‫ב"ה‬
MICHIGAN JEWISH INSTITUTE
Policy and Procedure Manual
Functional Area:
Title:
RECORDS MANAGEMENT
Policy No.
RM 1106
Completing Add/Drop and Drop Forms
Effective Date: June 2002
Page No.
1 of 3
GENERAL PURPOSE:
This policy is intended to provide a process and procedure that will insure the correct
completion of Add/Drop and Drop forms by students and the correct entry of same into
students’ electronic and hard copy records of course registrations and grade records.
POLICY:
It is the policy of MJI that appropriate forms be used at all times and that there be 100%
consistency in the use of all course numbers and names. The identification of course
numbers and names on Add/Drop and Drop forms and their manner of entry into
student records (electronic and hard copy) should be identical to those listed in the
current MJI Academic Catalog
All MJI employees responsible for student Add/Drop and Drop Forms and/or data input
into student records will be oriented on this policy and procedure and will make it part of
their records management activities.
PROCESS:
To insure that all Add/Drop and Drop forms are accurately completed by students and
entered accurately into MJI electronic and paper files, the following procedures are to
be used:
General Procedures
1. MJI staff are not authorized to accept any Add/Drop or Drop forms from students
that are incomplete. Therefore, staff should audit these forms as students turn
them in. Should a student choose to mail an Add/Drop or Drop form to MJI or
otherwise submit it without immediate and direct staff intervention, upon
determination that a so delivered form is incomplete, it is to be immediately
returned to the student via mail or other means for correction.
Printed January 9, 2011
‫ב"ה‬
MICHIGAN JEWISH INSTITUTE
Policy and Procedure Manual
Functional Area:
Title:
RECORDS MANAGEMENT
Policy No.
RM 1106
Completing Add/Drop and Drop Forms
Effective Date: June 2002
Page No.
2 of 3
2. Data entry of information taken from properly completed Add/Drop and Drop
forms is to be conducted only by MJI staff appropriately trained for this activity.
Due professional diligence is expected so that all related grade records,
transcripts, financial information and other documents will contain consistent
course numbers, names and registration information.
Add/Drop Forms
3. The official Add/Drop period begins on the first day of instruction for a particular
course and continues through the next six days. Students will not be permitted to
add courses after the first week they are in session without special permission
from the Dean of Academic Administration.
4. Courses added by students subsequent to a timely initial registration of other
courses will be charged at standard tuition rates. No additional registration fees
will be charged for added courses. Students are responsible for all additional
tuitions and fees that may be required for the added courses.
5. During the first week of the semester (the Add/Drop period), courses may be
dropped without any reference of the courses dropped recorded on the student’s
permanent record.
Drop Forms
6. Thereafter, students may officially withdraw from a class using the Drop form,
before the end of the fourteenth week of the semester. Students dropping
courses after the first week will receive a mark of “WP” if they were passing when
they withdrew, or a “WF” if they were failing. Neither grade will count towards the
Grade Point Average. A student who withdraws after the end of the fourteenth
week will receive a failing grade of “F” which will count towards the Grade Point
Average.
Printed January 9, 2011
‫ב"ה‬
MICHIGAN JEWISH INSTITUTE
Policy and Procedure Manual
Functional Area:
Title:
RECORDS MANAGEMENT
Policy No.
RM 1106
Completing Add/Drop and Drop Forms
Effective Date: June 2002
Page No.
3 of 3
7. Dropping of courses after the first week of a semester has implications for both
students receiving financial aid and for private pay students. The MJI Office of
Financial Aid must receive a copy of all Drop forms so that proper adjudication of
students’ accounts may be conducted.
This policy is effective immediately upon its authorization and publication.
Model Add/Drop and Drop forms have been attached to this policy for use as needed.
