Enclosure 3A - Project Summary Form
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Wildland Urban Interface Fuels / Education and
Prevention / Community Planning for Fire Protection Projects
Applicant
Applicant/Organization:
Jefferson County Fire District #1
Phone:
FAX:
Email:
541-475-7274
541-475-7411
ecordes@madras.net
Address (Street or P. O. Box, City, State, Zip):
PO Box 30, Madras, OR 97741
Project Coordinator
Project Coordinator (Name and Title):
Earl Cordes, Fire Chief
Organization/Jurisdiction:
Jefferson Co Fire Dist #1
Phone:
FAX:
Email:
541-475-7274
541-475-7411
ecordes@madras.net
Project Information
Project Title:
Jefferson County Mapping A Fire Safe Community
Project Start:
Project End:
July 1, 2002
June 30, 2005
Federal Funding Request:
Total Project Funding:
$33,000.00
$52,000.00
Are you submitting multiple projects? If so, please explain and prioritize:
No
Brief Project Description:
The project will develop a digital infrastructure of at risk wildland urban interface zones within the
Jefferson Co Fire Dist #1. Initially we will be targeting the same six (6) subdivisions identified in last
year's grant for fuels mitigation covering 350 dwellings situated on 850 acres of urban interface
area.
Program outcome will provide and identify zones with a digital mapping system to be used for
prefire planning, accurate and timely fire response, public education within the targeted
subdivisions and integration with other agency digital systems.
Project Location:
County:
Congressional District:
Jefferson Co Fire Dist #1
Jefferson
Oregon District #2
Project Type: Check appropriate project type. More than one type may be checked. If only Box (4) is checked, use Enclosure 4.
(1)
(2)
Wildland Urban Interface Fuels Project
Wildland Urban Interface Education and Prevention Project
(3)
(4)
Community Planning for Fire Protection Project
Fuels Utilization and Marketing Project
If the applicant is an unincorporated area, define the geographic area being represented:
Applicant is a Rural Fire Protection District established under Oregon State Statute.
Enclosure 3B (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than one page,
single space, 12-pitch font.
Describe project including, but not limited to:
 project location
Address these
 project implementation
items as
 anticipated outcomes
applicable:
 measures and reporting
 partners





project income
project time frames
specify types of activities and equipment used
amount or extent of actions (acres, number of homes, etc)
environmental, cultural and historical resource requirements
The project will be done within the Jefferson Co Fire Dist #1 initially targeting the same six (6)
subdivisions that have fuels mitigation projects currently funded by the National Fire Plan. Our District is
bordered by ODF, BLM, USFS, and BIA. We intend to start the project around July 1, 2002, and conclude
three years later on June 30, 2005.
Response:
Program outcome will provide and identify zones with a digital mapping system to be used for prefire
planning, accurate and timely fire response, public education within the targeted subdivisions and integration
with other agency digital systems. Timely fire response will be improved by other agencies as well, including
but not limited to: ODF, BLM, USFS, BIA, mutual aid structure agencies, EMS, law enforcement, etc. The
project results are to be used to educate the Jefferson County Commissioners for ultimately implementing
building code ordinances within the urban interface zones.
For the grant period of three years we intend to complete two subdivisions per year. Continuation of the
project will be to work in conjuction with the County's GIS coordinator in mapping the complete Fire District
over the next five to seven years. Reporting and accountability will be made to the Fire District's Board of
Directors by measuring the decrease in the amount of response time by emergency personnel. Interim and
final reporting will be documented in periodic and final progress reports.
Our partners in the project will be: ODF, BLM, USFS, BIA, Jefferson, Crook, Deschutes, and Wasco
Counties, EMS, area fire departments, Deschutes Valley Water District, City of Madras, the City of Culver
and Jefferson County Community Development Office.
The project will not generate any income.
The project will include the purchase of three computer systems; GIS programs; network equipment for
connecting to substations, FS Grassland office, County GIS office, Warm Springs Reservation; GPS
equipment for data gathering and a part time employee funded by the District and the grant to complete the
project.
The project will initially include six subdivisions encompassing 350 dwellings on 850 acres. The District
includes 11,000 dwellings on 128,000 acres in central Jefferson County. We intend to use the NFPA 299
Hazard Assessment System as a tool for GIS based community hazard mapping.
Enclosure 3B (Page 2 of 3) - Project Evaluation Criteria
Applications for funding must include narrative responses that address the following four criteria. Within each criterion, subcriteria are listed in descending order of importance. Limit your responses to the areas provided.
1. Reducing Fire Risk. (40 points))
A. Describe how the proposal promotes reduction of risk in high hazard areas or communities.
B. Describe how the proposed project benefits resources on federal land or adjacent non-federal land, or how it protects the safety
of communities.
C. To what extent does the project implement or create a cooperative fuels treatment plan or community fire strategy (include
evidence of the plan if it already exists)?
D. Explain to what extent the affected community or proponent has been involved or plans to involve the affected community in a
qualified fuels education program (e.g., FIREWISE).
E. Explain how the proposal (a) leads to, enhances or restores a local fire-adapted ecosystem, and/or (b) mitigates or leads to the
mitigation of hazardous fuel conditions.
F. How will the proposed treatments be maintained over time?
Response: Benefits
include: planning prefire structural triage, fuels reduction efforts through our existing grant,
fire mitigation scenarios, more efficient response times, and enhanced efficiency for mutual aid resources
through GIS data sharing. Additional benefits should flow from this project as local resident and
organizations see the benefits of mitigation action and begin to engage in efforts on their properties. It is
hoped that mapping of high hazard areas will lead toward building code restrictions from the County
Community Development Department.
