Enclosure 3A - Project Summary Form
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Wildland Urban Interface Fuels / Education and
Prevention / Community Planning for Fire Protection Projects
Applicant
Applicant/Organization: Jackson County
Phone: (541) 774-6116
FAX: (541) 774-6705
Email:
Address (Street or P. O. Box, City, State, Zip): 10 S. Oakdale, Medford, OR 97501
Project Coordinator
Project Coordinator (Name and Title): Lin Bernhardt
Organization/Jurisdiction: Jackson County
Phone: (541) 774-6007
FAX: (541) 7746455
Email: bernhald@jacksoncounty.org
Project Information
Project Title: Community Fire Protection Plan
Project Start: March, 2002
Project End: March, 2003
Federal Funding Request: $141,401.27
Total Project Funding: $160,777.54
Are you submitting multiple projects? If so, please explain and prioritize: No
Brief Project Description:
This project will develop a community fire protection plan that will serve as a comprehensive
interagency
and multi-jurisdictional fire protection strategy. It will include federal, state, and local
B
fire protection agencies in a five-county area of Southwest Oregon, including Jackson, Josephine,
Coos, Curry, and Douglas counties.
The purpose of the plan is to 1) improve coordination and communication amongst the cooperators,
2) to better understand and define roles and responsibilities, 3) identify resources, opportunities for
job creation, and other benefits, and 4) develop a framework for identifying and prioritizing priority
areas for fuel reduction. The plan will ultimately maximize fire protection capabilities within the
fiscal constraints of the fire fighting organizations in SW Oregon.
Project Location:
County:
Five-County area of Southwest OR
Lead Co.: Jackson
Congressional District:
2
Project Type: Check appropriate project type. More than one type may be checked. If only Box (4) is checked, use Enclosure 4.
(1)
(2)
Wildland Urban Interface Fuels Project
Wildland Urban Interface Education and Prevention Project
uglas
(3) X Community Planning for Fire Protection Project
(4)
Fuels Utilization and Marketing Project
If the applicant is an unincorporated area, define the geographic area being represented:
Enclosure 3B (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than
one page, single space, 12-pitch font.
Describe project including, but not limited to:
 project location
Address these
 project implementation
items as
 anticipated outcomes
applicable:
 measures and reporting
 partners
Response:





project income
project time frames
specify types of activities and equipment used
amount or extent of actions (acres, number of homes, etc)
environmental, cultural and historical resource requirements
The community fire protection plan will cover federal, state, and county protected lands in Jackson,
Josephine, Curry, Coos, and Douglas counties. The purpose of the plan is to integrate the efforts
of community, local, state, and federal fire agencies – including BLM, the Forest Service, NPS,
FWS and BIA – into a single region-wide plan. The plan will foster improved communication and
cooperation amongst all affected parties on a permanent basis. Ultimately the plan will result in
reduced risk to resources, property, and human life.
The planning process will establish an organization made up of federal, state, local, and community
interests to develop a plan that addresses the most efficient fire fighting capabilities, and determine
how to best incorporate the funding from participating organizations. The plan is intended to clarify
each agency's roles and responsibilities and provide a mechanism for cooperators to maximize
their protection capability through the efficient use of existing resources.
An outcome will be that all participants will gain an understanding of what resources each has, how
we can best work together to maximize our protection services, identify areas to focus fire
prevention and education efforts, establish a framework for identifying areas for fuel reduction
treatment, and identify needed training and equipment. The plan will be developed with
sustainability principles in mind, addressing the economic, environmental, and social aspects of
actions to be taken.
This proposal will benefit the residents and resources of the 5 counties mentioned above. Within
these counties there are 93 communities on the list of High Hazard Communities. The plan will
identify efforts needed to reduce fire hazards in or adjacent to communities, watersheds, and
threatened or endangered species within high fire threat zones. The plan will also identify
restoration opportunities.
The planning process will ensure that all participants support the plan’s content and have a
commitment to implement it. The public will be invited to comment during the development of the
plan. Once completed, the plan will be made available to the general public.
This project will take one year to complete.
Enclosure 3B (Page 2 of 3) - Project Evaluation Criteria
Applications for funding must include narrative responses that address the following four criteria. Within each criterion,
sub-criteria are listed in descending order of importance. Limit your responses to the areas provided.
1. Reducing Fire Risk. (40 points))
A. Describe how the proposal promotes reduction of risk in high hazard areas or communities.
B. Describe how the proposed project benefits resources on federal land or adjacent non-federal land, or how it
protects the safety of communities.
