Telecommunication
Development Bureau (BDT)
Ref. :
BDT/PKM/DM/324
Geneva, 28 June 2013
HIPCAR Steering Committee Members
Invitation to the Seventh Steering Committee Meeting of the HIPCAR Project1,
Port-of-Spain, Trinidad, 6 August 2013
Subject:
Dear Sir/Madam,
The International Telecommunication Union (ITU) is pleased to invite you to participate in the “HIPCAR
Project’s Seventh Steering Committee Meeting”, to be held at the Hyatt Regency, Port-of-Spain, Trinidad on
Tuesday, 6 August 2013. This meeting will be followed by a Ministerial Meeting on “ Leveraging ICT for
Development in the Caribbean” to be held from 7 to 8 August 2013 at the same venue. Please note that you
are also cordially invited to that event.
Please find in Annex I the preliminary Steering Committee agenda. Background materials for the Steering
Committee Meeting will be provided to participants in advance of the meeting. A limited number of
fellowships will be provided. An application form is hereby enclosed (Annex III). The deadline for fellowship
applications is 12 July 2013.
Please confirm your participation by 12 July 2013. Responses are to be sent to ITU-EC Project Manager,
Mr. Sandro Bazzanella, sandro.bazzanella@itu.int with a copy to ITU Representative in the Caribbean,
Mr. Thomas Cleveland, cleveland.thomas@itu.int.
Taking this opportunity, please accept my sincerest thanks for your contribution while serving on the HIPCAR
Steering Committee.
Yours faithfully,
[Original signed]
Brahima Sanou
Director
Annexes: Preliminary Agenda (Annex I)
Practical Information (Annex II)
Fellowship Form (Annex III)
___________________
1 The full title of the HIPCAR Project - funded by the European Commission and ITU, and implemented by ITU in collaboration with CTU - is
“Enhancing Competitiveness in the Caribbean through the Harmonization of ICT Policies, Legislation and Regulatory Procedures”.
HIPCAR is part of a global ITU/EC project encompassing Africa, the Caribbean and the Pacific Islands (ACP) supported and funded by
the European Union (see http://www.itu.int/ITU-D/projects/ITU_EC_ACP/hipcar/index.html).
International Telecommunication Union • Place des Nations • CH-1211 Geneva 20 • Switzerland
Tel: +41 22 730 5111 • Fax: +41 22 730 5545/730 5484 • E-mail: bdtmail@itu.int • www.itu.int/itu-d
Seventh HIPCAR Steering Committee Meeting
Annex I - Preliminary Agenda
TUESDAY, 06 AUGUST, 2013
Hyatt Regency, Port-of-Spain, Trinidad
The objective of this half-day meeting is to (a) review summary report of HIPCAR project (b) review options for
a future project.
Meeting Room TBC
The meeting will start at 9:00 a.m. and conclude with a lunch (12:30 – 13:30 TBC)
ITEM
1
TIME
4
FACILITATOR
09:00
Welcome and Opening
Mr. Selby Wilson, HIPCAR Chairperson
09:10
Review/Adoption of the Minutes of
the Previous Meeting
Mr. Selby Wilson, HIPCAR Chairperson
09:30
HIPCAR Status Report
Mr. Sandro Bazzanella, ITU/EU/ACP Project
Manager
10.30
COFFEE BREAK
10:45
Next Steps.
2
3
SESSION TITLE
Roundtable Discussions
Including status report on potential
future projects in other two ACP
regions.
5
11:30
Meeting objectives 7-8 Aug
6
12:15
Any Other Business
Roundtable Discussions
In the spirit of efficiency and economy, the event will rely on Web transmission of documents. Participants are
free to bring their own printed hardcopies. The event documents and other relevant information were emailed to
all participants prior to the event.
