UCL Data Safe Haven (IDHS)
UCL Data Safe Haven (IDHS)
User Group Town Hall Meeting
16th October 2014
Agenda
• Welcome
• Service Update
– Current software and services
– Usage statistics
• Project update
• Discussion: What other software or features are
required?
• Discussion: Any other comments
• What next?
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Objectives
• Update you on status and activity
• Allow you to raise concerns or issues
• Provide a forum for discussion on future
developments
Please ask questions or raise issues at any time during
the meeting
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Introducing the team
•
•
•
•
Richard Gilson (Chair of user group)
Antony Barke (DSH System Administrator)
Alice Garrett (DSH project manager)
Anthony Peacock (Head of Research, Learning & Teaching
and Infrastructure, IT for SLMS)
• Trevor Peacock (Information Governance Lead, IT for SLMS)
• Bhavesh Varsani (DSH Service Operational Manager)
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Current software and services
Name
Description
Available
Microsoft Office 2013
Word 2013, Excel 2013, Powerpoint 2013 & Access 2013
All users
Microsoft Internet Explorer
Internet Browser.
All users
Adobe Reader XI
PDF Reader
All users
Image J
Java based image processing program
All users
IrfanView
Application for viewing, editing and converting image files
All users
7-Zip
Application for Archiving (Encrypting) & Decrypting, compressing and
decompressing of documents
All users
Audacity
Audio editor & recording software
On request
Media Player Classic
Audio and Video player
On request
DSS Player Pro
Transcription software
Licence required
NVIVO
Qualitative data analysis
On request
SAS
Statistical package
In user testing
SPSS v21
Statistical package
All users
STATA
Statistical package
All users
R
Statistical package
All users
MATLAB 2014a (with SPM8)
Multi-paradigm numerical software
In user testing
REDCap
Online survey and data capture tool
On request
BrainBank
Bespoke database application
On request
MySQL
Database server
On request
MySQL Workbench
Interface to connect to MySQL databases
On request
MS SQL Server
Database server
On request
MS SQL Management Studio
Interface to connect to MS SQL databases
On request
Printing
Allows printing to pre-selected printers
On request
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IG Toolkit submissions
120
100
80
IG tool kit - Completed
60
IG tool kit - In Progress
40
IG tool kit - Initial
Engagement
20
0
Faculty
Initial Engagement
In Progress
Completed
Brain Sciences
13
4
1
Population Health Sciences
33
18
12
Medical Sciences
7
4
4
Life Sciences
2
0
0
Total
55
26
17
Initial Engagement
In progress
Completed
= Initial contact with researcher but not registered
= Partially complete
= Submitted at level 2 compliance
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IG Training and Awareness Service
900
800
700
600
500
400
Attendance
300
200
100
Sep‐14
Aug‐14
Jul‐14
Jun‐14
May‐14
Apr‐14
Mar‐14
Feb‐14
Jan‐14
Dec‐13
Nov‐13
0
Reporting period: 2 Sep 2014 – 30 Sep 2014
Events
No In reporting
period
Introduction to
Information
Governance
On-line Training Tool:
Introduction to
Information Governance
module (passed)
Awareness
Total since 1 April
2013
97
825
273
582
(Includes new medical
student intake)
• Life Sciences PGR Induction
135
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IG Training and Awareness
Upcoming events
Events
Date
SLMS all staff at Royal Free campus
13/10/2014
140
SLMS all staff at Cruciform
07/11/2014
112
SLMS all staff at Institute of Neurology
04/12/2014
140
Total places offered
Capacity
392
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IDHS Technical Environment
250
200
150
Studies
Users
100
Storage Used (Gb)
50
0
IDHS Technical Environment
Users
148
Studies
42
Storage used by projects
211GB
Storage available to projects
71TB
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IDHS Technical Environment
Brain Sciences
Medical Sciences
Population Health Sciences
Life Sciences
School of Life and Medical
Sciences
Mathematical & Physical Sciences
Laws
Registered Users by Faculty
Brain Sciences
37
Medical Sciences
17
Population Health Sciences
81
Life Sciences
6
School of Life and Medical Sciences
5
Laws
1
Mathematical & Physical Sciences
3
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Service questions?
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Data Safe Haven Project Phase 3 (2014-2015)
So far this year…
• Add storage and server capacity to enable the
enrolment of additional research studies.
• Develop software capability within the
environment through additional applications,
licensing and provisioning tools.
• Deliver a flexible and scalable solution which can
be developed for SLMS and Farr Institute needs.
• Provide assurance to users and partner
organisations through ISO/IEC 27001certification
and external security and penetration testing.
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Data Safe Haven Project Phase 4 (2014-2015)
• Installation of second site to address resilience.
• Deliver data de-identification tool (anonymisation
and pseudonymisation).
• Develop software capability within the
environment through additional applications.
• Migrate data for EPH and EpiLab.
• Requirements for Consent Management system.
• Provide assurance to users and partner
organisations through retaining ISO/IEC
27001certification and external security and
penetration testing.
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Discussion: What other software or features
are required?
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Discussion
• Topics for future meetings
– User case studies?
• Anything else?
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Any Questions?
Email: a.peacock@ucl.ac.uk
Web: www.ucl.ac.uk/slms/ident-data/
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