AUTHORIZATIONS: (at least one signature is necessary to enact this policy/procedure)
_______________________________
President
______________________________
Dean Of Academic Administration
Printed January 9, 2011
Printed January 9, 2011
REQUEST TOADD/DROP CLASSES
FOR USE ONLY DURING FIRST WEEK OF SEMESTER
STUDENT:____________________________SOC. SEC. ____________________ PHONE:________________
DATE OF CHANGE _________________
SEMESTER _______________ EMAIL:____________________
Please accept my request to ADD the following course(s)
COURSE NUMBER
COURSE NAME
CREDITS
Office Use Only
CREDITS
Office Use Only
Please accept my request to DROP the following course(s):
COURSE NUMBER
COURSE NAME
I, the undersigned student have read and understood the following regarding dropping courses:
During the first week of the semester, courses may be dropped without any mark recorded on the permanent record.
Thereafter, using the appropriate “DROP FORM”, students may officially withdraw from a class before the end
of the fourteenth week of the semester and receive a mark of “WP” if they were passing when they withdrew, or a
“WF” if they were failing. Neither grade will count towards the Grade Point Average. Students who withdraw after
the end of the fourteenth week will receive a failing grade of “F” which will count towards the Grade Point Average
I have also read and understood the refund policy, as outlined in the current academic catalog.
SIGNATURE_________________________________
DATE:_______________
For Office Use: Add/Drop acted upon by:__________ Registrar; __________ Bookkeeping; __________ Fin. Aid. (Initialed by all)
MICHIGAN JEWISH INSTITUTE . 25401 COOLIDGE HIGHWAY . OAK PARK, MICHIGAN 48237 . (248) 414-6900 . FAX (248) 414-6907
Revised June 2002
Date Printed: 1/9/2011
REQUEST TO DROP CLASSES
WEEK TWO THROUGH WEEK FOURTEEN OF SEMESTER
STUDENT:____________________________SOC. SEC. ____________________ PHONE:________________
DATE OF CHANGE _________________
SEMESTER _______________ EMAIL:____________________
Please accept my request to DROP the following course(s):
COURSE NUMBER
COURSE NAME
CREDITS
Office Use Only
I, the undersigned student have read and understood the following regarding dropping courses:
During the first week of the semester, courses may be dropped using the appropriate “ADD/DROP” form
without any mark recorded on the permanent record. Thereafter, students may officially withdraw from a class
before the end of the fourteenth week of the semester and receive a mark of “WP” if they were passing when they
withdrew, or a “WF” if they were failing. Neither grade will count towards the Grade Point Average. Students who
withdraw after the end of the fourteenth week will receive a failing grade of “F” which will count towards the Grade
Point Average
I have also read and understood the refund policy, as outlined in the current academic catalog.
SIGNATURE_________________________________
DATE:_______________
For Office Use: Drop acted upon by:__________ Registrar; __________ Bookkeeping; __________ Fin. Aid. (Initialed by all)
MICHIGAN JEWISH INSTITUTE . 25401 COOLIDGE HIGHWAY . OAK PARK, MICHIGAN 48237 . (248) 414-6900 . FAX (248) 414-6907
Revised June 2002
Date Printed: 1/9/2011
REQUEST TOADD
CLASSES and/or DIRECTED STUDIES
STUDENT:____________________________SOC. SEC. ____________________ PHONE:________________
DATE OF CHANGE _________________
SEMESTER _______________ EMAIL:____________________
Please accept my request to ADD the following course(s) and/or directed studies:
COURSE NUMBER
COURSE NAME
SIGNATURE_________________________________
CREDITS
Office Use Only
DATE:_______________
For Office Use: Add/Drop acted upon by:__________ Registrar; __________ Bookkeeping; __________ Fin. Aid. (Initialed by all)
MICHIGAN JEWISH INSTITUTE . 25401 COOLIDGE HIGHWAY . OAK PARK, MICHIGAN 48237 . (248) 414-6900 . FAX (248) 414-6907
Revised June 2002
Date Printed: 1/9/2011