Enclosure 3B - Project Summary Form
162
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Community Risk Assessment and Mitigation Planning
Applicant
Applicant/Organization: Jackson County
Phone:
Type of Applicant: (enter appropriate letter in box)
B
(541) 774-6086
FAX:
A. State
B. County
C. Municipal
D. Township
E. Interstate
F. Intermunicipal
G. Special District
(541) 774-6455
Email:
bernhald@jacksoncounty.org
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
M. Other (Specify) _______________________
Address (Street or P. O. Box, City, State, Zip):
10 South Oakdale Ave, Medford, OR 97501
Project Coordinator
Project Coordinator (Name and Title): Lin Bernhardt, Natural Resources Coordinator
Organization/Jurisdiction: Jackson County
Phone: (541) 774-6086
FAX: (541) 774-6455
Email: bernhald@jacksoncounty.org
Project Information
Project Title: Jackson County Integrated Fire Plan
Proposed Project Start Date: March 1, 2005
Proposed Project End Date: February 28, 2006
Federal Funding Request: $80,000
Total Project Cost: $100,000
Are you submitting multiple projects? If so, please prioritize, and explain if the projects are stand alone, sequential, or other:
No
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and
Mitigation Plans (This should summarize page 2).
Jackson County proposes to develop a county-wide integrated fire plan that will be closely linked
with the fire plan that neighboring Josephine County is currently developing. Core elements of this
plan include a wildfire risk assessment, an evaluation of emergency operations, and a mitigation
action plan. The result of this plan will be to minimize the threats of wildfire to communities and the
environment.
Project Location: Jackson County
County: Jackson
Name of Federal, tribal, and/or State Official with whom you coordinated this
proposal:
Paul Galloway, US Forest Service
Jim Wolf, Oregon Dept. of Forestry
Tom Murphy, BLM
Federal Congressional District:
Telephone number of Contact:
541 552-2921
541 664-3328
541 618-2236
Enclosure 3B (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than
one page, single space, 12-pitch font.
Describe project including, but not limited to:
 change fire behavior
 WHO are your collaborators - are they current or potential collaborators?
Address these
through fuels reduction
 describe the relationship of this plan’s desired outcome to NFP Goals
items as
 increase community
and to any existing community fire protection plan.
applicable:
education and awareness
 project time frames and matching or contributed funds
 enhance fire protection
 tools and/or skills needed to complete project
capability
 specific project location, geographic extent, and fire risk assessment
 desired outcome
methodology
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you haven’t worked with a local coordination group, why not?
Desired Outcomes – To complete an integrated fire plan for Jackson County that will result in increased
protection for resources, property, and human life. The plan will be closely aligned with Josephine County’s
fire plan and coordinated with the Josephine/Jackson Local Coordinating Committee (JJLCG), of which
Jackson County is a member.
Collaborators – Collaborators include all the members of the JJLCG, which are the Forest Service, BLM,
Oregon Dept. of Forestry, Josephine County, Jackson County, the Rogue Valley Fire Chiefs Association, and
Southern Oregon Regional Economic Development Inc. (SOREDI). Other collaborators will include fire
protection districts within Jackson County, the State Fire Marshal, and other community and governmental
organizations.
Relationship to NFP goals – NFP funding is intended to support strategic community risk assessment and
mitigation plans, which is exactly what the Jackson County Integrated Fire Plan is proposed to do. The plan
will identify and prioritize risk, and identify actions for mitigation.
Project time frames and matching funds – The plan will be developed between March 1, 2005 and
February 28, 2006. The county will provide 20% for in-kind match.
Tools and skills needed to complete the plan – Jackson County will contract with an expert in fire planning
to develop the plan with staff guidance. Staff work closely with agency partners and serve as a member of
the JJLCG.
Specific project location, geographic extent, and fire risk assessment – The plan will cover all of Jackson
County but will be closely coordinated with the Josephine County fire plan. Risk assessment will occur on a
two-county basis and will include at least the following elements: fire hazard rating, fire risk, evaluation of
protection capability, and structural vulnerability.
Change in fire behavior through fuels reduction – The plan will identify a fuels reduction strategy that will
include an outreach component.
Increase in community education and awareness – This will occur through the outreach and public
involvement components of the plan. This will include such things as public meetings, presentations, and
distribution of educational materials.
Enhanced fire protection capability – This will occur through a variety of means including increased
coordination and a better understanding of roles and responsibilities, hazard identification and prioritization,
and hazard mapping,
Enclosure 3B (Page 2 of 3) - Project Evaluation Criteria
Applications for funding, must include narrative responses that address the following four criteria. Be sure you address every one
briefly, yet thoroughly. Limit your responses to the area provided.
1. Planning for Action (40 points)
A. Describe your desired plan outcome and how the outcome will be measured.
B. How will the plan address :
 Fire behavior changes through fuels reduction
 Community education and awareness
 Enhanced suppression capability
C. How will the completed plan be implemented, and by whom? OR How does this plan enhance or complete
previous fire planning by the community?
D. How will the plan address landowner responsibility for implementation of this plan?
E. Describe your ability to complete project in one year of receipt of funds
Response:
A. The desired outcome is to reduce the risk of fire to resources, property and human life. This will be done
through collaboration with other agencies and the public. The plan will identify hazards and risk, address
emergency operations (i.e. protection capabilities), and identify mitigation actions. The plan will also include a
section on monitoring that will identify benchmarks. Annual updates on progress and lessons learned will be
incorporated in plan revisions.
