Project Summary Form Id Number 2006-182 NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN-INTERFACE PROJECTS Application for Prevention & Education Projects Applicant Applicant/Organization: Ted Murray - Okanogan County Planning Phone: (111 111-1111 x 1111) Type of Applicant: (enter appropriate letter in box) B 509-422-7118 FAX: (111 111-1111 x 1111) A. State B. County C. Municipal D. Township E. Interstate 509-422-7349 Please Call Ahead For FAX H. Independent School District I. State-Controlled Institution of Higher Learning J. Private University K. Indian Tribe L. Nonprofit Organization Address (Street or P. O. Box, City, State, Zip): 123 5th Ave. N. Suite 130 Okanogan, WA 98840 Project Coordinator Project Coordinator (Name and Title): Mr. Ted Murray GIS Analyst - 911 Mapping Administrator Organization/Jurisdiction: Okanogan County Planning Phone: (111 111-1111 x 1111) 509-422-7118 FAX: (111 111-1111 x 1111) 509-422-7349 Call Ahead For FAX Email: tmurray@co.okanogan.wa.us Project Information Project Title: Standardized Emergency Response Reflective Addressing Proposed Project Start Date: 06/01/2006 Proposed Project End Date: 06/01/2007 Federal Funding Request: $ 60,008 Total Project Funding: $ 83,645 Are you submitting multiple projects? If so, please explain and prioritize: No, Stand alone, This project was prioritized 1 with the highlands fire defence lcg, and 3 with the methow lcg. last year. Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and Mitigation Plans (This should summarize page 2). Okanogan County is the largest county in Washington State. Lacking a standardized reflective addressing system, distances, remoteness and catastrophic wildfires create a challenging situation for emergency response. Our proposal provides for better response times, enhanced information in emergencies, and a standardized reflective addressing system to improve onsite identification of properties. The desired outcome involves Okanogan County Planning GIS/Addressing, Sheriff, and Three Local Coordinating Groups working with WA DNR, 14 Fire Districts, Community Groups, and local residents to reduce fire risk, enhance emergency response for fire protection and aid in implementing risk assessment goals. This will be achieved by installing standardized emergency response reflective addressing plates on residential driveways throughout Okanogan Countys 14 Fire Districts. Project Location: Latitude: 48.35132 Longitude: 119.604 County: Okanogan Name of Federal, State or Tribal contact with whom you coordinated this proposal: Federal Congressional District: 5 Telephone number of Contact: Loren Torgerson, Asst. Regional Manager, WA DNR 509-684-7474 Scott Boyd, Fire Management Officer, BLM 509-536-1237 Chuck Johnson, NFP Grants Coordinator for NE Washington, WA 509-684-7474 Describe project, including, but not limited to: x type of project to be delivered x project location x method of delivery x project relationship to community or natural landscape fire plans x target audience x timeliness x tools and/or skills needed to complete project x projected timelines and cost estimation x monitoring and evaluation procedures For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination Group.” If you haven’t worked with a local coordination group, why not? Response: Installing standardized emergency response reflective addressing plates on residential driveways throughout Okanogan Countys 14 rural fire districts. Project Location: The unincorporated portions of Fourteen [14] Rural Fire Protection Districts in Okanogan County and interested communities. Specifically including Okanogan County Fire Protection Districts 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14 and extends into the Colville Reservation. With 75% of Okanogan County in State and Federal ownership, these districts are bounded by public lands. Okanogan County Rural Fire Districts provide protection to at least 1,042 square miles and 10,180 rural addresses. Composed of intermixed communities, where structures are scattered throughout wildland areas. Relation to community plan: Okanogan County in cooperation with 3 LCGs and 14 FPDs, is working towards a County wide CWPP. This project will enhance our endevors with community risk assessments. Delivery: Through coordination with local fire districts and key community leaders and public outreach meetings the standardized reflective addressing plates will be distributed and/or installed within their respective districts. Fire Districts will enlist the aid of organizations in their communities to adopt a portion of their district Enhance Fire Protection Capabilities: Okanogan Countys GIS cross jurisdictional transportation mapping, Road Atlas, and road signage; has been an invaluable aid in developing emergency service route assessment plans for incident transportation planning and evacuation routes. Standardized emergency response reflective addressing would greatly facilitate these efforts by filling in gaps in current information and providing a standard in our emergency response program. The lack of an adequate signing system in our Fire Districts has contributed to extremely long response times due to emergency responders searching for addresses in remote locations. Often fire risk assessments are difficult to complete due to lack of property identification. Desired Outcome of Project: Reduce response times, reduce risk to fire fighters in initial attack, suppression and evacuation instances, reduce risk to the public during evacuations, standardize identification of properties for fire risk assessment, aid all emergency agencies through standardized reflective property identification. This will assist in collecting data for development of GIS layer interface, incident management and evacuation mapping. Time Frames and Matching Funds: Anticipated project period is April 2005 through April 2006. A large contributing resource for the project will be community participation, labor and resources. GIS mapping will be used for site identification, project tracking and pre-project planning. In-kind matching funds will provide for administration, mapping, coordination, labor and fuel and resources estimated at $32,347, approximately 54% of the grant request. Fire Risk Assessment: Fire risk assessment cannot occur with out proper identification of properties. This project will enhance the quality of risk assessments. All future fire risk assessment modeling projects in Okanogan County are dependent upon a physical address identification for GIS mapping. Monitoring: Will be achieved through GIS tracking and reporting. 