FOR OFFICIAL USE ONLY
Project Application ID:
Funding Request:
2011-000
$ 200,000.00
NATIONAL FIRE PLAN WILDLAND-URBAN INTERFACE
COMMUNITY ASSISTANCE GRANT PROPOSAL
Applicant Information
1
Applicant/Organization Josephine Soil and Water Conservation District
Type of Applicant:: Special District
Contact Person: Michelle Baumgartner
Address: 1440 Parkdale Drive
City Grants Pass
State OR
Zip: 97527
::
:
Phone: 541-474-6840
Ext.
FAX: n/a
Call Ahead for FAX:
Phone (Work/Cell): Same as above
Email: joswcd@outreachinternt.com
Project Information
2
Name of Project: Clover lawn (Picket Mtn.) Communities at Risk
Proposed Start Date: Oct. 1, 2011
Proposed End Date:
City: Grants Pass
State:
County: Josephine County
Congressional District:
Latitude (decimal degrees): 42.24
Longitude (decimal degrees):
Please indicate planned treatments and associated acres
Dec 31, 2012
Oregon
4 th
-123.18
300
Total Actual Project Acres:
Treatment (1)
Acres
Treatment (2)
Acres
Total Treatment Acres
Thinning
300
Chipping
100
Treatment (3)
Acres
Treatment (4)
Acres
300
Biomass Removal
50
Hand Pile
50
Treatment (5)
Acres
Treatment (6)
Acres
Cost Per Acre
Hand Pile Burning
100
0
Treatment (other-A) Acres
Treatment (other-B)
Acres
$ 800.00
0
0
Please indicate how this project relates to a Community Wildfire Protection Plan (CWPP):
This project is identified in the CWPP.
Yes, This is a high Priority fuel reduction project of
the Josephine County Integrated Fire Plan (JCIFP)
Is the project adjacent to federal land fuels reduction projects completed within the last three
years or planned with the next three years? Yes- BLM Wild Rose,Jillana, Cathedral Hills and
Granite Horse
Is the project in a high priority landscape area identified in the State-wide Assessment? Yes The
“Oregon Communities at Risk” all of Josephine County
Page 1
Name of CWPP and
Community at Risk:
Josephine County Integrated Fire Plan, Citizens of Josephine
County. Josephine County Integrated Fire Plan, Citizens of
Josephine County. (Adjacent to Grants Pass, Oregon). Priority
areas are listed in the 2010 report, yet to be posted. Please see
email from Jim Wolfe
Project Area Description
All information for the project must fit into the space provided below. Attachments will not be considered by the review committee.
Provide a brief overview of the project and the project area. (If applying for a fuels reduction
project, identify vegetation types, fire regime) [1500 Characters Maximum]
3
This project addresses the needs of fire safe and Fire-Wise communities with both wildfire
hazard education, mitigation, and creation of emergency access. Josephine County exhibits
one of the most extreme at-risk environments in the state with regard to fire potential and
associated risk to landowners and residents in the wildland urban interface partly due to a 65%
public / 35% private land ownership and long emergency response times. This project focuses on
the Cloverlawn Drive Wildland Urban Interface that starts within Grants Pass City limits and
extends immediately onto adjacent rural county residences and publicly held lands that are
agency-targeted for significant fuels reduction treatment. Because of its attractive climate this
particular area has grown above projections at 6.5%. In this same rural area a large percentage
of the populace is subsisting at or below poverty level and is surrounded by markedly dense
forests overstocked with volatile vegetation or invasive species. This project will focus on
disseminating practical materials that will provide all property owners and residents the tools
and strategies for managing and protecting lands in a wildfire prone area. Collaborative
partnerships for these projects have been developed with Bureau of Land Management,
Oregon Department of Forestry, Oregon State University, Rural Fire agencies, Josephine
County Commissioners and the City of Grants Pass.
Page 2
Project Timeline
All information for the project must fit into the space provided below. Attachments will not be considered by the review committee.
Provide a timeline for the project. [500 Characters Maximum]
4
Fall 2011 - Fall 2012:
Projects will be directed towards participating landowners in the project area. This will consist
of:
1) Educational packet and distribution, partnership outreach/education
2) Landowner site visits to sign agreements,
3) Develop individualized defensible space prescription and management strategies,
4) Contract fuels reduction work completed/inspected,
5) Landowner defensible space and management strategies reviewed and when applicable,
inspected and finalized.
Scope of Work
All information for the project must fit into the space provided below. Attachments will not be considered by the review committee.
Provide a brief scope of work which clearly describes how grant funds will be spent. (This
should be more specific than the project description) [1500 Characters Maximum]
5
Funds will be expended as follows:
1) Education/outreach will be conducted through various channels from classes to media to
creation of landowner packets. The goal is to provide wildfire hazard awareness and mgmt
practices to approximately 18000 citizens, focusing on the new residents moving into the WUI.
The District’s technician will coordinate with agencies, local government and wildfire groups to
work with real estate and title companies, private and public schools, or co-sponsor wildfire
education classes.
2) 300+ private acres are expected to be treated for defensible space though extra acreage
may be treated if it provides a greater benefit to the immediate area. Fuels reduction will be
conducted on strategically selected sites to further reduce the hazard for 1,000 more
landowners. The district technician will meet with landowners to sign agreements, review
defensible space practices, write individualized prescriptions and determine match amount.
The technician will also create reports for each completed site.
Local contractors will be solicited for fuels reduction. They must follow prescriptions and
complete projects within a stated time frame. Treatment methods may include thinning,
slashing, pruning, burning or chipping to remove brush and ladder fuels.
Match will be met through in-kind labor, cash or both. 100% match will be provided for 50+
residents classified in special need category assisted through a grant awarded by Josephine
County for this purpose.
