Enclosure 3A - Project Summary Form
131
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Fuels Treatment Projects
Applicant
Applicant/Organization:
Don Matlick
Oregon Department of Forestry
Phone:
Type of Applicant: (enter appropriate letter in box)
A
503-945-7444
FAX:
A. State
B. County
C. Municipal
D. Township
E. Interstate
F. Intermunicipal
G. Special District
503-945-7454
Email:
Dmatlick@odf.state.or.us
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
M. Other (Specify) _______________________
Address (Street or P. O. Box, City, State, Zip):
2600 State St, Salem OR 97410
Project Coordinator
Project Coordinator (Name and Title):
Dennis R. Turco, Fire Prevention Specialist
Organization/Jurisdiction:
Oregon Department of Forestry - Southwest Oregon District
Phone:
FAX:
Email:
(541) 664-3328
(541) 776-6184
dturco@odf.state.or.us
Project Information
Project Title:
Jackson County Wildfire Planning & Hazard Reduction
Proposed Project Start Date:
Proposed Project End Date:
10/04
12/06
Federal Funding Request:
Total Project Cost:
$45,200
$67,800
Are you submitting multiple projects? If so, please prioritize, and explain if the projects are stand alone, sequential or other:
Yes, this is State priority # 17 -Stand alone project
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and
Mitigation Plans (This should summarize page 2).
Project will assist community fire planning efforts and provide hazard reduction "starter funding" in two
additional "at risk" Jackson County communities. Both communities are just now in the beginning stages of
their fire planning processes, which should be completed, or near completion by the time funding is received.
Resident leaders in the Dead Indian Memorial Road, and Dark Hollow communities have recently generated
neighborhood interest, and are ready to take the lead in developing fire plans. Local agencies are committed
to providing assistance. Approximately 120 - 175 interface homes would directly and indirectly benefit from
the hazard reduction funding.
Project Location:
County:
Federal Congressional District:
Dead Indian Memorial Road & Dark Hollow
Jackson
Oregon 2nd
Name of Federal, State or Tribal contact with whom you coordinated this proposal:
Telephone number of Contact:
Jackson - Josephine Local Coordinating Group - (Jeff Schwanke)
(541) 664-3328
Enclosure 3A (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than one page,
single space, 12-pitch font.
Describe project including, but not limited to:
 project location (e.g., Watershed,
Address
neighboring community)
these items
as applicable:  anticipated outcomes

project relationship to the community risk assessment and
mitigation plan
 amount or extent of actions (acres, number of homes, etc.)
 community partners and their
 project timeline and matching or contributed funds
role(s)
 proponent’s ability to complete project
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you haven’t worked with a local coordination group, why not?
Note: This application will be reviewed by the newly-formed Jackson / Josephine Local Coordination Group.
Project locations: Upper Dead Indian Memorial Road (Ashland), and Dark Hollow Road (Phoenix-Talent)
areas. The Upper Dead Indian Memorial Road area is interspersed with BLM lands in an area of steep
topography, and dense brush and timber above valley-floor and mid-level grass and brush. This area has a
history of fast-moving grass fires that start at lower elevations and run uphill into timber, threatening this
populated area. Approximately 100 homes are at risk. The Dark Hollow area consists of dense brush and
timber in which ladder fuels are prevalent. Ownership in the initial project area is mostly residential, situated
below private and BLM commercial timberlands. Initial interest includes 20 to 30 homes, with anticipation of
50 to 75, this year alone, as their community fire plan develops. Their projected project area may eventually
extend into the Sterling Creek drainage, tying-in with completed BLM and private landowner projects. Both
areas have a strong sense of community, conducive to active participation, "neighbor-helping-neighbor"
assistance, and success.
Anticipated outcomes: Creation of defensible space (homes and driveways), with potential for larger scale
community fuelbreaks, plans for maintenance, and a reduction in the rate of human-caused fire occurrence,
through increased resident awareness and fire prevention education.
Partners / roles:
 Neighborhood groups - fire planning & hazard reduction actions
 ODF - Technical assistance in fire planning, on-site residential hazard reduction recommendations / plans
 Jackson County - Funding ODF personnel with Title 3 funds, to provide on-site resident assistance
 Jackson County Fire District # 5 - Technical assistance in fire planning, on-site residential hazard
reduction recommendations / plans.
 BLM - Technical assistance in fire planning
Relationship to the community risk assessment: Completed plans in these two areas, in conjunction with
in-progress, and completed plans in other parts of the County, will enhance the development of a countywide
risk assessment.
Amount or extent of actions: Requested funding would initially create defensible space around 130 homes
and along driveways. In a wildfire scenario, owners of homes in nearby neighborhoods would indirectly
benefit from these actions, and would be encouraged to join in the fire planning process, and hazard reduction
effort.
Proponent’s ability to complete project: High, based on the commitment of public service entities, and
motivated residents.
Enclosure 3A (Page 2 of 3) - Project Evaluation Criteria
Applications for funding must include narrative responses that address the following three criteria. Be sure you address every one
briefly, yet thoroughly. Limit your responses to the area provided.
1. Reducing Hazardous Fuels (50 points)
A. Describe the community infrastructure that will be protected.
B. Explain how the proposal reduces fire behavior in high hazard areas by describing the fuels to be disposed or
removed, and the techniques and timing of the treatments.
C. How will the proposed treatments be maintained in future years?
D. How will you use multi-party monitoring to improve this and future projects?
Response:
A. In addition to dwellings, infrastructure protected will be primarily power line and road systems, from fire,
and fire-related erosion.
