Project Summary Form
Id Number 2006-234
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN-INTERFACE PROJECTS
Application for Fuels Utilization and Marketing Projects
Applicant
Applicant/Organization:
Central Oregon Intergovernmental Council
Phone: (111 111-1111 x 1111)
Type of Applicant: (enter appropriate letter in box)
F
541-548-9525
FAX: (111 111-1111 x 1111)
A. State
B. County
C. Municipal
D. Township
E. Interstate
541-548-9549
Please Call Ahead For FAX
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
Address (Street or P. O. Box, City, State, Zip):
2363 SW Glacier Place Redmond, OR 97756
Project Coordinator
Project Coordinator (Name and Title):
Mr. Scott Aycock Program Administrator
Organization/Jurisdiction:
Central Oregon Intergovernmental Council
Phone: (111 111-1111 x 1111)
541-548-9525
FAX: (111 111-1111 x 1111)
541-548-9549
Call Ahead For FAX
Email:
scotta@coic.org
Project Information
Project Title:
COPWRR Phase IV
Proposed Project Start Date:
03/01/2006
Federal Funding Request:
$
131,000
Proposed Project End Date:
03/31/2007
Total Project Funding:
$
165,000
Are you submitting multiple projects? If so, please explain and prioritize:
COIC is submitting two projects. The other project, the "Central Oregon Interagency Community Risk Assessment" has some parrallel
objectives, but should be considered separately from this application. COPWRR Phase IV is the No.1 priority project for COIC.
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and
Mitigation Plans (This should summarize page 2).
On January 20, 2005, 19 COPWRR partners, including local and regional USFS and BLM offices, the Governor's office, state
agencies, forest industry reps, and environmental organizations, signed an Oregon Solutions Declaration of Cooperation outlining
their contributions and commitments to the implementation of CROP - a levelized small diameter supply initiative for Central
Oregon. The overarching purpose of Phase IV is twofold: 1. to continue to implement CROP; and 2. to identify, demonstrate, and
develop utilization opportunities matched to the CROP-demonstrated small diameter supply. Activities will include improving CROP
supply data and obtaining industry feedback; developing partnerships to demo and develop utilization opportunities matched to
supply; economic and environmental monitoring; reports, public speaking, and other outreach; and coordinating and administering
the work of the COPWRR Advisory Council, the CROP Implementation Team, and the CROP Monitoring Team.
Project Location:
Latitude: 44.27669
Longitude: 121.189
County:
Deschutes
Name of Federal, State or Tribal contact with whom you coordinated this proposal:
Federal Congressional District:
2
Telephone number of Contact:
Lisa Clark, Fire Mitigation Specialist, COFMS
541-416-6864
Larry Potts, General Manager, Warm Springs Forest Products
541-553-1131 Ext. 227
Glen Montgomery, Sustainable Business Liason, OECDD
503-986-0158
Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than one page,
single space, 12-pitch font.
Describe project including, but not limited to:
x Geographic scope of project
Address these
x Is the project linked to a plan?
items as
x Project time frames and partners
applicable:
x Specify types of activities and equipment used
x
x
x
Anticipated outcomes and measures of success
How will the project results be reported?
Special skills or expertise needed to complete the work
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you haven’t worked with a local coordination group, why not?