Annex II
Seventh Steering Committee Meeting
of the HIPCAR Project
Hyatt Regency, Port-of-Spain, Trinidad
6 August 2013
PRACTICAL INFORMATION FOR PARTICIPANTS
Event Objectives
The objectives of this Seventh Steering Committee Meeting are to (a) receive a final report on
HIPCAR Stage II before project close in September 2013 (b) discuss any final business; key
issues, opportunities and challenges (c) discuss the potential for future project(s) in preparation
for two further days of meetings
Pre-registration and fellowships
Please note that pre-registration is required for all participants with the HIPCAR Project Team via
e-mail at the following address: tracy.johnson@itu.int
The deadline for pre-registration and for fellowship requests for the event is 12 July 2013.
Fellowship request forms must be stamped, signed and approved by a duly authorized officer of
the participant’s organization, and returned by e-mail to the following address:
bdtfellowships@itu.int with copy to tracy.johnson@itu.int by 12 July 2013.
Participants receiving fellowships from ITU will be provided with a return economy class
ticket to Port-of-Spain, Trinidad from their home countries as well as a Daily Subsistence
Allowance (DSA) based on standard UN rates. Participants must indicate their preferred
itinerary to their respective UNDP office once notified that a fellowship has been granted. The
DSA is intended to cover the participant’s costs of accommodation, meals, local transportation,
communications and incidentals. It will be paid in two installments: the first installment will be
paid in advance of travel, covering 80% of the entitlement; the 20% balance will be paid upon
the participant’s return to his/her home country upon submission of a travel claim attaching
the air ticket and all boarding passes. If, for whatever reason, the participant’s actual travel
period turns out to be shorter than the period previously authorized for the DSA, the participant
will be required to reimburse any excess in DSA already received to UNDP.
Documents
The preliminary agenda is attached. In the spirit of efficiency and economy, the event will rely on
Web transmission of documents. Participants are free to bring their own printed hardcopies. The
event documents and other relevant information will be emailed to all participants prior to the
event.
Meeting venue and Registration
The venue for the Steering Committee Meeting will be the Hyatt Regency Trinidad, 1 Wrightson
Road, Port-of-Spain, Trinidad, Republic of Trinidad & Tobago Tel: +868 623 2222, Fax: +868 821
6401. Participants may stay at the accommodation of their choice, and are responsible for
handling their hotel reservations directly. Preferred rates and booking code will follow.
Annex III
Seventh Steering Committee Meeting
of the HIPCAR Project
Hyatt Regency, Port-of-Spain, Trinidad
6 August 2013
Please return to:
Administration Division (ADM)
ITU/BDT
Geneva (Switzerland)
E-mail : bdtfellowships@itu.int
Tel: +41 22 730 5095
Fax: +41 22 730 5778
Request for a fellowship to be submitted by 12 July 2013
Gender balance amongst participants will be encouraged.
Country
_____________________________________________________________________________________________________
Name of the Administration or Organization
Mr. / Ms.
______________________________________________________________________________
_______________________________________________
(family name)
_______________________________________________
(given name)
Title _________________________________________________________________ ___________________________________________________
Address ________________________________________________________________________________________________
__________________________________________________________________________________________________
Tel
___________________________________
Mobile Tel ___________________________________
Fax _________________________________________________
e-mail _______________________________________________________________
PASSPORT INFORMATION :
Date of birth
_______________________________________________
Nationality
__________________________________
Date of issue
_________________
In (place)
Passport number
_______________________________________
____________________________ Valid until (date)
________________________
BENEFITS & CONDITIONS
1. One fellowship per designated Member of the HIPCAR Steering Committee.
2. Fellowship provides for one return ECO class air ticket by the most direct/economical route plus a daily allowance to cover
accommodation, meals and incidental expenses.
3. Fellow must be present during the whole event from first day to last day of the event.
Signature of fellowship candidate
__________________________________________
Date
________________________________
TO VALIDATE FELLOWSHIP REQUEST, NAME AND SIGNATURE OF CERTIFYING OFFICIAL DESIGNATING
PARTICIPANT MUST BE COMPLETED BELOW WITH OFFICIAL STAMP.
Signature:___________________________________________________Date:_____________________________________