Enclosure 3A - Project Summary Form
117
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Fuels Treatment Projects
Applicant/Organization:
Applicant
Don Matlick
Oregon Department of Forestry
Phone: Type of Applicant: ( enter appropriate letter in box )
503-945-7444
A
FAX:
503-945-7454
Email:
Dmatlick@odf.state.or.us
A. State
B. County
C. Municipal
D. Township
E. Interstate
F. Intermunicipal
G. Special District
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
M. Other (Specify) _______________________
Address (Street or P. O. Box, City, State, Zip) :
2600 State St, Salem OR 97410
Project Coordinator
Project Coordinator (Name and Title):
Stuart Otto Stewardship Forester
Organization/Jurisdiction:
Oregon Department of Forestry , Central Oregon District
Phone: (541) 447-5658 FAX: (541) 447-1469 Email: sotto@odf.state.or.us
Project Information
Project Title:
West Bend Fuels Treatment
Proposed Project Start Date: February 2005 Proposed Project End Date: February 2007
Federal Funding Request:
$205,800
Total Project Cost:
$411,600
Are you submitting multiple projects? If so, please prioritize, and explain if the projects are stand alone, sequential or other:
Yes, this is State priority # 1.
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and
Mitigation Plans (This should summarize page 2).
In cooperation with the landowners, City of Bend Fire Dept., Deschutes Rural Fire Protection
District, Deschutes National Forest, the City of Bend Parks Department and Project Wildfire, we intend to plan, layout, and construct landscape level fuels treatments adjoining roads, and property lines to protect homes and businesses in the city of Bend from the threat of wildfire.
Project Location:
West side of the City of Bend
County:
Deschutes
Federal Congressional District:
Oregon 2 nd .
Name of Federal, State or Tribal contact with whom you coordinated this proposal: Telephone number of Contact:
Sue Stewart – COFMS (541) 416-6745

Enclosure 3A (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than one page, single space, 12-pitch font.
Describe project including, but not limited to:
Address
 project location (e.g., Watershed, these items neighboring community) as applicable:

 anticipated outcomes community partners and their role(s)


 project relationship to the community risk assessment and mitigation plan amount or extent of actions (acres, number of homes, etc.) project timeline and matching or contributed funds
 proponent’s ability to complete project
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you haven’t worked with a local coordination group, why not?
ODF in cooperation with the landowners and other fire protection agencies proposes to plan, layout, and construct fuels treatments on the west side of Bend. Currently, ODF is working with the Project Impact Network group(this group consists of fire and fuels managers from COFMS, Local fire departments, Deschutes County Emergency Management,
OSU extension and others) to develop the Bend Community Fire Plan. In anticipation of completing this plan in 2004, this grant would help implement wildland fuel treatments on the west and potentially the south side of Bend in accordance with the fuels mitigation section of the plan.
At this time the exact treatments and specific locations are not known. However, we agree that fuels treatment must be done to modify fire behavior on the west side of Bend. These treatments could range from one or two fuel breaks along roads that extend across numerous landowners or a series of treatments along property lines that link together across the landscape to compartmentalize areas. This will reduce extreme fire behavior and help fire fighters contain fires in these areas.
This project would be in conjunction with the planning effort starting on the West Tumbull planning unit by the
Deschutes National Forest. The outcome would be a comprehensive plan that would outline treatment units crossing both the federal and private land. This grant would fund fuels treatments on private lands in a cost share program. The landowners would contribute 25% of the cost and 75% would come from this grant. It is anticipated there would be
200 to 300 acres of treatment on private land.
Work could start in the spring of 2005 and finish by the December of 2006. We believe that there is a very high level of interest from a core group of private landowners that have already expressed concern about fire protection and fuels reduction work. ODF could build on that interest to complete this project. For this project and the Bend Community
Fire Plan the level of cooperation is very high and although we do not have a formal Local Coordination Group the
Central Oregon Fire Council is forming and will fill the role of the coordinating group.

Enclosure 3A (Page 2 of 3) - Project Evaluation Criteria
Applications for funding must include narrative responses that address the following three criteria. Be sure you address every one briefly, yet thoroughly. Limit your responses to the area provided .
1. Reducing Hazardous Fuels (50 points)
A.
Describe the community infrastructure that will be protected.
B.
Explain how the proposal reduces fire behavior in high hazard areas by describing the fuels to be disposed or removed, and the techniques and timing of the treatments.
C.
How will the proposed treatments be maintained in future years?
D.
How will you use multi-party monitoring to improve this and future projects?
Response:
A.
The community infrastructure that will be protected is mostly single family dwellings, Summit High
School, Shevlin Park, and some businesses.
B.
This proposal will reduce fire behavior by modifying fuel amounts and arrangement. The fuels vary from over stocked ponderosa pine sapling and pole stands to heavy bitterbrush and juniper stands. The techniques to be used include; thinning and pruning pine stands to reduce ladder fuels and promote healthy forests, brush removal and pruning of juniper to removal ladder fuel, and modifying ground fuels to alter fire behavior in those dense brush fields. Most of the treatment of these areas could be done mechanically. The work would be conducted in the spring and fall to avoid high fire danger weather. We anticipate conducting burning to eliminate some of the slash that would be created.
C.
The agreements with the landowner would have a minimum of a 10-year maintenance time span.
D.
Multi-party monitoring will be out lined in the Bend Community Fire Plan. We would follow the recommendations in the plan. In the simplest terms we would plan to tour completed sections of the fuels treatments with cooperators and partners to review work and ask for input to improve performance.

