Effective 11/17/2012
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PL 110-351 provides for the cost of reasonable travel for the child to remain in the school in which the child is enrolled at the time of placement (school of origin) as an allowable foster care maintenance payment. AB 1933 and SB 1353 allow the child to remain in the school of origin for the duration of the foster care placement, if it is in the best interest of the child; and allow the child to remain in the school of origin throughout multiple placement changes. Also allows foster children to matriculate with their peers in accordance with the feeder patterns of school districts.
More information can be found in ACL 11-51, dated 9/23/2011.
On the Enrollment Page of the Education Notebook, a new area has been added to identify the School of Origin.
Use the plus + to activate this section.
Worker can record the ‘school of origin’ here – by using the binoculars to search if it is not there.
Mandatory fields include the decision to keep child in school or origin and the date of the decision.
This ‘best interest’ determination will populate to the HEP.
Note: only the most re cent ‘best interest’ decision will populate the
HEP in the event there is more than one.
2 new values added here:
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Transferred to School of
Origin
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No Longer in Best Interest
Nothing in statute prohibits the responsible agencies from sharing the cost of transportation.
In the event that education transportation is paid by the school, that necessity should be documented in the student’s Individual Education Plan.
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The IEP must be documented on the Grade Level page of the Education
Notebook.
Grade Level Information Page:
Once the IEP is recorded here, you will be able to check the box: Education
Transportation Paid by
School.
This box will not be available to check unless IEP is recorded first.
It will transfer over to the
Enrollment Information page below.
Enrollment Information
Page:
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In the RED section: on the ID page of the placement.
Good place to record information about the child’s placement in terms of proximity to their school of origin.
This is not New!
Ongoing Requests Page: Record reimbursement amount here.
SCI Rate – has been renamed to:
Additional
Rate
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September 2012
Education Transportation is not available when child is placed in:
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Group Home
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SILP
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Guardian Home
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Kin-GAP placements
(LA only)
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Additional Rate: This section used to be called SCI Rate. It has been renamed Additional Rate, and includes all the previous SCI categories, and the new item: Education Transportation.
When you select Education Transportation – the following values are:
Corresponding rate identified in ACL 11-51 in RED, not included in dropdown .
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Ed Trvl
– Public Trans Flat Rate
Rate per mo. per child:
($25, $50, or $75 per mo.)
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Ed Trvl – Private Trans 4-8 miles ($58 per mo.)
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Ed Trvl – Private Trans 9-13 miles
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Ed Trvl – Private Trans 14-18 miles
($154 per mo.)
($250 per mo.)
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Ed Trvl – Private Trans 19-23 miles ($347 per mo.)
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Ed Trvl – Private Trans 24 or more miles ($443 per mo.)
A new field has been added: Additional Payment End Reason – it is only available to use in conjunction with Education Transportation. New values:
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AWOL/Abducted
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Educational Needs Changed
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Placement Change
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Promoted/Graduated
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Returned Home
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Other (if selected, reason description is YELLOW)
When using the ‘Change Placement Home’ command under the ACTION menu, you will not be able to select ‘Group Home’, ‘Supervised Independent Living
Placement’ or ‘Guardian Home’ if any Additional Payment Type is ‘Education
Transportation’.
SOC158A: New field added: Educ. Trans. Amount
Specialized Care Increment Amount field renamed to: Additional Amount
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September 2012
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In the GREEN section, in the Case
Plan:
Under the Case Management Services page, 3 new categories have been added to assist the worker in documentation of items related to
Educational Stability.
Categories:
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Educational Stability
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Special Education/Disciplinary
Issues
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Secondary & Post Secondary
Guidance
These new categories and details will populate the Case Plan document under the Case Management Services section.
They will not be available in the
Contact Notebook, under the
Associated Services section.
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Reminder:
Supportive
Transition can only be selected for youth ages 17 yrs and 5 months or older.
On the Service Component page of the Case
– once you select Supportive
Transition as the service component – a grid called Participation Criteria will appear.
One or more participation codes can be selected based on the activities of the
NMD. At least one MUST be selected.
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NMD - Completing HS or Equiv
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NMD -College/Vocational Ed
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NMD
– Removing Emp Barriers
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NMD -Employed Min 80 Hrs/Mo
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NMD -Medical Disability
Each can be ended if the activity ends, and comments can be documented.
The Mutual Agreement (SOC 162) or the Voluntary Re-Entry Agreement (SOC
163) dates can be documented on this page.
If a service component of Supportive Transition has been entered, you must have at least one active participation code – or you will not be able to save.
You will no longer need to document participation codes on the Special Projects page of the case.
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On the CP Participants page of the Case Plan, current participation codes from the Service Component page will display. They will appear here, and on the Case
Plan document. If a participation code has ended, i.e., youth graduated High
School, it will no longer display on this page.
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September 2012
When using the Case
Overview Tool – you can see any participation codes that apply to a NMD in
Supportive Transition component.
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(You no longer have to use ‘court specified home’ for
SILP’s. New home type added: Supervised Independent Living Placement.
The SILP is a new and flexible placement type for foster care that was created for
NMD’s participating in Extended Foster Care. Counties have significant discretion for what can constitute a SILP placement.
