Health and Social Care in the Community 13(2), 136–144 The feasibility and acceptability of a specialist health and social care team for the Blackwell Publishing, Ltd. promotion of health and independence in ‘at risk’ older adults Vari Drennan1, Steve Iliffe2, Deborah Haworth3, Sharon S. Tai4, Penny Lenihan5 and Toity Deave6 1 Senior Lecturer In Primary Care, 2Reader In General Practice, 3Research Fellow, 4Senior Research Fellow In Quantitative Methods and Analysis, 5Lecturer In Primary Care and Old Age, 6Research Fellow, Primary Care Nursing Research Unit, Department of Primary Care and Population Sciences, Royal Free and University College Medical School, University College London, Archway Campus, Highgate Hill, London Correspondence Abstract Vari Drennan Department of Primary Care and Population Sciences Royal Free and University College Medical School University College London Archway Campus Highgate Hill London N19 5LW UK E-mail: v.drennan@pcps.ucl.ac.uk Population ageing, escalating costs in pensions, health-care and long-term care have prompted a new policy agenda for active ageing and quality of life in old age across the European Union and other developed countries. In England, the National Service Framework for Older People (NSF OP) explicitly demands for the first time that the NHS and local authorities, in partnership, agree programmes to promote health ageing and to prevent disease in older people. These programmes are expected to improve access for older people to mainstream health promotion services and also to develop multiagency initiatives to promote health, independence and well-being in old age. This paper describes the evaluation of one interagency project team established to test out mechanisms for addressing health promotion for older people through primary care. A mixed methodology was used to understand the processes of service development, the impact of the team’s intervention, and the primary and secondary outcomes for older people. The project demonstrated that multi-agency partnerships have the potential to improve the quality of the lives of older people deemed ‘at risk’ by their general practitioners, particularly through income generation but also in the identification of medical problems such as unrecognised hypertension, hearing loss and visual loss. It also offered some key learning points for other multi-agency groups developing similar services. Keywords: assessment, health promotion, multidisciplinary, older people, primary care, welfare Accepted for publication 13 September 2004 Introduction Healthy ageing as a policy objective Population ageing, escalating costs in pensions, healthcare and long-term care have prompted a new policy agenda for active ageing and quality of life in old age across the European Union and other developed countries (European Commission 1999, Cabinet Office 2000, Health Canada 1996). In England, the government has made a commitment to improve services for older people through combating age discrimination, engaging 136 with older people, better decision making for services for older people, better meeting of older peoples’ needs and promoting a strategic and joined up approach (Department of Work & Pensions 2000). These objectives are pursued throughout its current reform agenda, from an integrated transport policy, through age diversity in employment to reconfiguration of health and social care services. The National Service Framework for Older People (NSF OP) explicitly demands for the first time that the NHS and local authorities, in partnership, agree programmes to promote health ageing and to prevent disease in older people (Department of © 2005 Blackwell Publishing Ltd Promoting health and independence in ‘at risk’ older adults Health 2001: NSF OP Standard 8 p. 113). These programmes were expected to improve access for older people to ‘mainstream’ health promotion services and also develop ‘wider initiatives involving a multisectoral approach to promoting health, independence and well-being in old age’ (Department of Health 2001: section 8.4). Promoting health, independence and well-being in old age Policy makers, researchers and practitioners have neglected health promotion and illness prevention for older people (Victor & House 2000, Iliffe & Drennan 2000). Consequently, the evidence base for preventive services and anticipatory care is small and inconclusive (Victor & House 2000, Beales & Tulloch 1998), a key factor in the piecemeal and unenthusiastic implementation of the over 75 checks specified in the 1990 GP contract (Brown et al. 1992, Harris 1992). A recent meta-analysis of home-based visiting programmes that offered health promotion and preventative care to older people suggested that they were associated with a reduction in mortality and admission to institutional care (Elkan et al. 2001). However, it was uncertain which components of the home-visiting activity were beneficial or which populations were most likely to benefit (Egger 2001). It has been suggested that targeted screening and health promotion activities combined with techniques of case management may be an effective way forward (Iliffe & Drennan 2000). Case management techniques have been reported to be beneficial in improved access to health and social care services (Pacala et al. 1995, Ross & Tissier 1994), enhanced quality of life (Challis & Davies 1986, Marshall et al. 1999) and the reduction in admission to institutions (Stuck et al. 1995, Bernabei et al. 1998). In the UK, an MRC-funded trial is currently comparing