State and Federal lands border or closely border our high hazard subdivisions. The reduction in the overall
size and damage from fires, will result in improved fire protection for individual structures, communities as a
whole, watersheds, wildlife and all other values at risk from uncontrolled fire.
This proposal is part two of an existing program of educating landowners in fuels mitigation.
GIS mapping will be ongoing through the Fire District office. This project will get us started and we intend to
do the maintenance out of our budget or apply for subsequent grant funding. A portion of the County's timber
replacement money will be used for maintenance in future years.
2. Increasing local capacity. (30 points)
A. How would the proposal improve or lead to the improvement of the local economy in terms of jobs and sustainable economic
activity? How many jobs are expected to be created or retained and for how long (please distinguish between essentially yearround and seasonal jobs)?
B. To what extent will this project be offered to serve as a model for other communities?
C. Will biomass or forest fuels be utilized; if so, in what manner and how much?
Response: Directly,
one temporary employee, 0.5 FTE, will be hired by the Fire District for the three year
period. Indirectly, this project may create new jobs, first when individual landowners hire contractors to
reduce the risk of fire on their properties under this project and second as additional landowners see the
successful results and decide to conduct similar activities on their properties.
It could serve as a model and be easily implemented by a jurisdiction or community. Our program will be
offered to local fire prevention Co-ops throughout our region, similar to that of the Fire Free program with
Safeco Insurance.
Enclosure 3B (Page 3 of 3) - Project Evaluation Criteria
3. Increasing interagency and intergovernmental coordination. (15 Points)
A. Describe how this project implements a local intergovernmental strategy plan, or creates such a plan. Describe the plan if it
already exists.
B. Explain the level of cooperation, coordination or strategic planning among federal, state, tribal, local government and
community organizations. List the cooperators.
Response: Presently our
agency utilizes intergovernmental planning with several other agencies. Numerous
resources are shared which include, but not limited to, Senate Bill 360 information, initial response in
designated areas, training of personnel, shared equipment and frequently participate in educational programs.
Only agency staff have been involved up to this point. The Forest Service; Bureau of Indian Affairs;
Jefferson, Deschutes, Crook, and Wasco Counties; and the local water district are excited to assist and
eventually share data with each other. Since Deschutes, Wasco, and Crook counties are digitally mapped this
project, along with Jefferson County's work, will tie all four counties together with GIS data.
4. Expanding Community Participation. (15 Points)
A. To what extent have interested people and communities been provided an opportunity to become informed and involved in this
proposal?
B. Describe the extent of local support for the project, including any cost-sharing arrangements.
C. What are the environmental, social and educational benefits of the project?
Response: Only agency staff have been
involved up to this point. The Forest Service; Jefferson, Deschutes,
Crook and Wasco Counties; and the local water district are excited to assist and eventually share data with
each other. Since Deschutes, Crook and Wasco county are digitally mapped this project, along with Jefferson
County's work, will tie all four counties together with GIS data. Currently the only out of pocket expense will
be from the grant and the Fire District. Other agencies will assist with staff time when needed.
The data will be a foundation to planning efforts to reduce threats and risk to wildland urban interface
sturctures. Results of this project, increased awareness about the wildland urban interface situation and
resulting subsequent actions to mitigate the risk from fire, will result in an enhanced level of protection and
personal safety for Jefferson County. A reduction in the risk of fire damage and the improvement of personal
safety, which will result from this project, should result in overall improvement to the stability of the County
and therefore be of benefit to the local economy.
Enclosure 3C - Project Work Form
Tasks
Time Frame
Responsible Party
Develop project action plan
July 2002
Jefferson Co Fire Dist #1 and
cooperators
Purchase equipment
September 2002
Jefferson Co Fire Dist #1
Identify and locate wildland interface
structures and high fuel hazard zones
September 2002 - February 2005
Jefferson Co Fire Dist #1
Review initial data
February 2005
Jefferson Co Fire Dist #1 and
cooperators
Complete rough draft
May 2005
Jefferson Co Fire Dist #1
Distribute data in form of ArcView
compatable files
July 2005
Jefferson Co Fire Dist #1 and
cooperators
Enclosure 3D Project Budget
Cost Category
Description
Federal
Agency
Applicant
Personnel
0.5 FTE
$16,000.00
$16,000.00
Subtotal
$16,000.00
$16,000.00
Fringe Benefits
Work Comp, taxes, ins.
$3,000.00
$3,000.00
Subtotal
$3,000.00
$3,000.00
Partner 1
$0.00
$0.00
Partner 2
Total
$0.00
$0.00
$32,000.00
$0.00
$32,000.00
$0.00
$0.00
$6,000.00
$0.00
$6,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$10,000.00
$0.00
$10,000.00
$0.00
$0.00
$4,000.00
$0.00
$4,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
Travel
Subtotal
$0.00
Equipment
Computers & GPS units
$10,000.00
Subtotal
$10,000.00
Supplies
Programs, networking, office
$4,000.00
Subtotal
$4,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Contractual
Subtotal
$0.00
$0.00
$0.00
Other
Subtotal
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total Costs
$33,000.00
$19,000.00
$0.00
$0.00
$52,000.00
Project (Program) Income1
(using deductive alternative)
1
$0.00
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of
the grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental
fees earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale
of commodities or items developed under the grant or cooperative agreement. The use of Program Income during the
project period may require prior approval by the granting agency.