UCL Data Safe Haven (IDHS)
UCL Data Safe Haven (IDHS)
User Group Town Hall Meeting
27th January 2015
Agenda
• Welcome
• Service Update
– Current software and services
– Usage statistics
• Project update
• Discussion: What other software or features are
required?
• Discussion: Any other comments
• What next?
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Objectives
• Update you on status and activity
• Allow you to raise concerns or issues
• Provide a forum for discussion on future
developments
Please ask questions or raise issues at any time during
the meeting
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Introducing the team
•
•
•
•
Richard Gilson (Chair of user group)
Antony Barke (DSH System Administrator)
Alice Garrett (DSH project manager)
Anthony Peacock (Head of Research, Learning & Teaching
and Infrastructure, IT for SLMS)
• Trevor Peacock (Information Governance Lead, IT for SLMS)
• Bhavesh Varsani (DSH Service Operational Manager)
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Service update
• Performance problems last term
–
–
–
–
–
Started to notice problems early last term
Reports of ‘freezing’, dropped sessions, etc
Got worse over the course of the term
A number of ‘fixes’ applied, which did not resolve the problem
Resolution in early December
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Service update
• Introduction of assessment for Introduction to Information
Governance Training
–
–
•
•
•
•
Very few teething problems
Some people not taking assessment
Chasing those people who have not taken any training
Move to more departmental IG toolkit submissions
REDCap service updated to latest version
Increased use of REDCap service
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Current software and services
Name
Description
Available
Microsoft Office 2013
Word 2013, Excel 2013, Powerpoint 2013 & Access 2013
All users
Microsoft Internet Explorer
Internet Browser.
All users
Adobe Reader XI
PDF Reader
All users
Image J
Java based image processing program
All users
IrfanView
Application for viewing, editing and converting image files
All users
7-Zip
Application for Archiving (Encrypting) & Decrypting, compressing and
decompressing of documents
All users
Audacity
Audio editor & recording software
On request
Media Player Classic
Audio and Video player
On request
DSS Player Pro
Transcription software
Licence required
NVIVO
Qualitative data analysis
On request
SAS
Statistical package
In user testing
SPSS v21
Statistical package
All users
STATA
Statistical package
All users
R
Statistical package
All users
R Studio
Statistical GUI
In user testing
Mplus
Latent variable modelling program
Licence required
In user testing
MATLAB 2014a (with SPM8)
Multi-paradigm numerical software
In user testing
REDCap
Online survey and data capture tool
On request
BrainBank
Bespoke database application
On request
MySQL
Database server
On request
MySQL Workbench
Interface to connect to MySQL databases
On request
MS SQL Server
Database server
On request
MS SQL Management Studio
Interface to connect
to MS SQL databases
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On request
Printing
Allows printing to pre-selected printers
On request
7
IG Toolkit submissions
120
100
80
IG tool kit ‐ Completed
60
IG tool kit ‐ In Progress
40
IG tool kit ‐ Initial Engagement
20
0
Faculty
Initial Engagement
In Progress
Completed
Brain Sciences
14
4
1
Population Health Sciences
32
18
14
Medical Sciences
7
4
4
Life Sciences
3
0
0
Total
55
26
19
Initial Engagement
In progress
Completed
= Initial contact with researcher but not registered
= Partially complete
= Submitted at level 2 compliance
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IG Training and Awareness Service
1200
1000
800
600
Attendance
400
200
0
Reporting period: 4 Dec 2014 – 6 Jan 2015
Events
Introduction to
Information
Governance
No In reporting
period
•
SLMS Intro to IG - All Staff at Institute of
Neurology
101 (Passed
assessment)
113 (Attended
event)
On-line Training Tool:
2
Total since 1 April
2013
1077
599
Introduction to
Information Governance
module (passed)
Awareness
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IG Training and Awareness
Upcoming events
Events
Date
Capacity
SLMS all staff at Royal Free
23/01/2015
120
SLMS all staff at Institute of Neurology
11/02/2015
140
SLMS all staff at Cruciform
13/03/2015
112
Total places offered
372
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IDHS Technical Environment
1400
1200
1000
800
Studies
600
Users
Storage Used (Gb)
400
200
0
IDHS Technical Environment
Users
218
Studies
62
Storage used by projects
1241GB
Storage available to projects
71TB
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IDHS Technical Environment
Brain Sciences
Medical Sciences
Population Health Sciences
Life Sciences
School of Life and Medical Sciences
Mathematical & Physical Sciences
Laws
Registered Users by Faculty
Brain Sciences
50
Medical Sciences
19
Population Health Sciences
110
Life Sciences
6
School of Life and Medical Sciences
5
Laws
1
Mathematical & Physical Sciences
3
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Service questions?
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Data Safe Haven Project Phase 4 (2014-2015)
• Installation of second site to address resilience.
• Deliver data de-identification tool (anonymisation
and pseudonymisation).
• Develop software capability within the
environment through additional applications.
• Migrate data for EPH and EpiLab.
• Requirements for Consent Management system.
• Provide assurance to users and partner
organisations through retaining ISO/IEC
27001certification and external security and
penetration testing.
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Discussion: Planning for 2015/16
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Discussion
• Topics for future meetings?
• Anything else?
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Any Questions?
Email: a.peacock@ucl.ac.uk
Web: www.ucl.ac.uk/slms/ident-data/
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