universal vs. targeted assessments and management by primary care teams vs. a multidisciplinary geriatric assessment team in order to strengthen the evidence base (Fletcher et al. 2002). Meanwhile, across the country, Primary Care Trusts are setting up small partnership projects to promote health in older people using case-finding and case-management strategies (see e.g. Jones 2003). This paper describes the development of a specialist health and social care team for promoting the health of older people perceived as ‘at risk’ by their general practitioners, utilising elements of case finding and case management models. The impact and outcomes of the team’s intervention in an inner-city area are described, and lessons drawn for those implementing the policies of active ageing and improved quality of life for older people. Background Team formation and development The specialist health and social care multidisciplinary team was commissioned by an inner city London Borough and its corresponding Primary Care Groups in January 2001 for 18 months. The aim of the team was to reduce isolation amongst older people, enable mainstream services to more effectively focus their delivery to older people, and foster self-help for older people in order to promote quality of life. The six team members were seconded from the community nursing services and from the social welfare service of Age Concern. A multi-agency group, from the partnership organisations, steered the work of the team. The impetus for this particular team came from two different sources. From the Local Authority perspective, it was the latest in a number of initiatives set up in the wake of the discovery of the body of an elderly council tenant some months after death in 1994. From the Primary Care Groups’ perspective, it was the latest in a number of initiatives to find ways of addressing health promotion and prevention with people aged over 75 in recognition of the uneven delivery of service to this group by general practice (Camden & Islington Health Authority 1999). The Health Authority had decommissioned a health visiting and nurse advisor service to elderly people in 1995. The intervention The brief of the team was to work in pairs (from the two different backgrounds) proactively contacting people aged over 75 deemed ‘at risk’ by general practitioners (Box 1). These people were offered a joint health and social care assessment (Box 2) followed by information giving, support and short-term case management activities as appropriate. Box 1 Criteria for client access to the specialist health and social care team A call for a routine health check has already been made by the general practice, and there has been no response Person lives alone/has no telephone The person has not contacted the practice in the last year The practice is already concerned about the person © 2005 Blackwell Publishing Ltd, Health and Social Care in the Community 13(2), 136–144 137 V. Drennan et al. Box 2 The assessment process This covered all domains of physical, emotional, social, and mental well-being. It included assessment tools, assessment activities and questions regarded as important in discussion with the Partnership members including: The Camberwell Assessment of Unmet Need in the Elderly (CANE), assessment tool amended by the Well-Being team 15 item Geriatric Depression Scale (GDS15) Abbreviated Mental Test Score (AMTS) Hearing handicap inventory Visual impairment assessment Blood pressure measurement A medication review SF-8tm health survey The person’s stated goals The core component of the assessment was the Camberwell Assessment of Need in the Elderly (CANE), which was identified at the time as one of the tools that could be used in the introduction of the single assessment process in England (Department of Health 2002). This tool explores needs from patient, carer and professional perspectives, in a hierarchy of questions from general to specific across 24 domains of need (Reynolds et al. 2000) and has been validated in primary care and noninstitutional settings (Walter et al. 2000). The team also asked the older person if there was something that they specifically wanted to achieve, i.e. a personal goal. Each older person was then revisited 3 months after the previous contact to review whether the agreed actions had been effective and identify any new issues that had arisen in the intervening period. conducted with a sample of 13 older people representative of the range of people who had received the service, six GPs representative of different types of practice, nine managers (across the local authority, community health services, Age Concern and general practice), and all the team members. A representative sample of service users who indicated to the service team that they were willing to talk to a member of the evaluation team were approached in writing with a request for an interview. A stamped addressed envelope and reply slip were included. Service users were interviewed in their own homes, service providers in their place of work. Written consent to participate was obtained from all informants. Qualitative data were transcribed and managed through word processing and spreadsheet software (Burnard 1998). Two members of the team, independent of each other, undertook thematic analysis utilising a template method of coding (Ritchie & Spencer 1994). Clinical record entries of the assessments were coded and entered into an Excel database. Specific written consent was obtained for the inclusion of the older person’s anonymous