Enclosure 3B - Project Summary Form
95
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Community Risk Assessment and Mitigation Planning
Applicant
Applicant/Organization:
Philomath Fire and Rescue
Phone:
Type of Applicant: (enter appropriate letter in box)
(541) 929-3002
G
FAX:
A. State
B. County
C. Municipal
D. Township
E. Interstate
F. Intermunicipal
G. Special District
(541) 929-5911
Email:
Capt217@comcast.net
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
M. Other (Specify) _______________________
Address (Street or P. O. Box, City, State, Zip):
P.O. Box 161, Philomath, OR 97370
Project Coordinator
Project Coordinator (Name and Title):
Tom Kichenmaster, Fire Prevention Captain
Organization/Jurisdiction:
Philomath Fire and Rescue
Phone:
FAX:
Email:
(541) 929-3002
(541) 929-5911
Capt217@comcast.net
Project Information
Project Title:
Benton County Hazardous Fuels Assessment
Proposed Project Start Date:
Proposed Project End Date:
Spring 2004
Spring 2005
Federal Funding Request:
Total Project Cost:
$ 48,800.00
$ 53,800.00
Are you submitting multiple projects? If so, please prioritize, and explain if the projects are stand alone, sequential, or other:
No
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and
Mitigation Plans (This should summarize page 2).
The Philomath Fire and Rescue and a consortium of public agencies and community organizations seek
funding to develop comprehensive fire plans for two subdivisions in Benton County, Oregon. These areas
were identified as first priority subdivisions from public safety and property risk analysis for areas within the
urban interface of Philomath and Corvallis, Oregon. The fire plans that include fire behavior, fuels,
Spring
infrastructure analysis and recommendations will form the framework for future property treatments, road
improvements and increased readiness.
Project Location:
County:
Federal Congressional District:
Benton
4
Name of Federal, tribal, and/or State Official with whom you coordinated this
proposal:
Telephone number of Contact:
Oregon Department of Forestry – Steve Elefant, Forester
(541) 929-3266
Enclosure 3B (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than
one page, single space, 12-pitch font.
Describe project including, but not limited to:
 change fire behavior
 WHO are your collaborators - are they current or potential collaborators?
Address these
through fuels reduction
 describe the relationship of this plan’s desired outcome to NFP Goals
items as
 increase community
and to any existing community fire protection plan.
applicable:
education and awareness
 project time frames and matching or contributed funds
 enhance fire protection
 tools and/or skills needed to complete project
capability
 specific project location, geographic extent, and fire risk assessment
 desired outcome
methodology
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you haven’t worked with a local coordination group, why not?
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This project will develop a coordinated fire risk reduction and response plan for the project area that
consists of natural and community landscapes. Developing a plan that includes structural and
ecological assessment will lead to decreased hazardous conditions. Through the collaborative process,
coordination among fire responders and local property owners will be increased to reduce the effects
of catastrophic fires.
A fire risk reduction and response plan will educate the project communities about fire danger and
help them become aware of their surroundings with regards to the possibility of a catastrophic fire.
Firewise information will be available for property owners to consult with.
Both of these project communities have one road in and the same road out. Currently, fire responders
are aware of the extreme danger and outcome if a fire were to occur in these areas. An assessment
will help fire responders and property owners develop a plan to reduce hazardous fuel levels, which in
turn will enhance fire protection capabilities.
This project will provide a landscape-based fire protection plan that identifies and prioritizes ignition
risks with potential remedial and mitigative measures and a fire risk reduction implementation
strategy.
The following organizations are in collaboration for this project: Philomath Fire and Rescue, Corvallis
Fire Department, Benton County, Oregon Department of Forestry, Mary’s River Watershed Council,
and Forest Restoration Partnership.
This project relates to the National Fire Plan by educating landowners on: creating fire safe
residences, evaluating fuels within a community and creating a fire reduction plan which in the future
will be carried out.
We anticipate that 1 year will be required to adequately prepare the project, conduct education and
outreach activities, and complete the fire reduction plans. We have matching funds of 12% for this
project. Project Coordinators will facilitate educational and outreach activities.
