Americas Region WTSA-08 preparatory meeting
Brasilia, Brazil, 21-22 May 2008
Facilitating participation
in ITU-T activities
Paolo ROSA
Head, Workshops and
Promotion Division,
ITU - Telecommunication
Standardization Bureau
Same time
Different time
synchronous
asynchronous
co-located
Face-to-face meetings
Ongoing collaboration
meeting rooms, projection
systems, tabletop
computer, flip charts etc
project management tools,
e-calendars, wall charts,
shift-work groupware etc
remote
Different place
Same place
Types of collaboration
Remote meetings
Time-shift remote
collaboration
remote collaboration tools,
video/audio conferencing,
IM/chat, telepresence,
webcasts, virtual worlds etc
websites, forums, email, ecalendars, sharepoints, wikis,
version control etc
International
Telecommunication
Union
ITU WTSA-08 Preparatory Meeting, Brasilia, 21-22 May 2008
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Participation / Duration
in ITU-T meetings (1)
Meeting days (L)
400
Meetings (L)
350
Av. days per meeting (R)
265
300
250
200
7
339
6
264
5
219
4
163
3
150
100
50
27
44
54
61
85
2
1
0
0
2003
2004
2005
2006
2007
International
Telecommunication
Union
ITU WTSA-08 Preparatory Meeting, Brasilia, 21-22 May 2008
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Remote Participation
International
Telecommunication
Union
ITU WTSA-08 Preparatory Meeting, Brasilia, 21-22 May 2008
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Why remote participation?
To assist in bridging the standardization gap,
especially for delegates from developing
countries
To provide training materials
(archived on web)
To make participation in short meetings
more efficient
(e.g. steering committees, seminars,
rapporteur groups)
To contribute in reducing carbon footprint
International
Telecommunication
Union
ITU WTSA-08 Preparatory Meeting, Brasilia, 21-22 May 2008
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Segmenting the market
Telepresence
Increasing costs
Portable
videoconferencing
Remote meeting with
shared screen and audio
Studio-based
videoconferencing
Webcast/Webinar
(one-way)
Web conference with
full interaction (two-way)
Virtual Worlds
Phone calls
Email
Audio
conference
Instant
messaging
Increasing bandwidth requirements
ITU WTSA-08 Preparatory Meeting, Brasilia, 21-22 May 2008
International
Telecommunication
Union
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Remote collaboration
existing online tools (1)
Free access to ITU-T
Recommendations online (since 1
January 2007)
TIES access (password protected)
to meeting documents etc
Other electronic tools, e.g.,
correspondence groups, informal
FTP areas on website, Forums etc
International
Telecommunication
Union
ITU WTSA-08 Preparatory Meeting, Brasilia, 21-22 May 2008
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Remote collaboration tools (2)
Audio/video tools
Internet Broadcasting System (IBS)
In use since 2000 (mainly audio, with
some video)
Large archive available (www.itu.int/ibs/)
E-learning
Public digital library
Training opportunities online (both
instructor-led and self-paced)
See: www.itu.int/ITU-D/hrd/elearning/
International
Telecommunication
Union
ITU WTSA-08 Preparatory Meeting, Brasilia, 21-22 May 2008
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Remote collaboration tools (3)
Remote participation
ITU-T trial, launched by TSAG in Dec07, to evaluate remote participation
tools
GoToMeeting: used extensively within ITU
for short (>2 hours) meetings, with up to
30 participants
GoToWebinar: used for covering Climate
Change symposium in Kyoto, with up to
200 participants over 2 days (archived)
clip.wmv
WebEx: one year trial offered by CISCO
International
Telecommunication
Union
ITU WTSA-08 Preparatory Meeting, Brasilia, 21-22 May 2008
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Possible future scenarios
Increasing share of ITU meetings held
outside Geneva or in cyberspace
Workshops and symposia, Webinars
Regional block meetings
Distributed participation in ITU meetings
Broadcast (two-way audio/video) to regional
offices of Centres of Excellence, allowing for local
interaction and participation
Increased use of remote collaboration tools
Full-scale use of existing tools after trial period?
ITU-T workshops in Second Life?
International
Telecommunication
Union
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ITU WTSA-08 Preparatory Meeting, Brasilia, 21-22 May 2008
Remote collaboration tools
For more information, see ITU
Technology Watch Briefing Report #5,
available at:
http://www.itu.int/oth/T2301000005/en
International
Telecommunication
Union
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ITU WTSA-08 Preparatory Meeting, Brasilia, 21-22 May 2008
Standardization Regional
“ Block” Meetings
International
Telecommunication
Union
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ITU WTSA-08 Preparatory Meeting, Brasilia, 21-22 May 2008
ITU-T Standardization meetings today
Study Groups, working parties, Rapporteurs
groups, Focus Groups mostly meet in
Geneva
They meet also in the regions when invited
Need to involve membership in the regions
in face-to-face meetings
Need to increase standardization meetings
out of Geneva
International
Telecommunication
Union
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ITU WTSA-08 Preparatory Meeting, Brasilia, 21-22 May 2008
The Standardization Regional “Block”
Meetings (SRBMs) concept
Cooperation with regional organizations: CITEL,
RCC, APT, ATU, LAS,…
One per year per region possibly co-located with
the ITU Development Forums
Topics decided by the membership and transversal
to any ITU-T Study Groups
Official status as generator of contributions to
parent study groups
TSB secretarial support, EDH facilities as any other
SG meeting
International
Telecommunication
Union
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ITU WTSA-08 Preparatory Meeting, Brasilia, 21-22 May 2008
Drawing BK,J the concept:
any Question from any SG
Q
SG
A
B
C
D
E
F
G
N
N+1
1
2
3
BE,3
4
5
6
7
n
n+1
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Telecommunication
Union
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ITU WTSA-08 Preparatory Meeting, Brasilia, 21-22 May 2008
The Standardization Regional “Block”
Meetings (S-RBMs) : Pros and Cos
PROS:
More participation of experts from the region: study, progress, approval
process - “have a voice in global standards”
Increase of contributions from the region
Lower costs associated (travel/accomodation Region/Geneva) for
regional experts
Same TSB facilities available on site: regional presence
Possibility to co-locate S-RBMs with ITU Forums or other events
Potential increase of membership: sector’s promotion
Reduce standardization gap and digital divide increase capacity building
Possibility to reduce Study group meetings duration
COS:
TSB staff to move for one-two weeks
Funding / associated organizational costs
Risk to work on too much regional-oriented standards
Need to look for co-location with ITU Forums or other events
International
Telecommunication
Union
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ITU WTSA-08 Preparatory Meeting, Brasilia, 21-22 May 2008
Conclusions
Two approaches can be adopted for
meetings:
Remote
Regional
Both meet the requirements to bridge
standardization gap, to increase regional
presence, to promote the sector in the
regions, to increase membership
International
Telecommunication
Union
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ITU WTSA-08 Preparatory Meeting, Brasilia, 21-22 May 2008
Obrigado
Muchas Gracias
Thank you
ITU
Committed to Connecting the World
Paolo ROSA
Head, Workshop and Promotion Division
ITU - Telecommunication Standardization Bureau
tsbpromo@itu.int
ITU WTSA-08 Preparatory Meeting, Brasilia, 21-22 May 2008
International
Telecommunication
Union
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