data in the evaluation. The anonymous coded data were exported and analysed using SPSS. The primary quantitative outcome measures were: (1) numbers of unmet health and social needs as documented using CANE; (2) unmet financial needs, as identified by the team; (3) caseness on the depression and cognitive function scales. The secondary quantitative outcome was the number and range of referrals made by the team. The Local Research Ethics Committee approved the evaluation methods. Findings The evaluation method The evaluation addressed the question: ‘Is a comprehensive joint health and social review feasible, acceptable and effective in solving problems for older individuals judged to be “at-risk”’? A realistic evaluation framework (Pawson & Tilley 1997) was used, underpinned by Maxwell’s dimensions for judging health and social care (Maxwell 1992), which form the current public sector framework for assessing performance (Department of Health 1999). Multiple methods of data collection were used across the evaluation. Data were obtained through observation (May 1997) at management and team meetings in order to describe and understand the processes of team development and the intervention itself. These data were recorded through minutes of meetings and the evaluators’ field notes. To address questions of feasibility and acceptability, and to assess secondary outcomes like perceived benefit, semi-structured interviews (Robson 1993) were 138 Team development: working in partnership at organisation and service delivery levels The senior managers of the partner organisations expressed commitment and enthusiasm to the idea of the team. The general practitioners (GPs) generally viewed the work of the team favourably, sometimes seeing it as a replacement for services that had been decommissioned. They were however, concerned about some aspects of working with an outside health and social care team, such as the maintenance of patient confidentiality and the centrally determined modus operandi (exemplar 1). Exemplar 1 ‘I suppose there are always several risks attached; one of course is confidentiality, although I trust them implicitly, but because of course who they are they are automatically covered © 2005 Blackwell Publishing Ltd, Health and Social Care in the Community 13(2), 136–144 Promoting health and independence in ‘at risk’ older adults by confidentiality agreements. But even so you worry. There is also the risk of duplication and there is the risk of failure of communication between them and the practice, and the patients and the practice, and they might be asking patients to do things that have either been done, about to be done, or done in different ways’. GP 4 ‘I believe I was selected as a pilot practice or something. Well, it wasn’t quite with my agreement. It was sort of a slight imposition that we are doing this’. GP 5 All the steering group and team members described the establishment of the team as ‘slow’ and ‘very frustrating’. It was apparent that there were different visions for the service, which had implications for every aspect of the team’s activity. The disparate views became apparent in the discussions about the nature of the contact with the older people. There were at least two views: one argued for a general, holistic conversation which would lead to connecting that older person more widely to services and local communities at some point; the other argued for a more structured approach to identifying people at risk and/or unmet needs (Exemplar 2). Exemplar 2 ‘I had a thing about not assessing people, but that we were wishing to say that “there are possibilities out there, you may or may not wish to take advantage of them but our purpose is to ensure that you’re aware of them and assist you to make those decisions”. So I wasn’t particularly keen on it being case finding although some people were interested in that.’ Steering Group Member A The reconciliation of these different objectives and cultural inclinations in the partnership organisations was problematic. It was compounded by a lack of clarity as to where the responsibility and authority for different types of decision-making actually lay between the partnership organisations. In this vacuum it became apparent that there were ‘issues of strong and weak partners’ (Steering group Member F), where the strong were able to shape the decisions that were made (Exemplar 3). Exemplar 3 ‘The Partnership working didn’t go to well because, you know, you’d go to one meeting and you’d agree whatever. You’d go back to another meeting and something else had been done. The decisions were made but the discussions didn’t happen, so there wasn’t agreements … you could physically see people withdrawing in many respects.’ Steering Group Member B Cultural differences between the organisations in the Partnership were also an issue, but usually only recog- Box 3 Key lessons that Steering Group and team members identified for Partnership projects between agencies were: The importance of clear terms of reference and membership criteria for all Partnership project steering and management groups The unification of Partnership finance into one budgetary source The identification of a senior project manager with sufficient dedicated time Agreement of a project development and operational plan before staff are employed Explicitly locate the project in the whole system of services for older people nised in retrospect after a major problem for the team. Examples of this included: • Misunderstandings about the nature of supervision activities offered to staff in nursing and social care roles in different organisations, leading to omissions and duplications. • Misunderstandings as to the feasibility and acceptability of sharing patient information electronically between general practices and the team. This led to significant delays in establishing the team and addressing its IT needs. The steering group members and team members suggested a number of learning points they had identified in Partnership working (Box 3). At the level of providing service to older people, the expectation was a team partnership through joint home visiting and joint undertaking of the assessment by the community nurse and the social welfare officer. One general practice refused the service in this form, arguing that the presence of the community nurse would only duplicate the work already undertaken by the practice nurse with practice patients. The community nurses and social welfare officers undertook the majority of first visits and assessments together. They reported that during the initial phase they learned new knowledge from observing each other. However, they did not believe that this was an efficient way of offering the service. The community nurses in particular believed that they could undertake this type of assessment and case management work alone, having substantially increased their knowledge about the financial aspects, local authority services and the wider community resources from the early co-working. The intervention The team worked with 18 general practices ranging in size from single practitioners with under 2000 patients © 2005 Blackwell Publishing Ltd, Health and Social Care in the Community 13(2), 136–144 139 V. Drennan et al. Figure 1 Flow diagram of the passage of older people contacted by the team. to six-partner practices with a list size greater than 12 000. They sent letters offering their service to 1271 people identified through general practice lists. However, 47% of these people were not found at that address (see Figure 1). Thirteen per cent (n = 88) of older people who were offered the service, declined it. Some GPs reported that they were aware of older people who did not consider the idea of the project as acceptable. Some older people clearly perceived the project service as acceptable because the general practitioner had offered it (Exemplar 4). relationship with the older people, and found trying to use palmtop computers to record assessment information in the person’s home counter-productive to this process. The time range for a first visit was between 30 and 150 minutes. The team provided assessment and short-term casework service to 481 people (Figure 1); 327 consented to inclusion in the evaluation, of whom 70% were women, 34% were aged over 85, 38% identified their ethnic origin as other than white UK and 32% had informal carers. Exemplar 4 Outcomes: identifying unmet need ‘I knew exactly where they [the team] came from, under the auspices of my doctor and his group and I felt very safe and secure.’ Older person 7 Seventy-one per cent of people (n = 226) had no unmet needs recorded on the amended CANE Assessment tool. The most frequently recorded unmet needs were concerned with problems of mobility. Only 9 people out of the 320 were identified as having unmet problems with maintaining social relationships. Further details of the CANE findings are reported in a separate publication (Drennan et al. 2003). In addition, the team had used the 15-item Geriatric Depression Scale with 247 people and recorded that 7% (n = 23) of people scored 6 and above, an indicator of clinical depression (Osborn et al. 2002). This is lower than would be expected from a community sample in the same locality (Iliffe et al. 1991). They had also used the Abbreviated Mental Test Score (AMTS) with 264 people and reported that 20% (n = 44) of people had a score of 7 or less, indicating problems with cognition (Hodginkson 1972), a prevalence higher than would be expected from a community sample from the same locality (Livingstone et al. 1990). ‘What I find works well is that often the community nurses are the foot in the door without a doubt, and so once she’s done her bit then I can easily step in because it’s almost like she’s my reference, sort of thing.’ Social welfare officer team member Team members agreed that offering the service from the health service made it acceptable to older people. A social welfare officer and a nurse undertook the first visit together. Any subsequent visits to complete the assessment or undertake further short-term casework were undertaken by only one member of the team. Older people reported that the presence of two people in that first visit was acceptable because they knew in advance that two people were coming. The team members emphasised that as an unsolicited outreach service, they had to spend time establishing a 140 © 2005 Blackwell Publishing Ltd, Health and Social Care in the Community 13(2), 136–144 Promoting health and independence in ‘at risk’ older adults Many older people were unable to suggest specific personal goals, while some aimed for the global as in ‘world peace’. The most frequently reported personal goals of older people were to move home, to undertake repairs or decoration in the home, to go outside the home more, and to have improved health. A team member returned to each person 3 months after his or her last contact; 14% (n = 45) were no longer at the same address (Figure 1). For those they could review, there were no new problems or unmet needs identified at this point. Responding to unmet needs Older people are not a homogeneous group. Responses to the information and advice offered from the team were likewise varied (Exemplar 5). Exemplar 5 ‘Well, I got leaflets from X [the team member] about security, you know things on the door. I’ve still got them somewhere, and whether I needed anyone to speak to, you know. Of course, I live with me cats. Well, that’s all right. I can’t got out for meeting somebody on the street and sometimes we stand there gassing for half an hour, you know. And as for having a spy hole in the door and different locks, I could get that but I’m not bothered, that’s the thing.’ Older person 6 ‘Having worked for the CAB [Citizens Advice Bureau] I’m pretty well clued up.’ Older person 7 ‘I did get some information from X [local team member] about help to give up smoking, which I haven’t done. And also some information about the, what’s it called, the prostate something or other, which is an organisation for people with prostate cancer, you know … yes, it was helpful because I got in touch with them and I got some information from them which was quite useful.’ Older person 5 The team referred people to 27 services across the spectrum of health, social service, housing, leisure, voluntary sector services, and transport services. The most frequent category of referrals was to the GP (Table 1). The three most common reasons were for people with Table 1 Referrals to services GP Occupational therapy Housing Social services Domiciliary optician Community dentist Number of people referred Percentage of total referrals to all services 114 66 53 31 30 21 36 21 17 10 10 6 multiple physical, mental and emotional problems, hearing problems only, and raised blood pressure only. The GPs were clear that the referrals to them were appropriate, had not increased the workload of the practice and many considered many were likely to avert a crisis contact at a future point. The team members reported the reluctance many people expressed to approach new services or trust the team to help deal with apparent needs (Exemplar 6). Exemplar 6 ‘This was a client who the GP identified because they hadn’t seen him in a year. Now he is a classic example of a client who declined everything under the sun when he clearly did need some support, right up until three visits ago when I did this one thing for him and I gained his trust. Since that time he has let me phone the housing department to contact him because he was paying too much rent, and as it happened he doesn’t have to pay rent for the next three months and that makes a great difference to him. That gave him the confidence to trust me to do some other things, so for example attendance allowance is one of the things that I’ve just done for him recently’. Team member Despite only 2% of people (n = 4) reporting unmet financial needs that were then recorded on the CANE assessment, the team helped 38% of people (n = 122) to apply to 15 sources of additional finance, and 87 people had their monthly income improved as a result. The total amount of money raised on behalf of the service users was £145 522 of which £95 370 was attendance allowance for 39 people. The explanation for this discrepancy appeared to be that the team members were very proactive in using their knowledge of eligibility criteria to encourage the older people to apply for financial benefits. They met significant reluctance from many older people to pursue sources of financial assistance (Exemplar 7). Exemplar 7 ‘They seemed [the team] very eager to get me everything I wanted, that’s what I felt! I feel guilty because, I don’t know, it’s very difficult to say. I still have for instance an application form for [a source of financial assistance] which X gave me. But I won’t sign it because I live scantily, but there’s nothing I really need, I’m not hungry, and when I think of the thousands of people who need it, it’s greedy and I don’t want to ask them [the source of financial assistance].’ Older person 2 Acceptability All the older people interviewed in the evaluation were very positive about the service that had been offered by the team. However, there were differences in perceptions © 2005 Blackwell Publishing Ltd, Health and Social Care in the Community 13(2), 136–144 141 V. Drennan et al. as to the value of the service. Those people whom the team had helped access a number of services acknowledged the difference the service had made to them and the quality of their lives. In contrast, people to whom the team had only been able to offer general local information but had no further involvement, perceived the value of the service for people with multiple problems but not themselves (Exemplar 8). Exemplar 8 ‘I think it’s [the team service] excellent; it’s been a lifesaver for me. It’s opened up so many vistas for me. They’ve helped me enormously, they’re both so kind. I’m most grateful to them both.’ Older person 11, who had been referred to five different health and social care services. ‘There was nothing wrong with me and I didn’t need any social work or anything like that you know, and she could see I was living a nice pleasant life you know.... Well, I think it’s a good idea because some much younger than I am are in a state of some kind, you know, and they don’t know what to do and they can’t be bothered sort of thing. So I do think its good idea all together.’ Older person 8 Discussion and Conclusions The experience of this specialist health and social care team illustrates the many challenges in implementing a public service policy that advocates collaboration between sectors to address both broad quality of life issues as well as prevention of ill health. The complexities of health and social care partnership working at an organisational level are well documented (Audit Commission 1998, Balloch & Taylor 2001), as are those at the service delivery level (Dalley 1989, Øvretveit 1997, Hudson 2002, Manthorpe & Iliffe 2003). The members of the steering group and the team expressed initial enthusiasm and commitment to Partnership working to support residents in healthy ageing, but did not anticipate the complexity of turning divergent agendas, aspirations and knowledge into operational reality. The lack of a shared vision, shared operational and local knowledge between the GPs, the health service managers, the local authority managers and the voluntary organisation managers meant that the team faced prolonged and recurrent problems. Expertise in the promotion and management of collaborative working between diverse professional groups appears to be lacking, and correction of this deficit may be more important than enthusiasm for cross-agency initiatives, if innovations are to succeed. Despite these problems, the team were able to proactively contact older people aged over 75 through GP patient lists. The case example of this joint health and 142 social care team offers an example of optimism set against what has been described as the ‘pessimistic tradition’ (Hudson 2002: 7) of considering inter-professional working. The feasibility and acceptability of a joint health and social care assessment was demonstrated and the team did identify unmet needs in approximately one third of the target ‘at risk’ group, more than found in an earlier study on a less selected population (Walters et al. 2000). Most of these needs led to referral back to the general practitioner, raising the question whether they would have come to the attention of primary care professionals in the normal course of service use and clinical enquiry, without the team’s intervention. The extent to which financial resources can be mobilised confirms the findings from a smaller, practicebased study in the same area (Toeg et al. 2003) and underlines the importance of benefits advice for the older population. What was not demonstrated was that these joint, outreach methods using broad-based selection criteria with little evidence base were the most efficient way of achieving their intended aims, but neither the pilot nor its evaluation were designed for this purpose. The selection criteria for providing this outreach service did not reveal a large number of people aged over 75 who were socially isolated or who had multiple unmet health and social care needs. In this, they confirmed again the findings of previous local outreach projects (London Borough of Camden 1998), local neighbourhood population studies (Livingston et al. 1990), local practice population studies (Iliffe et al. 1992) and nationally available data (Tinker 1997). Commissioners and providers should note that the identification of older people with multiple unmet needs through general practice registration in the inner city remains problematic. It is recognised that general practice patient registration lists are inaccurate compared to resident populations across the UK and particularly in Inner London (Select Committee on Public Accounts 1998). The fact that the team was unable to find 14% of the people at the same address 3 months after they had worked with them there gives some indication of population mobility in this age group in Inner London. The mobility of this age group is undocumented, but the experience of the team indicates that it is considerable. The evaluation of this multifaceted innovation has limitations in that it did not include an economic analysis. Additional aspects of feasibility with regard to cost would need further study. For example, the nurse team members’ suggestion that they could undertake the assessments alone as effectively as with a social care partner requires additional study. Other limitations of the study centre on the fact that it addressed one © 2005 Blackwell Publishing Ltd, Health and Social Care in the Community 13(2), 136–144 Promoting health and independence in ‘at risk’ older adults service-led development in one geographical area. However, it does provide a case study of key issues in the implementation of health and social care service improvements for older people. These issues become more pertinent as the policy agendas in the UK, Europe and beyond promote mechanisms to support both active ageing and the proactive management of long-term conditions (see for example Department of Health 2001). Future research should examine longitudinally the effects of such interventions on both quality of life, use of services and morbidity. Joint working across different organisations is, and will continue to be, complex and will not flourish without well-grounded development and management. If this project is anything other than unique, the first challenge is to learn from experience and not relearn past lessons. The second challenge is to take those elements that achieved demonstrable outcomes for some older people, such as the promotion of financial eligibility, and provide them in ways that increase their acceptability to older people and their efficiency in resource utilisation. References Audit Commission (1998) A fruitful partnership. 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