Response:
A. Introduction: COIC's recent CROP report indicates that local public agencies expect to produce nearly 377 million board feet
of small diameter timber over the next 5 years. COPWRR Phase IV is focused on the continued implementation and
institutionalization of the Coordinated Resource Offering Protocol [CROP] levelized supply project, and the identification,
demonstration, and development of utilization opportunities for the CROP-demonstrated supply. Utilization development
activities will be performed in partnership with various private and public-sector organizations - including local businesses
receiving CROP data, the USDA Forest Products Laboratory, and OSU Forestry. COIC staff have presented this project to the
Local Coordinating Group [Central Oregon Fire Council], and several members are project partners, including the Deschutes
and Ochoco National Forests, the Prineville BLM, and the Oregon Department of Forestry. B. Geographic Scope: The
COPWRR project serves the communities of Crook, Deschutes and Jefferson Counties, Oregon. C. Linked to a Plan:
COPWRR Phase IV is directly linked to the COPWRR Strategy Framework and the CROP Implementation Plan and
Declaration of Cooperation [signed by 19 local, state, and national organizations]. COPWRR Phase IV will assist public
agencies in implementing the Central Oregon Fire Management Plan [prepared by COFMS], the Five Year Fuel Strategy
[Deschutes and Ochoco National Forests], and the Upper Deschutes Resource Management Plan [Prineville BLM] particularly regarding the development of local markets for utilization of small diameter fuel treatment resources and the
subsequent ability to stretch fuel treatment dollars across larger acreages. D. Project Time Frames and Partners: COPWRR
Phase IV is scheduled for 13 months of implementation, from March 1, 2006 through March 31, 2007. It builds upon the
outcomes and tasks already produced in COPWRR Phases I and II, and the current activities for COPWRR Phase III. Partners
include the 19 signatory organizations on the CROP Declaration of Cooperation: the Governors Office, OECDD, ODEQ,
ODOE, ODF, ODF&W, USDA Forest Service Region 6, OR/WA BLM State Office, the Deschutes and Ochoco National
Forests, Prineville BLM, Sisters Forest Planning Committee, COIC [representing local cities and counties], Oregon Natural
Resources Council, Friends of the Metolius, Warm Springs Forest Products Industries, NW Wood Products Association,
Sustainable NW, and 3E Strategies. Mater Engineering is a key consultant to COPWRR. All of these partners have committed
resources to the implementation of this project. One key goal for Phases III and IV is to better engage local businesses and
forest products research institutions in demonstrating and developing utilization opportunities. Recent discussions with senior
managers at the USDA Forest Products Lab have centered around a potential partnership with WSFPI and COIC to ID, demo,
and develop utilization opportunities for small diameter ponderosa pine. E. Activities and Equipment: Activities will include 1collecting and improving existing data on small diameter timber supply from all ownerships in Central Oregon [including
developing a GIS database and maps of this information]; 2-providing supply data to businesses and receiving feedback on
data usefulness for investment planning; 3-CROP Implementation Monitoring and Environmental Monitoring; 4-report-writing
and general outreach [web site, email listserve, conferences, public meetings]; 5-product demonstration and development
partnerships between local businesses, forest products research entities, and governments [especially regarding ponderosa
pine, western juniper, and lodgepole pine]; 6-organizing, convening, and facilitating multi-stakeholder meetings; 7-providing
technology transfer assistance between institutions and local businesses; 8-and fundraising activities for CROP and COPWRR
implementation plans. Only standard office equipment will be used. F. Anticipated Outcomes and Measures: Anticipated
outcomes include: 1-the development of a demonstrable "levelized" supply of small diameter material; 2-the instigation of
private industry investment in small diameter utilization technology and product development, and the creation of local jobs and
income. These 2 outcomes will be monitored by the CROP implementation monitoring committee, which will measure and
report on actual supply volumes and degree of "levelization," dollars invested to utilize the supply, jobs created, and revenue
created. 3-the development and demonstration of sound resource management practices and "shared science" leading to a.
better practices and b. enhanced trust in land management agency practices. These activities will be monitored by the
COPWRR/CROP Environmental Monitoring Team, which will measure and report on net environmental effects of restoration
projects [e.g. soil impacts, fire resistance, and habitat], partnerships with local community groups in implementing projects, and
number and extent of appeals. G. Project Result Reporting: Project results will be reported via the project web site [http://www.
coic.org/COPWRR/home.htm], the email list serve, press releases; community meetings; conference presentations, and via
interim and final reports. If the project is selected as a national pilot, results will be shared even more widely. H. Special Skills
or Expertise: This project requires considerable knowledge and expertise in small diameter timber supply and utilization
opportunities Central Oregon's biomass and small timber industry profile stakeholder collaboration processes [and "cat
Project Evaluation Criteria
Applications for funding must include narrative responses that address the following four criteria. Within each criterion, subcriteria are listed in descending order of importance. Limit your responses to the areas provided.
