Enclosure 3A - Project Summary Form NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS Application for Wildland Urban Interface Fuels / Education and Prevention / Community Planning for Fire Protection Projects Applicant Applicant/Organization: Keep Oregon Green Phone: FAX: 503.945.7499 Email: 503.945.7319 dchaas@odf.state.or.us Address (Street or P. O. Box, City, State, Zip): P.O. Box 12365, Salem, OR 93309-0365 Project Coordinator Project Coordinator (Name and Title): DC Haas, President, Keep Oregon Green Organization/Jurisdiction: State-wide Non-Profit Phone: FAX: 503.945.7499 Email: 503.945.7319 dchaas@odf.state.or.us Project Information Project Title: Interpretive improvements and maintenance to USFS building at state fairgrounds Project Start: Project End: Summer 2003 Summer 2004 Federal Funding Request: Total Project Funding: $ 29,500 plus other ‘in kind’ services $ 20,000 Are you submitting multiple projects? If so, please explain and prioritize: Yes, 1) OJFRP, 2) State Fair Exhibit, 3) KOG Sign Program Brief Project Description: The USDA Forest Service currently owns a building in the Natural Resource area, at the state fairgrounds in Salem. There is a Memo of Understanding (MOU) between the Forest Service and Keep Oregon Green (KOG) for overall use and management of this building. Presently, the building conveys little in the form of a wildland prevention message. KOG would like to develop an interactive display that addresses use of Firewise plants, landscaping and improvements for urban interface residents. KOG plans to develop Firewise landscaping the summer of 2003 in corporation with the Oregon Forest Resource Institute and OSU. The potential for a strong, professional prevention message is amazing. The state fair site receives thousands of visitors each year. Project Location: Salem County: Congressional District: Marion 5th Project Type: Check appropriate project type. More than one type may be checked. If only Box (4) is checked, use Enclosure 4. (1) (2) Wildland Urban Interface Fuels Project X Wildland Urban Interface Education and Prevention Project (3) (4) Community Planning for Fire Protection Project Fuels Utilization and Marketing Project If the applicant is an unincorporated area, define the geographic area being represented: Enclosure 3B (Page 1 of 3) - Project Narrative Description Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than one page, single space, 12-pitch font. Describe project including, but not limited to: project location Address these project implementation items as anticipated outcomes applicable: measures and reporting partners project income project time frames specify types of activities and equipment used amount or extent of actions (acres, number of homes, etc) environmental, cultural and historical resource requirements The state fairgrounds are located northwest of downtown Salem, OR. The state fair receives approximately 50,000 visitors annually. Other events use the fairgrounds throughout the year, bringing in another 20,000 visitors (Marion County fair, equestrienne events, agriculture events, etc.). Keep Oregon Green (KOG) is tasked with delivering a fire prevention / urban interface message at the fair through a MOU with the Forest Service. The building is owned by the Forest Service and needs updating to convey a Firewise message. The building design and landscaping needs corrected to convey a similar message of urban interface preparedness. Inside, the interpretive message is limited to a few outdated signs, with a mixed message. Our goal is to partner with several businesses to update the building and grounds, provide acceptable landscaping, and to explain the urban interface issue inside with interactive displays. The area outside will be professionally signed to explain preventative measures, and credit program partners. Project income will be based on the success of the applied grant. KOG will supply personnel and office support. Other ‘in kind’ services will be sought (i.e. landscaping items, materials, etc.). Response: Enclosure 3B (Page 2 of 3) - Project Evaluation Criteria Applications for funding must include narrative responses that address the following four criteria. Within each criterion, subcriteria are listed in descending order of importance. Limit your responses to the areas provided. 1. Reducing Fire Risk. (40 points)) A. Describe how the proposal promotes reduction of risk in high hazard areas or communities. B. Describe how the proposed project benefits resources on federal land or adjacent non-federal land, or how it protects the safety of communities. C. To what extent does the project implement or create a cooperative fuels treatment plan or community fire strategy (include evidence of the plan if it already exists)? D. Explain to what extent the affected community or proponent has been involved or plans to involve the affected community in a qualified fuels education program (e.g., FIREWISE). E. Explain how the proposal (a) leads to, enhances or restores a local fire-adapted ecosystem, and/or (b) mitigates or leads to the mitigation of hazardous fuel conditions. F. How will the proposed treatments be maintained over time? Response: A. The program will create an awareness of fire prevention through an interactive fire safe building. Reduction of fuels will be stressed in signing and displays at the building. Hazard mitigation will be identified with displays that address spark arresters, debris burning, catalytic converters, and campfires. B. Few venues have the documented traffic that the Natural Resource area does at the state fair. The Forest Service building has the potential to deliver a professional message that addresses fire prevention and urban interface issues. Success stories can be showcased to demonstrate community preparedness, and Firewise / Fire Free awareness. C. Fuel treatment and fire strategy will be presented, but not monitored. The building is a teaching