B. Reductions in the rate of human-caused fire occurrence, and prevention of injuries / fatalities are
anticipated, as fire prevention and life safety education will be built into the community fire planning
processes. Modification of vegetation will reduce fire intensity, lessen the possibility of structure fires
extending into wildlands, create defensible space, improve fire apparatus access, and improve escape routes
and safety zones for area residents. Fuels to be treated include but are not limited to natural brush species
such as manzanita, wedge-leaf ceanothus, and madrone, and natural coniferous fir and pine tree species.
Hazard reduction plans will also include treatment of non-native, flammable vegetation such as scotch broom
and juniper species. Ladder arrangements and hazardous fuel continuity will be treated through the processes
of removal, reduction, or replacement with fire resistant plants. Treatment will be primarily by hand, but may
also include some use of mechanized equipment. Although disposal / utilization plans have not yet been
developed, vegetative matter will most likely be chipped and returned to the surface, to inhibit re-growth of
brush, and enhance area soils through decomposition.
C. Agencies will ensure that a maintenance component is included in community fire plans. The barn-raising
concept of helping one another was mentioned and supported by many residents in early community meetings
- both areas have a strong sense of community, and cooperation.
D. Fire plans in both areas will facilitate increased coordination between the fire services, and local residents.
Past and current community fire planning efforts have been successful in shifting paradigms from a
"firefighter = hero - resident = victim" mentality, to partnerships in which residents have input and
ownership in solving wildland urban interface issues. Agencies will ensure multi-party monitoring.
Enclosure 3A (Page 3 of 3) - Project Evaluation Criteria
2.
Increasing Local Capacity (25 points)
A. How would the proposal improve or lead to the improvement of the local economy in terms of jobs and
sustainable economic activity?
B. How many jobs are expected to be created or retained and for how long? (Please distinguish between
essentially year-round and seasonal jobs).
C. What tools and skills will be gained or utilized as a result of this project?
D. Will biomass be utilized; if so, in what manner and how much?
Response:
A. As has been common in our existing grant programs, many residents in these areas will choose to hire
local workers / crews to complete fuels modification. In addition to privately owned businesses, work
crews have included community justice, job council, and youth groups. Although this may enhance
economic activity, sustained economic activity may be limited to the grant period.
B. Unknown at this time.
C. Considering that our greatest goal is to affect a behavioral change, the highest valued tools and skills will
be through improved knowledge, skills, and abilities of the area residents. In addition to increased fire
prevention, residents will have a basic understanding of fire behavior as it relates to their hazard-reduction
efforts and long-term maintenance. This process will also enable residents to make sound and proper life
safety decisions, during wildfire emergencies, rather than adding to the panic and confusion residents too
often experience.
D. Biomass utilization hasn't yet been addressed, as both groups are just in the beginning stages of fire plan
development.
3.
Demonstrating Community and Intergovernmental Collaboration (25 Points)
A. How will this project implement a community risk assessment and mitigation plan? Include name of plan, date
it was prepared, and local contact to get a copy of the plan if requested.
B. How has this treatment been coordinated with adjacent landowners and local/State/Tribal/Federal agencies?
C. Identify the cooperators/partners involved in implementation of this project.
D. Describe the extent of current local support for the project, including any cost-sharing agreements.
Response:
Once completed, plans in these two areas, in conjunction with in-progress, and completed plans in other
parts of the county will enhance the development of a countywide risk assessment. At this point, the
contact for plan information is Dennis Turco, ODF Fire Prevention Specialist (541) 664-3328.
B. Coordination process is just beginning.
A.
C & D.
 Neighborhood groups - fire planning & hazard reduction actions
 ODF - Technical assistance in fire planning, on-site residential hazard reduction recommendations / plans
 Jackson County - Funding ODF personnel with Title 3 funds, to provide on-site resident assistance
 Jackson County Fire District # 5 - Technical assistance in fire planning, on-site residential hazard
reduction recommendations / plans.
 BLM - Technical assistance in fire planning
Enclosure 3A – Project Work Form
Tasks
Time Frame
Responsible Party
Develop Community Fire Plans
(includes risk assessment)
In-progress. Completion
anticipated 3/05
Cooperators / partners
On-site resident assistance development of individual hazard
reduction plans
Begins 10/04
Oregon Department of
Forestry, and Jackson County
Fire District # 5
Hazard Reduction activities
Begins with awarding of funds - @ Cooperators / partners
5/05 through 12/06
Community planning meetings
Ongoing
Cooperators / partners
Monitoring / Evaluation
Ongoing
Cooperators / partners
Promote expansion of affected areas & Ongoing
recruiting additional resident
participants
Community Fire Plan Leaders
/ Coordinators
Enclosure 3D Project Budget
Cost Category
Description
Federal
Agency
Applicant
Personnel
ODF
Subtotal
Partner 1
750
Jackson County
5,095
10,000
750
5,095
550
1,973
550
1,973
Partner 2
Total
Community
Leaders
5,000
$20,845
Fringe Benefits
Subtotal
$2,523
Travel
456
Subtotal
456
$456
Equipment
Subtotal
Supplies
Subtotal
1,000
76
1,000
76
$1,000
Contractual
42,900
Subtotal
42,900
$42,900
Other
Subtotal
Total Costs
$45,200
$7,600
$10,000
$5,000
Project (Program) Income1
(using deductive alternative)
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the
grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental fees
earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale of
commodities or items developed under the grant or cooperative agreement. The use of Program Income during the project period
may require prior approval by the granting agency.
$67,800