1. Increasing Economic Utilization of Woody Material Removed in Fuels Management and Forest Restoration
Activities (50 Points)
A. Will biomass or forest fuels be utilized? If so, in what manner and how much?
B. Will the project improve the local economy in terms of jobs and sustainable economic activity?
C. How many jobs are expected to be created or retained, and for how long?
D. Are any private businesses involved in this project? If so, what are their roles?
E. Can this project be offered to serve as a model to other communities or businesses? If so, why and how will the model be
conveyed or made available?
F. If the project involves new product development, what evidence is there for appropriate markets and end-users?
G. How will the project be sustained or carried forward beyond the project timelines? Will it depend on public funding sources?
Response:
A. The connectivity and coordination developed by linking the CROP-demonstrated supply to small diameter utilization
opportunities will increase opportunities for biomass utilization in Central Oregon. COIC's involvement in CROP and in CWPP
development will identify and coordinate the matching of utilization opportunities to significant volumes of small diameter
material - [estimated at 377 million board feet from public lands alone over the next 5 years].
B and C. In 2000, 350 layoffs were identified in the Central Oregon wood products industry; in 2001, 200 layoffs occurred in
Crook County alone; in 2002 the KorPINE facility closed in Bend, with 111 further layoffs; and in 2004 Ochoco Lumber sold its
mothballed processing equipment, eliminating the opportunity to reinstate jobs at that facility [at least in the short term].
COPWRR Phase IV will result in the direct application of the COPWRR Strategy Framework and the CROP Implementation
Plan, both of which are oriented towards creating direct jobs in the woods and processing facilities of Central Oregon. Although
exact job creation and retention numbers cannot be determined, one COPWRR partner is using the CROP supply initiative to
assist in the establishment of a 15 MW biomass power facility at Warm Springs Forest Products Industries, expected to result
in the direct employment of 50 persons at the facility and in the woods. WSFPI is also using CROP to enable the purchase of
a dedicated small diameter timber processing line, expanding the operation to two shifts, which would result in the retention of
135 jobs and the creation of at least 20 additional jobs.
D. Providing supply data and technology transfer information to local businesses, and identifying local business needs and
feedback, are primary goals of this project. Warm Springs Forest Products Industries and the NW Wood Products Association
are signatory partners, and have committed to outreach, policy engagement, and [in the case of WSFPI] investment. Efforts
are under way to re-engage Woodward Companies and Ochoco Lumber, and to engage the Interfor [formerly Crown] mill in
Gilchrist.
E. Phase IV activities, reports, and outcomes will be marketed to others on the project web site, at meetings and presentations,
and in conferences. CROP is particularly amenable to replication across the West, and is being discussed as a national
benchmark pilot project. Findings will be shared with national-level agency leaders, and presented at conferences and in
publications. COIC staff currently receive 4-5 inquiries about COPWRR and CROP each month from outside Central Oregon.
F. COPWRR has initiated several market studies, including the 2002 Non-Sawtimber Biomass Market Study and the 20032004 Economic Feasibility Study for Small Log Processing Facilities in Central Oregon. These studies have provided strong
evidence of markets for green-certified lumber from small diameter timber, paneling products, products utilizing wood
strengthening/ hardening agents, and smaller-scale applications such as composting and combined heat and power [CHP]
systems. Furthermore, COIC's associated project, BASE, has identified significant opportunities for the development of
distributed biodiesel production facilities. These are the types of products and technologies that will be developed with this
project.
