Project Summary Form
Id Number 2006-111
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN-INTERFACE PROJECTS
Application for Prevention & Education Projects
Applicant
Applicant/Organization:
Crook County Fire & Rescue
Phone: (111 111-1111 x 1111)
Type of Applicant: (enter appropriate letter in box)
G
541-447-5011
FAX: (111 111-1111 x 1111)
A. State
B. County
C. Municipal
D. Township
E. Interstate
541-447-2705
Please Call Ahead For FAX
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
Address (Street or P. O. Box, City, State, Zip):
500 NE Belknap Prineville, OR 97754
Project Coordinator
Project Coordinator (Name and Title):
Mr. Bob Schnoor Fire Chief
Organization/Jurisdiction:
Crook County Fire & Rescue
Phone: (111 111-1111 x 1111)
541-447-5011
FAX: (111 111-1111 x 1111)
541-447-2705
Call Ahead For FAX
Email:
bschnoor@crookcountyfireandrescue.com
Project Information
Project Title:
Fire Prevention Staffing
Proposed Project Start Date:
01/01/2006
Federal Funding Request:
$
169,500
Proposed Project End Date:
12/31/2007
Total Project Funding:
$
317,644
Are you submitting multiple projects? If so, please explain and prioritize:
Crook County Fire & Rescue is submitting a two year stand alone project.
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and
Mitigation Plans (This should summarize page 2).
Crook County Fire & Rescue is a new Special District formed in 2001. It is governed by five publicly elected members of the Board
of Directors. The District covers 2,982 square miles, of which 51% of the acreage is owned and/or managed by BLM and the US
Forest Service. Our District has eight career officers and 65 trained volunteers. The career officers have taken on added
responsibilities for investigation and inspections. Within the next 12 months, 1,305 residential units will be built in the District,
necessitating the need for permanent staffing of an inspector/investigator and public education coordinator. The primary
community, the City of Prineville is within 1/2 mile of a fire risk boundary and is the east/west evacuation route for three smaller
communities. By increasing our staffing we will be able to reduce potential fires, implement the Community Wildfire Protection Plan
and conduct community-wide prevention and education projects.
Project Location:
Latitude: 44.304
Longitude: 120.833
County:
Crook
Name of Federal, State or Tribal contact with whom you coordinated this proposal:
Federal Congressional District:
2
Telephone number of Contact:
Lisa Clark, BLM Mitigation Specialist
541-416-6864
Lauren Mahoney, State Forest Sv & BLM
503-808-6587
Kate Lighthall, Coordinator, Project Wildfire
541-322-6396
Describe project, including, but not limited to:
x type of project to be delivered
x project location
x method of delivery
x project relationship to community or natural
landscape fire plans
x target audience
x timeliness
x tools and/or skills needed to complete project
x projected timelines and cost estimation
x monitoring and evaluation procedures
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you haven’t worked with a local coordination group, why not?
Response:
Crook County Fire & Rescue is proposing a Fire Prevention Staffing request. The District will hire an inspector/investigator and prevention education
coordinator to implement the Community Wildfire Protection Plan being completed by the County. The Inspector/Investigator will be responsible for the
inspection of buildings/homes when the Community Plan Review Committee finishes its discussion and he/she will implement code enforcement. The
Prevention Education Coordinator will be responsible for the development of a media campaign, community education trainings/programs, implementing
significant sections of the Protection Plan, and developing and implementing the FireFree program in the County. Our request is for two years funding,
January 1,2006 thru December 31, 2007 at $169,500. This is a timely request with the completion of the Wildfire Plan [7/1/05] to have sufficient staff to reduce
the community's risk of wildland fires, due to the fact that our communities are within 1/2 mile of the wildfire risk boundaries and our primary city is the east/
west evacuation route in the event of wildland fires. The total County population is at 19,182, with 8,504 living within the City of Prineville. The county has
2,981 square miles of land, of which 51% of the acreage is managed and/or owned by the Bureau of Land Management and the US Forest Service. In the
next twelve months, 1,305 new residences will be built in the county, necessitating the need for a full-time inspector and prevention and education coordinator.
The strategic plan developed by the District in July 2004 outlines the need and objectives for hiring fire prevention staff. The hiring of fire prevention staff will
allow us to properly investigate wildland/structure fires, code enforcement, and provide coordinated public education programs like FireFree.
This will be the first year of the FireFree program aimed at increasing resident responsibility and participation in wildfire mitigation. The prevention and
education coordinator will act as the liaison to the Central Oregon FireFree Committee and will establish and implement the FireFree program in Crook County.
Activities will include presentations to homeowners associations, resident groups and civic and service clubs. They will also include the coordination of
FireFree events with the assistance of fire department personnel and volunteers.
The prevention and education coordinator will also be responsible for the implementation of a comprehensive smoke alarm education program.
The District has two additional stations besides the main facility in Prineville. One outstation is at Powell Butte and one at Juniper Canyon. Both areas are
rural and isolated. Current fire fighter volunteers at these two stations will assist us with the media campaign and education programs [classes will be held at
the stations] as well as the recruitment of volunteers specifically from the area served by the outstations.
