Project Selection Advisory Council
Update on the Implementation of Council
Recommendations
October 22, 2015
1
Agenda
Project Selection and the CIP Development
Process
Updates on Stakeholder Outreach
Updates on Implementation
Project Types and Universe
Tools under development
Next Steps
Public Comment
Process Overview
•
MassDOT is employing a new management
practice to develop the new CIP
•
It involves the use of agile scrum techniques to
enable more efficient engagement on issues.
• It includes a wider range of participants in the
process.
• It has allowed more staff to interact with the
findings of the Council.
Process Overview
Essential deliverables
Essential deliverables
Public engagement:
• Capital Conversations completed
• Selection criteria engagement completed
Public engagement:
• Synthesis of feedback
• Problem statements/identified needs
Document preparation:
• Format / outline / website / maps / graphics
Document preparation:
• Narrative developed / document drafted
Investment development:
• Asset definitions established
• Project universe established
Investment development:
• Scoring completed
• Investments selected
Funding availability:
• Balances / funding projections established
• Cash flow vs. obligation document decision made
• Updated cash flows for existing projects
Funding availability:
• Funding tied to projects
Project selection criteria:
• Criteria refined / adopted
• Scoring approved
Project selection criteria:
• Thread completed in Release 1
Policy outcomes:
• Policy goals established
• Board/Legislative Engagements
• Internal Outreach to Senior Staff
Policy outcomes:
• Outcomes / metrics analyzed
• Engagement with Senior Staff
Stakeholder Outreach
Have identified stakeholder committee and are in
the process of notifying members.
Focus areas will include: regional equity, data issues,
and assessing lessons learned from this iteration
Kickoff meeting in November
Seeking EOEEA and EOHED representatives to
participate in the CIP development process.
Will also present at upcoming MPO and RTA
meetings in November.
Council Recommendations
Goals/Criteria
Cost Effectiveness
Economic Impact
Environmental & Health Effects
Mobility
Policy Support
Safety
Social Equity
System Preservation
Total
Roads & Paths
Modernization
15
10
10
10
10
10
35
100
MBTA/Regional
Transit
Modernization
20
5
30
10
10
25
100
Roads &
Paths
Capacity
20
15
10
25
10
10
10
100
Implementation Needs:
Determine how to categorize projects
Identify universe of projects to be scored
Make necessary changes to existing scoring processes
Develop tools to assist with scoring
Assess data needs and refine guidance as appropriate
Refine methods for ensuring a balanced program
MBTA/Regional
Transit Capacity
25
20
10
25
10
10
100
Investment Development Thread
Objectives:
Project Types
Develop Project Type definitions that are useful to all MassDOT Agencies.
Universe of Projects
Understand the composition of the universe of projects and develop strategies
to address the project backlog.
Asset Management Driven Projects
Develop a narrative that describes the process used to select projects that are
prioritized utilizing an Asset Management System
Project Types - Refinements
Based on feedback at the Fiscal Management and
Control Board (FMCB) meetings, the MBTA will
have 5 categories to distinguish projects:
•
•
SGR: Returning assets to their intended purpose and use.
Safety and Security: Includes new assets needed for
safety and security needs.
•
•
Accessibility: Involves upgrading stations and other
assets for the purposes or making them accessible
•
•
Example: Positive Train Control, Security cameras
Example: Key Stations, Hynes station improvement
Capacity: Improvements on the existing system that add
capacity for additional riders.
• Expansion: New assets or services that expand the
existing network.
Project Types - Refinements
•
Legally required accessibility or safety
projects will not be scored.
•
Non-Legally required accessibility or safety
projects that go beyond SGR will be scored
under Modernization.
•
Capacity and Expansion projects will be
scored under the original Capacity system.
Project Universe
Staff have identified the following methods for projects to enter the
universe for scoring:
Roads and Paths
Projects with a design submittal in the last eight (8) years (October 1, 2007 or
later).
Projects without a submittal in the past 8 years, but with extenuating
circumstances identified by District staff, or if listed on the MPO’s Long Range
Plan/Regional Transportation Plan.
All projects approved after October 1, 2005.
MBTA
Submitted funding requests for the current CIP solicitation
Regional Transit
Submitted funding requests for the current CIP solicitation above $500,000
All modes
- New project ideas from Capital Conversations
- Bond bill projects
- Currently funded projects
- Projects in the out years or projects dropped from earlier CIPs
Scoring Systems Thread
Objective:
Develop a set of project selection criteria and scoring
guidance for the MBTA, Highway, RTAs and Aeronautics
divisions that align with the recommendations outlined in the
PSAC report.
Scoring Systems Crosswalk
PSAC Criteria
determined by PSAC Committee
Cost Effectiveness
MBTA Criteria
Environmental & Health
Effects
Mobility
Policy Support
Safety
System Preservation
Social Equity & Fairness
N/A
SGR Database Rating
N/A
determined by meeting of senior management in 2013 as part of the development of a decision-support tool
Impact on
Operating/Maintenance
Costs
Impact on Operating
Budget
Reduce Pollution and
Consumption of Natural
Resources
Improve Customer
Experience
Promote Mode Shift
Operations "Critical"
Lifecycle Management
Number of Riders
Affected
Reduce Environmental
Vulnerability
Legal or Regulatority Compliance
Operational Sustainability
RTA Criteria
Demonstrates cost
reduction
Supports travel mode-shift
Reinforces the three
GreenDOT goals
Promotes convenient
multimodal connections
Aeronautics Criteria
Aligns with the goals and objectives
of relevant local, regional, and state
plans
N/A
Makes noticeable
improvements to
customer-facing facilities
or equipment
Makes transit more
accessible and convenient
for all riders
Leverages the latest
technology to improve
the convenience and
usability of transit
Meets a need identified in
the RTA’s Asset
Management Plan
Makes transit more
accessible and
convenient for all riders
Replaces or rebuilds
vehicles, facilities, and/or
equipment
Supports preventive
maintenance
From FAA guidelines
Planning Factors:
Cost/Benefit
Planning Factors: Multimodal benefits
Financial Considerations
Planning Factors:
Environmental review
Highway Criteria
Significantly improves
customers’ transit
experience
Planning Factors: Multimodal benefits
State and Local Factors, Legal and
Regulatory Requirements
Can submit safety
justification
National Priority Ranking
Factor (based on type of
rehab)
N/A
Highway Division developed system for municipal projects
N/A
Environmental Effects
Mobility
Sustainable Dev. Principles
Safety
Condition
Community Effects
N/A
N/A
Legal or Regulatory Compliance
N/A
Does the project take into
account improving
customer flow?
N/A
RMV Criteria
Impact on
Operating/Maintenance
Costs
Impact on Operating
Budget
Does the project serve
customers the most
efficiently in the most cost
effective way?
Scoring
Will use current scoring methods for
Council recommended criteria that map to
existing criteria.
Working to develop measures for
additional criteria by the end of the month.
Expected that the scoring guidance will be
refined for the next iteration when there is
more time to collect data.
Tools: Planning for Performance
Updating weMove Massachusetts
Planning for Performance Tool
Applying better data and models and
additional modes
Will be available for this iteration, but will
not have full functionality until later
MaPPS Tool
MaPPS Tool
What is it?
MassDOT Project Planning System is a planning phase tool
with environmental and safety screening function, to improve
agency project coordination and expedite project delivery
Workflow Overview
Project Planning
Spatial Analysis &
Project Editing
Draft Project
(private)
Project Export /
Submittal
Draft Project
(public)
PNF
Create & Map Project
PIF
Automated
Geoprocessing
Review / Comment
MaPPS Tool Demo