Enclosure 3A - Project Summary Form
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Wildland Urban Interface Fuels / Education and
Prevention / Community Planning for Fire Protection Projects
Applicant
Applicant/Organization:
Seven Basins Watershed Council
Phone:
541-830-3781
FAX:
541-830-0261
Address (Street or P. O. Box, City, State, Zip) :
15955 Jones Rd., White City, OR 97503
Project Coordinator
Project Coordinator (Name and Title):
Gail Perrotti, Coordinator
Organization/Jurisdiction:
Seven Basins Watershed Council
Phone:
541-830-3781
FAX:
541-830-0261
Project Information
Project Title:
Seven Basins Neighborhood Fire Planning Project
Proposed Project Start Date:
October 2003
Email:
Perrotti@internetcds.com
15955159
Email:
Perrotti@internetcds.com
Proposed Project End Date:
June 2004
Federal Funding Request:
$16,600.00
Total Project Funding:
$35,170.00
Are you submitting multiple projects? If so, please explain and prioritize:
NO
Brief Project Description:
The Evans Creek and Rogue River/Gold Hill watersheds are among the most fire prone areas in Southern
Oregon. This project is engaging and empowering rural residents to become more aware and active in wildfire prevention & response. This phase of the project will begin with a mass mailing to all residents and a
1/2-day workshop to develop the capacity of the Watershed Council volunteers to conduct outreach and provide public education. Working with agencies the Council will conduct 3 local workshops and one fuel reduction demonstration project to increase awareness and promote utilization of existing programs and resources. The Council will coordinate with the agencies and volunteers to facilitate the development of neighborhood fire plans. These will include communication development, risk assessment planning and fuel reduction projects.
This project will allow the Watershed Council to continue to provide education and facilitation of neighborhood fire plans throughout the fire-prone watershed, coordinate and facilitate fuel reduction work and expand its role of liaison between the agencies and the dispersed rural residents.
Project Location (latitude/longitude if applicable): County:
Evens Creek/Rogue Watersheds Jackson
Congressional District:
02
Project Type: Check appropriate project type. More than one type may be checked. If only Box (4) is checked, use Enclosure 4.
(1) Wildland Urban Interface Fuels Project
(2) x Wildland Urban Interface Education and Prevention Project
(3) x Community Planning for Fire Protection Project
(4) Fuels Utilization and Marketing Project
If the applicant is an unincorporated area, define the geographic area being represented:
Evans Creek/ Rogue River/Gold Hill Watersheds; cities of Rogue River, Gold Hill, unincorporated areas of Wimer and Sams Valley

Enclosure 3B (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than one page, single space, 12-pitch font.
Describe project including, but not limited to:
Address these items as applicable:
 project location
 project implementation
 anticipated outcomes
 measures and reporting
 interagency partners
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 project relationship to community or natural landscape fire plans project time frames and income specify types of activities and equipment used amount or extent of actions (acres, number of homes, etc) environmental, cultural and historical resource requirements
Response: The Evans Creek Watershed has been heavily impacted by fire for more than 20 years. In ore than 8 significant fires, approximately 40,000 acres have suffered including the loss of homes. There are two incorporated cities in the area, but a significant portion of the watershed lies in the unincorporated area of
Jackson County; significant area is outside rural fire districts. Natural conditions including vegetation, aspect, slope and climate are compounded by an increasing shift in land use to rural residential.
This project will increase capacity of the Watershed Council members and volunteers to conduct outreach, provide public education and facilitate the development of neighborhood fire strategies, including fire prevention, response activities and fuel reduction projects.
A n 8 page newspaper style mailing, to follow up on the Feb. 2003 mailing, will be sent to over 6,400 property owners in the watershed. This will update on work accomplished to date, continue outreach and education and provide information on new developments and opportunities.
A train –the-trainer session will be conducted to give Watershed Council members and volunteers the skills needed to facilitate and assist community workshops and planning efforts. This 1/2 day workshop will be jointly conducted by Southwest Oregon RC&D Council, BLM, ODF, OSU Extension and local fire districts.
The trained Watershed Council members and volunteers will conduct further outreach and neighborhood recruitment activities to maximize public education and involvement.
A series of 3 local workshops will be developed to present basic fire prevention and response information and to promote programs to assist with fuel reduction and fire response. Neighborhood leaders will be recruited through small group discussions during the workshops. The Watershed Council project coordinator will plan the outreach and coordination of the workshops, with technical assistance provided by involved agencies.
A 17-acre demonstration project of access road fuel reduction practices will be developed in Sams Valley.
This project will be conducted on private property adjacent to BLM land and will be coordinated with BLM fuel reduction work. The demonstration project will be funded with ODF cost share funds. The project will be documented by an educational color brochure and will be available for educational tours.
The Watershed Council project coordinator, in cooperation with agency partners, will facilitate 10-20 neighborhood fire strategies with agency partners. Neighborhoods will come together to evaluate their risks and opportunities and plan for fuel reduction and response to wildfire disasters and emergencies. Groups will verify and refine information to share with agencies such as high-risk fuel sources, roads/bridges and stored water sources. Databases will be developed with contact and other information. The neighborhood planning will be coordinated with BLM fuel reduction projects planned for the Evans Valley in 2004
These efforts will be targeted to best complement ongoing and planned efforts by partners. BLM is planning on a watershed-wide fuels reduction effort in Evans Valley. ODF is implementing fuel reduction cost-share activities throughout the watershed. Both partners requesting outreach assistance as part of this project. All activities will be tracked to document citizen participation, the number of acres effected and treated.

