‫ב"ה‬
MICHIGAN JEWISH INSTITUTE
Policy and Procedure Manual
Functional Area:
Title:
CLASSROOM MANAGEMENT
Policy No.
CM 1682
Grade Changes
Effective Date: August 2001
Page No.
1 of 3
GENERAL PURPOSE:
This policy is intended to provide a process and procedure that will promote faculty
efficiency regarding the changing of previously reported grades, should a legitimate
need to do so arise. (Refer also to Policy Number CM 1680, Grades Submission –
Semester End.)
POLICY:
It is the policy of MJI that In the event that an instructor discovers that s/he has made a
grading error, the instructor may request a correction of the final grade. Such requests
are subject to approval by the Dean. Final grades cannot be changed after two
semesters from the end of the term for which the grade was assigned. (After one
semester, marks of I (incomplete) will be automatically changed to Fs.) A grade
appearing on a student's academic record at the time of his or her graduation cannot be
changed subsequent to the graduation date.
Instructors must hand deliver or email via their MJI email accounts, Grade Change
Forms to the Dean or to the Office of Academic Administration. Students may never
deliver these forms themselves and instructors should not request this of students.
All MJI faculty will be oriented on this policy and procedure and will make it part of their
records management activities.
PROCESS:
An instructor wishing to change a student’s grade for a valid reason, following the
recording of the grade by the Office of Academic Administration, may do so by using
the Grade Change Form and submitting it to the Dean of Academic Administration, who
must approve all such changes. (A copy of the Grade Change Form is attached to this
Policy.)
Revised: February 2013
Printed February 14, 2013
‫ב"ה‬
MICHIGAN JEWISH INSTITUTE
Policy and Procedure Manual
Functional Area:
Title:
CLASSROOM MANAGEMENT
Policy No.
CM 1682
Grade Changes
Effective Date: August 2001
Page No.
2 of 3
Changing grades that have already been assigned and recorded is at the discretion of
the faculty member who taught the particular class and student. The Office of Academic
Administration will not accept grade changes submitted by others, such as secretaries,
dean’s assistants, other employees or students.
In the event that a faculty member is no longer employed at MJI or is otherwise
unavailable, grade changes will be accepted only from the Dean of Academic
Administration.
STUDENTS’ RIGHTS:
Students have a right to knowing and having explained to them the reasons for grades
on all examinations, term papers and other means used to evaluate them. Even though
the instructor may wish to retain all materials submitted by students (and may do so),
the educational value of course requirements cannot be fully achieved unless students
have an opportunity to discuss in specific detail the reasons for their grades.
Final examinations and other submitted papers that are held by faculty should be
retained by them for at least two semesters following the completion of a course in
order to permit students to review them if they are interested in doing so.
Please keep in mind that once students have turned over materials to faculty members,
the students have discharged their duties regarding said materials. It is vital that
faculty members take all reasonable precautions in safeguarding student
submissions. Faculty should not automatically assume that students can easily
recreate lost material at will. Should an instructor misplace student papers, it is the
responsibility of that instructor to contact students and request replacement materials.
Revised: February 2013
Printed February 14, 2013
‫ב"ה‬
MICHIGAN JEWISH INSTITUTE
Policy and Procedure Manual
Functional Area:
Title:
CLASSROOM MANAGEMENT
Policy No.
CM 1682
Grade Changes
Effective Date: August 2001
Page No.
3 of 3
MJI recognizes the right of a student to appeal a grade. Appeals should first be made to
the instructor involved, then the department chairperson and finally to the Dean of
Academic Administration. The decision of the Dean, in consultation with the chair and
instructor involved, shall be final.
INCOMPLETE MARKS (I):
An "Incomplete" may be given by an instructor only when a student, having satisfactorily
completed a substantial portion of the required work, is unable to complete the class
work for a legitimate reason (such as illness or accident) and, in the opinion of the
instructor, could complete the required work without re-registering for the class. After
one semester, grades of I (incomplete) will be automatically changed to Fs. A full
discussion regarding the issuance of Incomplete marks and required forms is available
in MJI policy number 1678.
AUTHORIZATIONS: (at least one signature is necessary to enact this policy/procedure)
_______________________________
President
______________________________
Dean of Academic Administration
Revised: February 2013
Printed February 14, 2013
‫ב"ה‬
Grade Change Form
Instructors should complete and submit this form to the Registrar’s Office to request a change of
grade. This form may be utilized to address the below grade change situation:
Change a grade submitted in error by the instructor electronically for the most
recent semester.
Student’s Full Name:
Click here to enter text.
Student’s ID#: Click here to enter text.
Social Security # (last 4 digits): Click here to enter text.
Course #: Click here to enter text.
Course Title: Click here to enter text.
Letter Grade to be Assigned:
From: Click here to enter text.
To: Click here to enter text.
Justification for grade change request:
☐
Data Entry Error
☐
“Incomplete Grade” Requirements Completed
☐
Other (Please specify)
______________________________________________________________________________
______________________________________________________________________________
Instructors Name: Click here to enter text.
Date of Submission: Click here to enter text.
Registrars Approval: ____________________________
Completion Date: ________________________
This form will become a part of the student’s permanent record
Date Revised: February 14, 2013
Date Printed: February 14, 2013