The new inspector will be responsible for commercial plan reviews, local commercial business inspections, final inspections and sprinkler tests along with other
code enforcement activities. The inspector will also investigate both structural and wildland fires as they occur. He/she will also assist the Prevention/
Education Coordinator with large special events focused on prevention of wildland fires within the County.
We will evaluate the effectiveness of the two new positions at the end of the first year, based on a variety of factors including an evaluation of the public
education programs and the activities completed by the inspector. We will also conduct a community survey through the local newspaper to get input on
printed materials, identifying other defensible spaces and other groups that we could make presentations to. This will give us a statistical baseline for the
second year of the program and allow us to modify programatic goals based on community needs.
1. Prevention of Wildland Urban Interface Fire (40 points)
Describe how the proposal will lead to:
A. Reduction of wildland urban interface fire
B. Reduction of structural losses
C. Homeowner action and personal responsibility to reduce fire loss of private land.
Response:
A. Reduction of wildland urban interface fire:
The contacts made through FireFree and other educational programs by the new prevention coordinator will result in a more
wildfire-conscious community. Our first year, we anticipate 2,500 residents to participate in FireFree which will equate to 2,500 less
backyard burns that could have gotten out of control. In year two, we anticipate 4,500 homeowners to participate in FireFree.
Creating and maintaining 30 feet of defensible space means home-sites are less susceptible to wildire spreading to entire
neighborhoods and the overall reduction of risk to fire suppression teams. With 51% of the county considered potential wildland
acreage, the risk will be significantly reduced through the FireFree program. Our evacuation routes will be less likely to be engulfed
by wildland fires, as many residents are within the 1/2 mile fire potential boundary.
B. Reduction of structural losses:
FireFree promotes ten steps that lead to the reduction in structural losses and reduces firefighters risk:[1] defining defensible space
as a minimum of 30 feet around the home; [2] reduce potential flammable vegetation through resistive landscaping; [3] cutting of
grass and weeds regularly;[4] removing or pruning tress in wooded areas, especially Junipers; [5]relocating wood piles and other
combustibles away from structures; [6]keeping roofs and yards clean; [7]signage for addresses and access for firefighters; [8]
replacing combustible wood shake roofs; [9]recycling yard debris and branches; and [10]knowing what to do when a wildfire strikes.
Residents who complete these steps will see an immedicate reduction in the potential of structural loss to their homes.
C. Homeowner action & personal responsibility:
By our new Prevention Education Coordinator getting involved with FireFree, homeowners and homeowners associations will
understand their responsibility to create a defensible space in the interface region, which in turn, will assist federal agencies by
reducing fuel loads around homes. The new subdivisions with defensible space bordering federal lands will actually protect other
areas and give fire agencies room to defend the homes from advancing fire.
The program leads to mitigation of hazardoous fuel conditions by giving homeowners a way to reduce fuel loads around their homes
and landscape with fire resistive vegetation. Although most residentss realize we live in a high-risk fire environment, many believe it
is something that happens only in the forests or wooded areas. Through programs like FireFree, our new Prevention Coordinator
will help homeowners take personal responsibility for mitigating the potential threat of fires to their homes and lives.
2.
Community Participation (30 points)
Detail the community participation and collaboration for this project. Define clearly why you believe your group
will be successful in delivering the proposal to the target audience. How will the project be sustained or carried
forward beyond project timelines? How will the project be monitored and evaluated?
Response:
Crook County Fire & Rescue will adopt the State of Oregon's FireFree program model that is THE state wildfire mitigation program.
The Prevention/Education Coordinator will secure starter kits through the Oregon Department of Forestry as the first step for startup
in our communities and at the fire districts substations. We will be holding three focus groups to assess the current level of
knowledge of defensible space planning and anticipate a minimum of 15 persons in attendance for each of the meetings. We will
establish a Prevention Program Steering Committee with 12 members to take a leadership role in the FireFree program and to
assist with presentations and special events. We will contact homeowners, identified through run reports over the past 18 months,
who have been victims of wildfires, and seek their input and comments that may assist us in developing a successful program. As
the first year progresses, additional comments will be welcomed from community members and changes will be made as a result of
changing goals or meeting additional needs within the county. At the end of the first year we will evaluate the community's
participation in the prevention programs by: [1] conducting a survey through our local newspapers to determine participation; [2]
receive comments for increasing the visibility of the program, news media inclusion items; and, [3]identify new homeowner
associations or neighborhoods that would like to focus on FireFree.
3.
Partnerships (30 points)
Detail the level of involvement of any local multi-agency, emergency services, non-profit coordination group, and
provide a list of partners for this project with their current and expected level of involvement, including any kind of
contributions or matching funds. What is the project relationship to a community risk assessment or mitigation
plan? Include the name of the plan, date it was prepared, and local contact to get a copy of the plan if requested.