G. This project will be sustained through the development of alternative funding sources by partnering with non-profits such as
3E Strategies and Sustainable Northwest to access foundation funds, the support of local business sponsorships through a
wood products and renewable energy cluster development project [the Business Alliance for Sustainable Energy: www.coic.
Project Evaluation Criteria
A.
B.
C.
D.
E.
1. Expanding community participation and collaboration. (30 points)
Identify the partners and community members involved in planning and implementing the project.
Describe the extent of local support for this project.
How much cost-sharing is there for the project? Who are these partners and what are the arrangements?
What are the direct community benefits that will result from this project?
How will you use multi-party monitoring to improve this and future projects?
Response:
A and B: On January 20, 2005, 19 COPWRR partners, including local and regional USFS and BLM offices, the
Governor's office, state agencies, forest industry reps, and environmental organizations, signed an Oregon Solutions
Declaration of Cooperation outlining their contributions and commitments to the implementation of CROP.
C: Direct cost-sharing for this NFP application is $34,000. The commitments made by the 19 DOC signatory
organizations will cover $19,000 of this match, and COIC is applying for Title III funding for the other $15,000. If
anything, COIC anticipates that the match requirement will be exceeded for this project.
D. Environmental benefits include increased forest health and decreased risk of catastrophic wildfire through increased
hazardous fuel treatments in Central OR. Economic benefits include increased stabilization of small diameter timber
supply, and the demonstration and development of technologies to utilize this supply, which will lead to industry
investment and the creation of jobs and revenue. Social benefits include increased community participation and
engagement, including multi-party monitoring activities. Educational benefits include community outreach through web
site postings and project coordinator presentations.
E. Diverse partners have committed to developing CROP Implementation and Environmental Monitoring teams, which
will measure supply provision investment and jobs and net environmental effects of restoration projects
2. Taking Advantage of Existing Networks, previously-funded projects and knowledge. (20 Points)
A. Describe how the proposed project takes advantage of relevant, existing networks and previously-funded projects.
B. Describe who and what (reports, studies, internet sites, etc.) were consulted to ensure the best information available was used
in designing this project proposal.
Response:
A. Existing Networks and Funding: This project builds directly upon the outcomes of COPWRR Phases I, II, and III,
which were previously funded by the National Fire Plan, and COIC has recently completed a $48,000 grant project for
the USDA Forest Service Forest Products Laboratory to develop Year 1 Coordinated Resource Offering Protocol maps
and associated utilization opportunities. COIC has also received a $13,500 Economic Development Administration
grant for the BASE project [a partnership with 3E Strategies], to stimulate renewable energy industry development in
Central Oregon - which dovetails well with biomass power development activities in COPWRR Phase IV. The BASE
project is also leveraging support from local industry [$15,000 to date] OECDD, ORDC, and the Energy Trust of Oregon.
COPWRR is a member of Sustainable Northwests Healthy Forests-Healthy Communities Partnership, and the CROP
initiative has been designated as an Oregon Solutions project by Governor Kulongoski, which gives project coordinators
access to state resources.
B. Consultations: This project proposal was prepared after consultation with Bill Vonsegen, USDA Forest Service
Region 6; COPWRR Advisory Council members and CROP Project Team members; Warm Springs Forest Products
Industries; Martin Goebel, Executive Director of Sustainable NW; and the COIC Board of Directors, which is composed
of the cities and counties of Central Oregon. Also consulted were the Central Oregon Fire Management Plan [COFMS],
the 5-Year Fuel Strategy [Deschutes-Ochoco National Forests], the Upper Deschutes Resource Management Plan
[Prineville BLM], and the Central Oregon Community Investment Plan.
Project Work Form
Tasks
Deliver existing CROP data to businesses;
receive feedback.
Assist development of CROP planning
protocols.
Form CROP Monitoring Teams; gather data.
