise
piping
5
Total carried forward to Summary on Page 37
31
Bill B - TROUSERS
Item
Description
Qty
1
Dark Blue
170
2
White
50
3
Navy Blue
15
6
Females - Green
5
7
Males - Grey
5
8
Blue
12
Unit Rate in €
including VAT,
Eco contribution
(if any) and all
other charges as
may be
applicable
Total in €
including VAT,
Eco contribution
(if any) and all
other charges as
may be
applicable
Total carried forward to Summary on Page 37
32
Bill C - Cardigan
Item
Description
Qty
1
Dark Blue
247
2
White
5
Unit Rate in €
including VAT,
Eco contribution
(if any) and all
other charges as
may be
applicable
Total in €
including VAT,
Eco contribution
(if any) and all
other charges as
may be
applicable
Total carried forward to Summary on Page 37
33
Bill D – Lab Coat
Item
Description
Qty
1
White
81
Unit Rate in €
including VAT,
Eco contribution
(if any) and all
other charges as
may be
applicable
Total in €
including VAT,
Eco contribution
(if any) and all
other charges as
may be
applicable
Total carried forward to Summary on Page 37
34
Bill E – Shoes
Item
Description
Qty
1
Normal shoes - Black
252
2
Operating theatre shoes white
12
Unit Rate in €
including VAT,
Eco contribution
(if any) and all
other charges as
may be
applicable
Total in €
including VAT,
Eco contribution
(if any) and all
other charges as
may be
applicable
Total carried forward to Summary on Page 37
35
Bill F – Badge
Item
Description
Qty
1
Badge
310
Unit Rate in €
including VAT,
Eco contribution
(if any) and all
other charges as
may be
applicable
Total in €
including VAT,
Eco contribution
(if any) and all
other charges as
may be
applicable
Total carried forward to Summary on Page 37
36
UM 1589 -
CALL FOR EXPRESSION OF INTEREST FROM ESTABLISHED UNIFORM PROVIDERS FOR THE
SUPPLY AND DELIVERY OF UNIFORMS FOR STUDENTS AT THE FACULTY OF HEALTH
SCIENCES – UNIVERSITY OF MALTA
Summary
Total
(€)
(including VAT, Eco Contribution
(if any) and all other charges as
may be applicable)
Bill A – Tunic
Bill B – Trousers
Bill C – Cardigan
Bill D – Lab Coat
Bill E – Shoes
Bill F – Badge
TOTAL
37
Call for Expression of Interest from Established Uniform Providers for the Supply and
Delivery of Uniforms for Students at the Faculty of Health Sciences – University of
Malta
41. Colour Chart
38
39