COMMONWEALTH OF MASSACHUSETTS
S.O.P.NO.ENV-01-31-1-000
MASSACHUSETS DEPARTMENT OF TRANSPORTATION
PAGE 1 OF 2
HIGHWAY DIVISION
STANDARD OPERATING PROCEDURES
SUBJECT:
Performing Facility Environmental
DISTRIBUTION:
Compliance Inspections at MassDOT Highway
A
Facilities
EFFECTIVE:
ISSUED:
SUPERSEDES: ENV-01-31-1-000,
AUTHORIZED:Signature
8/23/10
8/23/10
Dated 9/12/08
on original
PURPOSE
To ensure that Facility Environmental Compliance Inspections are performed consistently, and at specified
intervals. These inspections provide a means for assessing the degree of compliance at MassDOT, Highway
Division district headquarters, maintenance, snow and ice, fueling facilities, stockroom, and drawbridge
facilities, highlighting problem areas, and tracking corrective actions.
RESPONSIBILITY
It is the responsibility of the Environmental Management System Compliance Coordinator (ECC), or their
designee, to perform Facility Environmental Compliance Inspections in accordance with this SOP.
It is the responsibility of the District Maintenance Engineer (DME) to ensure timely corrective actions in
response to inspection findings.
It is the responsibility of the designated district maintenance personnel to implement corrective actions as
directed, and to maintain the facility in compliance with MassDOT Highway Division Standard Operating
Procedures and applicable environmental regulations.
POLICY
Inspections are performed using the standardized Facility Environmental Compliance Inspection Report (see
attachment).
The recommended minimum inspection frequency is quarterly for maintenance depots, fueling facilities,
stockrooms, District Headquarters and, and semi-annually for drawbridges and snow & ice facilities.
The ECC reports findings from the facility inspection to the DME. The DME forwards the Inspection Report
to the appropriate district personnel to complete the necessary corrective action(s) for the findings.
Corrective Actions must be completed within 30 days.
If identified regulatory violations are not corrected within 30 days, an electronic copy of the report is sent to
the Audit Coordinator of the Environmental Services Division and the regulatory violations are entered into
the Clean State Database by the Audit Coordinator.
Inspection Reports are stored electronically at the ECC’s office.
COMMONWEALTH OF MASSACHUSETTS
S.O.P.NO.ENV-01-31-1-000
MASSACHUSETS DEPARTMENT OF TRANSPORTATION
PAGE 2 OF 2
HIGHWAY DIVISION
STANDARD OPERATING PROCEDURES
SUBJECT:
Performing Facility Environmental
DISTRIBUTION:
Compliance Inspections at MassDOT Highway
A
Facilities
EFFECTIVE:
ISSUED:
SUPERSEDES: ENV-01-31-1-000,
AUTHORIZED:Signature
8/23/10
8/23/10
Dated 9/12/08
on original
Note: An Inspection Report with no findings identified and thus not requiring any corrective actions, does
not need to be forwarded to the DME, but still needs to be filed.
The ECCs will keep a file of common findings and review them during annual awareness training
Repetitive findings of a regulatory nature shall be reported to Boston Operations.
The standardized Facility Environmental Compliance Inspection Report is reviewed on a regular basis and
revised as needed.
Attach: Facility Environmental Compliance Inspection Report
FACILITY ENVIRONMENTAL COMPLIANCE INSPECTION REPORT
INSPECTOR:
DATE:
FACILITY NAME & FACILITY NUMBER:
FACILITY FOREMAN IN CHARGE:
HAZARDOUS WASTE GENERATOR ID. NUMBER:
PLEASE ESTIMATE THE QUANTITIES OF WASTE THAT HAVE ACCUMULATED AT THIS FACILITY.
HAZARDOUS WASTE:
TYPE OF WASTE
/ ESTIMATED QUANTITY:
TYPE OF WASTE
/ ESTIMATED QUANTITY:
/
ABC
/
CY
/
C&D
/
CY
/
Catchbasin Cleanings
/
CY
/
Street Sweepings
/
CY
/
Scrap Metal
/
CY
Tires
/
CY
/ ESTIMATED QUANTITY
Tree Waste
/
CY
/
White Goods
/
CY
/
Treated Timbers
/
CY
/
Bulky Waste
/
CY
UNIVERSAL WASTE
TYPE OF WASTE
SOLID WASTE:
/
ENVIRONMENTAL COMPLIANCE INSPECTION CHECKLIST
HAZARDOUS WASTE
FUEL TANKS
Y/N ARE WEEKLY INSPECTIONS BEING
COMPLETED?
