THE MINUTES OF THE EXECUTIVE COMMITTEE
OF THE ACADEMIC SENATE
CALIFORNIA STATE UNIVERSITY, FRESNO
Fresno, California 93740-8023
Office of the Academic Senate
FAX: 278-5745
Telephone: 278-2743
(EC-5)
October 1, 2012
Members Present:
Lynn Williams (Chair), Jacinta Amaral (Statewide), Kevin Ayotte (Vice-Chair), Shawn Clark
(ASI), Provost William Covino, Michael Jenkins
(Mechanical Engineering), Melanie Ram (Political
Science), O. Harald Schweizer (Criminology),
President John Welty
Absent:
Gena Gechter (University-wide)
Visitors:
Venita Baker
The meeting was called to order at 3:07 p.m. by Chair Williams in
HML 3212.
1.
Agenda.
MSC to approve the Agenda.
2.
Minutes.
MSC to approve the Minutes of 9/24/12.
3.
Communications and Announcements.
A.
Budget Information Session.
President Welty reminded the Executive Committee of the
budget information session scheduled for Monday, October
8 at 1pm.
B.
Level-A Allocation Committee.
President Welty stated that he had met with the University
Budget Committee (UBC) regarding the composition of the
committee that reviews the Level-A allocation every 2 years.
The UBC recommended using the Level-A Committee as
currently composed with the addition of the Chair of the
Academic Senate. President Welty concurred with the
UBC’s recommendation.
Executive Committee Meeting
October 1, 2012
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C.
Campus Planning Committee membership and
Subcommittee Structure
President Welty summarized the recommendations of the
Campus Planning Committee (CPC) regarding its
subcommittee structure and CPC membership. The CPC
has recommended eliminating the current subcommittee
structure and changing CPC membership to include 1
faculty representative from each College/School, plus 3
additional faculty representatives recommended by the
Senate.
President Welty requested a recommendation from the
Executive Committee by Monday, 10/8/12.
D.
Memo from Marilyn Wilson (Chair, University Graduate
Committee) re: Policy on Dual-Listed, Co-Scheduled
Courses
The memo states that the University Graduate Committee
revised the policy in accordance with the advice of the
Executive Committee and is requesting timely action on the
revised policy.
The Executive Committee recommended that Vice Chair
Ayotte request a red-lined copy of the revised policy and
that the item be placed on the next Agenda of the Executive
Committee.
4.
APM 320 Policy on Administrative Appointments. First Reading.
Senator Ram (Political Science) asked about reason for the
removal of the access log. Vice Chair Ayotte stated that the ERecruit system tracks access automatically.
Several questions/suggestions were provided for the Personnel
Committee to consider before the Executive Committee makes a
recommendation on the policy:
• p. 320-6, VIII.5: “All past employers” to be contacted
may be misinterpreted to include irrelevant early
employment. Can this be made more specific?
Executive Committee Meeting
October 1, 2012
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• p. 320-6, VIII.4, re: deletion of first sentence
requiring at least 3 reference checks. Provost Covino
stated that multiple reference checks (beyond those
on the list provided by the candidate) are vital.
• p. 320-8, XI.5: Provost Covino suggested that
personal contact, rather than e-recruit, be used to
notify unsuccessful candidates.
• p. 320-9, XIII.A.8: Are there better ways than
random selection for selecting a staff representative
on the search committee that would account for
especially interested volunteers or individual
expertise? Also, the language in XIII.C. (p. 320-10) re:
staff members needs to be consistent with the staff
member selection procedure in XIII.A.8 (e.g., if
random selection is kept, items XIII.C.1.c. and
XIII.C.4.d. should be consistent with random
selection rather than election).
• URLs in Appendix B should be verified and updated
as needed.
Item will return to the next meeting agenda of the Executive
Committee for second reading.
Discussion arose regarding Executive Committee membership
(e.g., having Chairs of Senate Standing Committees as part of
the Executive Committee) and the prospect of allowing full-time
lecturers to serve on university committees.
Senator Amaral (State-wide) motioned that a schedule should be
created requiring Senate Standing Committee Chairs to report to
the Senate with a summary of activities from the prior year and
planned activities for the current year. No second.
MSC to adjourn at 3:58 p.m.
The next meeting of the Executive Committee will be announced.
An Agenda will be distributed prior to the meeting.
Submitted by:
Approved by:
Executive Committee Meeting
October 1, 2012
Page 4
Kevin J. Ayotte
Vice-Chair
Academic Senate
Lynn Williams
Chair
Academic Senate