SILP placements can include:
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Apartments (alone or with roommates)
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Single Room Occupancies (may have shared bathrooms and/or kitchens)
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Renting a room (including from a former caregiver)
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Dorms/University housing
Once the SILP placement has been assessed and approved, the entry into
CWS/CMS can be made.
Placement Home must be created first – a new Placement Home type of
“Supervised Independent Living Placement” has been added. Create the home from within the NMD’s case,
SILP cannot be created in Resource Management .
County should establish naming convention guidelines for naming the homes, i.e.,
“John Smith SILP”
Work in the Youth
’s Case:
Create New Placement Home:
Choose: Supervised Independent
Living Placement as the type.
Complete this page with as much information as you have. Enter the
ADDRESS on this page.
Be sure to enter the number of beds needed in the Adj. Cap. box on the ID page of the placement home. http://zip4.usps.com/zip4/welcome.jsp
Use this link for Zip + 4 for the
Placement Home address.
This page is no longer required for a SILP since the
NMD is an adult. On the ID page of the SILP placement, care provider relationship defaults to
“self” - but can be changed if needed.
*Some counties continue to add the
NMD as SCP: refer to your county’s data entry practice.*
Complete these pages with as much information as you have regarding other people living with the NMD. Complete all YELLOW and GREEN fields.
Enter payee information here, this could be the NMD, or another party named at the request of the NMD, such as a landlord.
Once this SILP (placement home) has been created, create the placement for the NMD, and then Save to Datab ase. If the client isn’t placed, the
Placement Home will be deleted. SILP’s are not available for Search.
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September 2012
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In the RED section, in the ‘existing placement’ – on the ID page of the placement, we now have the ability to track any special placement programs associated with the particular placement. Only use this feature if it applies to the placement.
Selections include:
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Dual Agency Placement
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Intensive Treatment Foster Care
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Multidimensional Treatment Foster Care
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Whole Foster Family Home
When the placement ends, the program associated with the placement is automatically ended.
This report presents a historical display of all placements for a child, including all instances of foster care and non-foster care placements, placement home name, address, facility type, start date and end dates, and placement program history for each:
File: Print Report – Select Client Reports: History of Child Placements
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A new page has been added to the Health Notebook that will allow worker to document the different types of screenings a child has had and when, referrals for certain services and Intervention Plan details.
BLUE section: Health Notebook
Screenings Section:
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This section is used to document
Developmental or Mental Health
Screenings done – and when. You cannot record ‘scheduled’ screenings.
Screenings are recorded by age group.
You can also select N/A if a child is already receiving services or N/C if a screening was ‘not completed’ but child referred for services.
You can record who the child was screened by, whether or not a referral is needed – and detailed comments can be recorded in the narrative section: up to
4020 characters.
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Referrals section: of the Health Notebook
This section allows worker to document a referral made regarding Mental Health or Developmental issues, where referred to and when, and whether or not the referral was accepted. Consent can also be documented.
The comment section is limited to 254 characters, so any comment entered must be brief!
Intervention Plan area: of the Health Notebook
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September 2012
Intervention Plan – allows you to select either Initial – Mental Health or
Developmental Plan, and also Updated
– MH or Dev. Plans.
Plan Detail section – allows you to select the individual components for intervention (multiples can be chosen, add each using the plus + sign:
Each section – MH or Developmental – has it’s own selections for intervention activities. Record start dates for all, and if an activity ends, record end date.
Screenings and Intervention Plan data will populate to the HEP.
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When reopening a closed case with a suspension reason, when selecting the
Service Component of Supportive Transition, you will now be able to choose the
Participation Criteria.
Note: NMD might have more than one participation criteria. You will only be able to select one here. Once the case is open, on the Service Component page, you can select any others that apply.
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September 2012
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Any column in a search can now be sorted – just click once on the column heading you want to sort
– it will automatically sort in order, click again to sort in reverse order.
Example: Sort by Date of Birth: Click once on the column heading “Date of Birth”.
The column now will be sorted in date of birth order. This feature will be available in all search areas.
Clicking on a different column will sort on the new column with the previously clicked column being a secondary sort.
The Summary & Requested Actions pages can now be sorted by the individual column.
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This report presents a historical display of all placements for a child, including all instances of foster care and non-foster care placements, placement home name, address, facility type, start date and end dates, and placement program history for each.
This report presents data pertinent to a selected placement home, detailing all children placed there, both current and historical. Information reported includes the child's name, date of birth, gender, social worker name, phone and county; start and end dates of placement and the reason for the change in placement if the child was removed from this placement home, and also placement program history.
 FCI544 – Children in Foster Care Status in Order of County Caseload Size
 FCI520 – Characteristics Of Children In Foster Care Status As Of End Of
Three Consecutive Years Including Termination And Entry Activity During Year
 PMDISCHM – Discontinued Homes by Facility Type
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PMEMGPRE
– Emergency Preparedness ASCII Report File
 PMFHGEO – Licensed Homes by Geographic Area
 PMFHHOLD – Placement Homes On Hold by Facility Type
 PMFHOCAP – Foster Home Over Capacity Report by Facility Type
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