LONDON’S GLOBAL UNIVERSITY
ESTATES MANAGEMENT COMMITTEE
Wednesday 5 March 2014
MINUTES
PRESENT:
President and Provost (Chair)
Professor Stephen Caddick
Professor Richard Catlow
Professor Mary Collins
Professor Anthony Finkelstein
Professor Mary Fulbrook
Professor Dame Hazel Genn
Mr Andrew Grainger
Mr Phil Harding
Professor Graham Hart
Mr Rex Knight
Professor David Lomas
Professor Alan Penn
Professor David Price
Mr Dave Smith
Professor Alan Thompson
Professor Sir John Tooke
Professor Jo Wolf
In attendance: Mr Jason Clarke (Secretary), Ms Valerie Hogg and Mr Colin Plank (for Minute 51).
Apologies for absence were received from Professor Anthony Smith.
Key to abbreviations
CPD
EMC
Continuing Professional Development
Estates Management Committee
Preliminary Business
42
MINUTES OF THE MEETING HELD ON 22 JANUARY 2014
Confirmed:
42.1
The Minutes of the meeting of EMC held on 22 January 2014 [EMC Mins. 26-39, 22.01.14]
Estates Management Committee – Minutes – 5 March 2014
43
MATTERS ARISING FROM THE MINUTES
[See Minutes 44, 45, 50 and 51 below]
Matters for Approval
44
RUSSELL HOUSE ACQUISITION [EMC Min. 30.5, 22.01.14]
Received:
44.1
The above proposal as set out at EMC 4-38 (13-14).
Reported:
44.2
Following discussion at the last meeting of EMC, further work had been carried out to
prepare a business case in support of the acquisition of two floors of Russell House.
Discussion:
44.3
EMC noted that the project involved an element of unbudgeted revenue expenditure and
that unless an alternative source of funding could be identified, an increase in contribution
targets from 2014-15 would be required. While EMC recognised that projects may need to
be evaluated on a case-by-case basis, especially if they involve key strategic partnerships
(as in this case with the Max Planck Centre), members also agreed that there was a need
to ensure full transparency as to the financial implications for UCL collectively of individual
projects.
RESOLVED – for recommendation to Finance Committee (and Council):
44.4
That EMC approve the proposal at EMC 4-38 (13-14).
[ACTION: Dave Smith, Nick McGhee – to note]
45
66 – 72 GOWER STREET
Received:
45.1
The above proposal as set out at EMC 4-39 (13-14).
Reported:
45.2
The proposed refurbishment and remodelling of the above building would provide the
opportunity to unite the Department of Management Science and Innovation and provide
space for the new Department of Science, Technology, Engineering and Public Policy
during its initial growth. Additionally, the scheme included provision of a Graduate Hub for
the Faculty of Engineering Science’s students and for public engagement activities. A high
quality CPD teaching space would also be created in support of the Faculty’s executive
market.
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Estates Management Committee – Minutes – 5 March 2014
Discussion:
45.3
The Vice-Provost (Enterprise) noted the importance of ensuring that the development of the
Faculty’s CPD provision, and hence the development of relevant facilities, was integrated
with UCL’s wider strategy in relation to short course provision and CPD.
RESOLVED – for recommendation to Finance Committee (and Council):
45.4
That EMC approve the proposal at EMC 4-39 (13-14).
[ACTION: Dave Smith, Nick McGhee – to note]
46
BOSTON HOUSE ACQUISITION [EMC Min. 30.5, 22.10.14]
Received:
46.1
The above proposal as set out at EMC 4-40 (13-14).
Reported:
46.2
The project would provide much-needed decant space to enable the development of 66-72
Gower Street.
RESOLVED – for recommendation to Finance Committee (and Council):
46.3
That EMC approve the proposal at EMC 4-40 (13-14).
[ACTION: Dave Smith, Nick McGhee – to note]
47
QUEENS SQUARE HOUSE FEASIBILITY STUDY
Received:
47.1
The above proposal as set out at EMC 4-41(13-14).
Reported:
47.2
The proposal sought approval from EMC for expenditure on professional fees to take
forward this major project.
Discussion:
47.3
EMC agreed that the academic case for this proposal was compelling and that the
development of Queens Square House would be a significant component of UCL’s
emerging strategy within London.
RESOLVED:
47.4
That EMC approve the proposal at EMC 4-41 (13-14).
[ACTION: Dave Smith – to note]
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Estates Management Committee – Minutes – 5 March 2014
48
QUICK WINS 2014
Received:
48.1
The above proposal as set out at EMC 4-42 (13-14).
Reported:
48.2
Around 66 bids had been received, of which around 20 would be carried out during summer
2014.
RESOLVED:
48.3
That EMC approve the proposal at EMC 4-42 (13-14).
[ACTION: Dave Smith – to note]
49
UCL AND EAST LONDON – STRATEGIC OUTLINE CASE
Received:
49.1
The above proposal as set out at EMC 4-43 (13-14), presented by the Vice-Provost
(Enterprise).
Discussion:
49.2
EMC discussed the various issues set out in the paper at EMC 4-43 (13-14), including the
financial implications for UCL and the need for contingency planning. Notwithstanding those
issues, EMC expressed its strong support for the strategic case outlined in the proposal.
RESOLVED:
48.3
That EMC endorse the paper at EMC 4-43 (13-14).
[ACTION: Professor Steve Caddick – to note]
Matters for Discussion
50
CAPITAL PROGRAMME SUB-COMMITTEE [EMC Min. 14B, 30.10.13]
Received:
50.1
The progress report at EMC 4-44 (13-14).
Reported:
50.2
Following the approval by EMC at its last meeting of the establishment of the Capital
Programme Sub-Committee, the paper proposed a constitution and terms of reference for
approval, and a flowchart summarising the approval process for projects.
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Estates Management Committee – Minutes – 5 March 2014
Discussion:
50.3
EMC agreed that it would be important for estates planning to be undertaken alongside
financial and other planning activities, as part of an enhanced integrated planning process.
RESOLVED:
50.4
That EMC endorse the paper at EMC 4-44 (13-14).
[ACTION: Rex Knight – to note]
51
HS2 – THE IMPACT ON UCL [EMC Min. 30.3, 22.01.14]
Received:
51.1
The above report at EMC 4-45 (13-14).
Discussed:
51.2
EMC considered the potential impact of the HS2 project for the UCL estate and action that
might be taken by UCL and its senior officers in order to address those issues.
RESOLVED:
51.3
That EMC welcome the paper at EMC 4-45 (13-14).
Matters for Information
52
CAPITAL PROJECTS DASHBOARD
Noted:
52.1
The above report at EMC 4-46 (13-14).
53
PROJECT REVIEW GROUP – MINUTES AND DECISIONS
Noted:
53.1
Minutes of the most recent meeting of the PRG at EMC 4-47 (13-14).
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Estates Management Committee – Minutes – 5 March 2014
54
DATE OF NEXT MEETING
Noted:
54.1
The next meeting will be on Wednesday 14 May 2014 at 8.30am-11.00am in the Council
Room.
JASON CLARKE
Secretary to EMC
[telephone 020 7679 8594, UCL extension 28594, email: jason.clarke@ucl.ac.uk]
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