Bldg Name: Astor College (251)
UCL ESTATES & FACILITIES DIVISION
Construction Maintenance & Fire Safety
UNIVERSITY COLLEGE LONDON
EMERGENCY PLAN
Regulatory Reform (Fire Safety) Order 2005
Name & Address of
Building:
Occupying
Department(s) /
School(s) / Institute(s):
ASTOR COLLEGE
University College London
99 Charlotte Street, London W1T 4QB
Students Halls of Residence
PART ONE - SPECIFIC INSTRUCTIONS & OTHER RELEVANT INFORMATION:
LOCAL FIRE
INFORMATION
OTHER
RELEVANT
INFORMATION
(Residence
Emergency
Business
Contingency
Plans)
HAZARDOUS
SUBSTANCES
Local fire information is provided by UCL Fire Action
Notices (and in some buildings, by supplementary
instructions) that are provided throughout the premises at
Fire Alarm Manual Call Points, Fire Equipment Points
Bedrooms.
RESIDENCES EMERGENCY BUSINESS & CONTINGENCY
PLANS
1. Each Hall of residence is provided with ‘Emergency
Business Contingency Plan’ which details: Essential Staff
Cascade, Callout Procedures and Contact Information,
Occupant’s Temporary & Immediate Protection, Emergency
Sleeping Accommodation and other specific Details.
2. All ‘Appointed Persons’ are provided with a copy of the
Emergency Business Plans and Essential Staff Contact
Details to initiate emergency business plan, if required.
Hazardous substances are not used on the premises
(except for Sub Basement Area where there is restricted
access).
Note: Where there are Significant quantities are used of
stored, then the Fire Brigade Contingency Plans contain
information on the hazardous materials and their location.
_______________________________________________________________________________________________________________
Date Last Amended: Jun 10
EP: 1 of 8.
Issued by: Fire Officer, Estates & Facilities, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240
Bldg Name: Astor College (251)
PART TWO - SITE OR BUILDING SPECIFIC EVACUATION INSTRUCTIONS:
ITEMS
SPECIFIC INFORMATION OF INSTRUCTION
ALTERNATIVE ESCAPE ROOF PLANT AREA
Main Access from 7th Floor (Off External Landing by Lifts):
(a). If in the unlikely event of protected Stair A being unavailable for escape
due to smoke or fire, an alternative escape route is provided protected Stair
B.
Escape Routes
(Roof)
(b).
Roof Egress – Maintenance Staff have access to the Windeyer Plant
Room from Roof that may also form an Alternative Escape Route.
ALTERNATIVE ESCAPE FROM UPPER FLOORS TO STAIRS A & B:
All floors (7th, 6th 5th, 4th, 3rd, 2nd & 1st) have alternative escape routes utilising
Protected Stairs A or B, which descend to ground level fire exits.
ALTERNATIVE ESCAPE FROM LOWER GROUND FLOORS:
The Lower Ground Floor has alternative escape routes utilising one of the
protected Stairs A & B. In addition, there are several independent exits from the
Gymnasium, to Bradford Passage and through to Windeyer Building.
ESCAPE FROM GROUND LEVEL TO A PLACE OF SAFETY.
(a.) Final Exit from Stair A is via main entrance and reception area discharging
onto Charlotte Street.
Final Exits
(b.) Final Exit from Stair B discharges directly through and protected route
to the front of the premises and onto Charlotte Street.
FIRE ASSEMBLY POINT
The Fire Assembly Point is located on the pavements of:
Charlotte Street.
Assembly Point
•
Extreme Care is required by all occupants in respect road traffic
passing along the streets.
•
On Evacuation, occupants are requested to keep noise to a minimum
(particularly during nighttimes).
OPERATING AS A HOTEL
(a). Additional trained staff (including Security & Reception Staff) may be
required to be on duty to supplement the ‘Appointed Persons’ role when operating
in Hotel mode.
Mandatory!