tool. D. KOG has been an active partner in the marketing of fuels management, fire prevention, and fire education. E. The role of fire in the ecosystem will be addressed, as well as good fire / bad fire components. Hazard mitigation will be the underlying theme. F. The building will continue to be maintained in accordance with the Forest Service / KOG MOU on file. 2. Increasing local capacity. (30 points) A. How would the proposal improve or lead to the improvement of the local economy in terms of jobs and sustainable economic activity? How many jobs are expected to be created or retained and for how long (please distinguish between essentially yearround and seasonal jobs)? B. To what extent will this project be offered to serve as a model for other communities? C. Will biomass or forest fuels be utilized; if so, in what manner and how much? Response: A. Little to no impact will be derived from the acceptance of this project. The improvements offer little to a sustainable economy. B. The house itself will be model to visitors. The concept of an ‘urban interface home’ model could be used at other fairs, based on our project design and partnerships. C. No biomass or forest fuels will be utilized in this program. Enclosure 3B (Page 3 of 3) - Project Evaluation Criteria 3. Increasing interagency and intergovernmental coordination. (15 Points) A. Describe how this project implements a local intergovernmental strategy plan, or creates such a plan. Describe the plan if it already exists. B. Explain the level of cooperation, coordination or strategic planning among federal, state, tribal, local government and community organizations. List the cooperators. Response: A. B. No local intergovernmental plan exists, nor is needed for this project. The project planning will simply detail the three components: 1) Roof replacement, 2) Firewise landscaping, 3) interpretive display. The three components will be detailed according to the time frame allocated for the project, combined with the timing of the events at the fair grounds. A high level of cooperation is already established between KOG and the Forest Service. No other agencies or departments play a role in the management of this building. Coordination between the Forest Service Prevention Specialist and KOG will occur throughout the planning and implementation phases. 4. Expanding Community Participation. (15 Points) A. To what extent have interested people and communities been provided an opportunity to become informed and involved in this proposal? B. Describe the extent of local support for the project, including any cost-sharing arrangements. C. What are the environmental, social and educational benefits of the project? Response: A. At this time several committees have been approached about this program they include: ODF, Fire Prevention representatives from BLM, USFS, Keep Oregon Green Executive Committee, Keep Oregon Green Advisory Committee, Office of State Fire Marshal and Pacific Northwest Coordinating Group Prevention Working Team. All have expressed interest and support in this program. B. Local support would be in the form of: a) landscaping materials, b) donated labor, if any, and c) assistance in signing and interpretive materials. C. Benefits to the environment include a possible reduction in human caused fires as well as the possibility of more support with fuel treatment projects state-wide. Social benefits may be more limited and difficult to monitor; a change in behavior is sought. Educational benefits are enormous; they include interactive displays, interpretive signing, and a heighten awareness of urban interface and human caused fire issues. Enclosure 3C - Project Work Form Tasks Time Frame Responsible Party Develop bid proposal for interpretive signing (interior). Negotiate sponsorships for landscaping needs. Seek bids for roof replacement. One to two months from award date. Keep Oregon Green President Keep Oregon Green Support Staff USFS Prevention Specialist Selective display contractor for displays. Develop interior programs. Hire roofer for project. Develop landscaping plan with arborist. Three to four months from award date Keep Oregon Green President Keep Oregon Green Support Staff USFS Prevention Specialist Finalize interior content. Finalize landscaping plan. Five months from award date. Keep Oregon Green President Keep Oregon Green Support Staff PNWCG Prevention Working Team USFS Prevention Specialist Conduct landscaping. Five to six months from award date Keep Oregon Green President Keep Oregon Green Support Staff Arborist Build interior displays Five to six months from award date Keep Oregon Green President Keep Oregon Green Support Staff USFS Prevention Specialist Contractor Market new displays through fair events During state fair Keep Oregon Green President Keep Oregon Green Support Staff Solicit comments from visitors During state fair Keep Oregon Green President Keep Oregon Green Support Staff Enclosure 3D - Project Budget Cost Category Description Federal Agency Applicant Partner 1 Partner 2 Total 2,500.00 2,000.00 2,500.00 2,000.00 2,000.00 1,000.00 500.00 2,000.00 1,000.00 500.00 3,500.00 1000.00 1000.00 1,500.00 Personnel KOG Staff Subtotal 4,500.00 Fringe Benefits Subtotal Travel Subtotal Equipment Equipment rentals Subtotal Supplies Misc. Landscaping supplies 500.00 500.00 Subtotal Contractual Firewise treatment to building Interpretive Displays Subtotal 4,000.00 12,000.00 16,000.00 1,000.00 1,000.00 Other Printing, signage 2,000.00 1,000.00 2,000.00 1,000.00 Total Costs 20,000.00 6,000.00 Project (Program) Income1 20,000.00 6,000.00 Subtotal 1 17,000.00 3,000.00 3,500.00 29,500.00 29,500.00 Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental fees earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale of commodities or items developed under the grant or cooperative agreement. The use of Program Income during the project period may require prior approval by the granting agency.