C. To what extent does the project implement or create a cooperative fuels treatment plan or community fire strategy
(include evidence of the plan if it already exists)?
D. Explain to what extent the affected community or proponent has been involved or plans to involve the affected
community in a qualified fuels education program (e.g., FIREWISE).
E. Explain how the proposal (a) leads to, enhances or restores a local fire-adapted ecosystem, and/or (b) mitigates or
leads to the mitigation of hazardous fuel conditions.
F. How will the proposed treatments be maintained over time?
Response:
The five-county area covered by the proposed community fire protection plan includes 93 High
Hazard Communities. A goal of the plan will be to reduce the risks to these communities and
surrounding areas. The plan will address how certain areas can be restored to a local fire-adapted
ecosystem, and a framework will be developed to determine and prioritize areas that have a need
for future fuel hazard treatment. As part of this task, the participants will explore ways to maintain
treatments over time. The plan’s strategy will benefit resources on federal land as well as on
adjacent non-federal land. The plan will address the requirements of Oregon Senate Bill 360, which
places liability for fire prevention on private landowners adjacent to federal lands.
The community fire protection plan will assist all protection agencies in understanding the existing
protection standards of each agency. The plan will incorporate existing agreements between fire
protection agencies and see if new ones are needed. Participants will examine the current
structure and evaluate where improvements can be made. The plan will also outline opportunities
for interagency fire education and prevention programs. The completed plan will be used by
participating agencies to inform those they serve on how services are being maximized through
strong cooperation and the sharing of resources and expertise.
2. Increasing local capacity. (30 points)
A. How would the proposal improve or lead to the improvement of the local economy in terms of jobs and sustainable
economic activity? How many jobs are expected to be created or retained and for how long (please distinguish
between essentially year-round and seasonal jobs)?
B. To what extent will this project be offered to serve as a model for other communities?
C. Will biomass or forest fuels be utilized; if so, in what manner and how much?
Response:
The development of the plan is expected to involve at least one agency employee from each of the
participating agencies, plus a contractor to develop the plan. The plan will develop a framework to
identify areas needing fuel treatment in the future. Future treatment will provide employment
opportunities for an undetermined length of time given the extent of treatment that is anticipated. It
is possible that fuel treatment methods could range form thinning small diameter material, handpiling brush, and prescribed burning.
The plan will coordinate with previously funded efforts to use small diameter wood. This effort may
lead to the use of a biomass plant and a charcoal plant that would use bark. This effort will also look
at improving the manufacturing capability to use small diameter wood.
Once the plan is complete, it will be available for any community or agency to use as a template for
their local planning efforts.
Enclosure 3B (Page 3 of 3) - Project Evaluation Criteria
3. Increasing interagency and intergovernmental coordination. (15 Points)
A. Describe how this project implements a local intergovernmental strategy plan, or creates such a plan. Describe the
plan if it already exists.
B. Explain the level of cooperation, coordination or strategic planning among federal, state, tribal, local government
and community organizations. List the cooperators.
Response:
This proposal enhances ongoing efforts by fire agencies to cooperate and coordinate our
prevention, detection, suppression, and fuel treatment programs. Many of the fire protection
agencies in the affected area have protection plans. Mutual aid agreements have been developed
by all levels of government (federal, state, and county). This proposal will bring those agreements
into one document. It will then allow participants to see possible additional opportunities for
improvements to gain effectiveness in our combined efforts to provide fire protection.
The community fire protection plan will encompass five counties (Jackson, Josephine, Curry, Coos,
and Douglas) in Southwest Oregon, the Siskiyou National Forest, Rogue River National Forest,
Umpqua National Forest, the Medford, Roseburg, and Coos Bay districts of the BLM, Oregon
Department of Forestry, Coos Forest Protective Association, and Douglas Forest Protection
Association. The planning process will identify additional organizations that will need to be
involved, including tribes and community organizations.
4. Expanding Community Participation. (15 Points)
A. To what extent have interested people and communities been provided an opportunity to become informed and
involved in this proposal?
B. Describe the extent of local support for the project, including any cost-sharing arrangements.
C. What are the environmental, social and educational benefits of the project?
Response:
Most of the agencies in #3 above have been involved in discussions regarding this proposal.
