Enclosure 3B - Project Summary Form
105
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Community Risk Assessment and Mitigation Planning
Applicant
Don Matlick
Oregon Department of Forestry
Applicant/Organization:
Phone:
Type of Applicant: (enter appropriate letter in box)
A
503-945-7444
FAX:
A. State
B. County
C. Municipal
D. Township
E. Interstate
F. Intermunicipal
G. Special District
503-945-7454
Email:
Dmatlick@odf.state.or.us
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
M. Other (Specify) _______________________
Address (Street or P. O. Box, City, State, Zip):
2600 State Street, Salem OR 97310
Project Coordinator
Project Coordinator (Name and Title):
Jim Walker, Coos Forest Protective Association, Staff Forester
Organization/Jurisdiction:
Coos County WUI Assessment Partnership
Phone:
FAX:
(541)267-3161
Email:
jwalker@odf.state.or.us
(541)269-2027
Project Information
Project Title:
Coos County WUI Assessment
Proposed Project Start Date:
Proposed Project End Date:
April 2005
Federal Funding Request:
April 2007
Total Project Cost:
$247,300
$396,200
Are you submitting multiple projects? If so, please prioritize, and explain if the projects are stand alone, sequential, or other:
Yes, this is State priority # 15.
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and
Mitigation Plans (This should summarize page 2).
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To develop a structural triage plan for Coos County
The plan’s collaborative process will provide for public education and prevention opportunities,
maps with roads. All structures, target structures with hazards, identify and prioritize defensible
space and fuels projects that accomplish protection needs.
The completed plan will provide a platform to communicate with all homeowners and
businesses by providing them proactive approaches to infrastructure fire safe protection.
The work completed by the plan will indirectly benefit other all risk management agencies.
Project Location:
County:
Federal Congressional District:
All WUI within Coos County
Coos
4
Name of Federal, tribal, and/or State Official with whom you coordinated this
proposal:
Telephone number of Contact:
Earl Burke, Coos Bay BLM
(541)756-0100
Enclosure 3B (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than
one page, single space, 12-pitch font.
Describe project including, but not limited to:
 change fire behavior
 WHO are your collaborators - are they current or potential
Address these
through fuels reduction
collaborators?
items as
 increase community
 describe the relationship of this plan’s desired outcome to NFP Goals
applicable:
education and awareness
and to any existing community fire protection plan.
 enhance fire protection
 project time frames and matching or contributed funds
capability
 tools and/or skills needed to complete project
 desired outcome
 specific project location, geographic extent, and fire risk assessment
methodology
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you haven’t worked with a local coordination group, why not?
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Change fire behavior – A prioritized schedule of projects will target the highest risk areas for fuels
reduction first. Obviously, less ground fuels reduces fire behavior.
Increase community awareness – A written plan that provides for public education and prevention
opportunities, maps with roads, identifies all structures, targets structures with hazards and identifies and
prioritizes defensible space and fuels projects that accomplish protection needs. Develop a web-based
database, for use by local jurisdictions with consumer level hardware and software. Though the plan is
fire and fuels driven the Partnership anticipates that all risk management agencies will also benefit.
Enhance fire protection capabilities – Our plan brings multiple agencies and departments together to
work to meet the same objectives, which will aid in communication and cooperation when incidents do
occur. Less ground fuel will make fire protection easier, and of course, mapping of the WUI areas will
help to locate addresses easier.
Desired outcome – Approximately 600,000 acres will be assessed in this project.
Who are the collaborators – The partnership board composed with the support of the county
commissioners will include the USFS (Siskiyou National Forest), the BLM (Coos Bay District), sixteen
local and city fire departments, the Coos County Fire Chief and a representative from Coos Forest
Protective Association.
Relationship of plan verses NFP goals – This project in conjunction with the structural triage plan
started in Curry County during the Biscuit Fire will compliment and may influence the fire management
plans for the Siskiyou National Forest Powers Ranger District and the Coos Bay District BLM fire
management plan. This project will identify and propose mitigation of hazardous fuels in WUI areas as
outlined in the National Fire Plan and 10 year comprehensive plan.
Project time frames and matching funds – We anticipate the project to be completed within 5 years
once funding is received. We are looking at grant funding of $247,300 supplemented by 60% provided by
the numerous partners involved with the project.
Tools and skills – This plan will include but is not limited to structural assessments, GPS and GIS
mapping work, public information, prevention and education meetings. Examples of equipment to be used
includes GIS compatible computers, laptop computers for data input in the field, GPS data collectors
Enclosure 3B (Page 2 of 3) - Project Evaluation Criteria
Applications for funding, must include narrative responses that address the following four criteria. Be sure you address every one
briefly, yet thoroughly. Limit your responses to the area provided.
1. Planning for Action (40 points)
A. Describe your desired plan outcome and how the outcome will be measured.
B. How will the plan address :
 Fire behavior changes through fuels reduction
 Community education and awareness
 Enhanced suppression capability
C. How will the completed plan be implemented, and by whom? OR How does this plan enhance or complete
previous fire planning by the community?
