Enclosure 3A - Project Summary Form
30
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Fuels Treatment Projects
Applicant
Applicant/Organization:
The Way Foundation, Fiscal Sponsor of Wildcat Canyon Stewardship Association
Phone:
Type of Applicant: (enter appropriate letter in box)
L
541.482.4572
FAX:
A. State
B. County
C. Municipal
D. Township
E. Interstate
F. Intermunicipal
G. Special District
Please call
Email:
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
M. Other (Specify) _______________________
Address (Street or P. O. Box, City, State, Zip):
10025 Dead Indian Memorial Rd. Ashland, Oregon 97520
Project Coordinator
Project Coordinator (Name and Title):
Todd Hoffmann, Steering Committee Member
Organization/Jurisdiction:
Wildcat Canyon Stewardship Association
Phone:
FAX:
Email:
541.488.4036
Same as phone #, please call
todd@insightconsultingservices.com
Project Information
Project Title:
Ashland Mine Wildland Urban Interface Fuels Reduction Project (Ashland Mine Project)
Proposed Project Start Date:
March, 2005
Proposed Project End Date:
May, 2007
Federal Funding Request:
$249,432.75
Total Project Cost:
$249,432.75
Are you submitting multiple projects? If so, please prioritize, and explain if the projects are stand alone, sequential or other:
We are not submitting additional projects at this time.
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and
Mitigation Plans (This should summarize page 2).
Wildcat Canyon Stewardship Association has identified the need to remove hazardous fuels from WUI
properties in the area referred to as the Ashland Mine Project. This Project will bridge other Fuels Reduction
programs surrounding the Project area, and provide a cohesive treatment zone from the northwest boundary
of Ashland, north and west through surrounding rural “communities”. This will create a defensible firebreak
over 3.8 miles long, helping to protect these areas as well as the Ashland Watershed. It will also serve as a
model project, demonstrating effective interagency cooperation and private land-owner participation.
Project Location:
County:
Federal Congressional District:
Ashland, Oregon
Jackson
2
Name of Federal, State or Tribal contact with whom you coordinated this proposal:
Please See referenced documents on page 3 Criteria Description 3., We
coordinated this proposal with multiple agencies including the City of Ashland,
USFS, and Jackson County Fire District #5. Specific Contacts are listed in the
reference package, which is available upon request.
Telephone number of Contact:
Please see reference package for full list of
contact numbers.
Enclosure 3A (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than one page,
single space, 12-pitch font.
Describe project including, but not limited to:
 project location (e.g., Watershed,
Address
neighboring community)
these items
as applicable:  anticipated outcomes

project relationship to the community risk assessment and
mitigation plan
 amount or extent of actions (acres, number of homes, etc.)
 community partners and their
 project timeline and matching or contributed funds
role(s)
 proponent’s ability to complete project
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you haven’t worked with a local coordination group, why not?
The Ashland Mine Project extends from the southwest edge of Wildcat Canyon, west and north from the City
of Ashland, and includes the historic Ashland Gold Mine. The Project area is approximately 2,000 acres. It
shares boundaries with the Ashland Urban Growth Boundary, the Ashland Watershed (mainly USFS lands)
and BLM holdings. It is a diverse forest environment ranging in elevation from approx 2,000’ to
4,800’,MSL. The terrain is dense brushy undergrowth, mainly manzanita, mountain mahogany, poison oak,
ceonothus, and oak, changing to Ponderosa pine, Douglas fir, and madrone at higher elevations. It includes
the headwaters of multiple seasonal streams that are tributaries of the Bear Creek Watershed. Portions are
within the Ashland Watershed, and all are within the Ashland Wildland Urban Interface (AWUI).
A total of 565 acres will be treated in this project. This treatment will provide significant protection from
catastrophic wildfire to the rural communities of Ashland Mine Rd. and Wildcat Canyon, the City of Ashland,
the Ashland Watershed, USFS and BLM lands. It will “bridge” and accomplish the shared strategies of other
Fuels Reduction and Mitigation Plans currently in process. The bridging of these projects will provide
comprehensive Hazardous Fuels Reduction and will demonstrate effective interagency cooperation in a WUI
in Southern Oregon and the Pacific Northwest. Significant portions of the Project treatment areas are
identified and prioritized by the City of Ashland’s Risk Assessment and Mitigation Plan under the
“Management Priorities for Pre-Suppression Activities”. This Project area has been identified by the City of
Ashland, Oregon Department of Forestry, United States Forest Service, and Fire District #5 as an area of high
to extreme concern relating to the community of Ashland and the protection of public lands and resources.