Support has already been voiced by the commissioners of the involved counties, the Fire Chiefs
Association, Oregon Dept. of Forestry, fire districts in Jackson county, and many others. Staff
representatives for Senator Smith, Senator Wyden, and Congressman Walden have voiced support
for this effort as well.
Once the plan is developed, it will be available to any interested person, community leaders,
homeowner associations, civic groups, etc. The plan will inform citizens about the interagency fire
protection activities in their area, the cooperative efforts of the participating agencies, and how
implementation of the plan can protect resources and forest health.
Enclosure 3C - Project Work Form
Tasks
Hire contractor
Time Frame
Responsible Party
(Assumes grant award on June Jackson County
30)
July 30, 2002
Form advisory group
August 15, 2002
Jackson County/ contractor
Compile and evaluate information
March 30, 2003
Jackson County/ contractor/
advisory group
Write draft plan and distribute for
comment
April 1, 2003
Jackson County/ contractor
Write final plan, print and distribute
June 15, 2003
Jackson County/ contractor
Enclosure 3D - Project Budget
Cost Category
Description
Federal
Agency
Applicant
Partner 1
Partner 2
11,699.40
4,151.40
1,887.00
1,887.00
11,699.40
4,151.40
1,887.00
1,887.00
5,773.44
2,048.64
931.20
931.20
5,773.44
2,048.64
931.20
931.20
871.45
174.29
174.29
174.29
871.45
174.29
174.29
174.29
1,031.98
359.44
168.135
168.135
1,031.98
359.44
168.135
168.135
141,401.27
6,733.77
3160.625
3160.625
Personnel
Salary
Subtotal
Fringe Benefits
Benefits
Subtotal
Travel
Mileage
Subtotal
Equipment
N/A
Subtotal
Supplies
N/A
Subtotal
Contractual
Plan Development
Printing
Subtotal
120,000.00
2,025.00
122,025.00
Other
Overhead
Subtotal
Total Costs
Project (Program) Income1
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the
grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental fees
earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale of
commodities or items developed under the grant or cooperative agreement. The use of Program Income during the project period
may require prior approval by the granting agency.
Enclosure 3D - Project Budget
Cost Category
Description
Partner 3
Partner 4
Total
1,887.00
1,887.00
23,398.80
1,887.00
1,887.00
23,398.80
931.20
931.20
11,546.88
931.20
931.20
11,546.88
174.29
174.29
1,742.90
174.29
174.29
1,742.90
Personnel
Salary
Subtotal
Fringe Benefits
Benefits
Subtotal
Travel
Mileage
Subtotal
Equipment
N/A
Subtotal
Supplies
N/A
Subtotal
Contractual
120,000.00
2,025.00
122,025.00
Subtotal
Other
Overhead
Subtotal
Total Costs
168.135
168.135
2,063.96
168.135
168.135
2,063.96
3,160.625
3,160.625
160,777.54
Project (Program) Income1
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the
grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental fees
earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale of
commodities or items developed under the grant or cooperative agreement. The use of Program Income during the project period
may require prior approval by the granting agency.
Community Planning for Fire Protection Projects
Grant Application
Budget Assumptions
Personnel
Salaries
The salaries of staff from all five partners (Jackson, Josephine, Coos, Curry, and Douglas counties) are
based on Jackson County’s rate of $31.45 per hour, adjusted for time actually spent on the job. Hours
estimated for meeting attendance and plan review are 120 per county for the duration of the project.
Jackson County staff will include an additional 144 hours for grant and contract administration.
Fringe Benefits
Benefits
Benefits are based on Jackson County’s adjusted rate of $15.52.
Travel
Mileage
Mileage is based on Jackson County’s rate of 36.5 cents per mile. The average distance between the two
furthest county seats is about 95.5 miles. It is anticipated that staff from the represented counties will attend
ten meetings. Total mileage is based on the number of meetings multiplied by the average distance and rate.
Contractual
Plan Development *
The entire amount is payment to an agency or consulting firm.
Plan Printing
The cost is based on a 500-page document, double sided and spiral bound.
Other
Overhead
Overhead is based on Jackson County’s rate for the County Administrator’s Office of $6.17 per hour.
* Because this cost is difficult to estimate without bids, it is likely the applicant will request a budget
modification if the plan can be developed for less that the $120,000 estimated. The balance will be divided
among all partners and be reflected as a percentage of the in-kind contributions for salary and benefits. The
amount modified will not reduce the match below the amount established, i.e. 12% of the total project cost.