Hotel
Operations
(b). It is recommended that ‘staff’ employed when operating as a Hotel are
trained at regular interval (suggested 3 monthly for Night Staff & 6 monthly for
Day Staff) as Fire Evacuation Marshals (FEMS) and have local familiarisation
training including details of the Emergency Plan and recorded on the UCL Fire
Safety Technical Note (TN) 086 – Training Record.
(c). Regulatory Reform (Fire Safety) Order 2005 – Fire Safety Guide Sleeping
Accommodation (Issued by HM Government) Section 7 provides further guidance staff
training and procedures.
_______________________________________________________________________________________________________________
Date Last Amended: Jun 10
EP: 2 of 8.
Issued by: Fire Officer, Estates & Facilities, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240
Bldg Name: Astor College (251)
PART THREE - DISABILITY PROVISIONS RELATING TO EMERGENCY DISABLED
EVACUATION (CONT):
ITEMS
DISABLED PROVISION WITHIN THE BUILDING
DISABLED SIGNAGE:
Fire safety and directional signage
provided within the premises:
NO * Remarks:
No disabled facilities provided at
present
DISABLED EVACUATION LIFTS:
Complying with BS 5588 Part 8 are
provided in this building:
NO * Remarks:
No disabled facilities provided at
present
DEAF PEOPLE FIRE ALARM
ALERTING FACILITIES:
Vibrating Pager equipment has been
provided and is connected to the fire
alarm system:
NO * Remarks:
No disabled facilities provided at
present
VISUAL SIGNALS - equipment,
tactile signage, colour coding or
other faculties have been provided
as part of the fire evacuation
strategy for this building:
NO * Remarks:
No disabled facilities provided at
present
DISABLED REFUGE
COMMUNICATIONS FACILITIES:
Communication facilities for
Disabled Refuges / Safe Havens
have Telephone (BT Big Button /
Communications system complying
BS 5839 Part 9) in the premises:
NO * Remarks:
No disabled facilities provided at
present
DISABLED REFUGE FACILITIES:
Generally, only provided on
individual Risk Assessment or as
part of a PEEP initiated by the
Department
NO * Remarks:
No disabled facilities provided at
present
Location:
Where refuges are provided,
they should be enclosed in a fireresisting structure, which creates
a protected escape route leading
directly to a place of safety and
should only be used in
conjunction with effective
management rescue
arrangements.
None
_______________________________________________________________________________________________________________
Date Last Amended: Jun 10
EP: 3 of 8.
Issued by: Fire Officer, Estates & Facilities, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240
Bldg Name: Astor College (251)
PART FOUR - BACKGROUND INFORMATION & ARRANGEMENTS:
LOCAL FIRE
INFORMATION
Local fire information is provided by UCL Fire Action Notices (and in
some premises, by supplementary instructions) which are provided
throughout the premises at Fire Alarm Manual Call Points, Fire
Equipment Points and in sleeping accommodation rooms, as
appropriate.
ACTION ON
DISCOVERING
A FIRE
On discovery or being made aware of a fire, immediately raise the
alarm throughout the building by operating the nearest fire alarm
call point, or as per the premises fire action notices.
CALLING THE
FIRE BRIGADE
Dial (9)999/112 (or Ext: 222 on a UCL internal Extension in some
Halls or Residences) and report the fire (if you are unsure of your
location use the Building Reference number to assist in identifying the
premises, which is shown on the UCL Fire Action Notices).
This building’s fire alarm system is monitored on a 24-hour basis by
either the UCL Security Control Room or a Call Receiving Centre
who will summon the Fire Brigade. However, you should always
make an Emergency Telephone call (999 / 222) to raise the alarm.
ON HEARING
THE FIRE
ALARM
On hearing the fire alarm, immediately leave the building by the
nearest available fire exit (this may not necessarily be the way
you entered the building).
THE FIRE
ALARM
SYSTEM
(1). This building is equipped with a single stage addressable fire
alarm system. Which when activated, emits a continuous electronic
two-tone alarm throughout the building.