Wildcat Canyon Stewardship Association (WCSA), fiscally sponsored by the Way Foundation, a local
501(C)3 Non Profit Corporation, is an Association of more than forty property owners who live in or border
on Wildcat Canyon and the Ashland Mine area. WCSA formed to create a Wildfire Hazard and Mitigation
Plan, and to accomplish several strategic goals for Wildcat Canyon, the Ashland Mine Community, and the
City of Ashland. During the last three years WCSA successfully implemented a Phased Goal Plan involving
29 separate properties and treating over 350 acres with fuel reduction practices, effectively utilizing NFP
funding. It is the intent of WCSA to continue this Hazardous Fuels Reduction Program, to provide further
benefit to the affected region. A Comprehensive Forest Stewardship Plan for the Ashland Mine Project has
been created and expanded with the assistance and cooperation of the City of Ashland, Oregon Department of
Forestry, US Forest Service, Ashland Ranger District, Jackson County Fire Protection District #5 and private
property owners in Wildcat Canyon and Ashland Mine Communities.
The projected start date of this Grant proposal is March 2005 with a completion date of May 2007. Having
successfully administered and implemented previous projects utilizing National Fire Plan Funds, Wildcat
Canyon Stewardship Association has demonstrated the ability to conduct a fuels reduction program of this
scope in an economical and time effective manner. We request that this Grant Request be funded an a 100%
basis due to the fact that the proposed treatment areas are identified as a “key location” for tactical
suppression opportunities and have an “extreme-risk” designation for wildfire hazard.
Enclosure 3A (Page 2 of 3) - Project Evaluation Criteria
Applications for funding must include narrative responses that address the following three criteria. Be sure you address every one
briefly, yet thoroughly. Limit your responses to the area provided.
1. Reducing Hazardous Fuels (50 points)
A. Describe the community infrastructure that will be protected.
B. Explain how the proposal reduces fire behavior in high hazard areas by describing the fuels to be disposed or
removed, and the techniques and timing of the treatments.
C. How will the proposed treatments be maintained in future years?
D. How will you use multi-party monitoring to improve this and future projects?
Response:
A. The City of Ashland, it’s associated infrastructure and homes, the Ashland Watershed, and rural
residential homes will be protected, as well as the natural resources that catastrophic wildfire would destroy.
B. Treatment reduces fire behavior in high hazard areas by implementing a mechanical fuels reduction
methodology utilizing a tracked vehicle with a shredder/mulching attachment. The treatment will consist of
mulching and removal of ladder fuels, understory, and dense brush. This mulching will assist in carbon
sequestration, avoid the air pollution associated with burning and will add to the ground cover needed for
erosion protection and reforestation. Dead and diseased trees will be removed to prevent the spread of
infestation and disease. The treated areas will create effective fuel breaks and retardant drop zones and
provide for the safe ingress and egress of emergency personnel and equipment. Firebreaks are designed to
isolate wildfire events through a series of cross breaks and ridge treatments. Fuels reduction treatments will
be implemented in winter and spring months when fire hazard is minimal.
C. The Project acreage will be maintained through post treatments and reforestation. Areas suited to
reforestation will be replanted with fire resistant species, with the assistance of cost share funds and grants as
available. Appropriate practices will be implemented for long-term forest stand health and improvement.
Treated acreage that does not fall under the previous category for reforestation will be monitored and
retreated with appropriate methods (i.e. Mechanical and Hand treatments) as funds become available. These
areas may be maintained through experimental reseeding of native species (i.e. bunch grasses) in order to
minimize the re-growth of fast growing and invasive ladder fuels (i.e. white manzanita and buck-brush).
D. The Project will be open to evaluation by the City of Ashland, Oregon Department of Forestry, and the
US Forest Service to ensure effective hazardous fuels reduction. The BLM may audit the Project to assure
fiscal accountability and successful task completion.
Enclosure 3A (Page 3 of 3) - Project Evaluation Criteria
2.
Increasing Local Capacity (25 points)
A. How would the proposal improve or lead to the improvement of the local economy in terms of jobs and
sustainable economic activity?
B. How many jobs are expected to be created or retained and for how long? (Please distinguish between
essentially year-round and seasonal jobs).
C. What tools and skills will be gained or utilized as a result of this project?
D. Will biomass be utilized; if so, in what manner and how much?
Response:
A. We plan to work primarily with local contractors to add economic support to the community. The
Project will utilize 2-3 excavators with shredder/mulching attachments (Slashbusters) and 1 bulldozer
for the extraction of materials and the creation of fuel breaks.