We will be using GIS digital elevation models and BEHAVE fire model to simulate spread of fire
based on weather influences.
The project communities are located in Benton County. Mary’s River Estate, approximately 645
acres, is located 1 mile west of Philomath, OR on a south-facing slope surrounded by Oak and
Douglas-fir woodlands. Vineyard Mountain, approximately 750 acres, is located three miles north of
Corvallis, OR on a southwest-facing slope surrounded by mature Douglas-fir forests.
Enclosure 3B (Page 2 of 3) - Project Evaluation Criteria
Applications for funding, must include narrative responses that address the following four criteria. Be sure you address every one
briefly, yet thoroughly. Limit your responses to the area provided.
1. Planning for Action (40 points)
A. Describe your desired plan outcome and how the outcome will be measured.
B. How will the plan address :
 Fire behavior changes through fuels reduction
 Community education and awareness
 Enhanced suppression capability
C. How will the completed plan be implemented, and by whom? OR How does this plan enhance or complete
previous fire planning by the community?
D. How will the plan address landowner responsibility for implementation of this plan?
E. Describe your ability to complete project in one year of receipt of funds
Response:
A: The desired project outcomes include: 1) A model of probable fire ignition, fire behavior and spread characteristics,
2) Set of management recommendations addressing infrastructure needs to facilitate fire evacuation and fire fighting, 3)
A landscape and property specific database of fuel treatment prescriptions. The overall project outcome will be reduced
likelihood of human-caused ignition, better response to both natural-and human-caused fires, and less resulting fire
damage to structures and forests.
B: The plan will address fire behavior changes through fuel reduction by adopting accepted treatment practices
(Oregon Department of Forestry defensible space parameters) and using the fire behavior and effects model BEHAVE
to validate prescriptions across the community forest landscape.
C: This plan will continue community urban interface fire planning by providing detailed assessments for subdivisions
identified by Philomath-Corvallis as urban interface priority communities. These plans are important precursors to
active fuels reduction and infrastructure development acquisition because they will identify and prioritize treatments,
road repairs and other investments needed to reduce fire losses.
D: The plan will identify specific actions needed on a property basis. Funding for Firewise treatments will be pursued
subsequent to completion of assessment.
E: Project partners have allocated staff time for completion of all phases of assessment. The partners have Project
Coordinators, staffing for property assessments will be filled by seasonal forestry and fire fighting positions.
2.
Enhancing Community Collaboration and Local Capacity. (30 points )
A. Describe your strategy for collaboration to develop this plan across multiple ownerships.
B. Identify the interested partners and members of the community who are involved in this project, and the level of
their involvement.
C. How will this project enhance local community collaboration and local capacity for cooperative action?
D. Describe skills or experience the community will gain through development of this plan.
Response:
A: Property owner collaboration including homeowner associations and adjacent lands will be facilitated at
progress meetings while landowner participation will be tracked via GIS linked database. The Mary’s River
Estate and Vineyard Mountain property owners have expressed strong support for this project.
B: The interested partners include the organizations that are in collaboration and the property owners. The
Philomath and Corvallis Fire Departments will assess properties, roads and fire infrastructure related to fire
control and draft the plan. Forest Restoration Partnership will provide fire analysis and vegetation
prescriptions. Oregon Department of Forestry will provide oversight on Firewise planning.
C: This project has brought together various community interests, coordination of fire related activities will
be enhanced by through collaborative efforts required to complete the plan. This model of organization will
be expanded to other at risk communities in the County upon completion of this pilot project.
D: Private property owners will gain knowledge on defensible space during site assessments and project
progress meetings. Collaborative partners will improve communication and coordination of fire planning
efforts by having a template-working document for community fire planning.
Enclosure 3B (Page 3 of 3) - Project Evaluation Criteria
3.
Expanding Community Participation. (30 Points)
A.
B.
C.
D.
E.
Explain the level of cooperation, coordination and/or involvement of the Local Coordination Group. List the
cooperators/members (in a broad way) of the local area coordination group.
Describe your strategy for leveraging funding. Who are the partners and what is their commitment to the
plan’s completion, including any existing or proposed cost-share agreements and their status.
