Health and Safety Committee Meeting Wednesday 7th July 2010, 10-11am, Room P520A Present: Roger Buckle (RB), Jeanette Chattaway (JC), Bob Day (BD), Diane Holland (DH), Chris Jarvis (CJ), Rob Johnston (RJ) Tim Veal (TV), Tim Naylor (TN), Julie Staunton (JS – standing in for Malcolm Cooper) Apologies: Malcolm Cooper (MC), Jon Duffy (JD), In Attendance: Rachel Harrington, Julie Brannon (JB) 1. Membership of the Committee Malcolm Cooper has now resigned from the Committee and Keith Briggs has retired. The Committee thank both MC and KB for their service and welcome two new members, Rob Johnston and Tim Veal from the Surface Science group. 2. Minutes of last meeting (24th March 2010) The minutes from the last meeting were approved. TN raised a query with item 9.1 in the minutes, regarding the fitting of gas alarms for the new laser system in Surface Science. This is not happening. Discussion took place regarding the need for a gas monitoring system and the procedures required. Action – RB to email JS information on gas monitoring systems and alarms 3. Matters arising 3.1 PAT testing RB reported that all equipment being transported off site must be PAT tested. There was discussion over whether this should be allocated to a specific person. RB will continue to carry out PAT testing 3.2 Safety inspections RB reported that previous surveys will be used as the basis for current inspections. RB also reported that the university safety office will soon carry out formal safety inspections of our buildings, and are beginning a hazard mapping exercise around campus to provide information about hazards and their management. 3.3 Laser systems There are ongoing issues although these have been partially commissioned to finish the safety interlock system. Mike Smith, the radiation protection officer, is also the new Laser Safety Officer. Action – RB to invite Mike to the next Health and Safety meeting 4. Chair’s business 4.1 First aid Ayesha Rahman is a new first aider for Physics and Tom Orton is to be trained. It was raised that there is no first aid cover at night or at weekends. Noted that all security personnel are trained in first aid. JC reported that there is a lack of first aid signs in Millburn House (especially in NMR lab and in Chemistry), specifically showing who the first aiders are and how to access them. The signs also need to display security contacts, in the event of an emergency. JC is currently the only first aider in Millburn House and covers Physics and Chemistry. There is uncertainty as to whether other first aiders from Millburn House staff can access the Physics areas. 1 4.2 New building There are currently no health and safety issues. New ventilation is being installed in the MPhys lab. It was reported that Rachel Edward’s lab is experiencing ventilation issues, as are Diane Holland’s labs and staff offices on the ground floor. Action – DH to email RB regarding ventilation issues 5. Items 5.1 Gas cylinders JB reported that a system is being devised to identify and locate gas cylinders across campus for the benefit of the emergency services and security. Colour coded tags (of an international standard) will be placed for cylinders will be located outside labs and in corridors and in notice boards. These may also be placed on stairwells. JC suggested having a floor plan outside the two lab entrances in Millburn House showing the position of cylinders in the lab (all apart from one are fixed) 5.2 Online training RB has created a cryogenic quiz on the physics website as a training exercise. Action – all feedback on quiz to RB 5.3 Waste disposal Due to the departure of Keith Briggs, who was responsible for waste disposal, there was discussion as to who will take over. It was suggested individuals take responsibity for bagging and labelling chemical waste. If waste is unidentifiable, specialists will be brought in to identify and dispose it. The committee suggested forming a working group to solve the problem of waste disposal, including someone from Chemistry. Action - RB, DH, TN, TV, and Julie Brannon to form group and report back at next meeting 5.4 Chilled water shut off valve It was reported that chilled water shut off valves are prone to sticking. Action – to be discussed at the next meeting 6. Specialist areas None reported 7. AOB JS reported that students are still congregating outside PS128 despite signs prohibiting this and suggested following up with central timetabling as classes may be scheduled one after another. Action – RB to follow up with central timetabling regarding this issue Meeting closed at 11:15 Next meeting is timetabled for Wednesday 15th September Signed --------------------------------------- 2 DHSO