Response:
Crook County Fire & Rescue has been involved with four partners in the development of our proposal. [1] Crook Co. Plan Review
Committee consists of 10-15 members who meet each Thursday for plan review of residential units or commercial facilities.
Members include Cr. Co. Planner, City of Prineville Planner, City Building & Roads, Cr. Co. Irrigation District, Ochoco National
Forest, BLM, ODF, and the Fire Chief. They meet 1.5 hrs/wk, 50 weeks/yr at an in-kind rate of $35,688. Both new staff will meet
with the Committee. [2]The Fire Chief has been participating in the planning and development of the Community Wildfire Protection
Plan. The Plan is being prepared by John Jackson - a copy can be secured at 541-408-9686. The Plan is receiving input from
USFS, BLM, ODF, Co. Engineering, Planning, the Environmental Health Officer and the District. The Prevention Coordinator will be
responsible for implementing significant sections of the Plan. [3]The Coordinator will be participating in the Project WildFire,the
Central Oregon FireFree Committee and the Central Oregon Fire Prevention Cooperative. [4]The Central Oregonian,our local
newspaper, has indicted that as we purchase $4,000 in advertising for the community-wide media campaign and recycling weekend,
they will contribute an equal amount. The District will provide PSA's through the local cable network. In-kind media match is $8,000.
The District will cover the cost of the fringe for two years @ $75,788, $4,000 in office supplies, $10,000 in training/certification, local
mileage at 850 miles/mon. x 12 x 36 cents/mile @$14,688. Total match of the partners is $148,144
Project Work Form
Tasks
Time Frame
Conduct focus group meetings. Plan/schedule
media campaign and special prevention events.
Responsible Party
Prevention/Education Coordinator
January-February 2006
Develop county-wide steering committee to assist
Coordinator with events, securing volunteers and
media
campaign.
Update brochures/flyers in District and other
promotional materials, posters and possible Tshirts.
Prevention/Education Coordinator and
Inspector/Investigator
January-February 2006
Prevention/Education Coordinator
February 2006
Prevention/Education Coordinator and
Steering Committee members
Plan, schedule and conduct First FireFree Spring
clean-up. Schedule Second one for October.
February-April 2006
Meet with Co-Op personnel on a monthly basis and
the Project Coordinator for Deschutes Co. FireFree
programs.
Steering Committee Chair
Prevention/Education Coord.
January 2006-December 2007
Prevention/Education Coordinator
Publicize, schedule and meet with neighborhood
and home-owner association on FireFree.
March 2006-December 2007
Schedule meetings at substations for Juniper
Canyon & Powell Butte residents on FireFree.
Secure volunteers for neighborhood saturation
during media
Target fuels on specific lots within urban interface.
Schedule special events. Conduct year-end survey
for impact of program
March-May 2006 & 2007
Steering Committee members,
Inspector/Investigator and
Prevention/Education Coordinator
Partners, Prevention Education
Coordinator, Fire District personnel.
March-December 2006 and March-December
Project Budget
Co. Plan Review
Comm
Cost Category
Description
Federal
Agency
Applicant
TV, Radio, Ad Counci
Partner 1
Partner 2
Total
Partner 3
Personnel
Inspector/Investigator
$80,000
$0
$0
$0
$0
$80,000
Public Education Coord.
$75,000
$0
$0
$0
$0
$75,000
Subtotal
$155,000
$0
$0
$0
$0
$155,000
$0
$0
$55,688
Fringe Benefits
Inspector/Investigator
$0
$55,688
$0
Public Education Coord.
$0
$0
$0
$20,100
$0
$20,100
$75,788
$0
Subtotal
$0
$0
$0
$75,788
Mileage-Inspector
$0
$7,284
$0
$0
$0
$7,284
Mileage-PEC
$0
$0
$0
$7,384
$0
$7,384
$14,668
$0
$0
$0
$0
$14,668
$2,800
$0
$0
$0
$0
$2,800
LCD Dell 4100 Projector
$950
$0
$0
$0
$0
$950
Subtotal
$3,750
$0
$0
$0
$0
$3,750
$4,000
$4,000
$0
$0
$0
$8,000
$750
$0
$0
$0
$0
$750
$4,750
$4,000
$0
$0
$0
$8,750
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$6,000
$0
$35,688
$8,000
$0
$49,688
$0
$0
$0
$0
$10,000
$6,000
$10,000
$10,000
$35,688
$8,000
$0
$59,688
$169,500
$104,456
$35,688
$8,000
$0
$317,644
$0
$0
$0
$0
$0
$0
Travel
Subtotal
Equipment
9100 Dell Laptop System
Supplies
General Office
2 Desks 2 Chairs
Subtotal
Contractual
Subtotal
$0
Other
Media Materials
Conference/Training
Subtotal
Total Costs
Project (Program)
Income1
___________________________________
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the grant. Program
income can be made by recipients from fees charged for conference or workshop attendance, from rental fees earned from renting out real
property or equipment acquired with grant or cooperative agreement funds, or from the sale of commodities or items developed under the grant
or cooperative agreement. The use of Program Income during the project period may require prior approval by the granting agency.