Develop resources to fill environmental
monitoring gaps (e.g ID youth crews and other
resources to perform monitoring, pursue
OWEB and other sources).
Time Frame
COIC; Local businesses.
Pre-grant period: 2/05-3/06
COIC; Federal land agency partners.
COIC; CROP Project Team.
Pre-grant period through March, 2007
COIC CED Staff; CROP Monitoring
Teams; Federal land agencies; COIC
youth crews.
Pre-grant period through March, 2007
COIC; Mater Engineering; CWPP
leaders; Federal land agency
partners.
Re-design and revise CROP data; add GIS
capability; incorporate private supply.
Identify business investment plans and create
partnerships.
Technology Transfer: partner with agencies to
identify and demonstrate utilization
opportunities with local businesses.
Responsible Party
COIC; Local businesses; OECDD;
COIC; Local businesses, Forest
Products Lab, OSU Forestry.
10/2005 - ongoing. report: 3/06
COIC; CROP Monitoring Teams.
Interim Monitoring Report.
Outreach activities: maintain/update web site
& email list serve; press releases; speak at
and arrange community meetings; attend
conferences
Network suppliers, primary processors, and
secondary/tertiary processors to identify
primary resource needs, etc. and ID import
subst. opportunities
March, 2006 - March, 2007
COIC, OECDD, EDA, local
businesses.
March, 2006- March, 2007
Release CROP Year 2 Data.
Release 1st annual CROP Monitoring Report.
COIC; Federal land agency
community outreach staffs; other
CROP partners as available.
data: March, 2006. Report: August 2006
COIC; Public Agencies; Mater
Engineering; CROP Monitoring
Teams.
COIC; Federal land agencies; CROP
COIC; CROP Monitoring Teams.
Release "Lessons Learned" Report.
March, 2007
Project Budget
19 Partners
Cost Category
Description
Federal
Agency
Applicant
Partner 1
Partner 2
Total
Partner 3
Personnel
Program Administrator
$40,000
$10,000
$16,000
$0
$0
$66,000
GIS Tech and Assistants
$32,000
$5,000
$0
$0
$0
$37,000
Subtotal
$72,000
$15,000
$16,000
$0
$0
$103,000
$0
$0
$15,000
Fringe Benefits
Program Administrator
$15,000
$0
$0
GIS Tech and Assistants
$13,000
$0
$0
$13,000
$28,000
$0
$0
$0
Subtotal
$0
$0
$0
$28,000
$2,000
$0
$500
$0
$0
$2,500
$0
$0
$0
$2,000
$0
$0
$0
$500
$0
$0
$2,500
$1,000
$0
$0
$0
$0
$1,000
$0
$0
$0
$0
$0
$0
$1,000
$0
$0
$0
$0
$1,000
$15,000
$0
$2,500
$0
$0
$17,500
$0
$0
$0
$0
$0
$0
$15,000
$0
$2,500
$0
$0
$17,500
$10,000
$0
$0
$0
$0
$10,000
$0
$0
$0
$0
$0
$0
$0
$10,000
$0
$0
$0
$10,000
$3,000
$0
$0
$0
$0
$3,000
$0
$0
$0
$0
$0
$3,000
$0
$0
$0
$0
$0
$3,000
$131,000
$15,000
$19,000
$0
$0
$165,000
$0
$0
$0
$0
$0
$0
Travel
conferences and pub mtg
$0
Subtotal
Equipment
office equipment
Subtotal
Supplies
office supplies/printing
Subtotal
Contractual
data purchases/contractng
Subtotal
Other
web site and media
Subtotal
Total Costs
Project (Program)
Income1
___________________________________
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the grant. Program
income can be made by recipients from fees charged for conference or workshop attendance, from rental fees earned from renting out real
property or equipment acquired with grant or cooperative agreement funds, or from the sale of commodities or items developed under the grant
or cooperative agreement. The use of Program Income during the project period may require prior approval by the granting agency.