B. This Project will effectively employ 2-3 individuals for approx. 4-6 months and additionally,1-2 more
part time (seasonal) positions may be created for the implementation of a biomass utilization program.
C. WCSA can help demonstrate an effective coordination of private property owners, local, state and
federal agencies for the accomplishment of a complex project, providing far-reaching benefits. Much
can be learned from this endeavor, assisting in the planning and accomplishment of future projects.
D. Fuels/Biomass Utilization: We will be working toward utilization of biomass. A thorough review of
economically viable marketing projects is currently underway. It is the intent to both provide
economic stimulus to the community while implementing a viable marketing strategy. To date, we
have identified some potentially viable projects. They are as follows:
 Marketing of Firewood
 Development of high-grade hardwoods for building, flooring, furniture, and cabinet making.
 Mulched and Composted garden products
3.
Demonstrating Community and Intergovernmental Collaboration (25 Points)
A. How will this project implement a community risk assessment and mitigation plan? Include name of plan, date
it was prepared, and local contact to get a copy of the plan if requested.
B. How has this treatment been coordinated with adjacent landowners and local/State/Tribal/Federal agencies?
C. Identify the cooperators/partners involved in implementation of this project.
D. Describe the extent of current local support for the project, including any cost-sharing agreements.
Response:
A. As part of a Comprehensive Forest Stewardship Plan for the Ashland Mine Project, a Phased Goal
Implementation strategy has been created for the Fuels Reduction and Hazard Mitigation Project, created
January 2004. Contact Todd Hoffmann for a copy and further details, ph. 541.488.4036
B. This Plan has been developed with the assistance and cooperation of the City of Ashland, Oregon
Department of Forestry, US Forest Service, Ashland Ranger District, Jackson County Fire Protection District
#5 and private property owners in the Ashland Mine/Wildcat Canyon Communities.
C. The proposed treatment area of the Ashland Mine Project directly correlates with fuels treatment and
hazard mitigation programs being implemented by The City of Ashland, USFS, and the ongoing work of
Wildcat Canyon Stewardship Association.
D. Current local support is extensive and demonstrated through the cohesive interaction of the following
Plans: City of Ashland, The Ashland Wildland/Urban Interface Wildfire Management Inventory,
Analysis, and Opportunities Ref. Doc.# 1, & maps; United States Forest Service, Ashland Water Shed
Protection Project Ref. Doc.# 2, & maps; Wildcat Canyon Stewardship Association, Approved Wildland
Urban Interface Grant, March 29, 2001, Implemented 2002- Current, Ref. Doc. # 3; WUI Hazard
Mitigation Plan For The Ashland Mine Properties, City Of Ashland Cost Share Grant, Implementation
Feb. 2004 - June 2004, Ref. Doc. #4 & maps; For Reference Package Contact Todd Hoffmann 541.488.4036
Enclosure 3A - Project Work Form
Tasks
Time Frame
Responsible Party
Identify and complete any environmental
review and survey work that’s needs to be
completed according to funding protocol and
NEPA standards.
Will be initiated upon written approval of
grant funding and completed according to
relevant timing standards.
It is yet to be determined which
agency would assist in the
implementation of the needed surveys.
Identify a contractor to implement the fuels
reduction work as outlined in the grant.
Coordinate with participating land owners in
order to efficiently utilize the contractors
services for effective and cohesive fuels
reduction.
Work will begin immediately following
approvals of any needed environmental
survey work. It will take approx. 4-6
months to complete all specified fuels
reduction work.
Todd Hoffmann in association with
the Way Foundation and the assistance
of local agencies will coordinate and
implement the outlined task and
identify the appropriate contractor(s).
Enclosure 3D Project Budget
Cost Category
Description
Federal
Agency
Applicant
Partner 1
Partner 2
Personnel
Accounting/Administration
Forestry Consultant/Quality Control
Subtotal
$2,457.75
$1200
Fringe Benefits
Subtotal
Travel
Subtotal
Equipment
Subtotal
Supplies
Subtotal
Contractual
Fuels Reduction Contractors
$245,775.00
Subtotal
Other
Subtotal
Total Costs
Project (Program) Income1
(using deductive alternative)
1
$249,432.75
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the
grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental fees
earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale of
commodities or items developed under the grant or cooperative agreement. The use of Program Income during the project period
may require prior approval by the granting agency.
Total