Page 3
Interagency Collaboration
All information for the project must fit into the space provided below. Attachments will not be considered by the review committee.
6
Specify the private, local, tribal, county, state, federal and/or non-governmental [501(c) (3)]
organizations that will contribute to or participate in the completion of this project. Describe
briefly the contributions each partner will make (i.e. – donating time/equipment, funding, etc.)
[500 Characters Maximum]
 Landowner: In kind work or cash
 SWCD: Project admin, oversight & inspection
 BLM/USFS: Landowner, contractors education/outreach, and to coordinate fuel
reduction projects
 ODF: Landowner, contractors education/outreach regarding project and SB360
 Josephine Co Commissioners: Provide fiscal and educational support
 OSU Ext: Education outreach
 City of Grants Pass: Education outreach
 Josephine Co Interagency Fire Plan: Cooperation to identify projects on private and
public land
Project Longevity / Maintenance
All information for the project must fit into the space provided below. Attachments will not be considered by the review committee.
7
Clearly describe how the proposed treatments will be maintained over time. [500 Characters
Maximum]
Landowners will sign cost share agreements requiring 10 year maintenance. Presctiption for short
and long term maintenance written with stand by stand with before and after photopoints taken
for future analysis. Annual reporting would be provided to update CWPP. Additional, monitoring
and education will continue thru fire protection during summers of 2011-2012.
Biomass Utilization
All information for the project must fit into the space provided below. Attachments will not be considered by the review committee.
For the purpose of this application, biomass utilization is defined as any practicable end-use of the material that
has value, or the trading of capital for the woody material.
8
Biomass from treatment(s) will be utilized. (check one)
Page 4
X yes
no
1) If yes, how is it planned to be used, or what is the end-result (wood products, steam/energy,
mulch etc.) [500 Characters Maximum]
Material from thinning on private land will chipped, left for firewood with the landowner, or
donated for use in local special needs programs.
Consulting individual landowners on utilization of Biomass through BIOMASS in White City, OR
or Jo-Grow composting facility owned by the City of Grants Pass.
2) Identify company or contractors involved in project utilization. [250 Characters Maximum]
Biomass, in White City, OR
Jo-Grow in Merlin, OR
3) Estimate anticipated value of biomass to be removed ($/Green Ton; $/Bone-dry Ton;
$/Hundred Cubic Feet (CCF), $/Acre Treated) [250 Characters Maximum]. Any dollars earned
should be identified as program income on project budget sheet.
None
Page 5
Project Budget
Cost Category
Description
Federal
Agency
Applicant
Matching Share
Josephine
County
Landowners
Total
Personnel
District Technician
Subtotal
$ 42,500.00
$ 42,500.00
Fringe Benefits
Worker’s Comp
Social Security
Subtotal
$ 625.00
$ 4050.00
$ 4,675.00
Travel
District Protection Vehicle
$0.51 per mile
Subtotal
$
4,000.00
$0.00
$ 4000.00
Equipment
$0.00
$0.00
$0.00
Subtotal
Supplies
Landowner packets
Subtotal
$
1250.00
$
1250.00
Contractual
$139,200.00
Landowner
Subtotal
$139,200.00
Subtotal
$1,250.00
$7,125.00
$8,375.00
Other
Administrator
Bookkeeper
Total Costs
Project (Program) Income1
$200,000.00
$200,000.00
00.00
00.00
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the grant.
Program income can be made by recipients from fees charged for conference or workshop attendance, from rental fees earned from
renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale of commodities or items
developed under the grant or cooperative agreement. The use of Program Income during the project period will require prior
approval by the granting agency.
Page 6
Application Instructions:
All blocks are fill-in enabled and character locked. Applicants must fit all information into the
allotted space. The application can be no longer than 5 pages. Applications that have been modified to
go beyond 5 pages and any attachments (except the required map) will not be considered by the review
committee. Application guidelines by box number:
Box 1 Basic applicant information.
Box 2 Project information includes basic information about location, CWPP, ect.
– Total Treated Acres and Cost per Acre (total treatment acres/ total project cost = CPA); please note
these fields are automatically calculated.
– Latitude and longitude (http://www.census.gov/cgi-bin/gazetteer ) Click the word “Map” to find
specific location. Click a spot on the map to find Lat-Long. You may also determine the Congressional
District for this area by turning this feature “On,” which is located to the left of the map.
Box 3 The project area description should give a brief overview of the project and details or specifics.
Box 4 The project timeline should include: begin/end dates, milestones, quarterly accomplishments, etc.
Box 5 The scope of work should explain exactly how the grant dollars will be spent on this project.
Unlike the overview, this will provide the specific details of the project. Please remember to be concise.
Box 6 Clearly show collaborative elements and partners associated with the project.
Box 7 Project longevity, planned maintenance, and monitoring for specified amount of time. Identify
change of fuels condition and length of time treatment will be effective.
Box 8 The Check box must be selected to indicate if the project is going to include biomass utilization.
Questions 1 through 3 in Box 8 must be answered to demonstrate the quantity, value, and manner of the
marketing or utilization of biomass production.
Project Budget Page The totals in these boxes add automatically when all data is entered into the fields.
You must press enter or tab to the next box before it will automatically add.
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Grant Criteria for Scoring Eligibility Considerations:
Project is identified in a CWPP completed by March 16, 2011
Adjacent to a federal land fuels reduction project planned within
the next three years and/or adjacent to a community at risk
Yes = Eligible
In a high priority landscape area as identified in the State-wide
Assessment
The federal share of the project budget is a maximum of
$200,000
Include an electronic map clearly identifying the project area on
non-federal ground and the adjacent federal project or projects
(must be smaller than 2 Mb)
No = Ineligible