HIGHER
ADMINISTRATION
INSERTING A GRAPHIC
INTO A FORM
South Lanarkshire Council
Administration
Higher
Inserting Picture in a Form
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Practical Exercise 1
1
Set up a database file with the following fields using the filename Ex 1 OWN
NAME:
SURNAME, FIRST NAME, ADDRESS, TOWN, POSTCODE, DATE OF BIRTH,
DEPARTMENT, EMPLOYEE NO, NAT INS NO AND STATUS.
Remember and format the fields appropriately.
2 Record the following information in the database file:
Record 1
Record 2
Kenneth Sayle
131 Tryst Road
STRATHAVEN
ML10 9NU
DOB 14 Nov 1960
Marketing
Employee No 0040401
Nat Ins No CY166231A
Full-time
Andrea Locke
8 Bannatyne Avenue
UDDINGSTON
G78 8YT
DOB 10 Aug 1961
Purchasing
Employee No 0050501
Nat Ins No LT469706F
Full-time
Record 3
Record 4
Joanne Ritchie
84 Woodside Street
CARFIN
ML1 5AY
DOB 27 Jan 1959
General Office
Employee No 0070201
Nat Ins No MD209603F
Full-time
Julie Bryson
141 Flemington Road
MOTHERWELL
ML1 6BD
DOB 11 May 1970
General Office
Employee No 0080201
Nat Ins No BC662431A
Full-time
Record 5
Record 6
Suzanne Kerr
94A Oswald Street
HAMILTON
ML3 5JB
DOB 16 Sept 1973
Marketing
Employee No 0100201
Nat Ins No GB223424L
Part-time
Lynn Aitken
153 St Mungo Road
BELLSHILL
ML4 6TJ
DOB 16 May 1973
General Office
Employee No 0110202
Nat Ins No TC483854L
Full-time
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Administration
Higher
Inserting Picture in a Form
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Record 7
Record 8
Brian Reilly
16 Oakbank Crescent
HAMILTON
ML2 2AB
DOB 2 April 1965
Accounts
Employee No 0120203
Nat Ins No AD321823E
Full-time
Janey Hislop
29 Bell Street
MOTHERWELL
ML1 9TZ
DOB 31 May 1940
Accounts
Employee No 0140301
Nat Ins No BN233977D
Full-time
Record 9
Record 10
Dianna Clark
119 Myrtle Avenue
NEW STEVENSON
ML1 5AV
DOB 22 Oct 1961
Marketing
Employee No 0160402
Nat Ins No FG438186G
Part-time
Thomas Eccles
43 Weavers Close
LARKHALL
ML9 3JY
DOB 18 Jan 1950
Marketing
Employee No 0170401
Nat Ins No JB965271P
Full-time
1. Save the database and print one copy.
2. Recall the database file EX 1 OWN NAME.
3. Query the database to find the employees who work part-time in the marketing
department.
4. Sort the employees who work part-time in the marketing department into
alphabetical order according to their surname.
5. Save the query using the filename EX 1 QUERY OWN NAME.
6. Design a Columnar Form to display the first name, surname and employee
number of all part-time employees in the marketing department. Use Expeditions
style and insert an appropriate graphic (following the instructions given on the
following pages). Save the form using the filename EX 1 OWN NAME FORM and
print one copy of your completed form.
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Administration
Higher
Inserting Picture in a Form
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Inserting a Picture into a Form
1
When you have finished preparing the design of the Form/Report. Click here to
move to the design view of the form (if you are not already in this view):
2 Go to the View Menu and select Toolbox. Click on the Image tool in the toolbox
i.e.
3
Click and drag on the form grid where you want the picture to go as shown below:
Box to insert picture in.
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Administration
Higher
Inserting Picture in a Form
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4
Your My Documents window will appear on your screen. Select My Pictures.
Browse until you find the picture you wish to insert. Double click on your chosen
picture.
The picture you have selected will now appear in the design of your form as
shown below:
5
To resize and place you graphic in an appropriate place. Click on the icon in your
toolbar at the top of your screen as shown below:
OR, you can right click the mouse on the picture to show the properties.
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Administration
Higher
Inserting Picture in a Form
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6
Make sure the Format tab is selected and click beside Clip. Select Zoom.
Change size mode to
Zoom.
7
You should now be able to size your picture/object and move it around your
design until you are happy with its place.
8
Save your design, make sure your name and task is at the top of the Form and
print one copy of the completed Form.
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Administration
Higher
Inserting Picture in a Form
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Practice Exercise 2
1
Open the Sales Database.
2
Create a Tabular form using the Blends style that shows the Item, Colour,
Quantity Sold and Unit Price.
3
Save the form as EX 2 OWN NAME.
4
Insert a graphic into the form.
5
Save the form and print one copy of the form.
7