Enclosure 3A (Page 3 of 3) - Project Evaluation Criteria
2.
Increasing Local Capacity (25 points )
A.
How would the proposal improve or lead to the improvement of the local economy in terms of jobs and sustainable economic activity?
B.
How many jobs are expected to be created or retained and for how long? (Please distinguish between essentially year-round and seasonal jobs).
C.
What tools and skills will be gained or utilized as a result of this project?
D.
Will biomass be utilized; if so, in what manner and how much?
Response:
A. The improvement of the local economy in term’s of jobs could be significant. Most of the work would be contracted and could lead to companies hiring personnel for the work to be performed.
B.
It is hard to predict how many jobs may be created or retained but at a minimum several seasonal jobs could be created.
C.
The tools that will be used include, GIS and GPS mapping tools to map fuel treatments and measure acreage.
Infrared camera will be used to determine if burns conducted to eliminate slash are out and will not rekindle.
D.
Biomass use has not been considered at this time due to the cost of removing the material from the site. However, if a program could be developed to utilize the material at a break-even cost then material would be utilized. ODF will coordinate with the Deschutes Soil and Water Conservation District to ascertain the interest and feasibility of developing a biomass program in conjunction with this fuel reduction work.
3.
Demonstrating Community and Intergovernmental Collaboration (25 Points)
A.
How will this project implement a community risk assessment and mitigation plan? Include name of plan, date it was prepared, and local contact to get a copy of the plan if requested.
B.
How has this treatment been coordinated with adjacent landowners and local/State/Tribal/Federal agencies?
C.
Identify the cooperators/partners involved in implementation of this project.
D.
Describe the extent of current local support for the project, including any cost-sharing agreements.
Response:
A.
This project will implement portions of the Bend Community Fire Plan that is currently being developed and will be completed in the fall of 2004. Contact Stuart Otto, Prineville ODF, for a copy of the plan.
B.
C.
The treatments will be coordinated with the local, state, federal agencies, and the landowners during the planning of the fuels reduction work. The planning will include meetings with landowners to explain the situation and the important advantages of fuels treatments to protect their property and other properties behind the fuel treatments. The cooperators and partners include: the Deschutes National Forest, City of
Bend Fire Department, Deschutes Rural Fire Protection District #2, Deschutes County Emergency
Management, and landowners.
The extent of local support is high among cooperating agencies and a core group of landowners that are interested in protecting their property from wildfire.

Tasks
Contact landowners with fuels treatment program
Enclosure 3A - Project Work Form
Time Frame
February 2005
Responsible Party
ODF NFP Fuels Forester,
Stewardship Forester
Meet with Landowners to layout fuels treatment on the ground, map and prepare treatment agreements
Ongoing , March 2005 to end of grant period
ODF NFP Fuels Forester,
Stewardship Forester
Monitor Treatment work
Ongoing , March 2005 to end of grant period
ODF NFP Fuels Forester,
Stewardship Forester
Review completed treatment work to meet compliance with agreements
Ongoing June 2005 to November
2006
ODF NFP Fuels Forester,
Stewardship Forester
Process payment requests
Ongoing June 2005 to November
2006
ODF NFP Fuels Forester,
Stewardship Forester
Wrap up treatments , review results with cooperating agencies and Fire
Departments
Complete documentation and close out grant
October, November 2006
November, December 2006
ODF with Cooperating
Agencies, Fire Departments and Landowners
ODF Stewardship Forester,
ODF Salem staff

Enclosure 3D Project Budget
Cost Category
Description
Federal
Agency Applicant Partner 1 Partner 2 Total
Personnel
Subtotal
Fringe Benefits
Subtotal
Travel
Subtotal
Equipment
Subtotal
Supplies
Subtotal
Contractual
Subtotal
54,410
54,410
23,958
23,958
7,050
7,050
25,000
25,000
4,500
4,500
ODF
114,592
114,592
60,158
60,158
7,050
7,050
Landowners
10,000
10,000
Fire Dept.
4,000
4,000 $183,002
$84,116
$14,100
$25,000
$4,500
80,000
80,000
$10,000.00
$10,000.00
$90,000
Other
Subtotal
10,882
10,882 $10,882
Total Costs $205,800 $181,800 $20,000.00 $4,000.00
Project (Program) Income 1
(using deductive alternative)
1 Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental fees earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale of commodities or items developed under the grant or cooperative agreement. The use of Program Income during the project period may require prior approval by the granting agency.
$411,600