B. Fire behavior changes through fuels reduction: A strategy for fuel reduction will be based on identification of
hazards and risk. Community education and awareness: This will occur through the outreach and public
involvement components of the plan. This will include such things as public meetings, presentations, and
distribution of educational materials. Enhanced suppression capability: An evaluation of suppression capability
will include wildland suppression procedures, training resources and needs, inventory of resources,
communication, and mutual aid and evacuation procedures.
C. The plan will be developed by a consultant with the oversight of county staff. It will be developed in close
cooperation with the JJLCG and Josephine County fire plan. Local plans, such as the Applegate Fire Plan, will
be incorporated in – and will inform – the county plan.
D. Landowner responsibility will be addressed through the public outreach and education components of the plan.
Their role will be addressed in the emergency operations section (e.g. telephone trees, emergency contacts,
evacuation procedures etc.), and the mitigation action plan (e.g. fuel reduction).
E. Josephine County is significantly ahead in terms of developing their fire plan. Much of this effort and
experience can be capitalized upon. Also, an agreement will be in place to ensure that the consultant we hire
will complete the plan in the given time frame.
2.
Enhancing Community Collaboration and Local Capacity. (30 points )
A. Describe your strategy for collaboration to develop this plan across multiple ownerships.
B. Identify the interested partners and members of the community who are involved in this project, and the level of
their involvement.
C. How will this project enhance local community collaboration and local capacity for cooperative action?
D. Describe skills or experience the community will gain through development of this plan.
Response: A. The strategy involves working closely with the JJLCG, which includes the public landowners.
The JJLCG is now well established and the county is a key player. The plan’s outreach strategy will address
private landowners.
B. In addition to representatives from the JJLCG, we have been working closely with representatives from the
Applegate Fire Plan. Sandy Shaffer participates on the JJLCG.
C. & D. The fire plan will assist the fire protection agencies in understanding the existing standards of each
agency. It will incorporate existing agreements among agencies and see if new ones are needed.
Participants will evaluate the current structure and evaluate where improvements can be made. The plan
will also outline opportunities for interagency fire education and prevention programs. The plan will be
used by participating agencies to inform those they serve on how services are being maximized through
strong cooperation and the sharing of resources and expertise.
Enclosure 3B (Page 3 of 3) - Project Evaluation Criteria
3.
Expanding Community Participation. (30 Points)
A.
B.
C.
D.
E.
Explain the level of cooperation, coordination and/or involvement of the Local Coordination Group. List the
cooperators/members (in a broad way) of the local area coordination group.
Describe your strategy for leveraging funding. Who are the partners and what is their commitment to the
plan’s completion, including any existing or proposed cost-share agreements and their status.
Describe the extent of local support or opposition for the project.
Describe your strategy for post-plan marketing and collaboration for the successful implementation of the
next steps described in the plan.
To what extent will this project be offered to serve as a model for other communities in your sub-geographic
area, state-wide area?
Response:
A. The JJLCG will be very involved in this plan from beginning to end. The members include the Forest
Service, BLM, Oregon Dept. of Forestry, the Rogue Valley Fire Chiefs Association, Southern Oregon
Regional Economic Development, Inc. (SOREDI), and Josephine and Jackson counties.
B. Jackson County will be providing a 20% match for in-kind services. If additional funds are needed,
the county may apply to the Forest Service and BLM RACs as well as Title III.
C. This effort to develop a fire plan is strongly supported locally. Josephine County and agency officials
have been encouraging this effort as has the Applegate Partnership, a local group that has developed a
model community fire plan.
D. Collaboration will continue through the JJLCG, Josephine County, agency partners, and residents.
There will be timeline developed for project implementation, monitoring, and evaluation. A
monitoring plan will be developed which will include annual updates of progress and a description of
how benchmarks have been achieved, a description of monitoring and evaluation, and plans for
updating and continued community involvement.
E. Jackson County is part of District 4, which also includes Josephine, Douglas, Coos and Curry
counties. Jackson County took the lead on developing the 5-county Wildland Fire Resource and
Inventory Study of 2003. The next logical step is for each county to have an integrated county fire
plan. It is anticipated that the Jackson and Josephine county fire plans will serve as a model.
Enclosure 3C - Project Work Form
Tasks
Time Frame
Responsible Party
Hire consultant
March 2005
Jackson County
Form advisory group
Determine how it will interface with
Josephine County’s group and the
JJLCG
April 2005
Jackson County/ Consultant
Determine planning process and
develop more detailed schedule
April 2005
Jackson County/ Consultant
Collect data, develop wildfire risk
assessment
June 2005
Consultant/ Jackson County
Evaluate emergency operations
August 2005
Consultant/ Jackson County
Develop mitigation action plan
(including a strategy for risk
reduction, recommended actions for
fuels reduction, and education and
community outreach)
November 2005
Consultant/ Jackson County
Develop monitoring and evaluation
chapters
January 2006
Consultant/ Jackson County
Adopt plan and distribute
February 2006
Jackson County
Enclosure 3D Project Budget
Cost Category
Description
Federal
Agency
Applicant
Partner 1
Partner 2
Personnel
Subtotal
Fringe Benefits
Subtotal
Travel
Subtotal
Equipment
Subtotal
Supplies
Subtotal
Contractual
Plan development
$80,000
Subtotal $80,000
Other
Contract oversight, overhead
$20,000
Subtotal
Total Costs
$20,000
$80,000
$20,000
Project (Program) Income1
(using deductive alternative)
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of
the grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental
fees earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale
of commodities or items developed under the grant or cooperative agreement. The use of Program Income during the
project period may require prior approval by the granting agency.
Total