(2). Automatic Fire Detection (AFD) – smoke & heat detecting
devices are provided for early warning to Life 2 (L2) Standard.
(3). Fire alarm ‘Manual Call Points’ are found on routes leading from
the building (including corridors, landings, staircases & final exits).
EVACUATION
PROCEDURE
On hearing the alarm or being directed by a Fire Evacuation Marshal
(FEM), Staff or a Warden, all occupants are to evacuate the building
by the nearest available escape stair, corridor or exit route to the
Final Exit. If your escape route is blocked or obstructed by fire or
smoke, you should turn your back on the fire and follow the alternative
route from the building by following the green safe condition fire
safety direction signage provided.
FIRE
ASSEMBLY
POINT
On leaving the building you should proceed to the Fire Assembly
Point; the location of the Fire Assembly Point(s) is indicated on the
local Fire Action Notices provided, which may also be supplemented
with additional information such as local escape route plans etc. Do
not obstruct the building entrances as this may hinder access to
the fire brigade crews & appliances. Beware of the road traffic and
your and others safety during the evacuation!
ELECTRONIC
SECURITY
DOOR
RELEASE
MECHANISMS
Where fitted doors forming part of the Means of Escape (MoE) may be
provided with Electromagnetic Security Locks (Cardex):
(1). Will release on Activation of the Fire Alarm System, (but there are
some exceptions to this arrangement).
(2). Each door is provided with an independent ‘break glass’
emergency release device (green box) on the direction of escape
that should be broken to release the door in an emergency (or if the
fire alarm has not activate).
_______________________________________________________________________________________________________________
Date Last Amended: Jun 10
EP: 4 of 8.
Issued by: Fire Officer, Estates & Facilities, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240
Bldg Name: Astor College (251)
Part Four - Background Information & Arrangements (Continued):
PLAN OF THE
EMERGENCY
ROUTES
Fire safety drawings are provided with the Emergency Plan for the
building. These plans show the fire escape stairs, routes emergency
door furniture and final exits with copies available to the Fire Brigade
at the main entrance of the building (or through the UCL Fire Officer).
EMERGENCY &
ESCAPE
LIGHTING
Emergency escape lighting is provided in large &/or specific rooms,
all corridors and stair enclosures to illuminate safely the escape
routes from the premises in the event of a ‘Local Lighting Circuit’
failure (they do not illuminate on the fire alarm sounding). In
addition, illuminated directional escape signage may also be
provided.
FIRE FIGHTING
EQUIPMENT
Fire fighting equipment is strategically placed throughout the building
in accordance with the hazards identified. Only use fire-fighting
equipment if it is safe for you to do so; and you are confident that you
are using the most appropriate fire extinguisher on the correct type
fire. Do not use water on electrical or flammable liquid fires!
The Director of Residences shall designate sufficient staff to act
as Fire Evacuation Marshals (FEMs) at relevant Halls of
Residences where necessary who, in the event of a fire or incident
will check their areas of responsibility to ensure that staff, students
(where practicable) and visitors are accounted for by:
During Normal
Working Hours
UCL FEMs
(a). Ensuring that all staff such as Housekeeping, Cleaning &
Maintenance and other staff & students (where practicable) located in
residence offices, refectories, kitchens and reception areas or
residential accommodation are evacuated and directed to an
appropriate Fire Assembly Point.
(b). Appointed Persons (when available) will also act as Fire
Evacuation Marshals during normal working hours at those
Residences in addition to their principal duties set out below.