Describe the extent of local support or opposition for the project.
Describe your strategy for post-plan marketing and collaboration for the successful implementation of the
next steps described in the plan.
To what extent will this project be offered to serve as a model for other communities in your sub-geographic
area, state-wide area?
Response:
A: In addition to the collaborative organizations, the following groups have committed their support of the
project:
Oregon Department of Forestry, Western Oregon District
Mary’s River Estate Property Owner’s Association
Benton County
Corvallis Parks and Recreation
Mary’s River Watershed Council
B: This proposal includes in-kind funding from Philomath Fire and Rescue, Corvallis Fire Department and
Forest Restoration Partnership. These partners will be the active participants in assessing the communities.
C: The fire reduction plan proposal has received broad support as evidenced by partnering entities.
D: Subsequent to completion of plan, additional funding will be requested for implementing fuel treatments
and infrastructure changes. Local fire departments will seek additional funding through budget process to
implement fire suppression portion of the plan. Landowners will receive consultation on existing cost-share
resources available for fuel reduction and forest management activities. In addition, landowners will be
encouraged to fund activities to Firewise their properties.
E: This project will serve a model for the rest of Benton County and other communities within the heavily
populated urban interface areas of the Willamette Valley.
Enclosure 3C - Project Work Form
Tasks
Time Frame
Responsible Party
Assemble and augment pertinent GIS
May 2004
data relating to fire risk, vegetation
data, topography, roads, water, and tax
lots.
Project Forestry Coordinator,
Project Structural Fire
Coordinator, GIS Coordinator
and partners.
Fire behavior modeling under current
conditions.
June 2004
Project Forestry Coordinator
Complete field assessment of roads,
egress, water and other pertinent
infrastructure condition and issues.
July-August 2004
Project Structural Fire
Coordinator
Produce base maps of predicted fire
parameters, vegetation, topography,
roads, and other infrastructure.
August-September 2004
Project Manager/Steering
Committee
GIS Manager
Hold community meetings to update
on planning progress and gauge plan
support
Three Meetings: May, July, and
October 2004
Project Manager/Steering
Committee
Complete field based property
Firewise assessments and compile in
GIS
September-November 2004
Fire and Forestry Staff, GIS
Coordinator, and partners
Complete development of community
fire plans
December 2004-March 2005
Project Forestry Coordinator,
Project Structural Fire
Coordinator, GIS Coordinator,
and partners.
Present plans in local communities
and to project partners.
April 2005
Project Forestry Coordinator,
Project Structural Fire
Coordinator
Disseminate hard copies of plan and
publish on the web.
Enclosure 3D Project Budget
Cost Category
Description
Federal
Agency
Applicant
Partner 1
Partner 2
Total
Personnel
Project Forestry Coordinator
Project
Project Managers
Structural Fire Coordinator
Firewise Assessment Forester
Subtotal
$ 17,160.00
$ 7,800.00
$ 3,900.00
$ 28,860.00
$ 28,860.00
$ 9,240.00
$ 4,200.00
$ 2,100.00
$ 15,540.00
$ 15,540.00
Fringe Benefits
Project Forestry Coordinator
Project Structural Fire Coordinator
Firewise Assessment Forester
Subtotal
Travel
in-kind contribution
$ 1,000.00
Subtotal
$ 1,000.00
$1,000.00
Equipment
Forestry Equipment
$ 300.00
Subtotal
$ 300.00
$ 300.00
Supplies
Office Supplies
$ 100.00
Subtotal
$ 100.00
0
$ 100.00
Contractual
GIS Coordinator
in-kind contribution
$ 4,000.00
Subtotal
$ 4,000.00
$ 4,000.00
$ 4,000.00
$ 8,000.00
$ 4,000.00
$ 53,800.00
Other
Subtotal
Total Costs
$ 48,800.00
$ 1,000.00
1
Project (Program) Income
(using deductive alternative)
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of
the grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental
fees earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale
of commodities or items developed under the grant or cooperative agreement. The use of Program Income during the
project period may require prior approval by the granting agency.