Y/N ARE WEEKLY STAGE II VAPOR RECOVERY
INSPECTIONS BEING PERFORMED?
Y/N
Y/N ARE ALL CONTAINERS CLOSED, LABELED,
AND STORED IN A DESIGNATED
ACCUMULATION AREA?
Y/N ARE FUEL INVENTORY AND
RECONCILITATION RECORDS BEING
MAINTAINED?
Y/N
Y/N IS THE ACCUMULATION AREA DELINEATED,
POSTED WITH A SIGN AND IS SECONDARY
CONTAINMENT PROVIDED?
Y/N ANY MAJOR SPILLS/LEAKS AROUND FILL
PORTS OR DISPENSERS?
Y/N IS THE ACCUMULATION AREA CLEAR OF
MATERIAL OTHER THAN HAZARDOUS
WASTES?
Y/N ARE FILL PORTS CLEAN AND
UNDAMAGED?
Y/N IS HAZARDOUS WASTE STORED OUTSIDE THE Y/N ARE THERE ANY VEEDER-ROOT ALARMS
ACCUMULATION AREA?
ACTIVATED?
Y/N ARE SATELLITE ACCUMULATION AREA
REQUIREMENTS BEING MET?
Y/N IS EMERGENCY CONTACT LIST POSTED NEAR
PHONE ?
Y/N ARE VALID TANK
PERMITS/REGISTRATIONS POSTED AT THE
FACILITY?
INDUSTRIAL WASTEWATER
Y/N ARE SPILL ABSORBENTS AVAILABLE?
Y/N ARE GARAGE FLOOR DRAINS
FUNCTIONING PROPERLY?
Y/N ARE ACCUMULATION TIME OR VOLUME
LIMITS EXCEEDED FOR THE GENERATOR
STATUS?
Y/N IS THERE EVIDENCE OF HAZARDOUS
MATERIALS ENTERING A FLOOR DRAIN OR
CATCH BASIN?
Y/N ARE WASTE SELF-TRANSPORT RECORDS OR
MANIFESTS IN ORDER?
Y/N DO WASTEWATER HOLDING TANKS NEED
TO BE PUMPED?
OIL AND HAZARDOUS MATERIALS
Y/N ARE THE HIGH WATER ALARMS
FUNCTIONING PROPERLY?
Y/N ARE OHM STORED IN APPROPRIATE
LOCATIONS?
Y/N ARE WASTEWATER TANK PERMIT
CONDITIONS BEING COMPLIED WITH?
Y/N ARE OHM STORED IN PROPER CLOSED AND
LABELLED CONTAINERS?
WATER POLLUTION PREVENTION
Y/N ARE ALL COMPRESSED GAS CYLINDERS
PROPERLY STORED (LABELED, CAPPED,
CHAINED, OR IN RACK)?
Y/N ARE SAND PILES CONTAINED IN AN
ADEQUATE STORAGE AREA & LABELED?
SOLID WASTE MANAGEMENT
Y/N IS SALT CONTAINED INDOORS OR UNDER
COVER AND LABELED?
Y/N ARE SOLID WASTES STORED IN DESIGNATED
LOCATIONS AND SEPARATED BY TYPE?
Y/N ARE ACCESSIBLE GROUNDWATER
MONITORING WELLS IN GOOD CONDITION?
Y/N ARE DUMPSTERS AND TRASH CANS FREE OF
BANNED OR RESTRICTED WASTES?
Y/N ARE THERE ANY LEAKING
VEHICLES/EQUIPMENT PRESENT?
ADDITIONAL COMMENTS AND CORRECTIVE ACTIONS:
WETLAND PROTECTION
ARE THERE ANY REGULATED WETLAND RESOURCE
AREAS OR WATERWAYS ON OR ADJACENT TO THE
FACILITY? (I.E. VEGETATED WETLANDS, BANKS,
FLOODPLAINS
LAND UNDER
WATER
AND THE IN
ARE THERE ACTIVITIES
WHICH
ARE RESULTING
DIRECT IMPACTS TO A WETLAND RESOURCE AREA
OR RIVERFRONT?
NOTE: DIRECT IMPACTS INCLUDE FILLING,
EXCAVATING, SOLID WASTE, OR ALTERING.
Y/N
ARE FACILITY ACTIVITIES RESULTING IN ANY
IMPACT TO A WETLAND RESOURCE AREA OR
RIVERFRONT?