D. How will the plan address landowner responsibility for implementation of this plan?
E. Describe your ability to complete project in one year of receipt of funds
Response:
A written plan that provides for public education and prevention opportunities, maps with roads, identifies all
structures, targets structures with hazards and identifies and prioritizes defensible space and fuels projects that
accomplish protection needs. Develop a web-based database, for use by local jurisdictions with consumer
level hardware and software. Though the plan is fire and fuels driven the Partnership anticipates that all risk
management agencies will also benefit. Quality control and effectiveness monitoring will be accomplished
through regular meetings of the Partnership board. Timelines will be monitored and discussed by the board.
The board will also adhere to any and all reporting requirements established by the granting agency.
The completed plan will provide a platform to communicate with all homeowners and businesses by
providing them proactive approaches to infrastructure fire safe protection.
This project will continue from year to year. Once the fuel hazards are identified continued assistance
through education and fuels reduction will continue yearly.
2.
Enhancing Community Collaboration and Local Capacity. (30 points)
A. Describe your strategy for collaboration to develop this plan across multiple ownerships.
B. Identify the interested partners and members of the community who are involved in this project, and the level of
their involvement.
C. How will this project enhance local community collaboration and local capacity for cooperative action?
D. Describe skills or experience the community will gain through development of this plan.
Response:
The strategy is to identify fuel hazards in the wildland urban interface. Once identified work closely with
cooperating agencies and landowners to mitigate the hazard.
This project will serve the general public who continue to move into the wildland urban interface. Local
parties including fuels specialist and area fire chiefs will be major participants in this project. They will be a
key component providing local contact for the general public of their communities to answer questions and to
do the ground visits.
The results of this project, increased awareness of fire prevention measures are necessary for a healthy quality
life style in the wildland urban interface. This will create an enhanced level of protection and personal safety
for citizens living in Oregon’s wildland urban interface. Also a reduction in the risk of fire damage and the
improvement of personal safety awareness, which will result from the actions of this project, should result in
overall county stability and economic benefit.
Enclosure 3B (Page 3 of 3) - Project Evaluation Criteria
3.
A.
B.
C.
D.
E.
Expanding Community Participation. (30 Points)
Explain the level of cooperation, coordination and/or involvement of the Local Coordination Group. List the
cooperators/members (in a broad way) of the local area coordination group.
Describe your strategy for leveraging funding. Who are the partners and what is their commitment to the
plan’s completion, including any existing or proposed cost-share agreements and their status.
Describe the extent of local support or opposition for the project.
Describe your strategy for post-plan marketing and collaboration for the successful implementation of the
next steps described in the plan.
To what extent will this project be offered to serve as a model for other communities in your sub-geographic
area, state-wide area?
Response:
The Partnership board composed with the support of the county commissioners will work for the betterment
of the entire county. The Partnership board consists of: Coos County Emergency Services, Coos County Fire
Chief, USFS-Siskiyou National Forest, Coos Forest Protective Association, Bureau of Land ManagementCoos Bay District, Local Rural and City Fire Departments, Coos County Commissioners, as well as locally
impacted cities.
The project proposes a minimum of 60% cost share/in kind services to be provided by the cooperative
partners. The grant would be for $247,300 with minimum cost share/in kind services to be $148,380.
The Partnership views this project as environmentally, socially and educationally beneficial. The
communities of Coos County will do nothing but grow in a positive direction as a result of this project. At
this phase of the project there are no environmental concerns. Social and educational opportunities are ripe
and will feed those current endeavors occurring in public schools and clubs within the communities impacted
by the Biscuit Fire.
All landowners will receive copies of their assessment and provide information through workshops and
brochures on how to reduce fuel loads and to make their property fire safe, and provide guidance on longterm management.
This project will develop a long-term countywide strategy and provide information for the USFS and BLM to
update and assimilate into their fire management plans and possibly amend their land management plans.
The coastal zone has a unique fire situation in its brush component that has the potential to contribute to large
fire growth when conditions are right. Other communities that have similar conditions can utilize this plan.
Enclosure 3C - Project Work Form
Tasks
Time Frame
Responsible Party
Preliminary planning
July – October 2005
Partnership
Board
Purchase of Equipment
August 2005
Partnership Board
Development of program
July – December 2005
Partnership Board
Implementation of program
Summer of 2005
Partnership Board
Enclosure 3D Project Budget
Cost Category
Description
Federal
Agency
Applicant
Partner 1
Partner 2
Total
Personnel
Subtotal
69,275
53,000
50,000
69,275
53,000
50,000
33,025
24,876
33,025
24,876
10,000
5,000
10,000
5,000
20,000
1,000
20,000
1,000
15,000
1,000
15,000
1,000
$172,275
Fringe Benefits
Subtotal
$57,901
Travel
Subtotal
$10,000
Equipment
Subtotal
$21,000
Supplies
Subtotal
$16,000
Contractual
100,000
Subtotal
100,000
$100,000
Other
14,024
Subtotal
Total Costs
14,024
$247,300
$98,900
$14,024
$50,000
Project (Program) Income1
(using deductive alternative)
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of
the grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental
fees earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale
of commodities or items developed under the grant or cooperative agreement. The use of Program Income during the
project period may require prior approval by the granting agency.
$396,200