Tutorial for leadership teams of ITU-T study groups,
TSAG, tariff groups and focus groups
How the secretariat works
Simao Campos
Telecommunication Standardization Bureau
ITU
Geneva, 15-16 December 2008
Outline
About ITU
Responsibilities
Teams
SG secretariat
Publication
Tutorial for SG & TSAG leadership teams
Geneva, 15-16 December 2008
2
ITU is many things
Technical / policy work in the General
Secretariat and in the three Sectors:
–
–
–
Radiocommunications
Telecommunications standardization
Telecommunications development
Conference organizer
Publication house
Fair organizer (Telecom)
Convenient for running of meetings and
handling publications but complex internal
ecosystem
Tutorial for SG & TSAG leadership teams
Geneva, 15-16 December 2008
3
Secretariat responsibilities
Entry point for delegates and
participants
–
–
–
–
–
Gatekeeper responsibility
Proper process
Balances and checks
Quality, consistency, history
Solution finding
Need to provide value added
–
Compared to competition posed by other
SDOs
Tutorial for SG & TSAG leadership teams
Geneva, 15-16 December 2008
4
Teams in TSB
SG secretariat
Meeting logistics
Publication services
Documents control
EWM (IT infrastructure for TSB)  EDH
Operational bulletin
Promotion / Communication
Member relations
Focus in this presentation:
–
SG secretariat, meeting logistics, publication
Tutorial for SG & TSAG leadership teams
Geneva, 15-16 December 2008
5
Delegate’s view: tip of iceberg
Requests
Replies
SG Secretariat
TSB Mtg logistics
Meeting arrangements,
meeting rooms, badging,
visa, audio conferences, …
ITU Meeting logistics
Docs control,
Publication
EDH
IS
IT issues not related to
meeting documents:
web pages, IFAs,
remote collaboration, …
Posting reports, interface for
translation, final preparation of
ITU products (text, software), …
IS: Information Services Dept.
Tutorial for SG & TSAG leadership teams
Geneva, 15-16 December 2008
6
SG secretariat
Tutorial for SG & TSAG leadership teams
Geneva, 15-16 December 2008
7
Workflow for meeting documents
Doc received
Control
Review by
Counselor/
Engineer
Assistant
formats
document
Assistant
registers
doc (DPS)
•
•
•
•
•
FTP to EDH
Email to EDH
Email to Counselor, Assistant, Secretariat
Web submission form
Handed in (CD, USB key, etc)
Author
Paper
copy distribution
FTP
availability
Web site
availability
IS
Assistant
posts doc (DMS)
Tutorial for SG & TSAG leadership teams
Geneva, 15-16 December 2008
Print shop
Common
services
Assistant sends
doc for paper
reproduction
TSB
8
Workflow with AAP
Rec Comment
Comment
Res. Log
Final review by
Counselor/
Engineer
Doc received
Control
Review by
Counselor/
Engineer
Assistant
formats
document
Assistant
posts doc (DMS)
Author
LC / AR
period
closes
LC / AR
period
Web site
availability
Tutorial for SG & TSAG leadership teams
Geneva, 15-16 December 2008
Pre-pub
text
Next SG
meeting
Publication
text
Assistant
formats
document
Assistant
dispatches
to PEPedit
LC / AR: 1st / 16th
9
Publication
Tutorial for SG & TSAG leadership teams
Geneva, 15-16 December 2008
10
Simplified workflow Editor /
Rapporteur
Text received
by PEPedit
Secretariat
Publication
Dispatch
Pre-publication
Editing team:
English (paper)
Editing team:
drawings
Dispatch
EDH
Docs
control
TSB
Common services
QuickPub
Sales
IS
Tutorial for SG & TSAG leadership teams
Geneva, 15-16 December 2008
Text on
website
Typing pool
(assembling)
Pool
(translation)
QuickPub
11
Conclusion
Tutorial for SG & TSAG leadership teams
Geneva, 15-16 December 2008
12
Conclusions
Interaction with a federation of
services within and outside TSB
Complex interactions and
accommodation of the needs from the
three sectors, Telecom and General
Secretariat
Delegates and participants only see the
tip of the iceberg
Tutorial for SG & TSAG leadership teams
Geneva, 15-16 December 2008
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