1. Prevention of Wildland Urban Interface Fire (40 points) Describe how the proposal will lead to: A. Reduction of wildland urban interface fire B. Reduction of structural losses C. Homeowner action and personal responsibility to reduce fire loss of private land. Response: A. Okanogan County is the largest county in Washington State. Lacking a standardized reflective addressing system, distance, remoteness and recent catastrophic wildfires, creates challenging situations for emergency response. Our proposal provides for better response times, a standardized reflective addressing system to improve onsite identification of properties for risk assessment, and reduces the high risk to firefighter safety during initial response, suppression and evacuation operations. B. Okanogan Countys GIS cross jurisdictional transportation mapping, Road Atlas, and road signage; has been an invaluable aid in developing emergency service route assessment plans for incident transportation planning and evacuation routes. Standardized emergency response reflective addressing would greatly facilitate these efforts by filling in gaps in current information and providing a standard in our emergency response program. The lack of an adequate signing system in our Fire Districts has contributed to extremely long response times due to emergency responders searching for addresses in remote locations. This project would reduce response times and thus reduce structural losses. C. Landowner responsibility will be addressed through coordination with local fire districts, key community leaders and public outreach meetings the standardized reflective addressing plates will be distributed and/or installed within their respective districts. Fire Districts will enlist the aid of organizations and individuals in their communities to adopt a portion of their district thus distributing the labor of this burden and inviting ownership in the project. 2. Community Participation (30 points) Detail the community participation and collaboration for this project. Define clearly why you believe your group will be successful in delivering the proposal to the target audience. How will the project be sustained or carried forward beyond project timelines? How will the project be monitored and evaluated? Response: Collaboration has occurred through the three Local Coordinating Groups with members representing the state, federal, local government and community groups. Implementation will benefit future projects and aid in fire suppression. Supporters are the Okanogan County [OC] Commissioners, OC Sheriff, OC Planning GIS/Addressing, OC Fire Chiefs Association, local OC Fire Districts, Okanogan and Highlands Districts of WA DNR and US Forest Service. Supporters offer a commitment to coordinate labor to assist in achieving the desired outcome. Through coordination with local fire districts, key community leaders and public outreach meetings the project will increase awareness of the need for local community collaboration and demonstrate a need for cooperative action. This plan includes a leadership role for local fire districts in coordination and implementation with community volunteers with opportunities for individuals in the community to learn of the need for collaborative efforts in enhancing fire protection on a community level. Measurement of outcome will be the number of structures equipped with a standardized reflective address plate, the mapping and enhanced risk assessment for these structures. 3. Partnerships (30 points) Detail the level of involvement of any local multi-agency, emergency services, non-profit coordination group, and provide a list of partners for this project with their current and expected level of involvement, including any kind of contributions or matching funds. What is the project relationship to a community risk assessment or mitigation plan? Include the name of the plan, date it was prepared, and local contact to get a copy of the plan if requested. Response: Address installation will be coordinated with Okanogan County GIS & Sheriff, fieldwork coordination and labor by local fire districts and emergency services with cooperation of Community Service Groups and volunteers. Labor of installation/contribution is estimated at $32,347.00 a 54% match. Okanogan County is currently working on a County wide CWPP. This project will aid in community risk assessments through uniform identification of properties. Project Work Form Tasks Time Frame GIS mapping of structures in Okanogan County. For sight identification-preliminary work. Responsible Party Okanogan County GIS June 2004 - Sept 2006 â?¢GIS mapping of structures in Okanogan County. For district installation of signs. Okanogan County GIS June 2006 - June 2007 â?¢Education â?? Advertising â?¢P.R. - Conduct information meetings with individuals, groups, etc. â?¢Manufacture sign posts â?¢Reflective Address Plate Ordering â?¢Reflective Plate Manufacture Okanogan County Planning Fire Districts â?? Emergency Agencies April 2006 - June 2007 May 2006 â?¢Hardware assembly Local contract Okanogan County GIS State Prison Okanogan County Sheriff - trustees June 2006 - June 2007 Okanogan County GIS Okanogan County Sheriff â?¢Materials Distribution June 2006 - June 2007 â?¢Coordination of community groups and members. â?¢Installation of reflective address plates Fire Districts Emergency Agencies June 2006 - June 2007 Project Budget County FPDs-EMS Cost Category Description Federal Agency Applicant Partner 1 Partner 2 Total Partner 3 Personnel GIS Personnel (1@2mos) Labor Subtotal $0 $0 $0 $0 $0 $4,355 $19,282 $0 $0 $23,637 $8,710 $4,355 $19,282 $0 $0 $32,347 $0 $0 $0 $8,710 $8,710 Fringe Benefits $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $600 $0 $0 $0 $0 $600 $0 $0 $0 $600 $0 $0 $0 $0 $0 $0 $600 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $2,400 $0 $0 $0 $0 $2,400 $500 $0 $0 $0 $0 $500 $2,900 $0 $0 $0 $0 $2,900 $8,000 $0 $0 $0 $0 $8,000 $32,000 $0 $0 $0 $0 $0 $32,000 $40,000 $0 $0 $0 $40,000 Education - Advertising $1,500 $0 $0 $0 $0 $1,500 Indirect $6,298 $0 $0 $0 $6,298 $7,798 $0 $0 $0 $0 $0 $7,798 $60,008 $4,355 $19,282 $0 $0 $83,645 $0 $0 $0 $0 $0 $0 Subtotal Travel Fuel - Maintenance $0 Subtotal Equipment Subtotal Supplies Hardware Office Supplies Subtotal Contractual Sign Posts Reflective Address Plates Subtotal Other Subtotal Total Costs Project (Program) Income1 ___________________________________ 1 Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental fees earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale of commodities or items developed under the grant or cooperative agreement. The use of Program Income during the project period may require prior approval by the granting agency.