Out of Normal
Working Hours
APPOINTED
PERSONS
SECURITY
CONTROL
ROOM
(Emergencies)
Provision of ‘Appointed Persons’ - The Dean of Students has
designated as ‘Appointed Persons’ all Wardens, Vice Wardens,
Residential and Managerial Staff for each Hall of Residence. The
principal duties of an ‘Appointed Person’ are:
(a). Raising the local fire alarm where necessary and ensuring that
the Emergency Services are called by dialling ‘999’/ ‘Ext 222’ on a
suitable landline or mobile telephone;
(b). Marshalling students (& guests) to the appropriate Fire Assembly
Point;
(c). Liaising with the local Authority Senior Fire Officer in attendance
in respect of details: of the location of the fire or incident, any trapped
or injured occupants (if known); providing Keys / Codes for access;
local information and general assistance as necessary, to deal with
the incident.
UCL Security Control Room is staff on a 24/7 basis:
Tel:
020 - 7679 - 3333 (Main Number)
Tel:
020 - 7387 - 6342 (Alterative Number)
Tel:
020 - 7679 - 2108 / 2158 (UCL Security Duty Supervisor)
_______________________________________________________________________________________________________________
Date Last Amended: Jun 10
EP: 5 of 8.
Issued by: Fire Officer, Estates & Facilities, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240
Bldg Name: Astor College (251)
Part Four - Background Information & Arrangements (Continued):
MEETING THE
FIRE BRIGADE &
HAZARD
INFORMATION
Normal Working Hours - the fire brigade will be met by the Hall
Manger / Appointed Person / FEMs.
Out of Hours - the ‘Appointed Person’ will meet and assist the
Fire Brigade and others, as required.
Fire Brigade Contingency Plans & Hazard Information - Fire
brigade contingency plans & hazard information is provided in a
Red A4 Folder placed in the FB Premises Box provided close
to the master fire alarm panel.
EMERGENCY
STOP OF
COOKING
EQUIPMENT
KITCHENS
Students using Kitchens should ensure that when the fire alarm
has activated that all cooking facilities are shut down safely and
quickly before leaving the area. If this is not possible, a
responsible person must inform the Appointed Person or a
Fire Brigade Officer of Cooking if left unattended on leaving the
building. Cooking should NEVER be left unattended…
INDUCTION
FAMILIARISATION
(Visitors &
Contractors)
The Director of Residences must have arrangements in place
so that all temporary and permanent staff (including Maintenance
/ Cleaning / Catering Contractors) working for more than 3 days
at a Residence, receive Local Fire Safety Induction
familiarisation and an approved record kept of the
familiarisation.
TRAINING
(Staff)
The Director of Residences must have arrangements in place
undertake local fire safety familiarisation of the building(s)
where Residence Staff (including Maintenance / Cleaning /
Catering Contractors) work or visit regularly Annually, and an
approved record kept. Additionally, where there is a change
of work activities or working environment for Staff Contractors or
visitors they also receive a separate Familiarisation Briefing and a
new record raised and kept.
TRAINING
(Students)
STAFF &
STUDENT
TRAINING
The Dean of Students / Director of Residences shall provide
at the start of each academic session, as ‘good practice’ fire
safety information to students and visitors. It is recommended
that this information includes 'action in the event of fire and
emergency evacuation procedures’ relevant to the student
accommodation.
This will generally take the form of the Fire Action Notices
displayed in each residential bedrooms and any addition relevant
information.
FIRE EVACUATION
DRILLS
The Dean of Students / Director of Residences shall carry out
at the start of the Autumn Term (October) and at each
academic session and adequate number of fire drills
(preferably at least 1 per day and 1 during darkness).
A record of each fire drill should be kept.
Note: Unwanted alarm activations are treated as supplementary fire drills
throughout the year.
INDUCTION
FAMILIARISATION
(Visitors &
Contractors)
The Director of Residences must have arrangements in place
so that all temporary and permanent staff (including Maintenance
/ Cleaning / Catering Contractors) working for more than 3 days
at a Residence, receive Local Fire Safety Induction
familiarisation and an approved record kept of the
familiarisation.
_______________________________________________________________________________________________________________
Date Last Amended: Jun 10
EP: 6 of 8.
Issued by: Fire Officer, Estates & Facilities, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240