Enclosure 3B (Page 2 of 3) - Project Evaluation Criteria
Applications for funding must include narrative responses that address the following four criteria. Within each criterion, subcriteria are listed in descending order of importance. Limit your responses to the areas provided .
1. Reducing Fire Risk. (40 points) )
A.
Describe how the proposal promotes reduction of risk in high hazard areas or communities, or natural landscapes.
B.
Describe how the proposed project benefits resources on federal land or adjacent non-federal land, or how it protects the safety of communities.
C.
To what extent does the project implement or create a cooperative (1) fuels treatment plan or (2) community fire strategy
(include evidence of the plan if it already exists)?
D.
Explain to what extent the affected community or proponent has been involved or plans to involve the affected community in a qualified fuels education program (e.g., FIREWISE).
E.
Explain how the proposal (1) leads to, enhances or restores a local fire-adapted ecosystem, and/or (2) mitigates or leads to the mitigation of hazardous fuel conditions.
F.
How will the proposed treatments or programs be maintained in future years?
Response: There is extensive “checkerboard” ownership in the Evans/Rogue River basins, which have more than 40,000 acres within a mile of the interface zone. The 13,000+ rural residents are dispersed and have neither strong community affiliations, nor full coverage by Fire Districts. This project will gather information useful to fire strategy development watershed-wide, provide training and mobilize private citizens to organize and act on their own behalf in localized cooperation. The project coordinator and key volunteers will be attending the Ashland, OR FIRWISE Workshop in March 2003 and what they learn will be incorporated into the project. The primary target neighborhoods in the Evans Valley watershed coincide with the current fire and fuels planning by BLM and the entire watershed is a priority area for ODF and County
Emergency Offices.
The neighborhood groups will analyze their risks and opportunities & develop strategies to reduce risk and to respond to emergencies. Education efforts will familiarize people more with existing assistance & cost-share programs available to reduce fire risks and will encourage the development of strategies to implement activities to address needs. May 1 has been selected as the annual date for updating neighborhood plans.
ODF is targeting this watershed with their field assistance and cost-share programs to add incentive to implement practices. Neighborhood groups will be encouraged to share and coordinate their strategies with
Fire Districts, ODF and BLM.
2.
Increasing local capacity. (30 points )
A.
How would the proposal improve or lead to the improvement of the local economy in terms of jobs and sustainable economic activity? How many jobs are expected to be created or retained and for how long (please distinguish between essentially yearround and seasonal jobs)? How will this proposal link to toher projects (or proposed projects) to create year-round jobs?
B.
To what extent will this project be offered to serve as a model for other communities or natural landscapes?
C.
Will biomass or forest fuels be utilized; if so, in what manner and how much?
Response : This project is focused on community strategy development and education leading to fuel reduction work on private property. Those residents who pursue cost-share programs are likely to contract for fuel reduction work.
Training and development of community leaders will increase the capacity of the residents in the affected area to interact and cooperate with fire and forest management agencies. Information collected and relationships developed with community members during this project will serve well into the future for firefighting and forest management activity.
This model of training and local empowerment is designed t be readily replicable, and the Seven Basins
Watershed Council is planning to use this experience, the information and the skills gained as the basis for carrying on further localized planning efforts.

Enclosure 3B (Page 3 of 3) - Project Evaluation Criteria
3.
Increasing interagency and intergovernmental coordination. (15 Points)
A.
Describe how this project implements a local intergovernmental strategy or plan, or creates such a plan. Describe the plan if it already exists.
B.
Explain the level of cooperation, coordination or strategic planning through a “Local Coordination Group” for wildland fire activities, or among federal, state, tribal, local government and community organizations. List the cooperators (a detailed list of cooperators will be required for projects that are funded).
Response: The Evans Creek and Sams Valley areas have been plagued by destructive fires over the last 20 years and are considered very high priority areas by BLM and ODF. Local Fire Districts play a key role where they have coverage, but there are sizable areas within the watershed which are not protected by fire districts. Agencies are actively participating in efforts to educate and mobilize rural residents to combat the toll of fire in these areas. They are working with the SBWC to reach populations they have not been able to effectively engage in the past.
The Seven Basins Neighborhood Fire Planning Project is guided by a steering committee consisting of representatives from BLM, ODF, OSU Extension and the SBWC. In addition all three local fire districts are active participants in Community and Neighborhood meetings and are providing educational inspections of existing ponds to determine their suitability for use in fire suppression. The fire districts are providing assistance with neighborhood issues, volunteer recruitment and fuel reduction planning. Jackson County
Emergency Management is providing technical assistance. Agencies have suggested that verifying and ground-truthing information on stored water would be a data gap that the SBWC and neighborhood groups could help to fill. Location data on stored water can be collected and shared with appropriate agencies.
Neighborhood groups will evaluate their unique situations and develop strategies. They will be encouraged to involve and share information with interagency partners and to coordinate with efforts on adjacent forestland.
4.
Expanding Community Participation. (15 Points)
A.
To what extent have interested individuals, groups, and communities been provided an opportunity to become informed and involved in this proposal?
B.
Describe the extent of local support or opposition for the project, including any cost-sharing arrangements.
C.
What are the environmental, social and educational benefits or concerns of the project?
Response: The 17 members of the SBWC board, all local residents, have actively participated in the development of the project concept. Their commitment to this project is based in the emergence of wildfire as a top priority and concern to local residents in the meetings held to create the SBWC.
The Seven Basins Neighborhood Fire Planning publication that was sent to over 6,400 property owners at the beginning of Feb. 2002 provided educational articles as well as information on and invitations to participate in neighborhood fire planning and the ODF cost-share programs. Three Community workshops held on Feb.
11, 20 and 25 th , 2002 have recruited resident participation. Currently 5 neighborhoods are participating in neighborhood planning meetings. Ten community outreach volunteers and the project coordinator will continue to work toward greater community awareness and participation.
To date we have found widespread enthusiastic support for this project. Preventing fire in the watershed is far easier and more cost effective than fighting fires and healing the effects of wildfire. Many people are concerned about fire, but lack the skills and coordination to act in meaningful ways to protect their own interests or to lessen the risks to the neighborhood. This project will train community members to evaluate their own situations as well as reach out to their neighbors. The mobilization of a cadre of trained community members will provide ready access and referral assistance. Development of neighborhood strategies will steer rural residents toward greater self-responsibility and community awareness, as well as creating better coordination with agencies.

Enclosure 3C - Project Work Form
Tasks Time Frame
8 page newspaper style mailing to reach aprox. 6400 local residents. To provide information, education and promote workshops, programs and opportunities.
October 2003
Responsible Party
OSU Extension, SBWC, BLM,
ODF, Fire Districts
Train-the-Trainer. Train Watershed
Council members and community volunteers in community outreach methods, fire planning and support and coordination of prevention efforts.
October 2003, 1/2 day workshop
ODF, BLM, Southwest Oregon
RC&D, fire Districts, SBWC,
OSU Extension
Community Workshops. Conduct 3 local workshops to present fire prevention overview, promote programs to assist with fuel reduction and recruit neighborhood leaders for fire planning.
Fuel Reduction Demonstration
Project. A 17 acre access road fuel reduction + BLM fuel reduction available for educational tours and to be featured in an educational brochure
Color Brochure. Color brochure documenting and explaining fuel reduction demonstration project.
Distributed to residents by SBWC and partners.
O ctober-November 2003
March 2004
SBWC, OSU Extension,
ODF,BLM and Fire Districts
With assistance from RVCOG and County Emergency
Management.
Completed by December 31, 2009
ODF and BLM with assistance from SBWC and OSU
Extension.
SBWC, OSU Extension, ODF,
BLM
Neighborhood Strategy Development.
Conduct outreach to 10-20 neighborhoods, hold planning sessions, follow up and share plans with partners.
November 2003- June 2004 SBWC with input and assistance from agency partners.

Enclosure 3D Project Budget
Cost Category
Description
Federal
Agency Applicant Partner 1 Partner 2 Total
Personnel
Project Coordinator
Vol. Hrs & Technical Assistance
Subtotal
Fringe Benefits
N/a
Subtotal
Travel
N/a
Subtotal
Equipment
Subtotal
Supplies
Paper, copies, workshop supplies
Color Brochure
Subtotal
Contractual
N/a
Subtotal
Other
Postage, phone, Admin. cost
8 page mailing/Demo Project
Subtotal
$3,400.00
$3,400.00
$300.00
$300.00
$5,610.00
$5,610.00
$4,500.00
$4,500.00
$9,720.00
$9,720.00
$500.00
$2,000.00
$2,500.00
$1,380.00
$3000.00
$4380.00
Total Costs $16,600 $4,500.00 $9,310.00 $4,760.00
Project (Program) Income 1
(using deductive alternative)
1 Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental fees earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale of commodities or items developed under the grant or cooperative agreement. The use of Program Income during the project period may require prior approval by the granting agency.
$35,170.00
$0.00
$9,720.00
$4,560.00 $12,460.00
$4,560.00 $22,180.00
$200.00
$200.00
$1,.000/00
$2,000.00
$3,000.00
$1,380.00
$8,610.00
$9,990.0